02-134 Resolution No. 02-134
RESOLUTION
AUTHORIZING FILING OF APPLICATION AND ONE YEAR ACTION PLAN FOR
A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development Act
of 1974 provides for block grant funding assistance to units of
general purpose local governments for the purpose of strengthening
the ability of said governments and elected officials to determine
the community development needs, set priorities, and allocate
resources to various activities; and
WHEREAS, the City Council of Elgin, Illinois, has determined
that additional emphasis is needed in the area of community
development in order that beneficial solutions to the problems of
slum and blight, and housing and neighborhood deterioration may be
addressed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS :
Section 1 . That a submission be made to the Department of
Housing and Urban development for a grant in the amount of One
Million Five Thousand Dollars ($1, 005, 000) .
Section 2 . That the City Manager is hereby authorized and
directed to execute and file such submission with the Department of
Housing and Urban Development and to provide additional information
and furnish such documents as may be required by said Department to
execute such agreements as are required by said Department, and to
act as the authorized correspondent of the City of Elgin.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 10 , 2002
Adopted: April 10, 2002
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
j E LONI MECUM
CITY CLERK
. 4 4; # City of Elgin
February 13 , 2002
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, Acting City Manager
SUBJECT: Allocation of Program Year 2002-2003 Community
Development Block Grant Funds
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to assist in the selection of
projects and the development of a budget for the year 2002-2003
Community Development Block Grant (CDBG) Program.
BACKGROUND
The U. S . Department of Housing and Urban Development (HUD) has
allocated $1, 005, 000 in 2002-2003 CDBG funds to the City of Elgin.
These funds are to be used for activities that benefit low and
moderate income persons. In order to be eligible for CDBG funding,
a project must meet HUD requirements and a recipient must have the
ability to collect, maintain and report data on the population
benefiting from the project .
In response to the City' s request for proposals, thirteen (13)
projects were submitted for funding consideration. The funding
request totaled nearly $1 . 7 million. Staff assessed each project ' s
overall benefit to low and moderate income persons and the
applicants readiness to conduct the project and perform reporting
functions . City staff also evaluated each proposal to determine
eligibility according to HUD criteria and consistency with City of
Elgin goals . All but one (1) of the thirteen (13) proposals met
HUD' s requirements .
The Site Improvements and Playground Development Project submitted
by Elgin Day Care Center did not meet HUD' s eligibility
requirements and was not eligible for CDBG funding. This
determination was verified by both the local and the Washington
D.C. HUD offices and is based on the following findings :
r
! ; `r I
i
Program Year 2002-2003 CDBG
February 13 , 2002
Page Two
• The proposed improvements at the new center would not be an
eligible public facility and improvements activity under 24
CFR 570 .201 (c) . The Elgin Day Care Center is not considered
to be a public facility because it is not open to all segments
of the population (i .e. persons without children) .
• The activity would not be an eligible rehabilitation and
preservation activity under 24 CFR 570 . 202 because the project
is for the new construction of a playground, not the
renovation of an existing playground.
Based on project reviews and in consideration of the City' s CDBG
funding priority (housing rehabilitation) , strategic planning goals
and Consolidated Plan objectives, a total of five (5) projects are
recommended for 2002-2003 CDBG funding. Collectively, the five
projects support the City' s efforts to promote fair housing,
maintain affordable housing, increase opportunities for
homeownership, and improve the financial stability and
marketability of Elgin residents .
Three (3) projects are recommended for funding as originally
proposed. Two (2) pilot projects, based on proposals submitted for
child care assistance and fair housing activities, are offered for
City Council consideration.
1 . CDBG Program Administration: The 2002-2003 Program
Administration budget was prepared to cover staff salaries and
program expenditures required to administer the Elgin' s CDBG
program in compliance with HUD regulations . The salaries of 1 . 5
full-time personnel as well as a portion of the support staff
salaries are paid from this budget .
HUD regulations allow up to 20% ($201, 000) of the City' s CDBG
allocation to be used for Program Administration. The $149, 100
budgeted for this activity is 14 . 8% of grant funds and is
significantly below the cap.
2 . First-time Homebuyers Down-payment Assistance Program: The
First-time Homebuyers Down-payment Assistance Program provides low
and moderate income homebuyers with down-payment and closing cost
assistance to increase a family' s ability to qualify for a mortgage
and achieve homeownership. Forgivable loans for down-payment and
closing costs associated with the purchase of a house are provided
through this program. Assuming a maximum benefit of $4 , 000 or 2% of
the house purchase price, it is anticipated that 24 households
would be assisted with the $75, 000 budgeted for this project .
Program Year 2002-2003 CDBG
February 13 , 2002
Page Three
3 . Residential Rehabilitation Program: The City' s Residential
Rehabilitation Program provides financial assistance to low income
households that find it financially difficult to comply with
Elgin' s housing maintenance regulations . The goal of the program is
to (1) eliminate code violations that impact health and safety, (2)
facilitate building rehabilitation (3) address lead-based paint
hazards (4) perform handicap accessibility improvements and
emergency repairs and (5) improve energy efficiency.
Based on the proposed $665, 900 budget, it is anticipated that 93
households will benefit from the program during the 2002-2003
program year. The number of households receiving funding is
expected to decline approximately 8% from last year due to
additional costs associated with federal lead-based paint
regulations .
4 . Pilot Child Care Program: For the past two CDBG funding
cycles, a total of seven (7) child care related projects for both
facility improvements and public services have been proposed. As
an alternative to funding specific child care centers, the
Department of Planning and Neighborhood Services proposes a pilot
program that subsidizes individual families with their day care
needs. Child care subsidies would be available to individuals who
are in special training or educational programs for the purpose of
developing skills needed to enter the work force and gain financial
self-sufficiency (similar to the Housing Authority of Elgin' s
welfare to work initiative) .
With full-time daycare costs approaching $7 , 500 annually for one
child, the need for financial assistance is apparent . Census
statistics and CDBG funding requests also support this need. The
mean income of an Elgin family with children is $48, 762 for married
couples, $24, 304 for a male head of household and $19, 016 for a
female head of household.
An initial $40 , 000 project budget and child care subsidies limited
to a maximum $2, 500 annually would provide assistance to at least
16 Elgin households . These households would gain the following
benefits :
► Ability to transition from dependency on government assistance
to self-sufficiency.
► Increased opportunities for home-ownership.
• Personal selection of the Elgin-based child care facility.
j
Program Year 2002-2003 CDBG
February 13, 2002
Page Four
If budgeted, staff will prepare a detailed program description for
City Council approval in the next 60-90 days .
5 . Pilot Fair Housing Advocacy Program: During the past two CDBG
funding cycles, the City received two (2) project proposals to
provide advocacy services to Elgin residents . As an alternative to
choosing a specific fair housing provider at this time, it is
recommended that $75, 000 be allocated for fair housing services and
a Request for Proposal distributed to select a provider that can
best serve the City of Elgin' s needs .
Elgin' s Human Relations Commission has expressed a need for
advisory assistance to address issues related to- fair housing. In
addition, the Analysis of Impediments to Fair Housing report
(recently prepared for the U. S . Department of Housing and Urban
Development) recommended that the City obtain the expertise to
investigate, manage and track fair housing complaints . The report
also promoted the establishment of an off-site office as a means of
community outreach and as a resource for residents with questions
concerning housing issues and City codes .
To adequately accommodate the City' s needs, a single service
provider with the experience and expertise in handling fair housing
questions and issues is recommended. It is anticipated that the
following services would be requested:
• track the number and type of fair housing
complaints/inquiries,
• resolve various housing-related issues,
• provide expert legal advice to the Commission and staff
liaison and
• deliver quick, efficient and professional assistance to Elgin
residents at a single resource center.
If budgeted, staff will commence the Request for Proposal process .
Once a service provider is selected, a contract will be submitted
to the City Council for approval .
FINANCIAL IMPACT
The CDBG program year begins June 1 , 2002 and concludes May 31,
2003 . CDBG funds are typically released by HUD and available for
use during the month of August .
The recommended public service projects do not exceed the 15%
budget limitation ($150, 750) as defined by federal regulations .
Program Year 2002-2003 CDBG
February 13 , 2002
Page Five
LEGAL IMPACT
These projects are eligible activities and meet a national
objective as mandated by federal regulations . Therefore, they are
eligible to receive CDBG Program funds .
ALTERNATIVES
Funds can be allocated to other CDBG projects that are eligible
activities .
RECOMMENDATION
It is recommended that the Mayor and City Council allocate the
$1, 005, 000 in Program Year 2002-2003 to the following activities :
► CDBG Program Administration: $149, 100
► First-time Homebuyers Down-payment Assistance Program: $75, 000
► Residential Rehabilitation Program: $665, 900
► Child Care Subsidy Program: $40, 000
► Fair Housing Advocacy Project : 75, 000 .
Respectfully submitted,
Olufemi blar 'n
Acti.g u .nager
JAW/JW
AGENDA
CITY COUNCIL WORKSESSION
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2002-2003 PROGRAM YEAR
February 20, 2002
5:00 P.M.,WEDNESDAY
CITY COUNCIL CHAMBERS
Call to Order
Roll Call
A. Review of 2002-2003 Community Development Block Grant(CDBG)proposals and budget.
Note: Public input is generally limited to responses to questions asked by the City Council.
B. Selection of projects for tentative funding for the 2002-2003 CDBG program year and
allocation of the budget for individual projects.
C. Announcement of the thirty(30)day public review and comment period ending March 26,
2002,and the date of the final Public Hearing.
Time: 7:00 P.M.
Date: March 27,2002
Day: Wednesday
Location: City of Elgin Municipal Building
150 Dexter Court
City Council Chamber
Second Floor,North Tower
Adjournment
Americans with Disabilities Act
The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain
accommodations in order to allow them to observe and/or participate in this meeting,or who have
questions regarding the accessibility of the meeting or the facilities, are requested to contact the
ADA Coordinator at(847)931-5620 (Tdd (847)931-5616} promptly to allow the City of Elgin to
make reasonable accommodations for those persons.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: CDBG Program Administration
B. Funding Requested: $149,100
C. Project Location: 150 Dexter Court, Elgin, IL 60123
D. Applicant: Mark Biernacki
Community Development Manager
City of Elgin
Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The CDBG Program Administration budget pays the salaries of 1.5 full-time
personnel to administer the program. City staff:
• perform overall CDBG program management activities,
• assist organizations with project implementation,
• monitor projects for compliance with HUD guidelines,
• prepare reports as required by HUD (Annual Action Plan, CAPER,
Contractor and Labor Standards),
• maintain program and project budgets, and
• implement lead-based paint regulations.
