02-18 Resolution No. 02-18
RESOLUTION
AUTHORIZING EXECUTION OF SUPPLEMENT NO. 1 TO AN AGREEMENT
WITH CRAWFORD, MURPHY, AND TILLY, INC. FOR THE
SPARTAN DRIVE EXTENSION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
Supplement No. 1 to an Agreement on behalf of the City of Elgin
with Crawford, Murphy, and Tilly, Inc . for the Spartan Drive
Extension Project, a copy of which is attached hereto and made a
part hereof by reference .
s/ Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: January 23, 2002
Adopted: January 23 , 2002
Omnibus Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
City of Elgin, Illinois
Spartan Drive Extension
Professional Services Agreement Supplement No. 1
THIS SUPPLEMENTAL AGREEMENT NO. 1,made and entered into this t/day of ;,ti,,,1 ,200X by
and between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred to "CITY")and
Crawford,Murphy,and Tilly,Inc.hereinafter referred to as"ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish supplemental professional services(design
engineering)in connection with construction of the Spartan Drive Extension(hereinafter referred to as the
"PROJECT").
AND
WHEREAS,payment to the ENGINEER for the supplemental design engineering services,as identified in
Attachment D,was not included in the AGREEMENT
WHEREAS,the CITY desires to include payment to the ENGINEER under Section IV.Paragraphs A. and C.of
the AGREEMENT in regards to the aforementioned items pertaining to the PROJECT.
In response to these supplemental services,certain revisions must be made to the AGREEMENT. In compliance,
therefore,the terms and conditions of the AGREEMENT are modified as specifically set out below. All other parts
of the AGREEMENT remain unchanged.
Section IC of the Agreement is hereby amended as follows:
A detailed original scope of services and supplemental design engineering services are attached hereto as
Attachments A,B,and D respectively.
Section IV.of the AGREEMENT is hereby amended as follows:
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be reimbursed at the rate of 2.95 times the direct hourly
rate of personnel employed on this PROJECT,with the total supplement not to exceed$42,101.00
($208,831.00 total amended fee)regardless of the actual costs incurred by the ENGINEER unless
substantial modifications to the scope of the work are authorized in writing by the DIRECTOR.
B. For outside services provided by other firms or subconsultants,the CITY shall pay the ENGINEER the
invoiced fee to the ENGINEER,plus 5%. Such reimbursements to the ENGINEER are included in the
total not to exceed fee stated in the preceding Subparagraph A hereof.
C. Total Direct labor $36,956.13.00
In-house direct expense $0.00
Out-of-house expense $5,144.87
Total Supplemental Engineering Effort $42,101.00
Total Amended Engineering Effort $208,831.00
D. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days
after receipt and approval of invoice.
All other provisions of the AGREEMENT shall remain in full force and effect.
IN WITNESS WHEREOF,the undersigned have placed their hands and seals upon and executed this
Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that
have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By
City Clerk ity Manager
(SEAL)
For the ENGINEER:
Dated this Zlay of ( �G E-�yr3 tom— ,A.D.,2001.
ATTEST:
By G,/ 11 if By I 44
Ass.t* e an i c r uo p Manager Associate and Office Manager
CONSTRUCTION SERVICES
1. Liaison and Contract Control
Act as the CITY's representative with duties,responsibilities and limitations of authority as
assigned in the Construction Contract Documents, and advise and confer with CITY
officials during construction and issue the CITY's authorized instructions to the Contractor.
Assist the Contractor in understanding the intent of the construction contract Documents.
Serve as the CITY's liaison with other local agencies such as utility companies, businesses,
CITY's on-site representative, etc.
2. On-Site Review of Work
Conduct continuous and full-time on-site observations of the work in progress to determine
that the PROJECT is proceeding in accordance with the Construction Contract Documents
and that completed work will conform to the requirements of the Construction Contract
Documents.
Instruct Contractor to correct any work believed to be unsatisfactory, faulty or defective,
not conforming to the requirements of the Construction Contract Documents, or does not
meet the requirements of any inspections, tests, or approval required to be made and report
same to the CITY; and advise CITY of action taken or if any special testing or inspection
will be required.
Verify that tests are conducted as required by the Construction Contract Documents and in
the presence of the required personnel, and that Contractors maintain and submit adequate
records thereof; observe,record, and report to the CITY appropriate details relative to the
test procedures.
