02-172 Resolution No. 02-172
RESOLUTION
RATIFYING AND APPROVING AN ILLINOIS DEPARTMENT OF
TRANSPORTATION GRANT APPLICATION FOR HIGHWAY SAFETY PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that it hereby ratifies and approves an Illinois
Department of Transportation grant application for highway safety
projects, a copy of which is attached hereto and made a part hereof
by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: May 8, 2002
Adopted: May 8 , 2002
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
y, o Agenda Item No.
City of Elgin
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April 19, 2002 '
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TO: Mayor and Members of the City Council
SAFE COMMUNITY
FROM: Olufemi Folarin, Interim City Manager
SUBJECT: Illinois Department of Transportation
Highway Safety Grant
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider requesting a
$99, 308 shared percentage (75/25) grant from the Highway Safety
Project with the Illinois Department of Transportation for the City
of Elgin Police Department .
BACKGROUND
National statistics reveal 37 , 043 individuals died and 3 . 3 million
were injured in traffic crashes in the past year. 38% of all
traffic crash fatalities and 10% of all traffic crash injuries are
attributable to drivers under the influence . In the year 2001, the
City of Elgin Police Department arrested 562 drivers for the
offense of Driving Under the Influence, this being a 4% decrease
from 1999 . In the year 2001, the Elgin Police investigated 3 , 019
traffic crashes, this being a decrease of 6% less than 2000 .
The City of Elgin Police Department is a member of the Kane County
Task Force on Drinking and Driving. The Task Force adopted a
mission statement taking a total system approach to the problem and
developed any and all solutions that will lead to a reduction of
death and injury caused by intoxicated drivers . The Elgin Police
Department is fully committed to this mission statement . The
Police Department believes this mission statement can be
accomplished through education, prevention and enforcement .
In 2001, the City of Elgin Police Department was a participant in
an IDOT Grant for Highway Safety directed at impaired drivers on
the streets of Elgin. Elgin' s participation was limited to 1, 560
man-hours of directed patrol . The result of the patrols accounted
for 1, 678 citations issued, including 136 Driving Under the
Influence citations.
Highway Safety Grant
eift. April 19, 2002
Page 2
Educational and Prevention efforts conducted by the Elgin Police
Department during 2001, included participation in Child Passenger
Safety Month (February) , Alcohol Awareness Month (April) , Buckle Up
America (May) , 3-D Month (December) , Click It or Ticket It (year
long) and Operation Safe Passage (year long) . The Department
assists a local hospital in Lamaze training and instructing new
parents in Child Seat Safety.
In the year 2002 , the Elgin Police Department is requesting a grant
directly from the Illinois Department of Transportation to step up
our efforts in Drinking and Driving through education, prevention
and enforcement .
Education and prevention efforts are scheduled to include three
presentations to the Elgin High Schools; Operation Prom Night
presentation to Larkin High School ; participation in the Click It
or Ticket Program; Child Passenger Safety month programs; Alcohol
Awareness month programs; Buckle Up American Week programs; area
participation in Operation Safe Passage; generate monthly press
releases on driving safety and solicit and prepare at least one
r driving safety PSA using a celebrity or politician as the
spokesperson.
Enforcement efforts will include roadside safety inspections and
weekly directed patrols . The grant will be used to provide 1, 560
hours of overtime pay of Police and Support personnel who will be
participating in the aforementioned enforcement hire-back programs .
Additionally, this grant, if accepted, will be used to provide
educational, prevention and enforcement programs as well as the
development and printing of materials .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Mothers Against Drunk Driving - Kane County (MADD)
Alliance Against Intoxicated Motorists (AAIM)
Kane County Task Force on Drinking and Driving
Kane County and Cook County States Attorneys Office
•�/ INANCIAL IMPACT
The total cost associated with the grant will be $99, 308 of which
U the State will reimburse the City $74, 481 or 75%. The grant runs
from October 1, 2002 until September 30, 2003 . The Police
Department has sufficient 2002 budgeted funds to participate in the
rft. 75/25 percent shared costs from October 1, 2002 until year end.
Costs in 2002 will be approximately $3, 960 and account number 010-
2308-731 . 01-02 , Patrol Division, Overtime Earnings will be charged.
•
rft. Highway Safety Grant
April 19, 2002
Page 3
Funds to continue this grant will need to be included in the 2003
budget cycle. It is estimated that the 25% match in 2003 will be
$20, 867 . No additional personnel will be required as a result of
the grant .
