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02-137 Resolution No. 02-137 RESOLUTION AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH THE KANE COUNTY DIVISION OF TRANSPORTATION FOR THE CONSTRUCTION OF A SANITARY SEWER CROSSING UNDER RANDALL ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Olufemi Folarin, Interim City Manager, be and is hereby authorized and directed to execute a Highway Permit on behalf of the City of Elgin with the Kane County Division of Transportation for the construction of a sanitary sewer crossing under Randall Road, 1600 feet north of Hopps Road, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: April 10 , 2002 Adopted: April 10 , 2002 Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk KANE COUNTY DIVISION OF TRANSPORTATION ��,�� �►�,� Highway Permit =-1: f 41W011 Burlington Road Phone (630)584-1171 ,,ue Saint Charles, Illinois 60175 Fax (630)584-5239 Permit Information Permit Number 02-030 Issuance Date: March 18, 2002 Permit Type Expiration Date Comments Major Access Minor Access __ Temp Construction Access June 1,2002 See Paragraphs 47& 48 Right-of-Way Alteration June 1, 2002 Plan reviews done by KDOT* Utility March 1, 2002 Description of Permitted Improvements Construction of Improvements of a 20" sanitary sewer crossing under Randall Road by auguring method approximately 1600-feet north of Hopps Road includes auguring of casing pipe,construction of sanitary sewer in County right-of-way,temporary construction access and right of way restoration. The construction is located in the City of Elgin, Illinois and hereinafter referred to as Improvements. The Improvements are to be constructed according to the following plans: " City of Elgin, Illinois Otter Creek Sewage Pumping Station Influent Sewer and Force Main"prepared by Baxter Woodman Consulting Engineers dated 10-15-01. Development Information Name of Development Otter Creek Sewage Pumping Station Land Use Farm/Residential Location Randall Road north of Hopps Rd Township Elgin Section number 32 —� Highway --- ---_----- Randall Road -------- _ Construction Cost Estimate $115,000.00 Permittee Information Company City of Elgin Authorized Representative Steve Pertzborn Street Address(1) 150 Dexter Court _City Elgin State Illinois Zip Code 60120-5555 Phone 847-931-5964 Fax: 847-931-5965 Municipality Information Municipality City of Elgin Authorized Representative Mr. Joe Evers _ __ Street Address(1) 150 Dexter Ct ----- City -- —-- Elgin —— — State Illinois __ Zip Code 60120 Phone 847-931-6100 Fax: 847-931-5610 Page 1 • County Information County Contact John Guddendorf — Permit Administrator Phone 630-406-7382 County Consultant -Hampton Lenzini and Renwick(HLR) County Consultant Contact Phil Kazimier County Consultant Phone 847-697-6700 Signal Maintenance Contractor Meade Electric Signal Maintenance Contact Maintenance Room Signal Maintenance Phone 773-287-7600 General Requirements 1. Permittee is authorized to perform work in the County highway right-of-way to construct improvements. - 2. The County will not participate in any extra work that may arise from this Improvement. 3. The County Consultant shall oversee the Improvement in the interest of the County. The County and the County Consultant is not responsible for coordinating the Permittee's materials consultant for testing on this project.The Permittee will be responsible for the layout of the project. 4. No work is authorized to start until all of the Pre-Construction Requirements have been met. 5. No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm. Extended work hours are allowed if approved by the County and: a. Work is done from behind the barricades and traffic is not disrupted. b. It is proven that extended hours will result in the completion of the Improvements significantly ahead of the County approved schedule. 6. Site meeting with the County and Permittee's contractor every two weeks to review progress schedule. 7. An updated schedule shall be submitted to the County every two weeks at site meeting. 8. All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started. 9. Construction and other related activities of this permit shall not at any time or under any circumstances, create any hazard to the motoring public. 10. The term, provisions, and conditions of this permit shall apply to the successors or assigns. 11. Contractors must have a copy of this permit at the job site for inspection by the County. 12. The County and County Consultant shall be notified at least 48 hours in advance of the starting date of any work on any right of way,proof rolls,asphalt work,changes in traffic flow. Pre-Construction Requirements 13. The County receives and approves a progress schedule for the Improvements. 14. The County conducts a pre-construction meeting with the attendance of the County's consultant, Permittee and Permittee's contractor. 15. Certificates of Insurance from the Permittee, contractor, and sub contractors naming the County and the County's Consultant as additionally named insured. 