Perform or cause to have performed as applicable, all required field tests such as concrete
tests, soil compaction tests and ensure such tests are made as specified. Analyze the results
of all field and laboratory tests to determine the suitability compliance with the
requirements of the Construction Contract Documents.
Accompany visiting inspectors representing public or other agencies having jurisdiction
over the project, record the outcome of these inspections and report to the CITY.
Stake-out construction lines and grades and assist the Contractor with interpretation of the
Drawings and Specifications.
Prepare and submit detailed daily reports of construction progress.
City of Elgin Page 1 of 4 Attachment A
Page 2
3. Contractor Suggestions and Requests
Consider and evaluate suggestions and requests for modifications in drawings and
specifications which may be submitted by the Contractor and make recommendations to the
CITY with any time or cost implications for final decision.
4. Shop Drawings
Develop shop drawing submittal requirements and assist Contractor in development of
submittal schedules. Review and monitor compliance with submittal schedules.
Review and approve shop drawings and samples, the results of tests and inspections and
other data which any Contractor is required to submit,but only for conformance with the
design concept of the project and compliance with the information given in the
Construction Contract Documents. Such review shall not be construed as relieving the
Contractor of the responsibility to meet requirements of the Construction Contract
Documents. Determine the acceptability of substitute materials and equipment proposed by
the Contractor; and receive and review(for general content as required by the
specifications)maintenance and operating instructions, guarantees, bonds and certificates
of inspection which are to be assembled by the Contractor(s) in accordance with the
Construction Contract Documents.
Record and maintain a shop drawing submittal and approval log and notify the Contractor
whenever submittals are lacking or untimely.
5. Schedules
Prepare a final Primavera type construction schedule with the participation of the
Contractor and obtain the Contractor's approval of the construction schedule. A schedule of
shop drawing submissions,and schedule of values shall also be prepared by the Contractor
and approved by the engineer.
Work with the Contractor to maintain a workable updated Primavera type construction
schedule that is maintained and monitored weekly as construction progresses as required by
the Construction Contract Documents. Report progress and schedule deviations and
corrective measures proposed by the Contractor to the City.
6. Job Meetings
Conduct weekly progress meetings with all parties as required by the Construction Contract
Documents to review construction progress, design interpretations and overall progress.
Prepare, maintain, and circulate copies of minutes thereof. Arrange a schedule of on-site
job work meetings with the General Contractor and Subcontractors to review day-to-day
requirements and problems. Prepare, maintain, and circulate copies of minutes thereof.
City of Elgin Page 2 of 4 Attachment A
Page 3
7. Contract Administration and Records
Handle all day-to-day Contract Administration and associated correspondence. Maintain at
the job site orderly files for correspondence,reports of job conferences, shop drawings, and
samples submissions,reproductions of original Construction Contract Documents including
all addenda,change orders, field orders, additional drawings issued subsequent to the
execution of the Construction Contract Documents, progress reports, and other project
related documents.
8. Reports
Furnish written reports to the CITY on a biweekly basis of progress of the work and the
Contractor's compliance with the approved progress schedule and schedule of shop
drawing submissions.
9. Contractor Pay Requests
Review the Contractor's requests for payments as construction work progresses, and advise
the CITY of the amounts due and payable to the Contractor in accordance with the terms of
the Construction Contract Documents.
10. Change Orders
Perform evaluation of proposed Construction Contract Change Orders and submit
recommendation for approval or denial to the CITY. Prepare Construction Contract Change
Orders when authorized by the CITY.
11. Government Policies
Review the Contractor's compliance with governmental mandated programs. Compliance
with OSHA requirements and general safety provisions will be reviewed by an independent
safety officer retained by the Contractor as part of the construction work. The safety officer
will visit the job site periodically and will submit written reports to the CITY, Contractor,
and ENGINEER.
12. Record Drawings
Prepare record drawings which show field measured dimensions of the completed
construction work which the ENGINEERS consider significant and provide the CITY with
one set of reproducible record drawings and all equipment operation and maintenance
manuals within ninety(90)days of the PROJECT completion.
