B00-114 759 OCTOBER 11 , 2000 VOLUME LXV
and the response time to calls he has made to the Police
Department regarding incidents has been long. He was advised
that the long response time was due to understaffing, and he
asked that the Council consider increasing the number of police
officers .
Marianne Nelson, 316 River Bluff, as Chairman of the Parks and
Recreation Board, urged the Council to put substantial funds in
the budget to implement the parks master plan. She believes it
is important to purchase property, particularly in the far west
area, as soon as possible .
BID 00-099 AWARDED FOR WATER DEPARTMENT CHEMICALS
Councilman Walters made a motion, seconded by Councilman
Wasilowski, to approve two-year contracts to:
Estimated Annual
Company Contract Value
Air Liquide $ 38 , 220
Midland Resources $ 8, 000
and a one-year contract to General Chemical for an estimated
annual contract value of $126, 000 . Upon a roll call vote:
Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski and Mayor Schock. Nays : None .
BID 00-114 AWARDED FOR LORDS PARK FAMILY AQUATIC CENTER
CONSTRUCTION
Councilman Wasilowski made a motion, seconded by Councilman
Figueroa, to approve the staff recommendation for Option 1 to
award the base project, add alternates associated with base
project, and the new bathhouse in the amount of $3 , 287, 893 plus
the option of a second flume slide for the additional sum of
$89, 544 . Upon a roll call vote : Yeas : Councilmembers
Figueroa, Gilliam, Munson, Walters, Wasilowski and Mayor
Schock. Nays : None .
BID 00-115 AWARDED FOR DEEP WELL MOTOR REPAIRS
Councilman Wasilowski made a motion, seconded by Councilman
Walters, to approve an agreement with Sun-Star Electric Motors,
Inc . for repairs to the Well #3A General Electric 300 hp
submersible motor in the amount of $14 , 052 . Upon a roll call
vote : Yeas : Councilmembers Figueroa, Gilliam, Munson, Walters,
Wasilowski and Mayor Schock. Nays : None .
O F E • /1, Ca.)
� C
41' Agenda Item No.
City of Elgin g
ori r11
R9 TF D oi,
October 5, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Bid #00-114 Construction of Lords Park
Family Aquatic Center
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to award contracts for the
Lords Park Family Aquatic Center to Ricchio Inc. , Mechanical Inc. ,
and DHL Development.
BACKGROUND
The City Council approved $3, 849, 500 in the 2000 and 2001 budget
($1, 622, 600 in 2000 and $2, 226, 900 in 2001) for the construction of
the Lords Park Family Aquatic Center.
Notice was sent to bidders through the Courier News and the Daily
Herald newspapers . Notices were directly sent to 98 contractors
by the project engineer, Burbach Municipal and Civil Engineers .
Forty three bidders requested bid documents with six submitting
bids .
The project was divided into three contracts : pool construction,
mechanical construction and general construction. Bidders had the
option to provide a lump sum bid for all three construction
elements or bid on individual elements . The lowest responsive
bidders bid the individual elements as follows :
Ricchio Inc. (pool construction) $ 876, 700
Mechanical Inc. (mechanical construction) $ 598, 000
DHL Development, LLC (general construction) $1, 299, 903
Total Base Project $2 ,774, 603
(00".- Lords Park Family Aquatic Center
October 5, 2000
Page 2
The following items were approved by the City Council as part of
the base project but were bid as add alternates for comparison
pricing; items are noted under low responsive bidder:
Ricchio Inc.
Alternate #1-2 Shade Structures $ 25, 600
Add Alternates Subtotal $ 25, 600
Mechanical Inc.
Alternate #2-1 Frog Slide $ 25, 000
Alternate #2-2 Palm Trees $ 9, 500
Alternate #2-3 SCS Model 112 $114, 250
Add Alternates Subtotal $148, 750
DHL, LLC.