16. Advanced Warning Signage and/or message board have been posted and press release notices have indicating been published at least 48 hours prior to the start of construction. Notifications shall communicate the date when construction will start and the duration. 17. The County receives a list of 24-hour contact numbers for all contractors, sub-contractors and traffic control maintenance contractor. Page 2 • 18. The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal, interconnect and approach lighting items in the County right-of-way. Traffic Control Requirements 19. The County approval is required for any lane closure. Advanced Warning Signage and/or message boards posted at least 3 days in advance of construction activities that will cause significant disruption (i.e. work changing from one side of street to the other,lane closures,etc.)to the motoring public. 20. The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control Devices for highway construction,and approved engineering plans. 21. The flow of traffic shall not be hindered at anytime, unless authorized by the County. 22. The County shall limit work activities in the highway right-of-way if it is determined that such limitations are necessary to ensure the safety and efficiency of the motoring public. 23. The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this Permit including future changes in operation and traffic movements needed because of improvements to or changing conditions of the County Highway. Requirements for Construction Activities 24. No equipment(i.e.trenchers, backhoes, etc.)is authorized to operate on the pavement of the roadway and shall be operated outside the shoulders of the roadway unless pre-approved by the County of Kane. 25. No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway. 26. All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight, on weekends, and on days when no work is being performed. Barricades shall be up and in conformance of the Illinois Department of Transportation standards at all times. 27. Unprotected open trenches are not allowed. 28. The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field conditions, highway maintenance,or safety problems that become apparent during construction. 29. The Permittee shall receive approval from the County for field changes needed prior to their implementation. 30. Pavement saw cutting is required when there is damage resulting from work activities, along edge of pavement for widening,or as directed by the County. 31. The Permittee is responsible during construction for maintenance and upkeep of the right-of-way, vicinity highway pavement, and Improvements,and other as deemed necessary by the County.This includes, but is not limited to, removal of mud and debris from highway surface, and the maintenance of drainage systems and turf areas. 32. The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control devices as provided in approved Improvement plans. 33. The Improvements and work activities required to construct such shall not interfere with natural drainage of the road and the right of way. 34. The Improvements and work activities required to construct such shall not interfere with other area highway construction or maintenance projects. 35. Trees or shrubbery shall not be removed, cut, trimmed, or disturbed within the highway right-of-way without the approval of the County. 36. All permanent road signage shall be erected before roadways and accesses are opened to the motoring public. The Permittee is responsible for any required signs associated with the safe travel of the motoring public through the construction improvement. Page 3 Pavhiq Operations (if required) 37. "Fresh Oil Ahead"signs shall be erected approximately 500 feet in advance of each end of the area to be primed and surfaced at least 24 hours prior to applying bituminous materials (Prime Coat)and aggregate (Prime Coat). Additional signs shall be installed for all side roads within the area to be primed. If the area to be primed does not begin at the intersection of two roads an additional sign shall be installed at the nearest intersection preceding the area to be primed. 38. All signs shall remain in place until the Leveling Binder course has been placed or until the Prime Coat has fully cured as determined by the County. 39. Signage shall have minimum dimensions of 48 inches by 48 inches, black lettering and border, and orange reflective background. Trained personnel are to be stationed to control traffic at all intersections and crossroads until Prime Coat has cured. 40. No priming shall be performed unless the pavement is dry and conditions are forecast to be dry immediately prior to the start of priming. • 41. The lane being primed shall be closed to traffic until the binder prime has cured and pavement markings have been placed. 42. Compliance with Sections 404,405 and 406 of the Road and Bridge Construction Manual is required. 