City of Elgin Page 3 of 4 Attachment A
Page 4
13. Final Completion
Conduct a final inspection of the PROJECT with the CITY and the Contractor, and prepare
and give to the Contractor a final punch list. Issue an opinion of satisfactory completion for
acceptance of the PROJECT by the CITY>Process the Contractor's final request for
payment.
City of Elgin Page 4 of 4 Attachment A
Spartan Drive Extension Project
City of Elgin,Illinois
Supplement to the
Scope of Construction Services
The project schedule, as identified at our pre-proposal meeting held on April 26th, 2000,
is assumed to be June 5th thru September 15th, 2000. We have assumed an additional
three weeks of inspection beyond the substantial completion date of September 15th, for
the installation of traffic signal and roadway lighting hardware. We propose to staff the
project with a full time Resident engineer, 1 part time inspector, 1 part time Project
Engineer to provide support to the Resident Engineer, 1 part time Project Manager to
provide contract administration and agency coordination issues. In addition to these
permanent assignments, we will provide a survey crew, a materials testing sub-consultant
and office personnel to assist with shop drawing reviews, as well as design support which
may be required throughout the project.
The following tasks are intended to supplement those identified in Attachment A of this
document. This supplement should govern over any discrepancies or inconsistencies
between Attachments A and B of this document. This supplement was utilized in
developing the detailed manhour estimates.
Task I—Project Start up
A. Project kick-off meeting with all stakeholders associated with the project(City
of Elgin,Kane County DOT,Woolpert, Elgin Community College, etc.)
B. Attend and facilitate the pre-construction meeting, distribute notices to
affected agencies,prepare and distribute minutes of the meeting.
D. Set up field file records.
E. At the request of City of Elgin personnel,on a task order basis,provide design
support to address outstanding review comments and coordination. Effort
associated with this task has been estimated to establish a budget for this
work. Any effort required above and beyond this estimate will be approved
by the City before proceeding with the work.
.. • . . .,, •_ - -
stages?
earthwork-quantities?
City of Elgin Page 1 of 3 Attachment B
Task II—Shop drawing reviews
A. Review traffic signal shop drawings.
B. Review roadway lighting shop drawings.
C. Review of miscellaneous catalog cut submittals.
D. Review of contractors suggestions and requests per scope item 3. of
Attachment A(assume 2 occurrences).
Task III—Initial project control/layout checking
A. Establish the initial project vertical and horizontal control(base bid),the
estimated effort included assumes the 2 control points identified on the
plans are recoverable, and a line of sight can be established between the 2
points.
B. Periodic checking of contractor layout(assume 1 crew day every other
week).
C. Layout of signal hardware prior to shop drawing review. This would
allow for a J.U.L.I.E. locate to establish existing utilities and verify
clearances. As lead time for ordering mast arms is fairly lengthy,this
would create a pro-active verification rather than a re-active response to a
conflict which could create a delay in delivery.
D. Establish the initial project vertical and horizontal control(add. alt.) the
estimated effort included assumes the 2 control points identified on the
plans are recoverable, and a line of sight can be established between the 2
points..
Task IV.—Construction observation and associated activities
A. Provide liaison and contract control activities (per scope item 1. of
Attachment A).
B. Review of on-site work and provide construction observation services(per
scope items 2. of Attachment A).
C. Material tests to be performed by a sub-consultant to be selected with the
concurrence of both the City of Elgin and the Kane County DOT (per
scope item 2.of Attachment A).
D. Periodic review of the Construction schedule prepared by the contractor,
to inform all stakeholders of any adverse impacts to the critical path,or
final completion, any reference to preparation of the schedule, or use of a
Primavera type software is not included(per scope item 5. of Attachment
A).
E. Attend and facilitate weekly on-site project meetings to discus project
schedules and issues specific to upcoming construction activities. Prepare
and distribute minutes to attendees (per scope item 6. of Attachment A).
City of Elgin Page 2 of 3 Attachment B
F. Maintain orderly project records of on-site activities and construction
record(per scope item 7. of Attachment A).
G. Prepare bi-weekly progress reports and submit with subsequent pay
request(per scope item 8. of Attachment A).
H. Prepare applications for payment in accordance with the payout schedule
included in the contract documents. Assume 10 applications will be
prepared for this project(per scope item 9. of Attachment A).