The Program Administration budget also pays the salaries of support staff that
provide clerical, legal, purchasing and accounting assistance. Expenditures such
as advertising are applied to this $149,100 budget.
HUD regulations allow up to 20% of the City's CDBG allocation to be used for
Program Administration. Elgin's maximum allowance this year is $201,000.
However, the City has maintained the budget at the same level that was awarded
for the 2001-2002 program year--$149,100. This budget is 14.8% of grant funds—
significantly below the 20%cap.
t r
B. Project Eligibility:
r
1. Low and moderate income benefit--National objective:
Costs that are charged to program administration are presumed to meet the
CDBG national objective of assisting low and moderate income persons,
households and areas.
2. Eligible activity:
Program administration costs are eligible pursuant to 570.206(a)(1).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe Community for People
• Quality Housing
• Neighborhood Vitality
• Recreational, Leisure and Cultural Opportunities for all citizens
D. Consistent with City Council CDBG Funding Criteria:
• Required activity--Program Administration.
E. Consistent with the 2000-2004 Consolidated Plan:
• Provide CDBG program oversight, management, monitoring and coordination
activities.
F. Ability of applicant to perform project management activities: Not applicable.
G. Project Administration: Not applicable.
III. PROJECT REVIEW COMMENTS
Program management responsibilities have increased to a level that requires 1.5 full-time
personnel. The program budget was prepared to cover the staff salaries and program
expenditures required to administer the City of Elgin's CDBG program consistent with
HUD regulations.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
/002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION -
A. Proposed Project: First-Time Homebuyers Downpayment Assistance Program
B. Funding Requested: $75,000
C. Project Location: City-wide
D. Applicant: Mark Biernacki, Community Development Director
City of Elgin
Planning and Neighborhood Services Department
150 Dexter Court, Elgin, IL 60120
847-931-5910
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The City of Elgin's Planning and Neighborhood Services Department is requesting
$75,000 to continue the First-time Homebuyers Down-payment Assistance Program.
The intent of the program is to provide low and moderate income homebuyers with
down-payment and closing cost assistance to increase a family's ability to qualify for
a mortgage and achieve homeownership. Forgivable loans for down-payment and
closing costs associated with the purchase of a house are provided. A maximum
benefit of$4,000 or 2% of the purchase price is available to qualified homebuyers.
The requested funding is expected to assist 24 households in their purchase of a
residence.
B. Project Eligibility:
1. Eligible activity:
Eligible pursuant to 570.201(n)as homeownership assistance. Grantees and
their sub-recipients may provide financial assistance to low and moderate
income households to assist in the purchase of a home.
2. National objective--Low and moderate income benefit:
This activity provides assistance for low/moderate income households to
acquire ownership of a home and complies with 570.208(a)(3).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004: Yes
felk • Safe Community for People
• Quality Housing
D. Consistent with City Council CDBG Funding Criteria:
• Funding level greater than $25,000.
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Assist low and moderate income families to obtain
homeownership.
F. Applicant has ability to perform project management activities: Yes
G. Project Administration:
1. High level of administrative service required.
2. Administrative procedures:
• Sub-recipient Agreement with administering agency.
• Program application intake and client interviews.
• Verification of income
• Verification of mortgage qualification.
• Homebuyer seminar provision.
• Program contract execution.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
Pride of ownership is a key factor in maintaining the affordable housing stock and
neighborhood stability. This financial assistance provides households with a greater
opportunity to purchase affordable housing.
This program was first funded with 2000-2001 CDBG funds. All funds ($75,000) were
committed within a six month period. An additional $75,000 in Riverboat Funds has been
allocated to this program and will be available January 2002. These funds will allow a
continuation of the program into July 2002.
Since 2002-2003 CDBG funds will be available in August 2002(just as the Riverboat Funds
are being depleted) an additional $75,000 in funds is being requested. The Planning and
Neighborhood Services Department expects to provide funding to 24 households.
Neighborhood Housing Services(NHS)currently administers this program for the City and
is expected to continue this activity. The Department will monitor the administration of the
program to guarantee consistency with federal and City requirements and will oversee the
distribution of funds. 100% of the clients benefiting from this program will be low and
moderate income households. Family size and income data will be used to guarantee income
eligibility.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Residential Rehabilitation Program
B. Funding Requested: $700,000
C. Project Location: City-wide
D. Applicant: Mark Biernacki
Community Development Manager
City of Elgin
Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The City of Elgin's Planning and Neighborhood Services Department is requesting
funding for the Residential Rehabilitation Program to provide financial assistance for
housing rehabilitation projects. The goal of this program is to (1) eliminate code
violations that impact health and safety, (2) facilitate building rehabilitation (3)
address lead-based paint hazards (4)perform handicap accessibility improvements
and emergency repairs and (5) improve energy efficiency. This program provides
assistance to low income households that find it financially difficult to comply with
the City's housing maintenance regulations and oftentimes defer home maintenance,
resulting in code violations.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Benefits low and moderate income persons pursuant to 570.208 (a)( 3) by
improving permanent residential structures which will be occupied by low
and moderate income households. Every property assisted with Program
funds meets the qualifying criteria for the national objective.
r
t
2. Eligible activity:
Rehabilitation activity,providing financial assistance primarily for privately-
owned residential buildings pursuant to 570.202 (a) and(b).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004: Yes
• Neighborhood Vitality
• Quality Housing
• Safe Community for People
D. Consistent with City Council CDBG Funding Criteria: Yes
• Capital improvement.
• Funding level greater than$25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Preserve,rehabilitate and maintain affordable housing throughout the City.
--Continue existing grant/loan program for L/M income homeowners to repair
and maintain their homes. 5-Year Goal: Provide 525 grants/loans.
--Provide for the testing and abatement of lead-based paint hazards. 5-Year
Goal: Assist 520 households.
• Preserve existing units through exterior building renovation that improves
security, structural integrity and appearance.
--Provide rehabilitation loans/grants to owners of rental units that are
occupied by L/M income residents. 5-Year Goal: Provide 115 grants/loans.
F. Applicant has ability to perform project management activities: Yes
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Program application intake and client interviews.
• Verification of income with the IRS.
• Contract execution with participant.
• Building inspections including lead-based paint.
• Work order development.
• Contractor selection/approval
• Historic preservation review and clearance, as required.
• Inspection of completed work, client approval, lead level clearance.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
Effective January 10, 2002, lead-based paint inspections,safe work practices and clearance
testing must be performed when Federal funds are used to rehabilitate residential properties.
Rehab costs will increase with the implementation of these mandated measures. Program
delivery costs are expected to total $104,000, a$20,000 increase. The Program budget not
only will cover the lead-based paint contractor and lab fees but also the cost of any required
lead paint control measures up to $2,500 per property and additional contractor fees for the
use of safe work practices.
In program year 2000-2001, 104 households were served. It is anticipated that a total of 101
homes will be rehabilitated with 2001-2002 program funds. In order to maintain this level of
rehabilitation activity, $700,000 is being requested for the rehabilitation of 99 homes.
Previous CDBG funding levels for the Residential Rehabilitation Program:
1983-1984 $100,000 1993-1994 $130,000
1984-1985 100,000 1994-1995 450,000
1985-1986 100,000 1995-1996 578,423
1986-1987 120,000 1996-1997 150,000
1987-1988 158,081 1997-1998 375,083
1988-1989 150,000 1998-1999 503,476
1989-1990 160,000 1999-2000 600,000
1990-1991 180,000 2000-2001 719,962
1991-1992 180,000 2001-2002 590,000
1992-1993 180,000
r
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Caring for Elgin's Children and Their Families
B. Funding Requested: $50,000
C. Project Location: 799 S. McLean Blvd., Elgin, IL 60123
D. Applicant: Kathy Hazelwood
Easter Seals Jayne Shover Center
799 S. McLean Blvd.
Elgin, IL 60123
(847)742-3264
Fax (847)742-9436
r
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Easter Seals Jayne Shover Center is requesting public service funds to pay for
partial salaries for two teachers and three assistants, printing, and signage. The
Center provides day care for infants and inclusive care children. Inclusive child care
takes children of all physical, emotional, and academic abilities. Children that fall
into the category of inclusive care are harder to place.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Limited clientele at least 51%of whom are low or moderate income persons
pursuant to 570.208 (a)(2).
•
2. Eligible activity:
24 CFR 570.201 (e), Public services
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Enhanced Neighborhood vitality
D. Consistent with CDBG Funding Criteria:
• Public service.
• Funding level greater than$25,000
E. Consistent with the 2000-2004 Consolidated Plan:
High Priority—Community development needs for child care centers and services.
F. Ability of applicant to perform project management activities:An informed decision
can not be made at this time due to the lack of previously funded CDBG projects.
G. Project Administration:
1. Low level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The Easter Seals Jayne Shover Center is part of a national network of Easter Seals Child
Development Centers,which is one of the first of its kind to provide child care facilities for
children with development disabilities. The new Center was opened in October of 2000 with
five children and added an average of three children every month, during the first year of
operation. The Center is now able to expand their capacity level with an additional 31
children. When the additional slots are filled the Center will be at capacity, serving a total
of seventy-eight(78) families. Nineteen percent (19%) of the children currently enrolled
are infants and twenty-six percent (26%) are children with development disabilities.
The total estimated cost for the project is $115,500. The Center is requesting $50,000 in
2002 CDBG funds. The Center is receiving $88,600 in additional funding through fee
revenue,fund raising,and Kane County's CDBG program. Therefore,the amount requested
should be adjusted to $26,900 in 2020 CDBG funds.