43. Bituminous base course shall be in accordance with Section 355 of the Standard Specifications for the Road and Bridge Construction adopted January 1, 1997. 44. Asphalt surface mix"padding"shall be place at the transition between the new and existing pavement. 45. Pavement markings shall be placed on the level binder or surface coarse prior to opening to traffic. Special Requirements 46. The Permittee shall be responsible for paying the County's construction observation fees from the County's consultant while the County's consultant is overseeing the Improvements being constructed in the County's right- of-way. Authorization for Temporary Construction Access 47. A temporary construction access will be permitted on the west side of Randall Road. The Temporary construction access shall utilize an existing field entrance just north of the planned auguring for the sanitary sewer. This access shall be for right in/right out only and before the access can be used pylons shall be placed in the centerline of Randall Road to prohibit left turns for northbound traffic. No temporary construction access will be granted for the east side of Randall Road.To obtain access to the east side of Randal Road right-of-way an easement must be obtained from the church to access through the church property to get to the job site. 48. All debris placed or tracked in the Randall Road right-of-way shall be removed immediately from the roadway and properly disposed.A mud tracking system shall be installed at the temporary construction access a minimum of 150'in length before entering the Randall Road right-of-way to prevent mud on Randall Road. Crossing under Roadway 49. This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege over any part of any road, which may be under the control of some other jurisdictional body, or to release Permittee from compliance with the provisions of any laws or statutes relating to such construction. 50. It is understood that the construction work permitted hereunder shall be completed within one month after the date this permit is approved, unless the County Engineer grants an extension of a shorter or longer time. Otherwise this permit shall become null and void. 51. Permittee, its successors, grantees and assigns, in performing the work shall not interfere with or obstruct traffic on said road or roads and, as soon as practical after laying and constructing said casing pipe for sanitary sewer, shall restore the road or roads to the former condition, including but not limited to regrading shoulder, shoulder slope, ditch, and back slope to its original cross section, fertilizing, reseeding and covering same with erosion control blanket and replacing the aggregate shoulder along pavement. In the event any costs are incurred by the County that are directly necessary and attributed to interim maintenance of the above in order to provide safe road conditions, Page 4 the Permittee, its successors, grantees and assigns, agrees to reimburse the County in full for all costs upon submission of a proper invoice covering and explaining the same. 52. Permittee, its successors, grantees and assigns, shall install road crossing or crossings, without disturbing the existing surface or base of the roadway, by auguring. All boring, auguring, or jacking pits shall be a minimum of fifteen(15)feet from the closest edge of pavement or traveled portion of the road. 53. Permittee, its successors, grantees and assigns, shall not carry on construction activity between the shoulder points of any of the County roads covered in this permit. All equipment, including trenchers, backhoes, and the like, shall at all times be operated outside the shoulder point limits. All excavated and backfill material shall be stockpiled or placed outside the shoulder point limits. 54. Permittee, its successors, grantees and assigns, shall lay, construct, operate, and maintain said casing pipe for sanitary sewer so as not to interfere with the natural drainage of the road and so as not to interfere with the construction or maintenance of said road, and said casing pipe for sanitary sewer shall be placed below the surface so as not to interfere with public travel as shown on the attached drawings. The minimum depth below the bottom of the ditch line shall be five(5)feet. 55. Permittee, its successors, grantees and assigns, shall lay, construct and erect said casing pipe for sanitary sewer in such a manner as not to interfere with private entrances or subsurface drainage of properties now abutting on the highways or roads associated with this permit. If private entrances are disturbed, they shall be replaced by regrading, replacing aggregate and bituminous cover and fertilizing, seeding and erosion control blanket and replacing aggregate shoulders. If subsurface drainage tile is disturbed, it shall be properly repaired or replaced.The County shall not be liable for any damages, including crop damage, due to any act or failure to act of applicant associated with the requirements of this paragraph and the applicant further hereby indemnifies and holds the County harmless regarding the same. 56. Permittee, its successors, grantees and assigns, shall not trim, cut or in any way disturb any trees or shrubbery along said highway without the approval of the County Engineer or his duly authorized representatives. 