I. Provide an initial evaluation and recommendation for change order issues.
Assume 2 change orders, plus a final balancing change order for the entire
project(per scope item 10. of Attachment A).
Task V.—Project close out and final inspection
A. Coordinate and conduct a pre-final inspection of substantial project
completion(all items not associated with signal poles,mast arms, signal
heads, light poles, luminaries, controller cabinets, and wiring associated with
signal and lighting)on or about September 15th, 2000,to generate punchlist.
B. Coordinate and conduct a pre-final inspection of all issues excepted in the
previous task,upon completion of installation,to generate punchlist.
C. Conduct a final inspection upon completion of punchlist items.
D. Prepare final construction record, and material certification.
E. Prepare and submit record drawings, hard copy,in addition to a electronic
version, on CD ROM, prepared in Microstation CAD format.
F. Assemble, copy,and deliver final job box.
City of Elgin Page 3 of 3 Attachment B
Cost Estimate of
Consultant Services
(Direct Labor Multiplier)
Firm: Crawford,Murphy,and Tilly,Inc. Date: 11/08/01
Route: Spartan Drive Extension
Municipality: Elgin,Illinois Complexity Factor: 0
County: Kane County
Job No.: Direct Labor Multiplier: 2.950
PTB&Item:
Average Hourly Total Direct 2.95 Times Total Services by
item Hours Rate Labor Direct Labor Direct Costs others Total %of Grand Total
Supplemental Engineering associated with additional design tasks
1 Knoxbury Court cul de sac design 27.0 $21.36 $576.80 $1,730.40 $0.00 $0.00 $1,730.40 4.11%
2 Redesign traffic roundabout(6 Muirfield 61.0 $20.71 $1,263.32 $3,789.96 $0.00 $0.00 $3,789.96 9.00%
Court)
3 Redesign of water main improvements 36.0 $23.84 $858.18 $2,574.54 $0.00 $0.00 $2,574.54 6.12%
4 Complete design and review of Randall 72.0 $22.73 $1,636.80 $4,910.40 $0.00 $0.00 $4,910.40 11.66%
Road approach lighting -
-Review and redesign of Randall Rd./ 30.0 $23.25 $697.48 $2,092.44 $0.00 $0.00 $2,092.44 4.97%
College Green traffic signals -
Revise Randall Road Maintenance of Traffic-
6 42.0 $21.36 $897.24 $2,691.72 $0.00 $0.00 $2,691.72 6.39%
plans _
7 Revise plans(alignment)to coordinate with 47.0 $23.06 $1,083.62 $3,250.86 $0.00 $0.00 $3,250.86 7.72%
Menards section
8 Spartan Drive ROW evaluation and plan 61.0 $23.59 $1,438.69 $4,316.07 $0.00 $0.00 $4,316.07 10.25%
revisions _
9 Value engineering and revisions to College 58.0 $23.05 $1,336.96 $4,010.88 $0.00 $0.00 $4,010.88 9.53%
Green Drive
10 Revise storm sewer for College Green/ 34.0 $23.57 $801.52 $2,404.56 $0.00 $0.00 $2,404.56 5.71%
Spartan _ _
11'Revise signage and pavement markings for 30.0 $22.42 $672.50 $2,017.50 $0.00 $0.00 $2,017.50 4.79%
Randall Road
-
12 Townhouse demolition 42.0 $20.73 $870.72 $2,612.16 $0.00 $0.00 $2,612.16 6.20%
13 Additional testing(by TSC) 8.0 $23.11 $184.88 $554.64 $0.00 $5,144.87 $5,699.51 13.54%
1 '
Total 548.0 $22.48 $12,318.71 $36,956.131 $0.00 $5,144.87 $42,101.00 100.00%
CECS Spartan supplement.xls Attachment D 1/2/2002(10:31 AM)
Spartan Drive Extension
Description of Supplemental Services due to
Additional Design Related Activities
Attachment D
Project Work Summary
1. Knoxbury Court cul de sac Design
Sheet 17 of the plans show the Knoxbury Court cul de sac in plan view without any
geometric information to layout the proposed work. Although the plan sheet is set up to
show the profile for this portion of the work,the profile was incomplete. The plans also
do not specify any storm sewer work to ensure proper drainage. CMT field personnel
engaged in the following tasks to complete this item of work:
• Survey the existing conditions.