LEGAL IMPACT
W\Y1X/one.
ALTERNATIVES
Decide not to request participation in the Illinois Department of
Transportation Highway Safety Project .
RECOMMENDATION
It is recommended the Mayor and members of the City Council approve
a request for participation in the 99, 380 Shared Grant from the
Illinois Department of Transportation, Highway Safety Project .
Respectfully submitted,
Olufemi lar
Int rim C M nager
jb
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ElvisHighway Safety .
' of Tr�-p�on Project Request
• Division of Traffic Safety .
15 Ex tine Park Di—pit/P.O. Box 13245
Springfield, 11Gnois (5,2754-s2
1 1, Applicant Agency: E 1-gJfl P o 1 i 0 e Fur Ott lce Usso rtly l`
Department —_ -_ Pioj� rt Num�,er.
Addr s 1 51 Douglas Ave , Elgin Project Title: -
I . Year of
1 1 I j n u 1 s 601,20 P P,"Task: -._.Funding
Tir:XESI: `-i -600581",? r5P11tI :
•
2. Oovernmemal Unit: City 0 f Elgin 3. Staring Cate.
I
=xPiraticn Date:
— --=--------..---,---
-
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AdCs®ss: 1 5 0 Dexter C t , Elgin , I 11 �A-L. projeot G,escrtpann (attached)
60120 ••
TLN/FFJN: 36 -6005862
5F. Project^escriptonSummary: The City of Elgin will pursue enforcement and
educational activities to reduce the number of serious and fatal crasles
in Elgin , provide video evidence to secure DUI convictions , and reduc:
court hearings , and provide training and education in occupant restra , lt
device usage . The City of Elgin will strive to obtain positive utedl3
• and public support of these efforts and foster ownership of this
project with community ( Public and Private ) support .
•
Proposed . . �_. .
1. 5G. Protect Budget: I Fedk:ral • Local I Tota!
Persara Services 1 61 , 657 . 50 ! 20 , 552 . 50 r 82 , 210 -IFrin�e B>in�f i _1 X209_.. j 403 I 161 2
9 Soca! Securir, I (2 ! 0 — _— U -
Travel j___ 1 227 409 ! 1 , 636
Contractual Services 0 1 0 i 0
Printing 1• ,125 375 1 1 ^�
__ Commodities -5.12„.5..1 1 g 7 5 0 I 750
E ui.ment I ii . 3Q,__ _ 221 0 • E, 840 _
OcerrAutd=aui.mant , 2 07,f) -7 690
Totals $,7-4,-4-84 __ 24 , 827 ',9 9 308
6. A. Acceptance- 1t is urde,stod and agreed by the i..ir>Lersigned that this project, if approved, is subject to the
atached Agreer ent Conditions.
B. "Obligation of the slate shall cease immediately, without penia lty or further payment being required if, in any
fiscal year, tna Artois General Assembly cc federal funding source fails to apprcpnate or otherwise mane
eveiiable funds for this xntract" I!
7A. Project Director: 73. Authorizing Official:
Name: Sgt Thomas Olson '•lame, William D. Miller
• Tlile: Sergeant ;,,le: Chief of Police
Addresa: 151 Dou.9l a_..s Av. E l g 1 n , I l . Address: 151 Douglas Ave. Elgin, 11 601''.0
Talephone: 847-289- 2661 FaY_847-289 29 OTe!ephcn-:8.-47/-289-'?7440.,, Fax: S47-2`�y-?73 I
�lrar,� � � Date: Si .y G e' — -. .
TS 1Q8,6(R,;v.2.5ti)
i
rik City of Elgin
The City to Watch in Traffic Safety
ATTACHMENT A
PROJECT DESCRIPTION
A. PROBLEM STATEMENT
The City of Elgin continues to experience population growth and expansion since 1995.
The recent census , shows the City of Elgin to have a population of 94,000. The city is
also expanding it's western boundary, and, at present, covers an area of 25.3 square miles.
Population growth and expansion have put enormous pressure on the cities roadways with
the sharp increase of traffic traveling within and through the city limits. The city has three
(3) state routes and a state toll way. Traffic on Randall Road, a four lane county roadway .
which runs north and south for the entire length of the western edge of Elgin, has
increased at an alarming rate due to large scale development along the entire Randall
Road corridor. The City of Elgin continues to see alcohol, speed and belt restraint to be
major factors in vehicular crash injuries and deaths.
