01-91 Resolution No. 01-91
RESOLUTION
AUTHORIZING EXECUTION OF A COMMUNITY WATER SUPPLY TESTING
AGREEMENT WITH THE ENVIRONMENTAL PROTECTION AGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby
authorized and directed to execute a Community Water Supply
Testing Agreement on behalf of the City of Elgin with the
Illinois Environmental Protection Agency for participation in the
Community Water Supply Testing Program for the period July 1,
2001 through June 30, 2004, a copy of which is attached hereto
and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: April 11, 2001
Adopted: April 11, 2001
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Community Water Supply Testing Fund Three-Year Analytical Testing Agreement
Participation for the July 1,2001 through June 30,2004 Period
Facility: 0894380,ELGIN Fiscal Year 2002 Billing
Water Type: Mixed Billing Date: February 14,2001
No.of TAPs 2 No.of TAPs with Vulnerability Waiver 0 Payment Due: March 30,2001
Supplies participating in the Community Water Supply Testing Fund(CWSTF)program for the July 1,2001 through June 30,
2004 period will pay an ANNUAL FEE INSTALLMENT(2001,2002,and 2003)within 45 days of billing each year. All terms and
conditions explained on the attached document apply. READ CAREFULLY.
1) CWSTF Participation Selection - Please Check Only One
Check Here ANNUAL FEES AMOUNT
To Participate CWSTF Participation
All Chemical and Coliform Monitoring Base Fee $15,600.00
X (This tee does NOT indude Radiological Monitoring)
TAP Surcharge $0.00
UCMR Surcharge $1,950.00
Previous Credit or Debit
Total Amount Due by March 30,2001 = $17,550.00
Check Here
To NOT
Participate Our supply does NOT want to participate in the CWSTF program for the three-year period. No annual fee
is required. If,at a later date, a decision is made to participate,the supply must pay all fees retroactively for
the three-year period.
2) Service Connection (SC)Verification - Only Required if Participating, Check Only One
Check Here if I hereby certify that my system has25004 service connections(SC)and my payment for the amount billed is
SC is correct enclosed.
x
Check Here if SC The number of service connections listed above is incorrect. I hereby certify that the number of service
is NOT correct connections is
The amount of my annual payment is based upon the following schedule:
200 Service connections or less Fee:$2,080.00 *
201 through 1,500 Service Connections(SC)is (No.of SC)x $10.40 Fee$ *
More than 1,500 Service Connections:Fee:$15,600.00 *
'Must add applicable credits/debits and surcharges i.e.TAP and UCMR,when totaling Amount Due
3) Certification -Signature Required Regardless of Participation Selection
I certify that I am fully authorized to bind this supply to the terms of the CWSTF analytical testing fee agreement for the
three-year period as indicated by the option marked above. I also understand that a change in the vulnerability waiver
status or number of treatment application points(T: •s), may result in a fee adjustmenOtOas identified in Conditions 6
throuah 8 of the attached contract document. ount Enclosed$ 17,
Signature of Owner or Official Custodian it a Date: 2
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Please sign,date,and return this original document in the return envelope provided. Your check or money order should
be made payable f reasurer,State of Illinois". All payments will be deposited in the Community Water Supply Testing Fund
and used exclusively for the CWSTF program.
Mail To: Illinois EPA Fiscal Services Section,Cash Receipts#2, P.O. Box 19276,Springfield, IL 62794-9276
If assistance is needed in completing this document, please call the CWSTF Coordinator at 217/785-0561
Official Use Only
Log# Date Received Amount Initials
CWSTF Regional Coliform Service Selection
Facility No.: 0894380 Facility Name: Elgin
Supplies participating in the community Water Supply Testing Fund(CWSTF) program must
select one of the following laboratories for coliform service or decline coliform service from the
CWSTF. Regardless of the service selected, supplies are responsible for assuring monitoring
under the Total Coliform Rule(TCR)is performed. Regional laboratories currently available for
coliform testing are listed below (by city) and identified on the map on the reverse side of this
document.
Supplies participating in the CWSTF program may request a change in their selected laboratory or
decline the use of CWSTF coliform services at any time by submitting a written request to the Drinking
Water Compliance Unit. In the unlikely event a laboratory becomes unavailable, supplies will be
notified and provided an opportunity to select another laboratory.