57. Permittee, its successors, grantees and assigns, shall assume all risks and liabilities and forever hold the County harmless for any and all accidents and damages that may accrue to persons or property that are in any way associated with or relating to the construction, laying, maintenance, and/or operation of said casing pipe for sanitary sewer. 58. Permittee, its successors, grantees and assigns, shall notify the County Engineer not less than 48 hours in advance of the starting date of any work on the road or roads listed herein. 59. This permit does not grant permission for.future maintenance work required on said casing pipe for sanitary sewer. Individual work orders or permits will be granted by the County Engineer for future maintenance work on said casing pipe for sanitary sewer that will disturb the road right-of-way. 60. Permittee,its successors,grantees and assigns acknowledge that this permit does not grant to Permittee an easement to the County right-of-way. Should the County's construction, operation, maintenance and/or future expansion of any highway or roadway associated with this permit require any alteration or change of location of the improvement provided for in this permit, said requested alteration shall be made by the Permittee, its successors, grantees and assigns without expense to the County upon a written request of the County Engineer. 61. All obligations, agreements, representations, warranties and indemnifications made hereunder shall survive the one (1)month construction period set forth in Paragraph 50 above. Requirements of the Municipality 62. The Municipality, after completion and acceptance of the Improvements, shall be responsible for the upkeep, maintenance, relocation and removal of the casing pipe and sanitary sewer in the Randall Road right-of-way if the need shall arise in the future. 63. The Municipality shall have a resolution passed by their council approving an authorized person to sign the permit on behalf of the City of Elgin. A copy of the passed resolution shall accompany the signed permit when returned to the County for issuance. Enforcement and Security 64. The Permittee shall pay any vehicular damage claims related to paving materials that the County deems to be caused by a failure of the Permittee to follow the requirements of the Paving Requirements section of this permit. The County shall cause payment of the claim plus processing costs to be made from the letter of credit for this permit if the Permittee fails to pay the claim as directed by the County.The County Engineer shall have the final decision on any claim against the contractor for non-compliance. Page 5 65. Reduction in the letter of credit will not be granted if any previous bills have not been paid. 66. Violation of any condition of this permit may result in the suspension or revocation of the temporary construction access. 67. The County shall suspend this permit without notice if any conditions are not followed. 68. The County shall suspend this permit due to a lack of progress. 69. The County has the right to modify the letter of credit for this permit to cure defaults (i.e. engineering review costs, construction observation, work activity deficiencies, improvement deficiencies, claims for prime damage, etc.). Maintenance and Relocation Responsibilities 70. After completion and acceptance of these improvements, the County shall maintain, in accordance with its normal maintenance policies,the drainage system including ditches, pavement widening including turning lanes, pavement markings and traffic control devices, curb and/or gutters, shoulders and turf area located within the right-of-way of the County Highway. 71. The Permittee, after completion and acceptance of the Improvements, may provide additional mowing of turf areas as needed or provide other maintenance operations such as removing garbage and debris. 72. The County does not allow without a permit, alteration work in the highway right-of-way after the acceptance of the Improvements. Claims, Liens,and Liability 73. The Permittee, its successors, grantees and assigns, covenants and agrees that it will not let or permit or suffer any lien to be put, placed upon, arise or accrue against the right of way or funds of the County in favor of any person or persons, individual or corporate, furnishing labor or material in any work contemplated herein. Permittee, its successors, grantees and assigns, further covenants and agrees to hold said right of way and/or funds of the County free from any and all liens, or rights or claims of lien which might arise or accrue under or be based upon any mechanic's lien law of the State of Illinois either now in force or to be enacted.All contracts and agreements that may be made by Permittee or Permittee's contractor relating to any work herein proposed shall expressly state that the interest and reversion of the County in and to said right of way or funds shall be wholly free from and not subject to any lien or claim of any contractor,subcontractor, mechanic, material man or laborer whether passed upon any law, regulation of the State of Illinois, or any other authority, now in force or hereafter to be enacted, and Permittee or Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall not in express terms contain the aforesaid provisions. 