02-187 Resolution No. 02-187
RESOLUTION
RATIFYING AND APPROVING AN ILLINOIS DEPARTMENT OF
TRANSPORTATION GRANT APPLICATION FOR HIGHWAY SAFETY PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that it hereby ratifies and approves an Illinois
Department of Transportation grant application for highway safety
projects, a copy of which is attached hereto and made a part hereof
by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: May 22 , 2002
Adopted: May 22, 2002
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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Illinois Department Highway Safety
of Transportation Project Agreement
Division of Traffic Safety
3215 Executive Park Drive/P.O. Box 19245
Springfield, Illinois 62794-9245
1. Applicant Elgin Police Department For Office Use Only
Agency:
Project Number: PT2-1720-069
Address: 151 Douglas Ave. Project Traffic Law Enforcement Program
Elgin, Illinois 60120 Title:
PSP/Task: 17/17 Year of
Funding 1
TIN/FEIN: 36-6005862 PSP Title: Police Traffic Services
2. Governmental City of Elgin 3. Starting Date: October 1, 2001
Unit: 4. Expiration Date: September 30, 2002
Address: 150 Dexter Court 5A-E. Project Description (attached)
Elgin, Illinois 60120
TIN/FEIN: 36-6005862
5F. Project Description Summary:
The City of Elgin will pursue enforcement and educational activities to reduce the number of serious and fatal crashes in
Elgin, provide video evidence to secure DUI convictions, and reduce court hearings, and provide training and education in
occupant restraint device usage. The City of Elgin will strive to obtain positive media and public support of these efforts
,rid foster ownership of this project with community (Public and private) support.
Proposed
5G. Project Budget Federal Local Total
Personal Services $75,040 $0 $75,040
Fringe Benefits 1,370 0 1,370
Social Security 0 0 0
Travel 1,508 0 1,508
Contractual Services 0 0 0
Printing 1,500 0 1,500
Commodities . 750 0 750
Equipment 7,250 0 7,250
Oper/Auto/Equipment 2,415 0 2,415
Totals $89,833 $0 $89,833
6. A Acceptance-It is understood and agreed by the undersigned that this project is subject to the attached agreement condrbons
B "Obligation of the state shall cease immediately,without penalty or further payment being required if,in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate
or otherwise make available funds for this contract."
7A. Project Director: 7B. Authorizing Official:
Name: Edward Ufland Name: William Miller
Title: Sergeant Title: Chief of Police
Address: 151 Douglas Avenue, Elgin, IL 60120 Address: 151 Douglas Avenue, Elgin, IL 60120
Phone: 847-289-2661 Fax: 847-289-2750 Phone: 847-2 0-276 Ra /'847-289-2750
Signature: ��1� Signature: ✓ v�'��
Date: o/ Date: d7--' "/
')ivision of Traffic Safety Approval and Au orization to Expe d Funds: �` �
^t
r...ger D.Sweet,Governor's Rep.for Highway Safety /at&r• 05C51
Name t file signature Dat
TS 1980(Rev. 9195)
City of Elgin
The City to Watch in Traffic Safety
ATTACHMENT A
PROJECT DESCRIPTION
A. PROBLEM STATEMENT
The City of Elgin continues to experience population growth and expansion since 1995.
The recent census shows the City of Elgin to have a population of 94,000. The city is
also expanding it's western boundary, and, at present, covers an area of 25.13 square
miles. Population growth and expansion have put enormous pressure on the cities
roadways with the sharp increase of traffic traveling within and through the city limits.
The city has three (3)state routes and a state tollway. Traffic on Randall Road, a four
lane county roadway which runs north and south for the entire length of the western edge
of Elgin, has increased at an alarming rate due to large scale development along the
entire Randall Road corridor. The City of Elgin continues to see alcohol, speed and belt
restraint to be major factors in vehicular crash injuries and deaths. •
Nationally 37,043 people were killed on the roadways of the Unites States. Thirty-eight
percent(38%)of these died in crashes involving alcohol 3.3 million people were injured
and of those, ten percent(10%)were alcohol related. The financial burden of traffic
related injuries costs the public over 150 billion dollars a year.