• Design a profile for this new curb line.
• Design storm sewer modifications to properly drain this area.
• Provide geometrics and survey layout of the improvements.
2. Traffic Roundabout Redesign
On sheet 18 of the plans, a proposed traffic circle is shown at the intersection of Muirfield
Court and College Green Drive. As a result of public concerns regarding the roundabout,
the City of Elgin Engineering Department submitted a revised plan designed by Alternate
Street Design. The revised drawing was vague and undetailed. No information was
provided on signage or for layout of the islands.The plan did not address traffic control
or removals. The revised plan also required the crosswalks be relocated, an increase to
the diameter of the center median, and increased the length and size of"divider"islands.
CMT field personnel coordinated extensively with the Engineering Department to ensure
that the roundabout was completed in adherence to their specifications. CMT field
personnel engaged in the following tasks to complete this item of work:
• Survey Layout of existing conditions.
• Review plans according to Alternate Street Design's comments.
• Draft plans with appropriate dimensions and construction details.
• Check new design vehicle geometrics with AutoTurn to determine
intersection feasibility.
• Coordinate with City Engineering Department and redrafting plans with
several changes.
• Several field meeting to discuss the final plan.
• Onsite meeting with District U-46 and Engineering Department.
supplement description.doc I of 6 Spartan Drive Extension
Attachment D
• Copy and submit new plans to Contractor for construction purposes.
• Layout newly proposed traffic roundabout design.
• Evaluate signage plan proposed by Alternate Street Design.
• Evaluate striping plan proposed by Alternate Street Design and implement
City changes.
• Redesign signage for traffic roundabout intersection utilizing U. S.
Department of Transportation Roundabouts: An Informational Guide.
• Coordination with City Engineering to modify signage plan.
3. Water Main Improvements Redesign
In lieu of placing new water main, the City of Elgin wanted to leave in place the existing
section of water main from the intersection of College Green and Spartan Drive to sta.
6+00 on Spartan Drive. At the City of Elgin's request,the water main plans were to be
reviewed by CMT to see if this was feasible. Leaving the existing water main was
considered feasible and would yield a major cost savings to the City of Elgin while still
providing the same level of service as intended by the original plans. CMT field
personnel engaged in the following tasks to complete this item of work
• Coordination with City of Elgin Engineering and Water Distribution.
• Review of the water main plans for"value engineering"principles.
• Design and revise plans based on the City's request.
• Drafting of plans based on the City's request.
• Copy and submit revised plans to Contractor.
4. Randall Road Approach Lighting Review
The City elected to go to bid prior to the Randall Road lighting plan being completed and
approved by Kane County. The City requested that CMT review and complete the design
and submit the lighting revisions to KDOT for approval. The plans required extensive
revisions in order to meet the County requirements. CMT field personnel engaged in the
following tasks to complete this item of work
• Review and recalculation of all lighting photometrics for the project.
• Revise the plans to meet KDOT comments and provide disposition of
same.
• Mark-up revisions of plans with County changes.
• Drafting of plans with County changes.
• Coordination of the review and approval by above mentioned parties.
• Coordinate and copy of submittal of revised plans to Contractor.
• Review of shop drawings as a result of additional items and changes by the
review and approval process.
5. Randall Road and College Green Intersection Traffic Signal Review
Prior to the onset of construction, some questions arose concerning the traffic signals at
supplement description.doc 2 of 6 Spartan Drive Extension
Attachment D
Randall Road and College Green. The eastbound approach lanes of College Green Drive
seemed to be marked for counter-intuitive traffic patterns. The issues where discussed
with the County and the City and it was decided to make revisions to the College green
northbound turn movement. CMT field personnel engaged in the following tasks to
complete this item of work
• Coordination with City of Elgin Engineering and KDOT to ensure that no
design considerations were overlooked.
• Review of Traffic Report and IDS developed by others.
• Review of traffic signal plan.
• Revision to traffic signal plan incorporating the changes to traffic signal
plans and striping plans.
• Coordination of review and approval of revisions by City of Elgin and
KDOT.
• Coordination and submittal of revised plans with the contractor.
