01-90 Resolution No. 01-90
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
CRAWFORD, MURPHY, AND TILLY, INC. FOR THE
BIG TIMBER STREET LIGHT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
an agreement on behalf of the City of Elgin with Crawford,
Murphy, and Tilly, Inc . for the Big Timber Street Light Project,
a copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: April 11, 2001
Adopted: April 11, 2001
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Page 1
AGREEMENT
THIS AGREEMENT,made and entered into this day of (¢ ,2001,by and
between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred to as"CITY")and Crawford,
Murphy,and Tilly, Inc. hereinafter referred to as"ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services in connection
with design of Big Timber Street Light Project(hereinafter referred to as the"PROJECT").
AND
WHEREAS,the ENGINEER represents that he is in compliance with Illinois Statutes relating to professional
registration of individuals and has the necessary expertise and experience to furnish such services upon the terms
and conditions set forth herein below.
NOW,THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does
hereby retain the ENGINEER for and in consideration of the mutual promises and covenants contained herein,the
sufficiency of which is hereby acknowledged to act for and represent it in all engineering matters involved in the
PROJECT,subject to the following terms and conditions and stipulations,to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY,herein after referred to as the"DIRECTOR".
B. The following major tasks of work will be performed by the ENGINEER:
1.Project Start up
2.Photometric Analysis
3.Light Standards Development
4.Plans and Specifications for Big Timber Rd. between Rt. 31 and McLean Blvd.
C. A detailed project approach and estimate of effort and costs are included in this document as
Attachments A and B respectively.
Page 2
II.PROGRESS REPORTS
A. Estimated start date is March 15,2001,with bidding anticipated to occur in early May 2001.
Estimated substantial completion date of the construction to be designed is August 15,2001.
B. The Engineer will submit to the Director monthly a Status Report keyed to the Project
Schedule. A brief narrative will be provided identifying progress, findings and outstanding issues.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including,but not limited too,reports,
designs,calculations, work drawings, studies,photographs,models and recommendations shall be the
property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR provided,
however,that the ENGINEER may retain copies of such work products for its records. Such work
products are not intended or represented to be suitable for reuse by the CITY on any extension to the
PROJECT or on any other project,and such reuse shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be reimbursed at the rate of 2.95 times the direct hourly
rate of personnel employed on this PROJECT,with the total fee not to exceed$19,408.83 regardless
of the actual costs incurred by the ENGINEER unless substantial modifications to the scope of the
work are authorized in writing by the DIRECTOR.
B. For outside services provided by other firms or subconsultants,the CITY shall pay the ENGINEER the
invoiced fee to the ENGINEER, plus 5 %. Such reimbursements to the ENGINEER are included in
the total not to exceed fee stated in the preceding Subparagraph A hereof.
C. Total Direct labor $6,287.74 x 2.95=$ 18,548.83
In-house direct expense $ 860.00
Out-of-house expense $ 0
Total Engineering Effort $ 19,408.83
D. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days
after receipt and approval of invoice.
Page 3
V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports(IIC above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The
ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and
records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these
records available at reasonable times during the Agreement period,and for a year after termination of
this Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time upon
fifteen(15)days prior written notice to the ENGINEER. In the event that this Agreement is so
terminated,the ENGINEER shall be paid for services actually performed and reimbursable expenses
actually incurred prior to termination,except that reimbursement shall not exceed the task amounts set
forth under Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed and,
unless terminated for cause or pursuant to Article V,shall be deemed concluded on the date the CITY
determines that all of the ENGINEER's work under this agreement is completed. A determination of
completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter
acquire with respect to any term or provision of the Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a
result of action taken by the CITY,the ENGINEER shall give written notice of his claim within 15
days after occurrence of such action. No claim for additional compensation shall be valid unless so
made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are
included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the
Page 4
DIRECTOR relative to a claim submitted by the ENGINEER,all work required under this Agreement
as determined by the DIRECTOR shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation
or breach shall be deemed to constitute a default,and the other party has the right to seek such
administrative,contractual or legal remedies as may be suitable to the violation or breach;and, in
addition,if either party,by reason of any default,fails within fifteen(15)days after notice thereof by
the other party to comply with the conditions of the Agreement,the other party may terminate this
Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend and hold
harmless the CITY, its officers,employees,agents, boards and commissions from and against any and
all claims,suits,judgments,costs,attorney's fees,damages or other relief, including but not limited to
workers' compensation claims, in any way resulting from or arising out of negligent actions or
omissions of the ENGINEER in connection herewith, including negligence or omissions of employees
or agents of the ENGINEER arising out of the performance of this Agreement. In the event of any
action against the CITY,its officers,employees,agents,boards or commissions,covered by the
foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel
of the CITY's choosing.