Projects funded previously through the CDBG Program: None
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Window Replacement Project
B. Funding Requested: $45,000
C. Project Location: 37 S. Geneva St., Elgin, IL 60120
D. Applicant: Gretchen Vapnar, Executive Director
Community Crisis Center
37 S. Geneva Street
Elgin, IL 60120
(847)697-2380
E. Contact Person: Lisa Sampson, Resource Developer/Facility Coordinator
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Community Crisis Center(CCC)is proposing to replace windows at their Center
with energy efficient and historically correct windows. CCC was awarded$30,000
in 2001 Community Development Block Grant Funds to cover a portion of the
Window Replacement project They are ready to begin the 2001 project if funded
with the additional 2002 funds. The CCC would like to combine both grant years
into one project and,by doing this,the project would be easier to market to general
contractors.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
This project benefits limited clientele who are low and moderate income
persons pursuant to 570.208 (a) (2) (A).
2. Eligible activity:
The construction, reconstruction and rehabilitation of public facilities and
improvements is eligible pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than$25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority--Other public facility needs.
• Anti-poverty strategy to support the ability of low-income individuals and
families to become independent and self-sufficient.
F. Ability of applicant to perform project management activities: Based on past
performance the applicant is able to manage CDBG funded projects.
G. Project Administration:
1. High level of administration by staff required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• RFP for architectural services.
• Bid award to architect.
• Federal wage rates.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
The Center is a 24-hour social service agency that provides assistance related to domestic
violence, sexual assault and other crisis issues.
Projects funded previously through the CDBG Program:
2001-2002 Crisis Center Window Replacement $ 30,000
1998-1999 Additional CDBG funding added to the budget in order $ 58,200
to award the lowest bid.
1996-1997 Renovation of unused basement space for a health clinic. $100,000
1995-1996 Crisis Center Building and Foundation Repair. $ 52,000
1992-1993 Crisis Center Renovations $ 20,000
1984-1985 Crisis Center Site Improvement $ 51,959
PROJECT REVIEW
•
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: YWCA of Elgin Facility Improvements Project
B. Funding Requested: $70,731.60
C. Project Location: 220 E. Chicago St., Elgin, IL 60120
D. Applicant: Julia McClendon
Executive Director
YWCA of Elgin
220 E. Chicago Street
Elgin, IL 60120
(847)742-7930
Fax (847)742-8217
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The YWCA is seeking funds to pursue improvements,most of which were identified
in the 1996 YWCA Facility Assessment. The improvements include ADA
accessibility, door replacement, plumbing, and HVAC work.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
24 CFR 570.208 (a) (2) (B), benefits a limited clientele who are low and
moderate income persons. At least 51% of clientele must be low and
moderate income based upon data for family size and income.
2. Eligible activity
24 CFR 570.201 (c), public facility and improvements.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Recreational, leisure and cultural opportunities for all citizens.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Recreation facilities
F. Ability of applicant to perform project management activities: Based on past
performance the applicant is able to manage CDBG funded projects.
G. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• RFP development, advertisement and review for architectural services.
• Award of contract for architectural services.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
Projects funded previously through the CDBG Program:
2001-2002 Pool and gymnasium renovations. $63,900
1999-2000 ADA compliant fire alarm system. $77,000
1997-1998 Repair and replacement of sections of the pool deck area and the pool piping
and drainage systems, conduit and wiring within the tunnel area beneath the
pool, asbestos removal, emergency lighting, ADA accessible women's and
men's washrooms and locker rooms and exterior building repairs. $200,000
1996-1997 YWCA Refugee Crime Prevention Program $25,000
1996-1997 Building rehabilitation, including first aid kits, fire extinguishers, ADA
elevator improvements and ADA accessible drinking fountains. $ 50,000
1983-1984 YWCA Annex Rehabilitation $12,000
HUD has determined that the YWCA is eligible to receive CDBG funds based on household
size and income data which show that the YWCA serves primarily low /moderate income
clientele.
,
�,,, PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
•
I. GENERAL INFORMATION
A. Proposed Project: Site Improvements and Playground Development
B. Funding Requested: $133,560
C. Project Location: 500 Dundee Ave., Elgin, IL 60120
D. Applicant: Agnes Kovacs
Executive Director
Elgin Day Care Center
51 South Spring Street
Elgin, IL 60120
(847)695-8280
rk II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Elgin Day Care Center requests funds to develop the playground and land for a
new center at 500 Dundee Ave. The Center serves 100%low and moderate income
families. Families must meet guidelines established by the Department of Human
Services. Parents must be working, in school or in job training.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
24 CFR 570.208 (a) (2)
2. Eligible activity:
The proposed activity is not eligible under 24 CFR 570.201 (c), public
facility and improvements or 24 CFR 570.202,eligible rehabilitation and
preservation activities.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Enhanced neighborhood vitality.
r
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Child care centers and services.
F. Ability of applicant to perform project management activities:An informed decision
can not be made at this time due to the lack of previously funded CDBG projects.
G. Project Administration:
1. Moderate level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• RFP for architectural services.
• Selection of architect.
• Specification development.
• Wage rate determination.
• Bid package assembly.
• Bid award to contractor.
• Pre-construction conference.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The City of Elgin worked with Valton Nunn, CPD Representative with HUD to find out if
this project is an eligible activity. This type of project presents difficulties in determining
an eligible activity within the CDBG Regulations. It would not be considered an eligible
public facility&improvements activity, 24 CFR 570.201 (c). This determination is based
on the City's and Mr.Nunn's interpretation of the regulations.The day care is not considered
a public facility because it is not open to all segments of the population(i.e.persons without
children). Valton Nunn received written verification from Washington on January 22,2001
indicating that the proposed project would not be an eligible activity under 24 CFR 570.201
or 24 CFR 570.202, eligible rehabilitation and preservation activities. Therefore, this
project is not eligible for CDBG funding.
Projects funded previously through the CDBG Program: None.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: AID Accessibility Project
B. Funding Requested: $46,045
C. Project Location: 854 South Street and 1485 Davis Road, Elgin, IL 60123
D. Applicant: Lynn O'Shea, President
Association for Individual Development
400 North Highland
Aurora, IL 60506
(630)897-2060
E. Contact Person: Alice Eakin,Vice President for Resource Development
Association for Individual Development
309 W. New Indian Trail Court, Aurora, IL 60506
(630) 844-5040 x307
Fax (630) 844-2065, E-mail aeakin @the-association.org
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Association for Individual Development (AID) is requesting funding for the
renovation of a group home and their Elgin Rehabilitation Center making these
facilities accessible to individuals with disabilities. Exterior and interior building
improvements are proposed in order to make the home accessible for the physically
disabled and individuals confined to wheelchairs. Barriers will be removed to
provide accessible entrances,doorways,bathrooms and common areas. AID would
also like to make accessibility improvements to one bathroom at the Elgin
Rehabilitation Center.
B. Project Eligibility:
1. Low and moderate income benefit--National objective
24 CFR 570.208 (a) (2) (a), benefits a clientele who are presumed to be
principally low and moderate income persons.
2. Eligible activities:
Group Home: 24 CFR 570.201 (c)Public facility and improvements for the
acquisition, construction, reconstruction, rehabilitation or installation of
public facilities and improvements, carried out by the recipient or other
public or private non-profit entities.
Elgin Rehabilitation Center: 24 CFR 570.202 (a)(4), Eligible rehabilitation
and preservation activities for nonprofit-owned nonresidential buildings and
improvements.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than$25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority—Permanent housing for individuals.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
• Medium priority--Other public facility needs.
• Anti-poverty strategy to support the ability of low-income individuals and
families to become independent and self-sufficient.
F. Ability of applicant to perform project management activities: The applicant was
awarded CDBG funding in 2001 but has not expended funds to date,therefore a an
informed decision can not be made.
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement.
• Preparation of RFP for architect
• Selection of architect.
• Review and approval of Specifications.
• Federal wage rates.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
f �
III. PROJECT REVIEW COMMENTS
This is the fourth year that AID has requested CDBG funding for the 854 South Street Group
Home and the first year for the Elgin Rehabilitation Center totaling $46,045. The group
home project was submitted in program years 1998-1999, 1999-2000 and 2000-2001. They
received funding in 2001 for$31,000 for the rehabilitation of two group homes. Because the
total amount requested was not funded, AID will only be able to make accessibility
improvements at one group home. AID is requesting $25,557 in 2002-2003 CDBG funds
for the 854 South St. Group Home.
AID is also requesting $12,820 in 2002-2003 CDBG funds to make accessibility
improvements to one bathroom located at their Elgin Rehab Center. AID leases this building
and retains a lease on a year to year basis. Before any CDBG funds can be committed to this
project;HUD would require a lease from the lessor agreeing that the building would be used
for the same or another eligible activity under the CDBG Regulations for at least the useful
life of the improvements. If this does not occur the lessor will pay the City of Elgin an
amount equal to the residual value of the improvements. After explaining this to AID,they
have decided to withdraw the funding request in the amount of$12,820 for the Elgin Rehab
Center.
The revised amount requested for 2002-2003 is $25,557 for the accessibility
improvements at the 854 South St. Group Home.
Projects funded previously through the CDBG Program:
2001-2002 1482 Maple Lane Group Home Accessibility Project $ 31,000
•
PROJECT REVIEW
tek COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Special Needs Housing Project#2
B. Funding Requested: $50,000
C. Project Location: 1640 Mark Ave., Elgin, IL 60123
D. Applicant: Perry Ecton
Creative Assistance Development Inc.
120 South State Street
Elgin, IL 60123
(847)749-1679, Fax (847)429-0838
II. ELIGIBILITY DETERMINATION
A. Project Summary:
Creative Assistance Development Inc.(CADI)is requesting CDBG funds to renovate
the property located at 1640 Mark Ave., Elgin,IL. CADI leases the building to the
Ecker Center for Mental Health for their Supportive Housing Program. The units
provide housing for low/moderate income persons who are clients of Ecker Center
for Mental Health.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
This activity complies with 570.208(a)(3) for providing or improving
permanent residential structures which, upon completion, will be occupied
by low/moderate income households. For rental housing, occupancy by
low/moderate households must be at affordable rents to qualify for funding.
2. Project Eligibility:
Rehabilitation of public facilities pursuant to 570.201 (c).
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
lk' D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• High priority Permanent housing for individuals.
• Medium priority—Permanent housing for families.
• Preserve, rehabilitate and maintain affordable housing throughout the City.