6. Randall Road Maintenance of Traffic
In response to KDOT comments, CMT revised the maintenance of traffic plan for the
project. The maintenance of traffic plan contained in the plans was non-functional, and it
also did not meet the County's permit requirements. CMT field personnel engaged in the
following tasks to complete this item of work.
• Coordination with City of Elgin Engineering, KDOT and Contractor.
• Onsite meetings with the above mentioned parties.
• Development of maintenance of traffic plan addressing permit issues.
• Drafting of revisions to maintenance of traffic sheet.
• Coordination of the review and approval by above mentioned parties.
• Coordinate and copy of submittal of revised plans to Contractor.
7. Road Alignment Randall Resolution
After the considering the Traffic Maintenance Plan for Stage 3, CMT discovered that the
alignment for the turn lane transitions of the Menards' project did not match the Spartan
Drive/College Green/Randall Road project. CMT field personnel engaged in the
following tasks to complete this item of work
• Extensive coordination with City of Elgin, KDOT, HLR, Woolpert, and
the Contractor to investigate and resolve the problem.
• To help come to a resolution to this item, CMT provided working exhibits
showing the two improvements as a single drawing.
• It was determined that the City portion of the work was incorrect and the
plans needed to be revised for County approval.
• The construction work had already been completed. CMT coordinated the
removal of the completed work.
• CMT provided layout out several vital points between the two projects for
supplement description.doc 3 of 6 Spartan Drive Extension
Attachment D
Contractor's survey team to"tie-into."
• CMT provided layout of rework improvements.
• Observed rework improvement construction.
8. Spartan Drive Right-of-Way Resolution
As part of the construction layout, it was discovered that the ROW plat included in the
"as bid"plans was not the most current plat for the project area and did not match the
geometry of the proposed roadway improvements. CMT field personnel engaged in the
following tasks to complete this item of work
• Extensive coordination of the plat and plans was required with the City of
Elgin,Baird and Company, and Landmark Surveyors to investigate and
resolve the issue.
• Reviewed revised plat submitted by Landmark Surveyors.
• Relay out the ROW for Contractor and provide coordinate information to
the contractor for this work.
• Implemented changes subsequent to the revised ROW.
9. College Green Drive Revisions
At the request of the City, CMT reviewed the plans to for cost-savings items. After
reviewing the proposed profile and alignment of College Green Drive, CMT inspected the
condition of the northern portion of the curb and gutter from Station 101+25 to 106+60.
The curb and gutter was found to be in excellent condition. After correspondence and
inspection by the City,the decision to leave the curb and gutter in place was made. In
addition,the existing pavement structure was reviewed. CMT determined that leaving
the majority of the existing aggregate base in place would yield the same product,yet
reduce cost and time to construct. This also eliminated potential costly undercuts needed
to stabilize the subgrade. The resultant of the decision transferred a considerable cost
savings to the City of Elgin. CMT field personnel engaged in the following tasks to
complete this item of work
• Minor coordination with City of Elgin Engineering, and Contractor.
• Inspection of existing curb and gutter.
• Verification of the thickness of the existing sub-base.
• Drafting of plan revisions.
• Submittal of plan revisions to Contractor.
10. College Green and Spartan Drive Storm Sewer Review
As with the water main and non-removal of the curb and gutter,the Spartan Drive storm
sewer plans were reviewed by CMT for construct ability issues and potential cost savings.
CMT found that some of the proposed storm sewer pipe was undersized and the level of
service could be enhanced with some minor changes. In addition, an existing curb catch
basin and proposed catch basin number 1 were found to be placed near but not at the low
supplement description.doc 4 of 6 Spartan Drive Extension
Attachment D
point of the profile of College Green. Finally,the Spartan Drive storm sewers were
designed with the proposed structures not having sufficient headroom to accommodate
the proposed inverts. CMT field personnel engaged in the following tasks to complete
this item of work
• Review of the storm sewer plans.
• Redesign of Spartan Drive system to assure that structures could
accommodate the proposed inverts.
• Redesign of College Green Drive system with respect to undersized pipe,
constructability, and functionality.
• Mark-up of proposed changes to the plans.
• Drafting of proposed changes to the plans.
• Coordination with City to gain approval of changes.
• Coordination with Contractor to implement changes.
• Copy and submittal of revised plan sheets.