• In the City of Elgin, sixteen (16) of the thirty-seven (37)fatalities in the last five years
were alcohol related, and ten (10)of the sixteen (16)occurred between the hours of
11:00 P.M. and 4:00 A.M. After a one year decrease in traffic related fatalities in 1997,
there has been an increase over the last three years, from 6 in 1997 and 1998 to 9 in the
year 2000. Seven (7)of those twenty-one (21)fatalities were alcohol related, or 33%.
During the same three year period,the arrest rate for Driving Under the Influence has
also increased from 460 arrests in 1996 to 589 in 2000, or a 28% increase.
This crisis situation has forced the City of Elgin to search for solutions to reduce traffic
related fatalities, through enforcement of alcohol, speed, and seatbelt restraint laws,
along with increased efforts to educate students and citizens of the City of Elgin.
Together,with some financial aid from Illinois Department of Transportation, the City of
Elgin can reduce traffic related fatalities and address alcohol and drug abuse issues to
make the city's roadways safer.
B. BACKGROUND
1. General Characteristics
The City of Elgin is the seventh largest city in Illinois located partly in Cook County, the
largest county in the State, and in Kane County, the fifth largest county in the State.
Elgin is located in the Fox Valley, 35 miles west of Chicago. The city has 3 State Routes
(Rt. 31, Rt. 25 and Rt. 20), along with an interstate highway(1-90). The city also has a
bike trail running north to south through the entire length of the city. The City of Elgin
also is home to the Grand Victoria Riverboat casino which is a source of additional traffic
entering and exiting the city as most of its patrons travel from outside Elgin. Two large
scale annual events also add to increased vehicle traffic, the Fox Valley Fox Trot and the
Four Bridges International Bike Race.
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2. History of Problem Solving
The City of Elgin is a member of the Kane County Task Force on Drinking and
Driving. The Task Force adopted a mission statement taking a"total systems
approach to the problem and develop any and all possible solutions that will lead to a
reduction of death and injury caused by a intoxicated driver". The City of Elgin fully
believes and truly backs this mission statement. The City of Elgin believes this
mission can be accomplished through education, enforcement, and prevention.
The City of Elgin was part of a grant given to Kane County, as a Safe Communities,
in 2000. In this grant the city participated in saturation patrols with a high rate of
success. The city accounted for 396 hours worked on the grant. The Elgin Police
Department issued 995 citations, including 169 Driving Under the Influence citations
and 110 Driving Under the Influence arrests. That is 45% of the total Driving Under
the Influence arrests made for the grant and 40% of the citations issued. Speeding
citations were 17% and seat belt/child restraint totaled 14% of the citations issued.
The city has previously participated in Child Passenger Safety Month (February),
Alcohol awareness Month (April), Buckle Up America Week(May), 3-D Month
(December)Click It or Ticket, and Operation Safe Passage. The city assists a local
hospital in Lamaze training, instructing new parents in the correct procedures of Child
Passenger Safety. The city has six trained and certified Child Safety Seat •
Technicians, and each participates in county wide safety checks, along with a weekly
car seat check on Wednesday afternoons. The Traffic Unit also hold a Seat Belt
class twice a month for violators of restraint laws.
B-1. ELGIN POLICE DEPARTMENT
• The Elgin Police Department has 166 sworn police officers and 61 marked squad cars.
The Traffic Investigations Unit has four officers. Each officer has attended Northwestern
University's Center for Public Safety courses in accident investigation/reconstruction.
Two officers have completed the Accident Investigation courses (Al & 2). One officer has
completed Vehicle Dynamics. And one officer has completed the Technical Accident
Reconstruction courses (TAR 1 &2). Each officer is certified in radar/laser, is a child
safety seat technician, teaches seat belt courses and speaks publicly on Driving Under
the Influence and other alcohol related subjects.
TRAFFIC CRASH RECORDS SYSTEM
The computer system used at the Elgin Police Department is a network developed by the
City's Management Information System (MIS) Division. The program breaks down
information that has been downloaded into the system. Information can be retrieved
based on officer, date, location, or offense. Crash data is broken down by location,
names of drivers, offenses related to the cause of the crash, weather, time of day, and
injuries. The system is well suited to handle the needs of the grant.