F. Ability of applicant to perform project management activities: The applicant was
awarded CDBG funding in 2001 but has not expended funds to date, therefore a an
informed decision can not be made.
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Perform Environmental Review.
• Obtain wage rates.
• Prepare bid package for contractor to conduct rehab work.
• Conduct pre-construction conference.
• Oversee renovation.
e,,,, • Process payments.
• Conduct project monitoring and reporting.
III. PROJECT REVIEW COMMENTS
The Housing Authority of Elgin (HAE) formed Creative Assistance Development, Inc.
(CADI) as a non-profit corporation to provide housing opportunities for individuals and
families whose income falls below 120% of the area median income and to provide
transitional housing to Ecker Center clientele. The Board of Directors are Sandra Freeman,
Exec.Director of the HAE and Board President,Everett Woods,Commissioner of the HAE
and Board Secretary,and Michael Miner,Elgin Financial Savings Bank and Board Treasurer.
CADI. was awarded $90,000 in 2001-2002 CDBG funds to rehabilitate 75 N. Willard St.,
Elgin, 60120. CADI and City staff are in the process of preparing the Bid Specifications.
CADI has recently submitted an application to the Illinois Housing Development Agency
(IHDA) for Tax Credit funding. If funded the tax credits will provide CADI with the
opportunity to rehabilitate and reduce the debt on eight (8) of their properties. 1640 Mark
Avenue is included as one of the properties CA.DI is seeking to rehabilitate and reduce the
debt. CADI has requested $1,500,000 in tax credit funding.
Projects funded previously through the CDBG Program:
2001-2002 75 Willard St. Rehabilitation Project $90,000
►• PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Child Care Center Development Project
B. Funding Requested: $50,000
C. Project Location: 454 Hickory Place, Elgin, IL 60120
D. Applicant: James Marks, President
Bethesda Community Development Center
454 Hickory Place
Elgin, IL 60120
(847)888-6942, Fax (847)888-6944
E. Contact Person: Gertrude McClain, Director
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Bethesda Community Development Center is requesting public service funds to
provide for staff training and initial tuition payments for low/moderate income
families. This Center would serve 80 children from low and moderate income
households and provide child care and school enrichment programs. The Center is
now in the process of being built. The Center would be open to the public by the
time 2002-2003 funds are released by HUD.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
Limited clientele at least 51%of whom are low or moderate income persons
pursuant to 570.208 (a)(2).
2. Eligible activity:
24 CFR 570.201 (e), Public services for providing assistance to the center
subsidize day care costs for income eligible parents. Training staff would
not be an eligible public service activity.
•
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Enhanced Neighborhood vitality
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
High Priority—Community development needs for child care centers and services.
F. Ability of applicant to perform project management activities: The applicant was
awarded CDBG funding in 2001 but has not expended funds to date, therefore an
informed decision cannot be made.
G. Project Administration:
1. Low level of administration required.
2. Administrative procedures:
• Environmental review.
• Sub-recipient Agreement
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The Center's policies for admission must be reviewed to guarantee that clientele are not
restricted due to religious affiliation.
Bethesda Community Development Center is asking for CDBG funding to train staff and/or
potential employees and provide initial tuition costs for low/moderate income families.
Training staff is not an eligible public service activity.
CDBG funds may be used to subsidize day care costs for low/moderate income families.
Participant eligibility would be determined by family size and income according to Section
8 guidelines. The City of Elgin will review the invoices for service and supporting
paperwork and will then process payment to Bethesda Community Development Center. If
the State of IL provides funds to the family,they may not be eligible for CDBG funds.
Bethesda Community Development Center receives$20,000 in other funding,bringing
the total amount of CDBG funding to $30,000.
Projects funded previously through the CDBG Program:
2001-2002 Public Service $ 40,000
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Resource Center/Emergency Overnight Shelter Construction
Project
B. Funding Requested: $100,000
C. Project Location: 6 Acre Site, Route 31 and Route 20, Elgin, IL, 60123
D. Applicant: Emilio Garcia
Executive Director
PADS of Elgin
164 Division Street, Suite 502
Elgin, IL 60120
(847)608-9744
Fax (847)608-9746
II. ELIGIBILITY DETERMINATION
A. Project Summary:
PADS is requesting CDBG funding for the new construction of a Resource
Center/Overnight Emergency Shelter in order to provide assistance to homeless
individuals. The additional services and referrals offered by PADS would be in the
areas of job training, substance abuse, crisis intervention, and financial assistance.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
24 CFR 570.208 (a) (2)
2. Eligible activity:
24 CFR 570.201 (c), Public facility and improvements
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
• Range of quality housing opportunities
� w '
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority—Emergency shelter for individuals and families.
• Anti-poverty strategy to meet the primary needs of homeless and encourage
independence and self-sufficiency.
F. Ability of applicant to perform project management activities:An informed decision
can not be made at this time due to the lack of previously funded CDBG projects.
G. Project Administration:
1. High level of administration required.
2. Administrative procedures:
Perform Environmental Review.
• Environmental review.
• Sub-recipient Agreement.
• RFP for architectural services.
• Selection of architect.
• Specification development.
r • Wage rate determination.
• Bid package assembly.
• Bid award to contractor.
• Pre-construction conference.
• Process payment.
• Conduct project monitoring and reporting.
III. PROJECT REVIEW COMMENTS
The facility and the associated services proposed by PADS will provide needed overnight
shelter and assist homeless clients to achieve self-sufficiency. The requested funding amount
for the construction of the property($100,000)is substantial compared to the City's limited
CDBG allocation and the diverse community housing needs.
The total estimated project cost is$1,800,000. PADS has requested additional funding from
several other sources totaling $710,000 and has requested funding through HUD's
SuperNofa Program, First Congregational, Burlington Northern, and Washington Square.
Even if PADS is able to secure this funding; the organization is still showing a deficit of
$990,000 for the remainder of the estimated construction costs. PADS has indicated they
are applying for other funding sources for the remaining $990,000.
Projects funded previously through the CDBG Program: None.
rk
,, PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Fountain Square Masonry Facade Restoration Project
B. Funding Requested: $175,000
C. Project Location: 51 S. Spring St., Elgin, IL 60120
D. Applicant: Gayle Richardson
Elgin Community College
1700 Spartan Drive
Elgin, IL 60123
(847)214-7584
Fax.(847)214-7815
r
H. ELIGIBILITY DETERMINATION
A. Project Summary:
Elgin Community College (ECC) is requesting $175,000 in CDBG funding to
renovate the facade at the Fountain Square location. All four elevations of the
building will need to be restored in some degree. ECC received a cost estimate in
1999,which put the project cost at $145,000. The $175,000 incorporates 10% for
contingencies and Federal Labor Standards.
B. Project Eligibility:
1. Low and moderate income benefit--National objective:
24 CFR 570.208(a)(2),benefits limited clientele who are low and moderate
income persons. At least 51%of the persons served will have to be low and
moderate income.
2. Eligible activity:
24 CFR 570.201 (c), public facility and improvements.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe community
s
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Medium priority--Other public facility needs.
• Anti-poverty strategy to support the ability of low-income individuals and
families to become independent and self-sufficient.
F. Ability of applicant to perform project management activities: An informed decision
can not be made at this time due to the lack of previously funded CDBG projects.
G. Project Administration:
1. High level of administration by staff required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP for architectural services.
• Bid award to architect.
• Federal wage rates.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
ECC is submitting an application to the City of Elgin's Facade Restoration program as an
additional funding source. Through this program the ECC would be reimbursed up to 35%
of overall construction costs not including architect fees for services rendered. If approved,
approximately$61,000 in additional funding would be made available for this project. The
total funding needed through the CDBG program would then be $113,000, which is
substantial.
Projects funded previously through the CDBG Program: None.
I
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2002-2003 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Fair Housing and Employment Advocacy Project
B. Funding Requested: $51,500
C. Project Location: 62 Fountain Square Plaza, Elgin 60120
D. Applicant: Nick Oriti, Human Resources Director
City of Elgin
Human Resources Department
150 Dexter Court, Elgin,IL 60120
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Human Resources Department, in coordination with the Human Relations
Commission, is seeking CDBG funds to contract with a service provider that would
1)provide an office and staff in the community to assist Elgin residents with housing
and employment related questions and issues and 2)provide advisory services to the
Commission and staff liaison. This provider would act as a link between the
community and the Human Relations Commission and would work with the
Commission's staff liaison to resolve issues stemming from communication
problems or a lack of information. The provider also would maintain statistics on
fair housing inquiries and complaints and report to the Human Relations
Commission, staff liaison and CDBG Coordinator.
B. Project Eligibility:
1. Low and moderate income benefit-National Objective:
This project benefits limited clientele who are low and moderate income
persons pursuant to 570.208 (a)(2) (B).
2. Eligible activity:
This activity is eligible as a new public service pursuant to 570.201 (e).
Under CDBG regulations, 15%of the City's 2002-2003 allocation
($150,750) can be distributed to public service projects. The project
•
budget does not exceed this cap. However, if other public service projects
are funded, the cumulative budget for the projects must be considered and
must not exceed 15%of the City's CDBG allocation.
C. Consistent with City of Elgin Strategic Planning Goals for 1999-2004
• Safe Community for People
• Quality Housing
• Neighborhood Vitality
D. Consistent with City Council Funding Criteria:
• Funding level greater than$25,000
E. Consistent with the 2000-2004 Consolidated Plan:
• Seek coordination and collaboration with housing and social service
providers.
F. Ability of applicant to perform project management activities:
• Public service providers administer programs and the City of Elgin provides
oversight activities.
G. Project Administration:
1. Low level of administration required.
2. Administrative procedures:
• Sub-recipient Agreement
• Agency reporting. To meet federal requirements, documentation
on family size and household income for each client served is needed
to demonstrate that at least 51%of the clientele are low and moderate
income.
• City monitoring and reporting to HUD.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The City of Elgin's Human Resources Department established the Human Relations
Commission to address fair housing issues in the City. They have been actively pursuing
measures to overcome fair housing impediments that were identified in the Analysis of
Impediments to Fair Housing(AI)report, March 2001.