XI. NO PERSONAL LIABILITY
No official,director,officer,agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement or because of
their execution,approval or attempted execution of this Agreement.
Page 5
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and
maintain in effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least$1,000,000 aggregate for bodily injury and$1,000,000 aggregate
for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be modified or terminated
without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation
assumed by the ENGINEER under Article X entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. There shall be no endorsement or modification of this
insurance to make it excess over other available insurance,alternatively, if the insurance states that
it is excess or prorate, it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance covering all owned,non-owned and hired motor vehicles with limits of not less
than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability
and auto exposures may be met with a combined single limit of$1,000,000 per occurrence subject
to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's Professional Liability Insurance
Covering claims resulting from error, omissions or negligent acts with a combined single limit of
not less than $1,000,000 per occurrence.A Certificate of Insurance shall be submitted to the
DIRECTOR as evidence of insurance protection. The policy shall not be modified or terminated
without thirty(30)days prior written notice to the DIRECTOR.
Page 6
XIII. CONSTRUCTION MEANS,METHODS,TECHNIQUES,SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for construction
means,methods,techniques,sequences or procedures, or for safety precautions and programs in
connection with the construction,unless specifically identified in the Scope of Services.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,
there shall be no discrimination against any employee or applicant for employment because of sex,
age,race,color,creed,national origin,marital status,of the presence of any sensory,mental or
physical handicap,unless based upon a bona fide occupational qualification,and this requirement shall
apply to, but not be limited to,the following: employment advertising, layoff or termination,rates of
pay or other forms of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on the grounds of sex,
race,color,creed,national origin,age except minimum age and retirement provisions,marital status or
the presence of any sensory,mental or physical handicap. Any violation of this provision shall be
considered a violation of a material provision of this Agreement and shall be grounds for cancellation,
termination or suspension,in whole or in part,of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto;provided,however,that no assignment shall be made
without the prior written consent of the CITY.
Page 7
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item,condition and other provision hereof to the same extent that the
ENGINEER would have been obligated if it had done the work itself and no assignment,delegation or
subcontract had been made.
Any proposed subcontractor shall require the CITY's advanced written approval.
XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership,joint venture,employment or other
agency relationship between the parties hereto.
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph,sub-paragraph,phrase,
clause or other provision of this Agreement,or any portion thereof,shall be held to be void or
otherwise unenforceable,all other portions of this Agreement shall remain in full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as
a matter of convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement,nor shall they be construed to affect in any
manner the terms and provisions hereof or the interpretation or construction thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed, modified, discharged or extended except
by written amendment duly executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in writing herein or in a duly
executed amendment hereof, or change order as herein provided.
Page 8
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County,
Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR,nor will the ENGINEER make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior to said documentation becoming matters of
public record.
XXIII.COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's
employ or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this
contract as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or federal statute
regarding bid rigging.
Page 9
XXV. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment policies that
include,at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois Department of
Human Rights,and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the
policies must be provided to the Department of Human Rights upon request 775 ILCS 5/2-105.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion, shall be made or
confirmed in writing. The DIRECTOR may also require other recommendations and communications
by the ENGINEER be made or confirmed in writing.
Page 10
XXVII. NOTICES
All notices,reports and documents required under this Agreement shall be
in writing and shall be mailed by First Class Mail,postage prepaid,addressed as follows:
A. As to CITY:
JOHN LOETE,P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Bernard D.Held,P.E.
Project Manager
Crawford,Murphy,and Tilly, Inc.
600 N.Commons Drive,Suite 107
Aurora, Illinois 60504
Page 11
IN WITNESS WHEREOF,the undersigned have placed their hands and seals upon and executed this
Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that
have not been reduced to writing in this statement.
For the CITY:
Dated this /er day of62(34:4-_, ,A.D.,2001.
ATTEST: THE CITY OF ELGIN
By 144 ...J[
City Clerk City Manager
(SEAL)
For the ENGINEER:
Crawford,Murphy&Tilly,Inc.