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C. Objective and Goals
The goal of the Traffic Law Enforcement Program (T.L.E.P.) Phase Il is:
1. To decrease the number of fatal/injury crashes within Elgin from 14%to 10% by
increasing police visibility and enforcement of traffic violations, especially speed.
Citations will be issued for those violations,which have been identified as the top five
hazardous traffic violations.
(1) DUI
(2) Illegal Transportation of Alcohol
(3) Speeding
(4) Illegal Lane Usage
(5) Ignoring Traffic Signals
2. To increase Safety belt usage rate from 47% to 52% in the City of Elgin.
3. To reduce alcohol-related crashes from 5%to 3% by September 30, 2002.
4. The program will also increase public awareness of traffic safety through the
utilization of news releases, increased traffic enforcement and motorist contacts.
D. Methods and Procedures
1. Law Enforcement Action Plan
In order to accomplish the enforcement objectives, this agency will do the following:
Conduct two (2) roadside safety checks (RSC's) and one thousand five hundred sixty
(1,560) hours of saturation patrols (30 hours per week)in different areas of the city
on a hireback basis. The RSC's and saturation patrols will be conducted based on
the results of the crash analysis.
The Department patrol plan includes using three (3) officer's on overtime for five (5)
hours on both Friday and Saturday nights from 2200 hrs til 0300 hrs. The plan to be
used, is these officer's will be responsible for Driving Under the Influence
enforcement, STRICT Seat Belt enforcement, and Speed enforcement in an effort to
reduce Fatal/Injury, and Alcohol related crashes in areas around the City of Elgin. All
officer's assigned this enforcement are trained in D.U.I.'s and will each be assigned
vehicles with radar.
Officer's will make at least one traffic contact(citation or written warning)for every
45-60 minutes of actual saturation patrol.
Occupant restraint violations will be set at no less than 30%for all contacts.
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One Driving Under the Influence arrest for every ten (10)hours of saturation patrols.
One Alcohol-related arrest for every six (6)hours of saturation patrols.
Participate in "Campaign Safe & Sober".
Enforce the Mandatory Safety Belt Use Law and Child Passenger Protection Act. At
least 30 percent of the enforcement contacts will be citations/written warnings for
occupant restraint violations.
Conduct traffic safety training which will include occupant protection, and Driving
Under the Influence, field sobriety procedures and law to all Elgin police officers.
Investigate thoroughly all fatal and serious injury crashes on the patrolled segments
to determine the causation factors.
Participate in national and state campaign activities as directed by the Division of
Traffic Safety.
2. Education Action Plan:
Contact local high schools and colleges to schedule three(3) events (mock Driving
Under the Influence arrest scenarios with fatal vision goggles) in conjunction with
driver's education classes.
Plan at least(3)three Driving Under the Influence presentations at local high schools,
utilizing the"fatal vision" goggles in an effort to educate high school students on
drunk driving.
Participate in Operation Prom Night at local high schools.
Generate eleven monthly media stories about traffic safety during the grant year.
3. Special Events Action Plan:
Participate in our Law Enforcement open house, along with participating in our
Community Relations"Take Back the Night", both will have Traffic Safety booths.
Participate in three (3) county-wide events displaying traffic safety booths.
Utilize area churches, sport leagues, and other social avenues to reach the City's
population.
Prepare at least one (1)public safety announcement (PSA)using a local celebrity or
politician.
4. Public Information and Education
The Elgin Police Department will participate in national and state observances and
campaigns.
In recognition of National Drunk and Drugged Driving Prevention Month
(December)the Elgin Police Department will participate in observances by:
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• Conducting at least one special event. These vary from media efforts (press
conference, interviews, etc.)to community observances in charts, schools,
businesses, etc.
• Planning and executing activities which increase public awareness to the
prevention of impaired driving.
• Providing a list of planned activities by November prior to the scheduled
observance.
• Reporting the activities conducted by January 15.
The Division encourages the Elgin Police Department to participate in Alcohol
Awareness Month (April) and National Collegiate Alcohol Awareness Week
(October). These observances are not traffic safety specific but can aid in enhancing
efforts to combat impaired driving.
In recognition of Child Passenger Safety Month (February) and Buckle Up America
Month (May)the Elgin Police Department will:
• Conduct at least(1) media event, press conference or multiple-media activity for
each campaign and involve key community leaders and/or local activists.