Select One of the Following Options and Sign Below (Check One)
_Bartlett, Test America(1) Hillside, Suburban Laboratories(0)
Benton, IL Dept. of Natural Resources(2) Joliet, ARRO Labs(4)
Carbondale, IL Dept. of Public Health(A) McHenry, McHenry Analytical(R)
Centralia, Illinois Dept. of Agriculture(G) _Peru, TEST Laboratory (T)
Chicago, City Water Department(V) _Peoria, Illinois American Water(I)
Chicago, IL Dept. of Public Health(C) Peoria, PDC (Q)
Champaign, Illinois EPA(B) _Rockford, Winnebago County (W)
Collinsville, TEKLAB (L) Springfield, IL Dept. of Public Health(S)
Dixon, City Water Department(X) Somonauk, Somonauk Water Laboratory (U)
East St. Louis, Illinois American Water(J) Woodstock, McHenry Co. Health Dept. (5)
Edwardsville, Madison Co. Environmental (3)
Gurnee, North Shore Sanitary District(N) x Decline Coliform Service (Z)
Signature of Owner: C a, - Date: 3/0
Please make laboratory selection, sign,date, and return with your CWSTF
Three-Year Analytical Agreement(return envelope provided)
Mail To: Illinois EPA Fiscal Services Section,Cash Receipts#2, P.O.Box 19276,Springfield, IL 62794-9276
February 2001
CWSTF JODAVIESS WINN 10•m Aialytical * orth Shore
I EliFitry Co (Wood oc VIA RY LAKE Sanitary(Gurnee)
Regional Coliform *yWinne ago Co. .
Laboratories CARROLL (Roc kford)J r
OGLE Chicago,IDPH
July 2001 • — Test Ar jai eBgtlett) * Chicago,City
W PAGE
*Dixon, City ubu an(Hillside)
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1.MCDOJNOU(3I FULTON TAZEWELL MCLEAN FORD
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MCNTTOOMERY r MBERLAND
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City of Elgin Agenda Item No. �,f
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March 13 , 2001 G a E 1110
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TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES.
AND QUALITY INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
SUBJECT: IEPA Community Water Supply Testing Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorizing
continued participation in the IEPA Community Water Supply Testing
Program.
BACKGROUND
em. Before 1989 and the amendments to the Safe Drinking Water Act
(SWDA) , the Illinois Environmental Protection Agency provided
testing of certain parameters at no charge to public water
utilities . The IEPA did all the scheduling, sent the sample
bottles to the utilities, and did the testing and reporting. All
the utility had to do was collect the samples .
With the amendments to the SWDA came many additional regulated
compounds . The IEPA determined it could no longer provide this
service to its utilities, stopped all testing, and closed its
laboratory, all within a four-month period.
In 1990 the IEPA determined a way to provide testing to utilities
by implementing the Community Water Supply Testing Fund. This fund
charges utilities a rate per service connection and in turn allows
the utility access to the analytical services of its laboratory for
compliance testing.
Continued participation at this time would enable us to gain
analytical services for all the regulated and unregulated compounds
and all the requirements not yet identified under the Information
Collection Rule (ICR) .
r
IEPA Testing Program
March 22, 2001
Page 2
In 1995, and again in 1998, the City Council approved the Water
Department' s participation in the IEPA Community Water Supply
Testing Program in three-year increments . This would be for the
third set of a three-year program.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
OILFINANCIAL IMPACT
The cost of participation in this program is $17, 550 per year for
three years . Cost for participation July 1, 2000, through June 30,
2001, was $14 , 265 . This is a cost increase of $3 , 285 due to an
increase in regulated testing requirements . Funds have been
budgeted under account number 401-4002-771 . 30-99, Professional
Services/Miscellaneous, within the Water Fund. It is estimated
that participation in this program will save the department a
minimum of $1, 000 per year by eliminating our need to use a private
laboratory.
0WEGAL IMPACT
None.
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the members of the City Council approve the
City' s participation in the Community Water Supply Testing Program
from July 1, 2001 through June 30, 2004 , at a cost of $17, 550
annually, and authorize the Director of the Water Department to
sign the annual testing agreement (copy attached) as Official
Custodian.
Res ectfully submitted,
' a . cukk.„-
J ce A Parker
em. City Manager
LED:mg
Attachment