The AI identified the"lack of a reliable mechanism to receive,manage and track fair housing
complaints" as a potential barrier to fair housing in Elgin. The Fair Housing and
Employment Advocacy Project has been proposed to address this situation and meet the
advisory needs of the Commission. Through this project, an office would be established
outside of City Hall to assist Elgin residents with housing and employment-related concerns
or complaints and to resolve issues resulting from language barriers or lack of information.
1 -
This office would be staffed by a selected service provider. When needed,clients would be
referred to a legal service provider for legal counseling,representation and arbitration. The
execution of 2 contracts and 2 Sub-recipient Agreements (for an outreach service provider
and a legal service provider)would be required.
The Commission has made initial contact with Centro de Informacion and,more recently,the
YWCA to determine their interest in providing outreach services,the availability of staff and
office space, and their level of expertise. In order fulfill CDBG procurement
requirements and to adequately assess an organization's ability to provide needed
services, staff recommends that a service provider be selected through the City's
Request for Proposal process. Also,it is recommended that a single service provider be
selected to ensure consistent and efficient service.
The project budget does not exceed the$1 50,750 limit for public service projects.
Projects funded previously through the CDBG Program: None
r
I SyE4C
i
Agenda Item No.
— City of Elgin
',... F
E
October 5, 2001 G a'
TO: Mayor and Members of the City Council
a ,, m
NEIGHBORHOOD VITALITY
FROM: Joyce A. Parker, City Manager
SUBJECT: Program Year 2002-2003 Community Development
Block Grant Hearing Process
PURPOSE
The purpose of this memorandum is to set the schedule of public
hearing and work session dates for the FY2002-2003 Community
Development Block Grant (CDBG) Program and to specify the City' s
funding priorities and policies .
BACKGROUND
A. Public Hearing and Work Session Dates
Each year, the City Council selects the public hearing and work
session dates for the development of the CDBG program. The
schedule is based on the April 15, 2002 deadline for the 2002-2003
CDBG application and new Annual Action Plan, as established by the
U.S. Department of Housing and Urban Development (HUD) . Two public
hearings are held - one to receive citizen input and proposals and
one to receive final comments from citizens and to approve the
Annual Action Plan and the submission of the CDBG application to
HUD. One work session is scheduled after the initial public
hearing to allow the Mayor and City Council to review and discuss
proposals and to finalize project selection and budgets.
The following are a range of dates that have been selected to allow
adequate time for the development of the 2002-2003 CDBG Program,
which includes the receipt, review and evaluation of project
proposals; a review and discussion of projects by the Mayor and
City Council members; the 30-day public review and comment period;
and, finally, the submission of the application and Annual Action
Plan to HUD by April 15, 2002 .
Y.
Program Year 2002-2003 CDBG Process
October 5, 2001
Page 2
1 . January 9, 2002 (Wednesday) as part of the City Council' s
regularly scheduled meeting (note : due to the likely high
volume of other agenda items, a meeting on this date may need
to start at an alternative time) : First public hearing to
solicit input from citizens on community needs, to hear
comments on past and present CDBG projects and performance,
and to accept and hear project proposals to be funded with FY
2002 CDBG funds. Alternate Date: 2 (Wednesday) , 3 (Thursday) ,
8 (Tuesday) , 10 (Thursday) .
2 . February 20, 2002 (Wednesday) : Special City Council work-
session to discuss projects for the FY 2002 CDBG Program,
finalize the selection of projects and establish project
budgets . After this meeting, the Annual Action Plan with the
selected FY 2002 projects will be subject to a 30-day public
review and comment period beginning February 25, 2002 .
Alternate Date: February 12 , (Tuesday) , 14 (Thursday) , 19
(Tuesday) or 21 (Thursday) .
3 . March 27, 2002 (Wednesday) : Final public hearing for City
Council action on projects proposed for FY2002 CDBG funding
and the approval of a resolution authorizing the submission of
the Annual Action Plan to HUD. This is a regularly-scheduled
City Council meeting date. There are no alternate dates since
the application for CDBG funding must be submitted on or
before April 15, 2002 .
B. Funding Priorities and Policies
In recent years, the City Council has established policies and
trends regarding the allocation of CDBG funds . The City Council
established housing rehabilitation as a priority for the 2001-2002
program year. A majority of CDBG funds have been allocated to the
Residential Rehabilitation Program for a number of years . In 1998,
1999, 2000, and 2001, 51%, 60 . 5%, 72% and 49 .4% of the City' s CDBG
allocation was targeted to this grant program. With these dollars,
the City has been able to serve between 100 and 150 households per
year. However, program year 2002 and beyond will be subject to the
lead-based paint requirements . Unless additional funding for
affected projects is allocated, fewer residential properties will
be assisted with CDBG funds .
The remaining CDBG funds have been designated primarily for capital
Ow"' improvement projects having a minimum budget of $25, 000 per
project . Public service projects rarely receive funding since only
15% of the total CDBG grant can support these activities .
r Program Year 2002-2003 CDBG Process
October 5, 2001
Page 3 .
Additionally, non-profits that have the capacity to perform project
management responsibilities may be given priority to CDBG funds.
City staff has undertaken all project management responsibilities,
including the bidding process, project oversight, and financial and
reporting activities in addition to CDBG Program administration.
However, growing Program requirements, due to changes in
legislation and HUD procedures, have resulted in the need for sub-
recipients to undertake more project management responsibilities .
Furthermore, HUD is placing more stringent requirements on project
reporting and the City' s monitoring of sub-recipients, contractors
and persons benefitting from CDBG funded projects . To comply with
HUD regulations, sub-recipients must have administrative systems in
place to collect, maintain and report data on clientele and to
track project progress on a monthly or quarterly basis .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
As part of the CDBG hearing process, individuals and organizations
will be notified of the request for project proposals and the
public hearing and work session schedules through public notices
and mailings . The Citizen Participation Plan explains the purpose
of each hearing and meeting and the funding criteria of the CDBG
program. Technical assistance from City staff will be available
upon request for the preparation of CDBG applications . It is
anticipated that the Citizen Participation Plan and public notices
will be distributed by the end of October, 2001 .
•
Y/6 -
FINANCIAL IMPACT
In FY 2001, the City of Elgin received $1, 024 , 000 in CDBG grant
funds . A conservative estimate of $900, 000-$950, 000 is being
projected for program year 2002 considering recent events that have
affected the national economy. The City will be notified in
December or January of the actual funding allocation.
. /iii EGAL IMPACT
"
Housing activities that are assisted with CDBG funds will be
subject to Requirements for Notification, Evaluation and Reduction
of Lead-Based Paint Hazards in Federally Owned Residential Property
and Housing Receiving Federal Assistance (24CFR part 35) . HUD
issued this regulation in an effort to reduce the threat of
childhood lead poisoning in housing owned, assisted or transferred
by the federal government . The new regulation applies to all
federally-assisted housing built prior to 1978 (the year the
federal government banned the use of lead in all residential
I . .
Program Year 2002-2003 CDBG Process
October 5, 2001
Page 4
paint) . Procedures for evaluating, controlling and eliminating
lead-based paint hazards as well as post-activity clearance testing
are required.
ALTERNATIVES
1 . Schedule public hearing and work session dates, give priority
funding to the Residential Rehabilitation Program and continue
to promote sub-recipient project management responsibilities.
2 . Schedule public hearing and work session dates, reduce funding
level for the Residential Rehabilitation Program and continue
to promote sub-recipient project management responsibilities .
3 . Schedule public hearing and work session dates, maintain
current funding level for the Residential Rehabilitation
Program, recognizing that the number of homes rehabilitated
with CDBG funds will be reduced, and continue to promote sub-
recipient project management responsibilities .
(ow RECOMMENDATION
It is recommended that the City Council set the hearing and work
session dates for the FY 2002 CDBG Program and establish funding
policies and priorities as identified in Alternative 1 above.
R- .ectfully submitt d,
a- .
'ice 7. Parker
City Manager
JAP/jaw
L��.4 OF E< 'l.
� b
City of Elgin Mayor
��.
Ed Schock
Council Members
Juan Figueroa
Robert Gilliam
Ruth Munson
John Walters
MEMORANDUM Stuart Wasilowski
Marie Yearman
City Manager
TO: All City Departments Joyce A. Parker
FROM: Planning and Neighborhood Services Department
DATE: November 7, 2001
SUBJECT: 2002-2003 Community Development Block Grant(CDBG) Applications
Attached is the Citizen Participation Plan and Project Proposal Application for the 2002-2003
CDBG program year. The upcoming program year will start on June 1,2002 and end May 31,2003.
This year,the City of Elgin anticipates receiving$950,000 in CDBG funds. The City Council has
established housing rehabilitation as a priority for CDBG funding and also gives precedence to
capital improvement projects with a minimum budget of$25,000.
If your Department would like to submit a project for funding consideration,please contact Jan Ward
in the Planning and Neighborhood Services Department at extension 5911 to discuss the project
scope, its eligibility and any need for technical assistance. Project proposals should be completed
and submitted to the Planning and Neighborhood Services Department by 5:00 p.m., Friday,
December 28, 2001. All proposals submitted by that date will be included in the agenda package
for the January 9, 2002 CDBG Program public hearing.
150 Dexter Court• Elgin, IL 60120-5555 • Phone 847/931-6100• Fax 847/931-5610 •TDD 847/931-5616
www.cityofelgin.org
® Printed on recycled paper
CITIZEN PARTICIPATION PLAN
AND
PROJECT PROPOSAL APPLICATION
Program Year 2002-2003
� ,.,.OF...E<...,
C>€5 114-111Z+14N1'
RgTEDFE ,
City of Elgin
Planning and Neighborhood Services Department
Community Development Block Grant Program
November 2001
TABLE OF CONTENTS
Page
1.0 Introduction
1.1 Community Development Block Grant Program 1
1.2 Citizen Participation 1
1.3 Public Comments 1
1.4 Annual Action Plan 2
1.5 Amendments to the Consolidated Plan/Annual Action Plan 2
1.6 Consolidated Annual Performance Evaluation Report 2
2.0 Year 2002-2003 Community Development Block Grant Program
2.1 Program Objective 3
2.2 Program Priorities 3
2.3 Program Requirements 4
2.3.1 National Objectives 4
2.3.2 Eligible Activities 4
3.0 Public Hearing and Project Review Schedule
3.1 First Public Hearing 8
3.2 City Council Work-session 8
3.3 Annual Action Plan Public Review Process 8
3.4 Final Public Hearing 8
3.5 Additional Information 9
3.6 Technical Assistance 9
3.7 Low and Moderate Income Areas by Block Group 10
3.8 Census Tract and Block Group Map 11
3.9 Low and Moderate Income: Percent of Population 12
4.0 Project Information and Application
4.1 Required Information 13
4.2 Project Submittal 14
4.3 Project Application 15
1.0 INTRODUCTION
1.1 Community Development Block Grant Program
For cities having a population of 50,000 or more persons, Community Development Block Grant(CDBG)
funds are distributed by the federal government through an automatic "entitlement" formula. This formula
is based upon local statistical needs and is estimated by the federal government. Nationwide, over 1,100
local political jurisdictions are eligible for CDBG entitlement funds. CDBG funds are allocated annually
and may be spent in a variety of ways based on local priorities and CDBG regulations. A community may
accept or reject CDBG funds,however, funds are set aside for each qualifying community.