By G�� --
Associate and Project Manager
Page 12
ATTACHMENT A
City of Elgin
Big Timber Street Lighting Project
Project Approach- Design (taken from CMT's response to the RFP)
CMT understands that this is a new course of action for the City of Elgin. Previous street lighting projects
have been constructed by either Com-Ed thru franchise agreement or by the City's own forces. To that
end, we are proposing an expanded kick-off meeting that would be scheduled approximately two weeks
after the contract notice to proceed. This two-week period will allow CMT to research lighting concepts
and details in preparation for a discussion of concepts to be used for this and possible future lighting
projects. We also anticipate having Jerry Halm, senior electrical engineer at CMT, attend the kick-off
meeting to discuss the concepts to be employed.
Lighting design shall be based on the"American National Standard Practice for Roadway Lighting" (RP-8)
as approved under the rule of procedure of the American National Standards Institute and under the
sponsorship of the Illuminating Engineering Society of North America (IES). This will include in addition
to an illuminance method for design, a luminance method that incorporates veiling luminance (glare).
While this standard acts as the basis of design, the design of the roadway lighting system will involve
consideration of visibility, economics, esthetics, safety and environmental conditions.
A photometric analysis with two different"conceptual" designs is to be submitted to the City for discussion
and approval. The first analysis will be the selection of fixture and pole height that best luminates the
roadway from the south side. A second analysis will incorporate the use of a typical cobra head type cut-
off street fixture with an 8' davit arm at a 30' mounting height. Due to the congestion of existing utilities,
fixtures will not be considered to be placed on the North side of Big Timber Road. Upon completion,
these concepts and associated anticipated construction costs will then be discussed with the City and
agreed upon prior to completion of the contract documents.
Due to existing lighting, roadway lighting will not be installed at Big Timber Road and Illinois Route 31
intersection. A concept analysis of the Big Timber Road and McLean Boulevard intersection shall be
considered, however due to ROW restrictions, this construction is not anticipated to be included in this
project.
As requested by the City, design initially shall consider the use of one centrally-located controller for
electrical service and photometric control of fixtures. The fixtures shall be considered to operate at 240
VAC with multitap type ballasts. Additionally, a fourth conductor shall be placed with the power
conductors to make 120 VAC available for maintenance purposes and future use. Due to voltage drop
concerns and costs associated with increased conductor sizes, the future additional loading shall be
designed to be less than 5% of total circuit load.
Power conductors below grade shall be in unit duct for general installation and in PVC-coated galvanized
rigid steel underneath pavement structures. Directional boring will be encouraged in the contract
documents. Note that we have included two submittals to the City for review, one at 60%design, and
one at pre-final stage. We anticipate that comments at the pre-final stage will be minor and not require a
final review submittal. Our staff will assist the City with advertising and bidding. We have not included
attendance at a pre-bid meeting and have assumed the City will handle this meeting. We will review the
bids and make recommendation to the City.
City of Elgin
Big Timber Lighting Project
22-Feb-01
Engineering Summary
Proposed Design Cost
Direct
Hourly Direct Total Labor Direct
Hours Rate Labor Multiplier Cost Expenses Total Cost
Basic Design(see detail attached) 224 $19.7727 $ 4,429.08 2.95 $ 13,065.79 $ 610.00 I $ 13,675.79
ave.
Total Basic Design Services I $ 13,676
Optional Design Effort(All items to be included in contract)
Additional Photometric Analysis 16 $ 20.89 $ 334.24 2.95 $ 986.01 $ 50.00 $ 1,036.01
Design for 2nd Controller I 8 $ 20.89 $ 167.12 2.95 $ 493.00 $ 50.00 I $ 543.00
Analyze Int. -McLean/Big Timber 30 $ 20.89 $ 626.70 2.95 $ 1,848.77 $ 50.00 $ 1,898.77
Survey for Utilities/Curbline
Surveyor 20 $ 22.58 $ 451.60 2.95 $ 1,332.22 $ 100.00 $ 1,432.22
Technician 20 $ 13.95 $ 279.00 2.95 $ 823.05 $ - $ 823.05
Sub-total Optional Services $ 5,733.05
Total Services to be Provided $ 19,408.83
Note:
Basic design includes the use of the City record drawings as base sheets for presenting the lighting design, and
utility atlas information will be used for design and requires contractor to locate and shift alignment to avoid utilities.