Nationally 37,043 people were killed on the roadways of the United States. Thirty-eight
percent(38%) of these died in crashes involving alcohol. 3.3 million people were injured
and of those, ten percent (10%) were alcohol related. The financial burden of traffic
related injuries costs the public over 150 billion dollars a year.
In the City of Elgin, nine (9) of the twenty-nine (29) fatalities in the last five years were
alcohol related, and eight (8) of the nine (9) occurred between the hours of 11:00 P.M.
and 4:00 A.M. After a one year decrease in traffic related fatalities in 1997, there has
been an increase over the last five years. from 6 in 1997 and 1998 to 9 in the year 2000
and 4 in 2001. Nine (9) of those twenty-nine (29) fatalities were alcohol related, or 31%.
During the same period, the arrests for Driving_ Under the Influence has also increased
from 460 arrests in 1996 to 562 in 2001, or a 19% increase.
This crisis situation has forced the City of Elgin to search for solutions to reduce traffic
related fatalities. through enforcement of alcohol, speed, and seatbelt restraint laws. along
with increased efforts to educate students and citizens of the City of Elgin. Together. with
some financial aid from the Illinois Department of Transportation,the City of Elgin can
reduce traffic related fatalities and address alcohol and drug abuse issues to make the
City's roadways safer.
B. BACKGROUND
1. General Characteristics
The City of Elgin is the seventh largest city in Illinois located partly in Cook County, the
largest county in the State, and in Kane County, the fifth largest county in the State.
Elgin is located in the Fox Valley, 35 miles west of Chicago. The city has 3 State Routes
(Rt.31, Rt.25 and Rt. 20), along with an interstate highway( 1-90). The city also has a
bike trail running north to south through the entire length of the city. The City of Elgin
also is home to the Grand Victoria Riverboat casino which is a source of additional traffic
entering and exiting the city as most of its patrons travel from outside Elgin. Two large
scale annual events also add to increased vehicle traffic, the Fox Valley Fox Trot and the
Four Bridges International Bike Race.
2. History of Problem Solving
The City of Elgin is a member of the Kane County Task Force on Drinking and Driving.
The Task Force adopted a mission statement taking a"total systems approach to the •
problem and develop any and all possible solutions that will lead to a reduction of death •
and injury caused by a intoxicated driver". The City of Elgin fully believes and truly
backs this mission statement. The City of Elgin believes this mission can be
accomplished through education, enforcement, and prevention.
The City of Elgin was part of a grant given to Kane County , as a Safe Communities, in
2000. In this grant the city participated in saturation patrols with a high rate of success.
The city accounted for 396 hours worked on the grant. The Elgin Police Department
issued 995 citations, including 169 Driving Under the Influence citations and 110 Driving
Under the Influence arrests. That is 45% of the total Driving Under the Influence arrests
made for the grant and 40% of the citations issued. Speeding citations were 17% and seat
belt/child restraint totaled 14% of the citations issued.
The City of Elgin was given a grant from the Illinois Department of Transportation in
2001, and participated in the grant requirements to the fullest. However the Elgin Police
Department feels continuing the fight against Driving Under the Influence would suffer
greatly if funds would not be renewed through another grant. The Elgin Police
Department was ranked fourth (4) in the State in Driving Under the Influence arrests in
2001. mainly due to the participation in the 2001 grant from the Illinois Department of
Transportation.
The city has previously participated in Child Passenger Safety Month ( February ).
Alcohol Awareness Month ( April ), Buckle Up America Week ( May ). 3-D Month
( December) Click It or Ticket. and Operation Safe Passage. The city assists a local
hospital in Lamaze training. instructing new parents in the correct procedures of Child
Passenger Safety. The Traffic Unit also holds a Seat Belt class twice a month for violators
egibk of restraint laws.
B-1. ELGIN POLICE DEPARTMENT
The Elgin Police Department has 175 sworn police officers and 62 marked squad cars.
The Traffic Investigations Unit has four officers. Each officer has attended Northwestern
University's Center for Public Safety courses in accident investigation/reconstruction.
Two officer's have completed Vehicle Dynamics. Each officer is certified in radar/
laser, teaches seat belt courses and speaks publicly on Driving Under the Influence and
other alcohol related subjects.