In program year 2001-2002, the City of Elgin received a total of$1,024,000 in Community Development
Block Grant funds from the U.S. Department of Housing and Urban Development (HUD). For the 2002-
2003 CDBG Program Year, the City anticipates receiving$950,000 in funding through this program.
1.2 Citizen Participation
The City of Elgin recognizes the importance of citizen participation in the development and implementation
of any plan or program. To encourage participation by all City residents, Elgin has established the Citizen
Participation Plan to provide a means and opportunity for citizens,organizations and other interested parties
to participate in the planning and development of the City's CDBG Program. A Project Proposal Application
is incorporated into the Citizen Participation Plan for organizations seeking CDBG funds for capital or
service projects that benefit low and moderate income households.
The Citizen Participation Plan is distributed by direct mail to numerous individuals and organizations and
is available in the City of Elgin's Planning and Neighborhood Services Department,Municipal Building, 150
Dexter Court, Second Floor, Elgin, IL 60120. A copy of Elgin's 2000-2004 Consolidated Plan also is
available for review and reference at this address.
The City of Elgin conducts two public hearings and a City Council work-session for the development of the
Annual Action Plan. These meetings are open to all interested individuals and organizations. Citizens are
offered the opportunity submit project proposals and to comment on past and proposed CDBG Programs and
projects. The dates and times for these public meetings are contained in this document(please reference the
public hearing and work-session schedule)and are published in the local newspaper.
Proposed projects and budgets selected by the City Council for CDBG funding are published in the local
newspaper for citizen review and comment. Citizens can participate in the Annual Action Plan development
process by mailing or submitting comments to the attention of the CDBG Program Coordinator, City of
Elgin, Planning and Neighborhood Services Department, 150 Dexter Court, Elgin, IL, 60120.
1.3 Public Comments
Public notices related to the CDBG Program are published in a local newspaper having wide distribution.
Copies of Annual Action Plans, amendments and performance reports are available at the City of Elgin's
Planning and Neighborhood Services Department for public information and review. All comments
regarding the CDBG Program shall be directed to the CDBG Program Coordinator,City of Elgin,Planning
1
and Neighborhood Services Department, 150 Dexter Court, Elgin, IL, 60120. The CDBG Program
Coordinator will provide a written response within 15 working days from the receipt of the comment.
1.4 Annual Action Plan
Upon completion of the public hearings,work-session and public review period,the City of Elgin develops
the final Annual Action Plan. The Annual Action Plan contains information on:
► Population and Housing Characteristics
► Homeless and Other Special Needs
► Consolidated Plan and Strategic Planning Goals
► One Year Use of Funds: Project summaries and eligibility determinations, consistency with goals
and priorities, and geographic distribution of funds
The 2002-2003 CDBG Program and an Application for Federal Assistance will be submitted to HUD by
April 15,2002 for their consideration. The program year will begin June 1, 2002 upon HUD's approval of
the City's Annual Action Plan. Recipients of the CDBG funds will begin their projects and programs upon
HUD's release of funds for the program year.
1.5 Amendments to the Consolidated Plan/Annual Action Plan
Any substantial amendments to the 2000-2004 Consolidated Plan or an Annual Action Plan will be presented
for citizen review and comment. A substantial amendment is defined as a change:
1. in the allocation priorities or the method of distribution of funds,
2. to an activity not previously described in the Plan,
3. in the purpose, scope, location or beneficiaries of an activity, or
4. in the project budget that exceeds $25,000, or 20%of the budget.
A 30-day public comment period will be provided before a substantial amendment is implemented. All
citizen comments will be considered in the amendment preparation and approval processes. A summary of
the comments and the reason for accepting or not accepting a comment will be attached to the substantial
amendment.
1.6 Consolidated Annual Performance Evaluation Report
A Consolidated Annual Performance Evaluation Report (CAPER) is prepared at the end of each program
year and is submitted to HUD by August 31'of that year. This report summarizes the program activity that
has occurred during that program year and the accomplishments achieved. Citizens will have the opportunity
to review the 2001-2002 CAPER and provide comments before the document is submitted to HUD. A period
of at least 15 days will be provided for this purpose. A summary of the comments or views and any reason
for accepting or not accepting a comment will be attached to the CAPER and sent to HUD.
2
2.0 YEAR 2002-2003: COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
2.1 Program Objective
The primary objective of the Community Development Block Grant Program is:
"To develop viable urban communities by providing decent housing and a suitable living environment and
expanding economic opportunities,principally for persons of low and moderate income."
Consistent with this objective,at least 70 percent of CDBG funds must be used for activities that benefit low
and moderate income persons. No more than 30 percent of CDBG funds may be used for activities
eliminating blight or blighting influences. Public Service activities must not exceed 15 percent of the total
CDBG grant allocation for the City of Elgin. Up to 20 percent of the total CDBG grant can be used to pay
program administration costs.
2.2 Program Priorities
It is the intent of the Elgin City Council to maximize the amount of CDBG funds available to the community
and limit administration costs. Therefore,the Elgin City Council has established the following priorities for
the distribution of CDBG funds.
• Projects focusing on capital improvements.
• Projects having a minimum budget of$25,000.
• Organizations having the capacity to undertake project management responsibilities,including
data collection,management and reporting as required by federal CDBG regulations.
On October 10, 2001, the Elgin City Council established the rehabilitation of affordable housing as a
priority for the 2002-2003 CDBG program year. This activity has been a City priority for a number of years
and is consistent with the 2000-2004 Consolidated Plan. Last year,the City Council allocated$590,000 in
CDBG funds to the Residential Rehabilitation Program. This allocation amounted to nearly 58% of the
$1,024,000 that the City of Elgin received from the U.S. Department of Housing and Urban Development.
Due to the strength and popularity of the Residential Rehabilitation Program, it is anticipated that the
upcoming CDBG allocation for this program will remain at or above the current level. This program not only
helps to maintain the City's affordable housing stock but also leverages private funds for additional
rehabilitation activities.
In the upcoming year,the Residential Rehabilitation Program will address lead-based paint hazards. Testing
for lead-based paint and the use of safe work practices by contractors may be required on homes being
rehabilitated with CDBG funds. The actions that will be taken during the rehabilitation process will be
dependent on the age of the home and the extent of the work being performed. Lead-based paint activities
will increase project cost and may require the allocation of additional CDBG funds for housing rehabilitation
purposes.
3
•
2.3 Program Requirements
To obtain CDBG funding, all projects must fall under an authorized category of basic eligibility and must
meet a national objective as defined by HUD. Appropriate documentation of eligibility must be attached to
the project application by the proposing agency or organization. All CDBG fund recipients will be required
to sign a Sub-recipient Agreement with the City of Elgin to ensure compliance with federal requirements and
regulations.
2.3.1 National Objectives
Each funded activity must meet one of three national objectives. The national objectives are:
1. Benefit low and moderate income persons or households as defined by Section 8 household income
guidelines. A project may benefit the low and moderate income population by providing an area
benefit, serving limited clientele, resulting in housing that will be occupied by low and moderate
income households, or creating or retaining jobs for low and moderate income persons. In all
situations, at least 51%of the beneficiaries must be identified as low and moderate income.
2. Prevent or eliminate slums or blight.
3. Meet other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community and other financial
resources are not available to meet such needs.
2.3.2 Eligible Activities
CDBG funds can only be used for eligible activities as defined by HUD regulations. Types of projects which
may be eligible for funding under the CDBG Program are described in the summary of activities below.
I. Rehabilitation and Preservation Activities.
a. Rehabilitation assistance for publicly or privately owned residential properties,low-income
public housing, commercial or industrial buildings(if privately owned, funding is limited
to the exterior and the correction of municipal code violations), nonprofit-owned
nonresidential buildings and manufactured housing.
b. Types of assistance. Financing for: the preceding types of rehabilitation activities through
grants,loans,loan guarantees,and interest supplements;buildings and improvements listed
except for the limitation on commercial and industrial buildings; acquisition of tools to be
lent to owners and tenants to carry out rehabilitation activities;rehabilitation services such
as counseling, energy auditing, preparation of work specifications, inspections and loan
processing; and the removal of architectural barriers that restrict mobility.
c. .Historic Preservation. Rehabilitation, preservation or restoration of historic properties
whether publicly or privately owned.
4
d. Renovation of closed buildings. Renovation of closed buildings, such as closed school
buildings, for use as an eligible public facility or for housing.
e. Lead-based Paint Hazard Evaluation and Reduction. Lead-based paint hazard evaluation
and reduction pursuant to the Residential Lead-Based Paint Hazard Reduction Act of 1992.
2. Public Facilities and Improvements. Acquisition, construction, reconstruction, rehabilitation or
installation of public facilities and improvements (including design features and improvements
which promote energy efficiency and enhance the aesthetic quality of public facilities)carried out
by public or private nonprofit entities. Buildings for the general conduct of government cannot be
assisted with CDBG funds except for the removal of architectural barriers.
3. Homeownership Assistance. Provision of financial assistance to low and moderate income
households to assist in the purchase of a home.
3. Acquisition. Acquisition in whole or in part, by purchase, long-term 15-year lease, donation or
otherwise of real property for any public purpose subject to certain limitations.