11.Randall Road Pavement Marking and Signage Review
After a brief review of the pavement marking plans, it was realized that the signage and
turn lane striping indicated in the plans was inadequate. In coordination with the City and
KDOT, CMT reviewed the signage and submitted proposed changes. The pavement
markings for the south bound turn lanes was "kinked"and one of the tapers rates was
inadequate. CMT field personnel engaged in the following tasks to complete this item of
work
• Coordination with the City of Elgin,the Contractor and KDOT.
• Extensive review of proposed signage.
• Mark-up of plans with revised signage and striping for KDOT approval.
• Submittal and approval of mark-ups with City and KDOT.
• Coordinated plan revisions with the contractor.
12. Townhouse Demoliton
The plans did not address the issues related to the demolition of the townhouse for the
construction of the Spartan Drive improvements. CMT field personnel engaged in the
following tasks to complete this item of work.
• Coordination with the City of Elgin,the Contractor.
• Determination of the course of action to fill in the townhouse site pit left
by the demolition contractor.
• Consultation with TSC (CMT's sub-consultant)to confirm that the CMT
solution was appropriate.
• Aggregate gradation test to determine proctor of backfill material.
• Density and Moisture testing of embankment placed to bring the
townhouse site up to the subgrade level.
supplement description.doc 5 of 6 Spartan Drive Extension
Attachment D
• Survey of townhouse site immediately following demolition to determine
the quantity of backfill needed.
• General construction observation of backfill process.
13. Additional Testing
Due to the reconstruction required in Item 7, the additional testing of the Townhouse site,
and the additional staging required for the coordinated effort on Randall Road,the
amount of testing required was greater than the amount estimated in the original contract.
supplement description.doc 6 of 6 Spartan Drive Extension
Attachment D
° :V,,/,
tib City of Elgin Agenda Item No.
j
E • ',
L q a
January 4, 2002 G `� - fl ;. ',e
N
TO: Mayor and Members of the City Council ECONOMIC GROWTH
FROM: Joyce A. Parker, City Manager
SUBJECT: Amendment No. 1 to an Agreement with Crawford, Murphy &
Tilly (CMT) for Additional Construction Engineering
Services for the Spartan Drive Extension - Section 1
Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and the
members of the City Council with information to consider Amendment
No. 1 to an Agreement with CMT for additional Construction
engineering services for the Spartan Drive Extension - Section 1
r""' Project .
BACKGROUND
The original agreement with CMT ($166, 730 . 00) for construction
engineering services was authorized by the City Council at its June
14, 2000 meeting. This agreement with CMT was authorized after the
contract with the original project engineer was terminated based
upon their poor performance during the design phase of the project .
Amendment No. 1 ($42 , 101 . 00) will provide compensation to CMT for
additional work required to complete the project in an acceptable
manner. In order to obtain a permit from Kane Co. to complete the
installation of the new traffic signals at the College Green Drive/
Randall Road intersection several changes were made to the plans
after the project had been bid. The changes included a complete
redesign of the approach lighting on Randall Road, review and
redesign of the signals at the intersection and revision and
redesign of the roadway alignment to coordinate with the
Menards/Meijer site roadway plans . Errors were found in the R.O.W.
plats prepared by the original engineer resulting in revisions to
the roadway plans . Revisions were also made to the storm sewer
plans, traffic control plans and pavement stripping and signage
plans.
ew
A copy of Amendment No. 1 is attached as Exhibit A.
A ,
(..... CMT/Spartan Drive Extension
January 4, 2002
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None. •
04-___
FINANCIAL IMPACT
Amendment No. 1 is in the amount of $42 , 101 . 00 . The new contract
amount with CMT will be $208, 831 . 00 . Sufficient funds are
available in the Fox Bluff Corporate Center Fund account number
270-0000-791 . 93-80, project number 339514, to fund this amendment .
This project is 50% reimbursable from Elgin Community College .
WiWiEGAL IMPACT
None.
ALTERNATIVES
None .
rik RECOMMENDATION
It is recommended that the City Council approve Amendment No. 1
with CMT in the amount $42 , 101 . 00 , leaving a not-to-exceed fee of
$208, 831 . 00, and authorize staff to execute the amendment .
Respectfully submitted,
J72)
Joyce A. Parker
City Manager
SP:do
Attachments