01-6 Resolution No. 01-6
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
GETDOWN UNDERGROUND FOR THE 2000 SEWER REHABILITATION PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Getdown Underground for the 2000 Sewer Rehabilitation
Project ; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: January 10 , 2001
Adopted: January 10, 2001
Omnibus Vote : Yeas 4 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339552/339623
CHANGE ORDER No. 1 and Final
SCOPE: This Change Order No. 1 and final will provide additional items necessary to complete
the 2000 Sewer Rehabilitation Project in an acceptable manner.
This change order affects a contract entered into between the City of Elgin and Getdown
Underground of Batavia, IL, an Illinois corporation, dated March 26, 2000 for the 2000 Sewer
Rehabilitation Project.
REASONS FOR CHANGE: This Change Order No. 1 and final is in the best interests of the
City and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
ITEM UNIT PRICE QUANTITY TOTAL
72" Dia. Storm Manhole $6,375.00/Ea. 1 $6,375.00
Water Main Repair $1,100.00/L.S. 1 $1,100.00
Remove and Replace Valve Vault $1,700.00/Ea. 2 $3,400.00
Trench Backfill $20.00/C.Y. 338 $6,760.00
Rebuild Existing Manhole $805.00/Ea. 1 $805.00
Quantity Adjustments - ($1,747.54)
The original contract with Getdown Underground is $355,845.75. By reason of Change Order
No. 1 and Final, the contract for the 2000 Sewer Rehabilitation Project will be increased in the
amount of sixteen thousand six hundred ninety-two and 46/100 dollars ($16,692.46). The new
contract amount, inclusive of Change Order No. 1 and Final is three hundred seventy two
thousand five hundred thirty-eight and 21/100 dollars($372,538.21).
CHANGE ORDER No.! and Final
December 1, 2000 -
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2000.
Recommended:
ENGINEERING DIVISION
By:
Title: ,.,
Date: Ia — f - oo
Accepted:
GETDOWN UNDERGROUND
Party of the Second Part (Contractor)
By:
Title: 9>
Date: 2l '-c - / Zocx.�
Approved:
CITY OF ELGIN
Party • the First Part (0 er)
By: i,
Title:
Date: 1/7/4
40),
tQ City of Elgin Agenda Item No.
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December 1, 2000 G �tt� 010
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TO: Mayor and Members of the City Council
FINANCIAL LV STABLE CITY GOVERNMENT
EFFICIENT SERVK ES.
AND QUALITY INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
•
SUBJECT: Authorization of Change Order No. 1 and Final
Payment for the 2000 Sewer Rehabilitation Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorization of
Change Order No. 1 and final payment of the subject project.
BACKGROUND
The City Council awarded Getdown Underground the contract for the
2000 Sewer Rehabilitation Project on May 24, 2000 . Construction
began June 5, 2000 and was substantially completed July 28, 2000 .
The project consisted of the installation of a new 24 inch diameter
storm sewer on Royal Boulevard and the localized replacement of
sanitary sewers at eight locations throughout the City. Getdown
Underground has completed the contract in compliance with the plans
and specifications as verified by engineering staff.
Change Order No. 1 provides for the net deduction in the amount of
$1, 747 . 54 for existing contract pay items and the addition of five
new contract pay items totaling $18, 440 . 00 . The net value of
Change Order No. 1 is therefore an increase of $16, 692 . 46. City
Council was provided information about this additional work in the
July 28, 2000 Friday Memo. The new pay items are for additional
work necessary to complete installation of the 24 inch storm sewer
on Royal Boulevard. During installation of the storm sewer, the
contractor encountered extremely poor soil conditions . The poor
soil conditions, in conjunction with the depth of the sewer
(approximately 20 feet) resulted in the contractor not being able
to control the width of the trench excavation as would be
anticipated under normal soil conditions . The poor soils were not
anticipated by staff nor was information about soil conditions
provided in the bid documents . The new pay items consist of
additional backfill ($6, 760 . 00) to fill the excavated trench, the
replacement of two brick water valve vaults that collapsed during
C.O. No. 1/2000 Sewer Rehabilitation
December 1, 2000
Page 2
excavation ($3, 400 . 00) , the repair of an existing manhole that
partially collapsed ($805 . 00) , the repair to an existing water main
that broke during excavation ($1, 100 . 00) , and the addition of a 72
inch diameter manhole to route the storm sewer away from existing
utilities that were being impacted due to the width of the trench
($6, 375 . 00) .
A copy of Change Order No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
,FINANCIAL IMPACT
The final construction contract amount with Getdown Underground is
as follows :
Original Contract Amount: $355, 845 . 75
Change Order No. 1 16, 692 . 46
rft.
Final Contract Amount $372, 538 . 21
Payments made to date total : $342, 371 . 05
Leaving a final payment of : $ 30, 167 . 16
The project was accounted for as follows :
Account # 380-4200-795 . 92-41 Getdown Underground: $ 61, 513 . 00
Project # 339623 Bid Advertising : $ 260 . 80
Account # 276-0000-791. 93-80 Getdown Underground: $311, 025. 21
Project # 339552
Total : $372, 799 . 01
Sufficient funds are available in account number 276-0000-791. 93-
80, project number 339552 to fund Change Order No. 1 ($16, 692 . 46)
and for final payment in the amount of $30, 167 . 16.
A copy of the final payment estimate is attached as Exhibit B.
LEGAL IMPACT
oiipaaiv
None .
C.O. No. 1/2000 Sewer Rehabilitation
December 1, 2000
Page 3
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council authorize Change Order No. 1 in
the amount of $16, 692 . 44 and final payment in the amount Of
$30, 167 . 16 to Getdown Underground.
Res ectfully submitted,
Jo ce A. Parker
City Manager
SP: do
Attachment