4. Disposition. Disposition through sale, lease,donation, or otherwise, of any real property acquired
with CDBG funds or its retention for public purposes, provided that the proceeds from any such
disposition shall be program income to the CDBG program.
5. Clearance. Clearance, demolition and removal of buildings and improvements, including the
movement of structures to other sites.
6. Public Services. Provision of public services including but not limited to those concerned with
employment, crime prevention, child care,health, drug abuse, education, fair housing counseling,
energy conservation,welfare,homebuyer downpayment assistance or recreational needs. A public
service must be either a new service or a quantifiable increase in the level of an existing service
above that which has been provided by or on behalf of the unit of general local government(through
funds raised by the unit or received by the unit from the State in which it is located) in the 12
calendar months before the submission of the action plan. The amount of CDBG funds used for
public services shall not exceed 15 percent of the total grant allocation. (Please note: The City
Council typically funds capital improvement projects rather than public service projects.)
7. Interim Assistance. Assistance to alleviate emergency conditions threatening public health and
safety or take immediate action to arrest deterioration until permanent improvements are made.
8. Loss of Rental Income. Payments to housing owners for losses of rental income incurred in holding,
for temporary periods, housing units to be used for the relocation of individuals and families
displaced by program activities assisted under this part.
9. Privately Owned Utilities. Acquisition,construction,reconstruction,rehabilitation,or installation
of distribution lines and facilities of privately owned utilities,including the underground placement
of new or existing distribution facilities and lines.
10. Construction of Housing. Construction of new permanent residential housing for projects receiving
5
Housing Development Grant funds and for the construction of replacement housing for persons
displaced by a CDBG project.
11. Code Enforcement. Costs incurred for inspection for code violations and enforcement of codes in
deteriorating or deteriorated areas when such enforcement, together with public or private
improvements,rehabilitation or services to be provided,may be expected to arrest the decline of the
area.
12. Micro-enterprise Assistance. Provision of technical assistance and general support to new,
developing or existing micro-enterprises. Facilitate economic development through the
establishment, stabilization and expansion of microenterprises.
13. Special Economic Development Activities. The acquisition, construction, reconstruction,
rehabilitation or installation of commercial or industrial buildings,structures and other real property
improvements; the provision of grants, loans, loan guarantees, interest supplements, and technical
assistance to carry out an economic development project while minimizing the displacement of
existing businesses and jobs in neighborhoods;and the delivery of economic development services.
Note:Prior to obligating funds,the appropriate level of public benefit must be determined pursuant
to Guidelines For Evaluating and Selecting Economic Development Projects.
14. Special Activities by Community Based Development Organizations. Provision of grants or loans
to any CBDO qualified to carry out a neighborhood revitalization, community economic
development or energy conservation projects.
15. Planning Activities. Eligible planning, urban environmental design and policy planning activities
such as comprehensive plans,community development plans,housing plans,land use/environmental
design plans, economic plans, open space and recreation plans, neighborhood plans, capital
improvement plans,environmental studies,historic preservation studies and analysis of impediments
to fair housing choice.
16. Program Administration. Payment of reasonable administrative costs related to the planning and
execution of community development activities assisted in whole or in part with CDBG funds. Costs
may include general management, oversight and coordination, public information, fair housing
activities, submission of applications for federal programs and costs for facilitating housing.
17. Payment of non-Federal Share. Payment of the non-Federal share required in connection with a
Federal grant-in-aid program undertaken as part of CDBG activities, provided, that such payment
shall be limited to activities otherwise eligible for CDBG funding.
18. Technical Assistance. Provision of technical assistance to public and nonprofit entities to increase
the capacity of such entities to carry out eligible neighborhood revitalization or economic
development activities.
19. Assistance to Institutions of Higher Education. Provision of assistance to institutions of higher
education when it is determined that such an institution has demonstrated a capacity to carry out
eligible CDBG activities.
6
20. Housing Services. Housing services, such as housing counseling in connection with tenant based
rental assistance and affordable housing projects assisted under the National Affordable Housing
Act, energy auditing, preparation of work specifications, loan processing inspections, tenant
selection, management of tenant-based rental assistance, and other services related to assisting
owners,tenants,contractors and other entities participating in housing activities under the National
Affordable Housing Act.
7
3.0 PUBLIC HEARING AND PROJECT REVIEW SCHEDULE
3.1 First Public Hearing
The intent of the first public hearing is to:
1. review the purpose of the CDBG Program and citizen participation process,
2. hear citizen comments on community and housing needs,
3. hear citizen comments on past and present CDBG funded projects and project performance, and
4. hear proposals for projects to be considered for funding from the 2002-2003 CDBG Program.
Please note: Proposals for projects submitted after the first public hearing will not be considered for
funding for the 2002-2003 CDBG Program.
Time: 5:00 P.M.
Day: Wednesday
Date: January 9, 2001
Place: Elgin Municipal Building,City Council Chambers,2nd Flr,North Tower, 150 Dexter Ct,Elgin,IL
3.2 City Council Work-session
During the work-session,the City Council will review the CDBG budget,consider comments from the first
public hearing, select proposed projects for the 2002-2003 CDBG Program and propose project funding
levels. During the work-session, public input is generally limited to responses to questions asked by City
Council members.
Time: 5:00 P.M.
Day: Wednesday
Date: February 20, 2001
Place: Elgin Municipal Building,City Council Chambers,2nd Flr,North Tower, 150 Dexter Ct,Elgin,IL
3.3 Annual Action Plan Public Review Process
After the City Council selects the projects to be funded from the City's 2002-2003 CDBG allocation, the
proposed projects will be published in the Courier News. A 30-day citizen review period will take place
between February 27, 2001 and March 27,2001. The proposed projects will be summarized in the Annual
Action Plan. The document will be available at the City of Elgin Planning and Neighborhood Services
Department, 150 Dexter Court, Second Floor, Elgin, IL for public review.
3.4 Final Public Hearing
The intent of the final public hearing held by the Elgin City Council is to:
1. hear and consider any comments from citizens regarding the proposed projects for the 2002-2003
CDBG Program,
2. act on any changes to the proposed projects, and
3. adopt a resolution authorizing the submission of the Annual Action Plan and Application for Federal
Assistance to HUD.
8
Time: 7:00 P.M.
Day: Wednesday
Date: March 27, 2001
Place: Elgin Municipal Building,City Council Chambers,2nd Flr,North Tower, 150 Dexter Ct, Elgin,IL
3.5 Additional Information
All written comments received regarding the CDBG Program will be kept on file for public examination
during regular working hours in the Planning and Neighborhood Services Department. Written responses
will be made to any written question or complaint within 15 days of receipt. All pertinent information,
records and regulations concerning Community Development Block Grants will be available for public
inspection.
3.6 Technical Assistance
The Planning and Neighborhood Services Department staff is available to assist any person or organization
interested in developing a project proposal for CDBG funding consideration. Staff will answer questions,
review proposed projects and provide other technical assistance to help you submit a proposed project.
Information regarding the Community Development Block Grant Program and past or present CDBG funded
projects also may be obtained by contacting the Planning and Neighborhood Services Department, City of
Elgin, 150 Dexter Court, Elgin, IL 60120 or by telephone at(847)931-5910.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals
with disabilities who plan to attend any of these hearings and meetings and who may require
accommodations in order to allow them to observe and/or participate in these hearings and meetings,or who
have questions regarding the accessibility of the meetings or facilities, are requested to contact Rich Hoke
at (847) 931-5617 or TDD (847) 931-5616) promptly to allow for the City of Elgin to make reasonable
accommodations for those persons.
9
..._,,i.,:_,_,
•
;... ±::
_•.:.:i_z,:::_..____________„!.
... ..._. .T__.•
____-A____
L.
dolliprirft
y
J
... ��
AMA
- F
ciaittii :-3;-- :::...„,_-:-..z.-77.. _____,71,-,,,:.,41-: :N:h.._:,,:::.4i-.1":"..-.::1-1 , \ ..ii ii.-1:---'a--'----P-,---,ife7:-:-_:1„.-;..:,_,.,-, -;_.7-t-_,--‘,:-_,:.::.„ ,..i.t
,,.....„:„_•„:„.„,„....,::,, ,,.,,,,„_ -_,_„•,„„„:„:.
', ..„. 1 E = ' +�t�` ;.: . ... . , ,..7,;,,,
40, '$., itm
mit
It MI
gala S J J L -,J
T
Lam` ¢{
er-
. .. . ...
„.,,,,,
,....,,„.,
_._,: ,,
_...
liplima
1,_7 1
City of Elgin
1990 Census Block Group Map N
Low and Moderate Income Areas by Block Group A
P , .�..,
vti-
,;:„,-.14:,,,,,-,T,:;-:-',.,7::::::',,
6646606 G ;' i
. 6 f `< I yp
f T� P
( 4•
,�p - -. �,pa52tr a C � ;i`�A t• s3 t
u � i Legend
Jr.,. „ c*Y s x 10,-.:kt .rSy�'L,a';�r ('a. 11,k tyk3d# f
1 h 1 x fir °f i
1 1{` i gas aw a
tir ., , Census Tracts
1 kd r t `k M xt3A y rv,r1 'k.,`, rtx'N' yk idl"�
.�, rt 1;f d .}tp y f Mi +S '". 9tikrS t
06790�j- x I.t A ! t J ;
"\ ' `t''. t i�t� } f1 Mx 14# # rka{i +� 'M yY�A�' 1 ?, e0w9e 1 Block Group
ID
t � rd -.._...
r , t ,i r 7 P �'+" ays. �,£ SA .____._._.__.
85190p� }
,k - -M+.+ sw�e.+? l'5';'''4;i t K ) w A L ...u..._ Roads• '41-.....-:', 8,510" x.»�r1 ';; m:r r,} 4 z,o . ; r a rr -1�-�- eouo1 2
v 1t'F .,x, V`H*ti `' g fi `'�'ypy'�v{ tp'� X $ y j'9 +y,.'y 5 qtr^ u'
:� , 6619002 d�1?v �:O,+vtd� +r�'� ii..1` 'dS'F I(i A F L �"Ct}'4 s��*� .1% + 804498\•o 7� x,�kA64R06.7�„ 1 �xRol,7 4 1 �9,,4c1 ,
! rc" 5 r'k`r 1A,f F3iFc , {n v'km r t � •tt r 0-:,, i`°0 96
eattp ' wpoef 000000z�rh ts} r s� fw h gat #1 :wins f j pwcns
t* At'% r x ,., =.1.'99' i r ,r m„� e E,„?a1Y .«P 40;*,,<, ygt 7 _ —(,`
i„Y4s1 t 06)1000 t x 4`t Itlit„*f 5.. _ *'� . R a � Efi`.Y , t,,? Yty ia.. Y. 'b ,.