Alternate #3-1 Electrical for SCS 112 $ 1, 500
Alternate #3-2 Vinyl Clad Fence $ 5, 200
Alternate #3-3 Manual Irrigation System $ 4, 800
Alternate #3-7 Bathhouse Electrical $ 13, 200
Add Alternates Subtotal $ 24, 700
Total Alternates $199, 050
Total Base and Alternates $2, 998, 653
The remaining add alternates were bid for consideration but were
not part of the City Council approved base project, included one
additional flume slide (2 total) , the addition of a diving hopper
and the construction of a new bathhouse versus renovation. If any
of those add alternates are selected, Burbach Engineering project
management fees of 4% must be added to each add alternate selected,
as noted below:
Construction Burbach Fee Total
New Bathhouse
Alt . #3-8 New Bathhouse $327, 440 $13, 098 $340, 538
Less Alt . #3-7 Bathhouse Elec. $ (13, 200) $ (528) $ (13, 728)
Total Cost $314, 240 $12, 570 $326, 810
Diving Hopper
Alt . #1-3 Diving Hopper $278, 300 $11, 132 $289, 432
Alt . #2-4 Diving Hopper Mech. $ 89, 000 $ 3, 560 $ 92, 560
eft. Alt . #3-5 Diving Hopper Elec. $ 4 , 700 $ 188 $ 4, 888
Total Cost $372, 000 $14, 880 $386, 880
". Lords Park Family Aquatic Center
E October 5, 2000
Page 3
2nd Flume Slide
Alt . #1-4 2nd Flume Slide $ 76, 200 $ 3, 048 $ 79, 248
Alt. #2-5 2nd Slide Pump $ 9, 000 $ 360 $ 9, 360
Alt . #3-6 2nd Slide Pump Elec. $ 900 $ 36 $ 936
$ 86, 100 $ 3, 444 $ 89, 544
Total Add Alternates Not Originally Included $803, 234
The project was presented to the neighboring park residents during
the September 14 Lords Park Association meeting. Residents raised
concerns regarding tree preservation as well as the size and
aesthetics of the facility. Attached is a map of the facility,
noting the locations of the three trees that will be removed; a 22"
Bur Oak at the mechanical building, a 31" White Oak at the diving
well and a 17" Hickory at the bathhouse entrance . The 31" White
Oak could be saved by not including the diving well into the
project. Additionally noted are the three 4" - 5" Red Maples that
will be transplanted to accommodate the volleyball court . Facility
structures such as umbrellas, fencing, etc. will be constructed in
t colors which will blend into the park landscape as requested by the
t neighbors and as was done at the Wing Park facilty.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Public Input process during design phase of project in 1996. Parks
and Recreation Advisory Board involvement. Additionally, a
presentation was made to the Lords Park Association at their
September 14 association meeting. Attached are comments from Will
Alexander, Association President on behalf of the association.
5)6 ..-'
FINANCIAL IMPACT
A total of $3, 849, 500 was budgeted for the construction of the
Lords Park Family Aquatic Center as follows :
Name 2000 2001 Account/Project
Riverboat Fund $ 870, 100 $ 654, 000 275-0000-791 . 92-36/509564
Riverboat Lease $ 752, 500 $1, 572, 900 276-0000-791 . 92-36/509564
Total $1, 622, 600 $2, 226, 900
•
Lords Park Family Aquatic Center
October 5, 2000
Page 4
The project would be accounted for as follows :
• Project Budget • $3, 849, 500
• Burbach Engineers : Design Fee $ 296, 763
Reimburseables $ 52, 011
• Ricchio, Inc. $ 902, 300
• Mechanical, Inc. $ 746, 750
• DHL, LLC. $1, 324, 603
• Utility Extensions $ 15, 000
• Burbach Enginees: Project Mgt. $ 119, 546
Sub-total $3,456, 973
Remaining Available Funds $ 392, 527
Should staff' s recommendation be approved, the remaining available
funds ($392, 527 ) would be used toward the new bathhouse ($326, 810) ,
leaving approximately $65, 000 for project contingency. It should
be noted that this project is being funded over two fiscal years
and, therefore, available dollars for contractor payouts will be
affected.
0)61/ LEGAL IMPACT
None.
ALTERNATIVES
Option 1- Award base project, add alternates associated with base
project and the new bathhouse totaling $3, 287, 893; Ricchio, Inc. in
the amount of $902, 300 for the pool construction, Mechanical, Inc.
in the amount of $746, 750 for the mechanical contract and DHL, LLC
in the amount of $1, 638, 843 for the general contract . Because
funding for the subject project is split between 2000 and 2001, the
2000 contracts will include a maximum of 40% of the estimated
project and the 2001 contracts will include the remaining 60% of
the project. Specifically, the 2000 contract awards will be in the
amounts of $502, 720, $337, 900 and $657, 777 . 20 for Ricchio, Inc. ,
Mechanical, Inc. and DHL, LLC. , respectively. The balance of the
total contracts will be awarded in 2001 with an approved project
budget . A contingency of $65, 717 will remain in the project
budget . Burbach Engineers' project management fees will be
$132, 116.
Lords Park Family Aquatic Center
October 5, 2000
Page 5
Option 2- Award the base project and add alternates associated with
the base project as well as any of the three additional amenities
bid as add alternates . These options in order of preferred
priority are; a new bathhouse versus a renovated bathhouse at an
additional cost of $326, 810, a diving hopper at an additional cost
of $386, 880 and a second flume slide at an additional cost of
$89, 544 . These additional costs totaling $4, 260, 207 include
construction and project management. A contingency ($117, 343) is
recommended for the project in addition to these costs for a
project total of $4, 377, 550 .
RECOMMENDATION
It is recommended that the Mayor and City Council approve option 1
to award the base project, add alternates associated with base
project and the new bathhouse totaling $3, 287, 893 .
