01-72 Resolution No. 01-72
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
MUTUAL MAINTENANCE COMPANY FOR DECORATIVE STREET LIGHT PAINTING
WHEREAS, the City of Elgin has heretofore entered into a
contract with Mutual Maintenance Company for decorative street
light painting; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No . 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference.
s/ John Walters
John Walters, Mayor Pro Tem
Presented: March 28 , 2001
Adopted: March 28 , 2001
Omnibus Vote : Yeas 5 Nays : 0
Attest :
s/ Suellyn Losch
Suellyn Losch, Deputy City Clerk
ELGIN,ILLINOIS
PROJECT
CHANGE ORDER No. 1 And FINAL
SCOPE: This Change Order No. 1 will provide additional items necessary to complete the
painting of street light poles on the Decorative Street Light Painting Project.
The general contractor for this project is Mutual Maintenance Company of Chicago, Illinois.
REASONS FOR CHANGE: This Change Order No. 1 is in the best interests of the City and is
authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised as follows:
ITEM UNIT PRICE QUANTITY TOTAL
Paint Street Light Pole with $175.75 3 $527.25
Dual Light Fixtures
The original contract with Mutual Maintenance is $29,156.40. By reason of Change Order No. 1,
the contract for the Decorative Street Light Painting Project will be increased in the amount of
five hundred twenty seven and 25/100 dollars ( $527.25). The new and final contract amount,
inclusive of Change Order No. 1, is twenty-nine thousand, six hundred eighty three and 65/100
dollars($29,683.65).
v
CHANGE ORDER No. 1
February 28,2001
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2001
Recommended:
PUBLIC WOS DEPARTMENT
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Accepted:
MUTUAL MAINTENANCE COMPANY
Party of the Second Part (Contractor)
Title: Mt*N 4-t40,4
Date: 03-0(1—c-)
CITY OF ELGIN
Party.. he First Part((Own-
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- Agenda Item No.
City of Elgin
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February 16, 2001 ' `- '
N ri uI ,
TO: Mayor and Members of the City Council
NEIGHBORHOOD VITALITY
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1,
Final Payment and Acceptance of the
Decorative Street Light Painting Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider acceptance of the
subject improvements and the authorization of Change Order No. 1
and final payment .
BACKGROUND
On October 2, 2000, the City Council awarded to Mutual Maintenance
Company the contract for the Decorative Street Light Painting
Project . The project involved the painting of the decorative
ornamental street light poles in the Central Business District and
Riverboat Casino areas . The program schedules such that each light
pole would be painted once every five years . Experience with the
decorative cast iron poles has shown that the original powder coat
finish starts to show rust after approximately five years of
exposure to the elements. The light poles to be painted on this
project are located on S. Grove Avenue between E. Chicago Street
and National Street, and on Lake Street from Wellington Ave. west
to the river. Mutual Maintenance Company has completed the project
in compliance with the plans and specifications, as verified by the
City' s Public Works staff.
Change Order No. 1 for $527 . 25 covers the cost of painting three
additional street light poles found in the area, but not included
in the original bid quantities .
A copy of Change Order No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
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None .
elm- Decorative Street Light Painting Project
February 19, 2001
Page 2
(916// 1A-
(911
FINANCIAL IMPACT
A total of $50 , 000 was budgeted for this project in the year 2000 .
The final contract amount with Mutual Maintenance is as follows :
• Original Contract Amount $ 29, 156 . 50
• Change Order No. 1 $ 527 . 25
• Final Contract $ 29, 683 . 75
Payments made to date total $ 29, 155 . 40
Leaving a final payment of $ 528 . 35
Payment will be in the amount of $528 . 75 . Sufficient funds for the
final payment are available in account number 275-0000-791 . 93-80,
project number 339612 .
\J
I/ EGAL IMPACT
f�J The change order must be submitted to the Legal Department for
rft. review.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that City Council authorize execution of Change
Order No. 1, accept the completed project and authorize final
payment in the amount of $528 . 25 .
0pectfully bmitted,
oyce A. Parker
City Manager
Attachment
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