C TRAFFIC CRASH RECORDS SYSTEM
The computer system used at the Elgin Police Department is a Network developed by the
City's Management Information System (MIS) Division. The program breaks down
information that has been downloaded into the system. Information can be retrieved based
on officer, date, location, or offense. Crash data is broken down by location, names of
drivers, offenses related to the cause of the crash, weather,time of day, and injuries. The
system is well suited to handle the needs of the grant.
1. Law Enforcement Objectives:
+ Conduct two (2)roadside safetychecks and one thousand five sixty (1560) hours of
saturation patrols on a hire-back basis.
+ Conduct traffic safety training which will include occupant protection, and Driving
Under the Influence, field sobriety procedures and law to all Elgin police officers.
2. Education Objectives:
+ Plan at least three (3) Driving Under the Influence presentations (on a small or large
scale) at local high schools, utilizing the "fatal vision" goggles in an effort to educate
high school students on drunk driving.
+ Will participate in Operation Prom Night at local high schools.
3. Special Events Objective:
+ Participate in three (3) county-wide events displaying traffic safety booths.
4. Public Awareness Objectives:
+ Focus public attention on the problem of traffic safety by organizing promotional or
informational activities for the following special observances:
CLICK IT OR TICKET
* Child Passenger Safety Month (February)
Alcohol Awareness Month (April)
r, Buckle Up America Week (May)
* Operation Safe Passage
+Generate a monthly press release to local media.
+Utilize area churches, sport leagues, and other social avenues to reach the City's
population.
+ Prepare at least one (1) public safety announcement (PSA)using a local celebrity or
politician.
D. Methods and Procedures
The following action plans are proposed:
1. Law Enforcement Action Plan
+ Review submitted crash data to determine which Elgin roadways would benefit
most from saturation patrol and enforcement. •
+Determine who will be responsible for completing IDOT required forms and
mailing them to the Project Coordinator in a timely fashion.
+Eliminate officers from the program if enforcement efforts do not meet IDOT
expectations.
+ Supply officers with expected performance objectives and guidelines.
+Participate in"Campaign Safe & Sober".
In order to accomplish the enforcement objectives, this agency will have the following
IDOT requirements:
+ Conduct two (2) roadside safety checks (RSC's) and one thousand five hundred sixty,
(1560) hours of saturation patrol in different areas of the City based on crash data
frequency. The RSC's and saturation patrols will be conducted based on the results of
the crash analysis.
— Objective of at least one traffic contact (citation or written warning) for every
45-60 minutes of actual saturation patrol.
- Objective of one (1) Driving. Under the Influence arrest every ten (10) hours of
saturation patrols.
- Objective of one (1) alcohol-related arrest every six (6) hours of saturation
patrols.
- Participate in the national observances of Child Passenger Safety. Buckle Up
America, National Drunk and Drugged Driving Prevention, Alcohol Awareness
and National Collegiate Alcohol Awareness Months, along with Safe & Sober
activities.
+ Strict enforcement of seatbelt and child restraint laws during saturations
• 2. Education Action Plan:
+ Contact local high schools and colleges to schedule three (3) events (mock
Driving Under the Influence arrest scenarios with fatal vision goggles) in
conjunction with driver's education classes.
3. Special Events Action Plan:
+ Participate in our Law Enforcement open house, along with participating in our
Community Relations " Take Back the Night ", both will have Traffic Safety
booths.
4. Public Awareness Action Plan
In recognition of Child Passenger Safety Month (February) and Buckle Up America
(May), the Elgin Police will:
+ Conduct at least one media event, press conference or multiple-media activity
for each campaign and involve key community leaders;
+Plan week-long activities for both campaigns that increase public awareness of
the issues;
+ Submit a list of planned activities to the occupant restraint coordinator for Child
Passenger Safety Month by January 15`h and Buckle Up America Month by
April 22"d;
+ Submit a report of completed activities to the occupant restraint coordinator for
the Child Passenger Safety Month and Buckle Up America Month two weeks
after each campaign.
The Elgin Police will participate in Alcohol Awareness Month (April). This observance
is not traffic safety specific, but can aid in enhancing efforts to combat impaired driving.
Will generate eleven monthly media stories about traffic safety or the Safe Communities
program during the grant year.