51904 t, 001100@ .i §;hL3 rz�91 r#31* 04f06 v* }a�'3 6�: 7 e { �.
t.., ° j }\ h ° 4.r.,rtit ',7±M.,7. r y'�a f#f N; ' T 1511, a!�1q
S 1+4+r6,bn F 0511 1 �, 19s1 r <4 , s .Si,.0 t n rt 11 vr40'�°°,t�
05,1/00 '� '" 1 z z 3 Y 0. .! Rd:`.: !9470//
�»wss 691004 s , , 1- � i3 n ,g- x', y ' a', 'x f i
r\ r ,a,y :'. ,.2 k 4011003 dL k e• a 641''04 041300 l'� "`f. : kdt� ! e rk 07Y.°+ '• ti $ ° ,s^x
'�'.,. 7 1 i a^ 6 is E +x � w!,''1 t • -�'4'4,.`1 Y i 1 ''fY. `I i1 t'A l` 80 ..•0611046 6b11o4,� Y 16110;1 Y u , t r vi F d _
�� 1 i T ?�a tpT1�,: < sr� T A =y r v y v' ,t'`i'.t `•n:c i.y sclow-btst1 1
� `r'�' y t "' /if6 e Slh, °'k' v a §.'fit _
t 6510062 +� YH ° £: '<S }lid.°1 't>'td�" I ?1 Yyt S�r�� }FSh kl 42 , 'di H :yztu - '
6519021 , ' 90/6406 851�1 x.851,5 .,fztry 1.•i[ ,, .,, 1 t' '504497q Sa a j: ;., — j
061002 i P6 69a7 8 ab 1 aj ;
r 'r "z ate` "4 c 004304
• ^ -+" ` r -Z,.,t 1691 1 b b a w-*cs 1 f,.vii, .,�Sig ;� 1
11 S !61000 4+Y +9� y- '1, 'Y',', t 4q 3 ar'th,'Y z. .,r a't 6,� a r x:
Tk .7 w M sw�'I .t i n ;s:.�a
y1t v + °! K'rw +Yi�06f ,i� 1 1� L1�1 wrn+ �v�,�,� �5'��X! � t, �
! • rA r M $�"f Y f9 ''t.myr,4 K ,,,}a✓ '„ ,;,.:�vt',0„,,.&Y f ,t r..t" t { -F{• f
i ;, ,, 1^,i;k4 , \ 1 \ ` { 1,'a '14.5;Af;i,44.0) sx} �s},K*i. a _ewwt 2
Y.- . 3' '1 a' 0. -,qi' I. •`a. -H} e„4 K.rry,,, 4,,i:-.,1:,.4,,,,,.....,4.R1.;•,.,,,:,?,,-1..,-F:.'�v
F 4 1 ,"t !ti_4 4 ,.1F(4,45,:)..,',0,:: : '14, '"" F rl .fin a } 1 ' JI
I ' i. 1 1 !xdk ril, k w t " dirt '"tr M1'^OWN
_ � *AID� Ov440�z m c t "'`. ,._
• txr ^� r :.p
854802
661002 6 y� . 60M07 3 604501 7 Y
5
6
z .
W
851802 ;,804501
69!60 I
■
•
0 0.51606 6516021/( 63112 -. _K9tryan&d - _
o
�, o 69160!6 /
Ism
{
004501:4
651601 I "••_-
,� -'--�I'+1°Siww°�i,�t '�; ■ ---.edaar St l� ,A',.'11'1';',''': •r...n' ..-.m•- ..�„A.:-_. .tkAd.,�......._ -
t
3 =
1 4
mg
8 13.484
850500
24.788
851000 _
39.856
T 851903
8508Q0
154I 850900 31 082 804498
"19'72d
_ :53.936
85.444
L,,,;_'r,,if,,a,v,,,y,-,,'!O,-;:i74R74'4.t,,4,g1h::.„zI„'_k-,:,1-w-:7,4:„...4,q:=.—_t:i,,y.--,1:,4,44-v-_-4„1 5:--_-._,.7,_,.=,7414=4-4:4,_;1,774--,-::1.,--77_-71=_;_,-_,=_,;; 624dd
51904= 31779 851200 t'
28.751- 88.040
kFq 0 4a,::.:,e--,1:-;
_ °
51 00 4044F
40#0974 * r6402
42.092 851400
= 41949
859902 851700
L_ 15.:142
851802 = .'.
3g 196 - 804501
18.140
AP
851801
31.111 I
sn
Tract Number
City of Elg n Percent Population
•
1990 Census Tract Map N
Percent of Tract Population Low / Moderate Income A
4.0 PROJECT INFORMATION AND APPLICATION
4.1 Required Information
Proposals for funding under the 2002-2003 Community Development Block Grant Program must include
the following information.
1. Statement of Purpose: Prepare a detailed written statement describing the project being proposed
and the need for the proposed project. Indicate how the proposed project will benefit low and
moderate income persons.
2. Low and Moderate Income Benefit Statement: Indicate the number of persons or households
benefitting from the project and how many of the persons or households are low and moderate
income persons. Explain how that determination was made.
3. Eligible Activity Designation: Using the eligible activity descriptions in this document, identify
how this project qualifies for CDBG funds.
4. National Objective: Using the national objective descriptions in this document, identify how this
project qualifies for CDBG funds.
5. Plans and specifications. Attach plans and specifications for construction, rehabilitation and
equipment needed to conduct this project.
6. Project Cost Estimate. Submit a contractor prepared estimate of the cost for the proposed project.
Complete the attached table to show total estimated cost.
7. Other Project Funding Sources and Amounts: If other fund sources will be used to conduct this
project, specify the amount of funds, the source of funds and when the funds will be available.
Complete the attached table.
8. Time-line for Project Implementation: Prepare a time-line showing the activities that will be
pursued to conduct the project and the amount of time necessary to complete each project phase.
9. Documentation and Reporting: Describe the method you will use (during the course of this
project)to document data on persons/households served through this project.
9. Other Information. Provide other information as necessary to understand the proposed project
(photographs, drawings, site plans, letters of support, project background, etc.). No videos, slides
or recordings will be accepted.
7. Organizational Structure. Provide:
a. Mission Statement for your organization.
b. Tax -exemption determination letters from the Federal Internal Revenue Service and the
State Franchise Tax Board.
c. Articles of Incorporation and by-laws of your organization.
d. List of the Board of Directors including name, telephone number, address, occupation or
13
affiliation of each member. Identify principal officers of the governing body.
e. A letter or resolution from the Board of Directors authorizing the submission of the
proposed project(s). Documentation must be submitted providing the name,title, address
and telephone number of each individual authorized to negotiate for and contractually bind
the agency.
f. Organizational chart describing the agency's administrative framework and staff positions.
g. Resume of the Chief Program Administrator and Chief Fiscal Officer.
h. Recent financial statement and independent audit report.
4.2 Project Submittal
Please use the following project proposal application form as part of your submission for funding. Submit
all proposed projects to the Elgin Planning and Neighborhood Services Department, CDBG Program, 150
Dexter Court,Elgin,IL 60120. If proposed projects are submitted by 5 p.m.on December 28,2001,the
material will be provided to the Elgin City Council in the agenda package for the January 9, 2002
CDBG Public Hearing. Proposals may be submitted at the Public Hearing. No proposed project
submissions will be accepted after the January 9,2002 CDBG Public Hearing.
I4
4.3 PROJECT APPLICATION
CITY OF ELGIN CDBG PROGRAM
2002-2003 PROGRAM YEAR
Date of Submittal
Project Name
Project Address _
City State Zip Code
Census Tract Block Group
Submitting Agency/Organization
Contact Person:
Name
Address
City State Zip Code
Telephone
Fax/E-mail
Amount of CDBG Funding Request:
$
15
STATEMENT OF PURPOSE: Provide below or attach a detailed written statement that describes the
scope of the proposed project, the need for this project, and the anticipated benefits resulting from this
project.
16
LOW&MODERATE INCOME BENEFIT STATEMENT: Explain how the proposed project benefits
low and moderate income persons,households or neighborhoods. Provide supporting material,as necessary.
Area Benefitting from proposed project:
Census Tract Block Group(s)
Population Benefitting from proposed project:
• Number of persons or households expected to benefit from this project
• Number of low/moderate income population benefitting from project
• Please describe the method used to calculate the benefit.
ELIGIBLE ACTIVITY: Identify the eligible activity that qualifies the project for CDBG funding. Please
refer to the list of activities in Section 2.3: Program Requirements of this document.
NATIONAL OBJECTIVE: Identify the National Objective that is met to qualify the project for CDBG
funding. Please refer to the list of objectives in Section 2.3:Program Requirements of this document.
17
PROJECT COST ESTIMATE: Provide cost information below and/or attach additional cost estimate
summaries. Ten percent (10%) of the cost subtotal must be added for both federal labor standards and
project contingency costs.
Project Cost Elements Estimated Cost
1.
2.
3.
4.
5. Estimated Cost Subtotal
6. Add 10%of line 5 for
federal labor standards
7. Add 10% of line 5 for
project contingency
8. Total Estimated Cost
OTHER PROJECT FUNDING SOURCES AND AMOUNTS:
Funding Source Amount of Funding
1. $
2. $
3. $
4. $
Total Funding From Other Sources $
18
PROJECT IMPLEMENTATION: List of major tasks to implement project and a time-frame(length of
time needed) for the completion of each task.
Task Time-frame
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Total number of months required for project completion:
DOCUMENTATION AND REPORTING: During the course of this project, you are required by federal
regulations to report on the clientele served by this project. Describe the method you will use to collect and
maintain information on the:
• Number of persons/households being served
• Number of low and moderate income persons/households being served
• Household size and household income of clientele served
• Race/ethnicity of clientele served
• Number of female-headed households served
19