Respectfully submitted,
J yce . Parker
City Manager
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September 24, 2000
To: Elgin City Council Members and Joyce Parker
From: Will Alexander, Lords Park Association Board President
C.C.: Dave Lawry
Dear Council Members and Joyce Parker:
As a follow up to our September 14th association meeting with city staff regarding the
construction in Lords Park, Dave Lawry asked me to gather feedback of association
members about the proposed pool area. City staff was kind enough to rope off the
location of the area so that neighbors could better visualize the outcome of the
construction and its effect on Lords Park. After speaking with many Lords Park and ;
Parkwood residents, the feedback has been very consistent.
Many residents are questioning why the pool area needs to be so large and contain
everything that the Wing Park pool has(diving area, water cannons etc.). Neighbors
question whether or not this is a good use of public resources. Several residents feel
the big umbrellas are too flashy and will take away from the beauty of the Elgin Public
Museum. Neighbors suggested an attempt to design the pool area in such a way that it
compliments the existing park and buildings rather than jeopardizing the integrity of the
park.
Finally, no one I spoke with was in favor of the removal of the big Oak Tree on the
south side of the pool area. This tree must be at least 200 years old and it would be a
shame to cut it down.
I sincerely trust that our honorable officials will give serious attention to these concerns.
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Page 1 of 2
LORD'S PARK FAMILY AQUATIC CENTER
TABULATION OF BIDS
CITY OF ELGIN DHL Development LLC Daniel Whittaker K Keup Concrete Mechanical Incorporated Ricchio Incorporated Tri-State Management Co
1090-A Carolina Drive d/b/a Whittaker Excavating Construction Inc 2279 Old US 20 East 1799 Pond Ridge Circle 2644 E Dempster St
Invitation to Bid: Bid #00-114 West Chicago IL 60185 105 Park Street 496 South River St Freeport IL 61032 Gumee IL 60031 Suite 112
Date of Opening:9/21/00 P O Box 21 P O Box 880 Des Plaines IL 60016
Department: Parks EarlvIlle IL 60518 Batavia IL 60510
•
Item# Description Amount
;s•,..`. i";r>=,:. ., ,a"A 'Amount
`S�, ' Amount',• � AmouriN, :y ...•..:r''. Amount ,...`•1• .,_ sirkwM'��.,��'�.:.�'.
1 Pool Construction-Contract#1
Base Bid $923,400.00 $876,700.00
Alternate#1-1 Add or delete Deck $4.00 $4.85 $6.00
Alternate#1-2 $25,200.00 $29,900.00 $25,600.00
Alternate#1-3 $193,000.00 $232,000.00 $278,300.00
Alternate#1-4 $92,000.00 $77,985.00 $76,200.00
2 Mechanical Construction-
Contract#2 Lump Sum $598,000.00
Alternate#2-1 $27,000.00 $25,000.00
Alternate#2-2 $10,500.00 $9,500.00
Alternate#2-3 $120,000.00 $114,250.00
Alternate#2-4 $98,000.00 $89,000.00
Alternate#2-5 $11,000.00 $9,000.00
3 General Construction-
Contract#3 Lump Sum $1,299,903.00 $1,324,000.00
Alternate#3-1 $1,500.00 $2,500.00 $1,687.00
Alternate#3-2 $5,200.00 $7,000.00 $5,410.00
Alternate#3-3 $4,800.00 No Bid $8,500.00
Alternate#3-4 $15.00 $16.00 $27.00
Alternate#3-5 $4,700.00 $5,700.00 - $5,290.00
Page 2 of 2
LORD'S PARK FAMILY AQUATIC CENTER
TABULATION OF BIDS
CITY OF ELGIN DHL Development LLC Daniel Whittaker K Keup Concrete Mechanical Incorporated Ricchlo Incorporated Tri-State Management Co
1090-A Carolina Drive d/b/a Whittaker Excavating Construction Inc 2279 Old US 20 East 1799 Pond Ridge Circle 2644 E Dempster St
Invitation to Bid: Bid #00-114 West Chicago 1L 60185 105 Park Street 496 South River St Freeport IL 61032 Gumee IL 60031 Suite 112
Date of Opening:9/21/00 P O Box 21 P O Box 880 Des Plaines IL 60016
Department: Parks Earlville IL 60518 Batavia IL 60510
pi h.:. Amount . .:i: ,.Amount.. �t'..a:::: a ty, �.
Item# 'Description Amount +:f Amouni' , p' t`'•caAmount Amount'
Alternate#3-6 $900.00 $1,800.00 $1,000.00
Alternate#3-7 $13,200.00 $15,200.00 $14,800.00
Alternate#3-8 $327,440.00 $210,000.00 $432,700.00
Alternate#3-9 $55,010.00 No Bid $45.000.00
For Combination Bidders only
1 #1 Pool Construction-Base Bid
Improvements
2 #2 Mechanical Construction-
Base Bid Improvements
3 #3 General Construction-
Base Bid Improvements
Amount Deducted if Awarded all
Contracts for Bids listed above
TOTAL AMOUNT OF
COMBINATION BID $3,600,000.00
Contractor only wants total
package he submits bid for
Payment Discount(if any)