The Elgin Police project coordinators will meet a minimum of I'D-Lir (4) times during the
project year. With IDOT approval. one or two project coordinators may attend
conferences/meetings that require travel. Reimbursement will not exceed the current
state rate.
E. General Project Information
1. Reporting Requirements
Progress Reports will be submitted monthly. These reports are due by the tenth of the
month following the end of the reporting period.
This report will include,but is not limited to,the following information:
+Progress of the project in terms of meeting established objectives.
+ Problem areas along with an explanation of corrective action.
+ Dates and minutes of coordinator meetings indicating who was present, input
given and feedback received.
+ Copies of press releases and published articles.
.+ Enforcement and crash data will be submitted on the appropriate IDOT forms.
The final report and final claim for reimbursement will be submitted by November 1,
2003. The report will include a narrative analyzing the project's accomplishments,
whether or not the objectives were met, problems or successes encountered, and the role
of the coordinators after the completion of this project. The final claim will include all
final expenses not previously reimbursed for the coordinators.
2. Method of Evaluation
The project will be evaluated on the basis of monthly reports. Overall assessment of the
project will be based upon successful completion of the scheduled objectives.
3. Monitoring
The Division of Traffic Safety will conduct on-site visits to observe project activities and
progress toward completion of stated objectives, as well as to provide assistance as
needed. Failure to maintain operation of the project at the level agreed upon in the
approved Highway Safety Agreement may result in the termination of funding.
4. Alterations
Any alteration to the Highway Safety Agreement must be requested in writing as stated in
the "Agreement Conditions" on page 3, Item K.
Reasons for a request of alteration could be a revised timetable. operational change, or a
budget revision. Justification must be furnished for all changes at the time of the request.
The Project Director should not implement the alteration until a written response from the
Division of Traffic Safety is received.
5. Reimbursement
Highway safety programs are funded on a reimbursement basis. The City of Elgin pays
the cost for project operation using local funds, then submits. either monthly or quarterly,
an"Illinois Traffic Safety Program-Claim for Reimbursement" to the Division of Traffic
Safety, along with the required documentation of expenses incurred. Reimbursement will
be compensated at the rate of 100 percent of the total approved and documented
expenditures for the initial year. "Procedures for Submittal of Claims for
Reimbursement"provide directions for completing the"Claim for Reimbursement."
t
CRASHES
Elgin 1997 1998 1999 2000 2001 Totals
Property 2920 2983 2636 2690 2457 13,686
Damage
Injury 672 594 540 516 557 2879
Fatal 4 6 6 9 4 29
Alcohol 1 3 2 2 1 9
Related
Fatal
Totals 3597 3586 3184 3217 3019 16,603 .
DRIVING UNDER THE INFLUENCE ARRESTS
Elgin 1997 1998 1999 2000 2001 Totals
564 455 563 589 562 2733
SEAT BELT USAGE IN FATAL CRASHES
Elgin 1997 1998 1999 2000 2001 Totals
No Seat Belt 2 5 3 1 2 13
Usage
Unk. Seat 0 0 1 0 1 2
Belt Usage
Pedestrian/ 1 0 0 5 1 7
Motorcycle
Crashes
rimik
CITY OF ELGIN 2001-2002
100% STATE
Personal Services
Three Patrol Officers($43.00 hr) 67,080
(5 hours each Fri/Sat.details) 1,560 hours
Two Roadside Safety Checks(]1 officers@ 5hours X$43.00hr) 4,730
Project Coordinator 10.400
$40 per hour x 260 hours
TOTAL PERSONAL SERVICES S82,210
Benefits
$10,400 x 15.5% 1612
TOTAL BENEFITS 51,612
Travel
Mileage for two round trips @400miles for Springfield $276
meetings @.345 per mile. •
Lodging(2nights @$100 per night) $200
Per Diem for two officers to attend two
Springfield meetings @$40 per day. $160
Lifesavers Conference(2 attendants) $1,000
(Registration,Lodging,Per Diem,Mileage)
TOTAL TRAVEL S1,636
Printing
Posters and Pamphlets SI500
Commodities
Misc.Office Supplies S750
Equipment
Preliminary Breath Testers(3 x S350) S1050
Two(2)Laser Radars Laser Tech. ($3895 ea.) S7790
TOTAL EQUIPMENT S8.840
Oper/Auto/Equipment •
8,000 mi. (it .345 per mile S2760
TOTAL BUDGET S99.308