• Plan week-long activities for both campaigns that increase public awareness of
the issues.
• Submit a list of planned activities to the occupant restraint coordinator for CPS
Month By January 28 and for BUA by April 28.
• Submit a report of completed activities to the occupant restraint coordinator for
CPS Month and BUA Month two weeks after each campaign.
E. EVALUATION
The Illinois Department of Transportation, Division of Traffic Safety will conduct both
administrative and impact evaluation to assess the effectiveness of the project. The
evaluations will be based upon the successful completion of the required activities and
the changes in crashes over a specified period. The data are to be submitted in progress
reports and the final report.
REPORTING REQUIREMENTS
PROGRESS REPORTS:
Progress reports shall be submitted to the Division of Traffic Safety monthly
commencing with the beginning of the project. These reports are due on the 10th
of the following month. These reports will include a narrative addressing the
activity of the project, as well as information on the Report of Citations Issued to
Drivers.
(TLEP Table 1)
Table 1: Monthly tabulation of citations and written warnings issued at city-wide
crash locations.
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Reports on the Safe & Sober Campaign shall be submitted with the monthly
progress reports. They will consist of the Safety Belt Usage Survey(first
campaign and last campaign) and a narrative regarding the activities conducted.
Final Report
The final report will be submitted by November 1, 2002. It shall include a
narrative analyzing the project's activities and accomplishments over the entire
project period; whether or not all of the objectives were met; problems or
successes encountered; and how the project activities affected the overall crash
problem is Elgin. Comparison of the base year's enforcement activity against the
project enforcement activity shall be included in the report. (Base year is one
year prior to the start of the enforcement).
•
REIMBURSEMENT
Highway Safety Projects are funded on a reimbursement basis. That is, the city pays the
cost for project operation using local funds. The city then submits, either monthly or
quarterly, an "Illinois Highways Safety Project—Claim for Reimbursement"to the
Division of Traffic Safety. Directions for completing the"Claim for Reimbursement" are in
the Procedures For Submittal of Claims for Reimbursement. DTS staff will assist
grantees in preparing their claims if requested. The final claim for Reimbursement will be
submitted to the Division of Traffic Safety by November 2002.
MONITORING
The Division of Traffic Safety will conduct on-site visits to observe project activities and
progress toward completion of stated objectives, as well as to provide assistance as
needed. Failure to maintain operation of the project at the level agreed upon in the
'approved Highway Safety Agreement may result in the termination of funding.
ALTERATIONS
Any alteration to the approved Highway Safety Agreement must be requested in writing
as stated in the "Agreement Conditions" on page 3, Item K.
Reasons for a request of alteration could be revised timetable, operational change, or a
budget revision. Justification must be furnished for all changes at the time of the request.
The Project Director should not implement the alterations until a written response from
the Division of Traffic Safety authorizing the change is received.
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ELGIN POLICE DEPARTMENT
TLEP PHASE II
BUDGET
100% FEDERAL
PERSONAL SERVICES
Three part-time Patrol Officers($41.03 hr) $64,000
(5 hours each Fri/Sat. details) 1,560 hours
Two roadside safety checks (11 officers @ 5 hour x $40 hour) 2,200
Project Coordinator 8,840
$34 per hour x 260 hrs.
TOTAL PERSONAL SERVICES $75,040
FRINGE BENEFITS
$8,840 x 15.5 % 1,370
TRAVEL
Mileage for two round trips @ 400 miles $276
for Springfield meetings @ .345 per mile
Lodging (2 nights @ $60 per night) 120
Per Diem for two officers to attend
two Springfield meetings @ $28 per day 112
Lifesavers Conferences (2 attendants) 1.000
(Registration, Lodging, Per Diem, Mileage)
TOTAL TRAVEL $1,508
PRINTING
Posters and Pamphlets $1,500
COMMODITIES
Miscellaneous Office Supplies $750
File Folders, etc.
EQUIPMENT
Preliminary Breath Testers $1,050
(3 @ $350)
Power Point Protector and Lap Top 6,200
TOTAL EQUIPMENT $7,250
OPER/AUTO/EQUIPMENT
7,000 mi. @ .345 per mile $2,415
TOTAL BUDGET $89,833