Construction Phase Services(Not included in the Contract at this time)
Office Engineering 30 20.89 $ 626.70 2.95 $ 1,848.77 $ 60.00 $ 1,908.77
Resident Project Representative* 90 17.37 $ 1,563.30 2.95 $ 4,611.74 $400.00 $ 5,011.74
Testing Services-not included
Est.Construction Phase Services 1 $ 6,920.50
*Assumes 75%time for three week construction period
ATTACHMENT B
ACORD,. .CERTIFICATE OF. LIABILITY::.INSLJRANCEcsR SLDATE(hlhllDDYY)
CPAWF-2 09/18/00
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
ACEC/MARSH HOLDER.THIS CERTIFICATE DOES NOT AMEND.EXTEND OR
800 Market St, Ste. 2600 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
St. Louis MO 63101-2500 COMPANIES AFFORDING COVERAGE
COMPANY
?hone No 800-338-1391 Fax No. 888-621-3173 A Hartford Insurance Company
INSURED
COMPANY
B
COMPANY
Crawford, Murphy & Tilly, Inc. C
2750 West Washington St. COMPANY
Springfield IL 62702 D
COvERAGES: : .::.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED,NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LCO TR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
DATE(MM/DD/YY) DATE(MM/DONY)
(GENERAL LIABILITY GENERAL AGGREGATE 5 2000000
A X i COMMERCIAL GENERAL LIABILITY 84SBXCT1528 11/01/00 11/01/01 PRODUCTS•COMP/OP.AGG $2000000
.i..( CLAIMS MADE r " 1 OCCUR PERSONAL&ADV INJURY 5 1000000
H
OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE 5 1 0 0 0 0 0 0
FIRE DAMAGE(Any one ire) 51000000
I I MED EXP(Any one person) 510000
%.UT:.`.Iv31LE Lrt.SILITY
A XI AN(AUTO 8417EVNP2202 11/01/00 11/01/01 COMBINED SINGLE LIMIT S 1000000
___I ALL OWNED AUTOS BODILY INJURY S
I SCHEDULED AUTOS (Per person)
X 1 HIRED AUTOS
1NON-OWNED BODILY INJURY $
X � AUTOS (Per accident)
I IJI PROPERTY DAMAGE S
GARAGE LIABILITY1.
AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN AUTO ONLY.
EACH ACCIDENT S
AGGREGATE15
I EXCESS LIABILITY EACH OCCURRENCE 154000000
A L X UMBRELLA FORM 84XHVRN5201 ` 11/01/00 11/01/01 AGGREGATE (5 4000000
1 OTHER THAN UMBRELLA FORM FOLLOW FORM I I`I5
'WORKERS COMPENSATION AND I X (TORYTNITS I ICilli .:
EMPLOYERS'LIABILITY I EL EACH ACCIDENT 15100000
—
A THE PROPRIETOR/ INCL 84WJVBC8173 11/01/00 11/01/01 EL DISEASE-POLICY LIMIT I$ 500000
PARTNERS/EXECUTIVE I---
OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYEE S 100000
OTHER
I
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS
CERTIFICATE.HOLDER •.. :::::..: :: CANCELLATION:'`::•:... . • : ..
City of Elgin SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
150 Dexter Court EXPIRATION DATE THEREOF.THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
Elgin, IL 60120-5555
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NC)OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY.ITS AGENTS OR REPRESENTATIVES
ACORD 25-S(1/95) . . :. .. - ATION 1988
•
•
• oaTE(1/27 00 1
ACORD,, CERTIFICATE OF LIABILITY ;INSURANCE
PRODUCER
309-683-1065 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Holmes Murphy/Illinois ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
809 W. Detweiller Dr. #802 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Peoria, IL 61615 COMPANIES AFFORDING COVERAGE
COMPANY
A Security Insurance of Hartford
INSURED _-
::::?MANY
Crawford, Murphy & Tilly Inc. B
2750 West Washington ; COMPANY
Springfield IL 62702 j C
I --
COMPANY
D
COVERAGES •.:
.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
II ICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
i
CO I POLICY EFFECTIVE POLICY EXPIRATION
LTR TYPE OF INSURANCE POLICY NUMBER I DATE(MM/DD)YY) DATE IMM/DD/YYI LIMITS
• GENERAL LIABIUTY i i j GENERAL AGGREGATE : 3
COMMERCIAL GENERAL LIABILITY I PP.:Cu:CTS-CCM?CP.AGG S
CLAIMS MACE j OCCUR I PERSONAL&ACV INJURY ' 3
OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE ; 3
� FIRS DAMAGE Any 2ne fore) 3
MED EXP Any one person! 3
AUTOMOBILE LIABILITY I j
COMBINED S,NGLE LIMIT S
ANY AUTD
__.,-.,..NEED AUTOS
1 BCCI_Y INJURY S
SCHEDULED AUTOS
(Per person)
HIRED:.OTOS i ! BODILY INJURY I
9
NON-OWNED AUTOS (Per 3cc:CenCI
� I
r— PROPERTY DAMAGE 3
GARAGE LIABILITY I AUTO ONLY-EA ACC:CEENT 1 S
ANY ALTO OTHER THAN AUTO ONLY: 1 —I
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EXCESS LIABILITY i EACH OCCURRENCE 3
UMBRE_:A FORM •
AC:GRECATE 3
:OTHER THAN UMBRE_LA FORM S
WORKERS COMPENSATION AND _f,CC '� U- "T`•' '
i EMPLOYERS'LIABILITY ,.,RY LIMITS' ?R
EL EACH ACCIDENT ; S
TnE PROPRIETOR/ r i ;NCL i ! I EL DISEASE•POLICY LIMIT 1 3
CFhCERS APE. I ! EXCL EL DISEASE-EA EMPLOYEE , S I
A ' OTHER AEE0701984 12/01/00 12/01/03 i
PROFESSIONAL j $3,000,000 EA CLAIM;
LIABILITY ; $5,000,000 AGGREGATE '
i I
.