74. This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege over any right of way or any part of any road which may be under the control or ownership of some other entity, individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or statutes relating to such construction. 75. The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify, defend and hold harmless and the County, including their elected and duly appointed officials, employees and representatives from and against any and all claims, suits, actions, losses, expenses, damages, injuries, deaths, judgments, and demands arising from and relating to the construction and other related activities. 76. The Permittee and all persons involved in the construction and other related activities of this permit shall pay all damages,judgments,costs and expenses,including attorney's fee and court costs in connection with or resulting from the construction and other related activities of this permit regardless of any limitations of insurance coverage. 77. Any damage to highway facilities and/or facilities of others located within the County Highway right-of-way caused by the construction of this permit or improvements to the property served by this Permit. This includes, but is not limited to,the highway pavement, shoulders,ditch lines and signage. Page 6 • THE UNDERSIGNED PERMITTEE AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNTY ACCESS CONTROL REGULATIONS. Printed Name of Permittee or Authorized Representative Signature of Permittee or Authorized Representative Date Printed Name of Authorized Municipal Officer Olufemi Folarin Signature of Authorized Municipal Officer Date • d f 2 G O L' Printed Name of Authorized County Officer Signature of Authorized County Officer Date Page 7 A (ô- -- �V City of Elgin Agenda Item No. E to April 5 , 2002 C7 �•:,- i^ , _� N _ O, * TO: Mayor and Members of the City Council ECONOMIC GROWTH FROM: Olufemi Folarin, Interim City Manager SUBJECT: Authorization to Execute a Permit with the Kane County Division of Transportation (KDOT) PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to authorize the City Engineer to execute a permit with KDOT for the installation of a 20-inch diameter sanitary sewer force main under Randall Road. BACKGROUND The Otter Creek Lift Station is currently under construction on a site west of Randall Road and North of Hopps Road. In order to pump the sewage to the Bowes Road Interceptor Sewer, approximately 5, 800 L. F. of 20-inch diameter sewer force main will be installed from the lift station to the interceptor sewer. Because the interceptor sewer terminus is east of Randall Road, the force main needs to be installed under Randall Road within KDOT right-of-way. KDOT permits require that the municipality taking out the permit have a resolution passed by their Council approving a representative to sign the permit on the municipality' s behalf . A copy of the passed resolution must be forwarded to KDOT before the permit will be issued. KDOT also requires the Permittee (City of Elgin) to pay the County' s construction observation fees from the County' s consultant for overseeing improvements constructed in their right-of-way. It is estimated that this cost will be approximately $1, 000 . A letter of credit covering the value of the work in their right-of-way is also required. The letter of credit will be submitted by the contractor performing the sewer installation. A copy of the permit is attached as Exhibit A. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED (16' None . Kane County Division of Transportation Permit eft. April 5, 2002 Page 2 FINANCIAL IMPACT The only cost associated with the permit is payment of the County' s consultant to inspect the work in their right-of-way. This fee, estimated at $1, 000, will be paid from account number 396- 4200-795 . 92-32 , project number 339505 (1996 General Obligation Bond Fund, Land Improvements - Otter Creek Lift Station) . V4IVAEGAL IMPACT None . ALTERNATIVES 1 . Authorize the City Engineer to execute the subject permit . 2 . Do not authorize execution of the permit . RECOMMENDATION It is recommended that the City Council authorize execution of the subject permit by the City Engineer and direct staff to prepare the necessary resolution. Respectfully submitted, • . "emi •arin Inter 'm Cite - • -per SP:do Attachment tow