DESCRIPTION OF OPERATIONS,LOCATIONS,VEHICLES,SPECIAL ITEMS
CERTIFICATE HOLDER .. :' : ::. :CANCELLATION. :. .
City of Elgin SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
150 Dexter Court EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
Elgin, IL 60120-5555 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED EFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBUGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZE RESE T TIV
IM•
ACORD 25-S {1195) 0 ACORD CORPORATION 1988
OF foci
`' Agenda Item No.
City of Elgin g
_ arEOFE�"' 0
E tFr
March 16, 2001 (_ ,
1 011
fpl.
G ��41111
TO: Mayor and Members of the City Council ' oo
lrrrr
CCLg �_ I��
FROM: Joyce A. Parker, City Manager N f IT ! Ji
FINANCIALLY STABLE CITY GOVERNMENT
SUBJECT: Engineering Services Agreement EFFLIIYI FRNFRSTAST
AND QUALRYIJ
RUCTURE
Big Timber Street Light Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider entering into an
engineering services agreement with Crawford, Murphy & Tilly (CMT)
to complete design engineering for the Big Timber Street Light
Project .
BACKGROUND
r Each year, the City Council budgets money to install additional
street lights throughout the City. This project will provide for
the installation of streets lighting on Big Timber Road from State
Street to McLean Boulevard. This Engineering Services Agreement
will provide for the design engineering, contract documents and
bidding assistance necessary to award a construction contract for
the subject project .
Request for proposals were sent to six firms, with proposals being
received on January 19, 2001 from four firms :
CMT
+ Hampton, Lenzini & Renwick
R&H Anderson
4 Stanley Consultants
A staff Selection Committee reviewed the four proposals and
selected CMT as the top-rated firm. A copy of the results of the
selection process is attached as Exhibit A.
Upon selection, CMT met with staff to finalize the project scope
and negotiate their fee . The final negotiated fee is $19,408 .83 .
The tabulation of costs shown in Exhibit A shows one firm
submitting a lower fee. The scope of work submitted by CMT includes
additional hours to investigate lighting alternatives . Staff feels
this investigation will provide an additional opportunity to
optimize the lighting system.
v
rh- Engineering Services Agreement
March 16, 2001
Page 2
A copy of the proposed agreement is attached as Exhibit B.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The agreement with CMT will total $19, 408 . 83 . Moneys are budgeted
in account number 275-0000-791 . 93-80 , project number 339549,
Neighborhood Street Lights Program, in the amount of $120, 000 . 00 .
Sufficient funds are available to enter into this agreement .
vLEGAL IMPACT
An agreement will need to be reviewed by the Legal Department .
ALTERNATIVES
rik 1. Enter into an engineering services agreement with CMT, to
complete design engineering for the Big Timber Street Light
Project .
2 . Do not enter into an agreement for the Big Timber Street Light
Project .
RECOMMENDATION
It is recommended that City Council authorize the City Manager to
execute an agreement with Crawford, Murphy & Tilly in the not-to-
exceed amount of $19, 408 . 83 .
Re :-ctfully submitted
i'
(42, ,, ..1„......._
Jo e A.� Parker
City Manager
SP:do
Attachments
C