The URL can be used to link to this page

01-43 Resolution No . 01-43 RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH SCHREIBER/ANDERSON ASSOCIATES FOR THE DEVELOPMENT OF MARKETING MATERIALS FOR RIVERFRONT/CENTER CITY MASTER PLAN PROJECTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Professional Services Agreement on behalf of the City of Elgin with Schreiber/Anderson Associates for the development of marketing materials relating to fund raising for Riverfront/Center City Master Plan Projects, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: February 28 , 2001 Adopted: February 28 , 2001 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into this lZrAday 0f6lAe-CO 2001 , by and between the CITY OF ELGIN, ILLINOIS, a municipal corporation (hereinafter referred to as the "City" ) , and Schreiber/Anderson Associates, a Wisconsin corporation, authorized to do business in the State of Illinois (hereinafter referred to as " Consultant" ) . WITNESSETH WHEREAS, the City Council of the City has on May 24 , 2000, adopted the City of Elgin Riverfront/Center City Master Plan; and WHEREAS, the City has determined it to be in its best interests to obtain the assistance of a consultant concerning the development of marketing materials related to fund-raising for Riverfront/Center City Master Plan projects; and WHEREAS, Consultant is experienced in the development of marketing materials related to development projects, and desires to render consultant services to the City. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows : 1 . Scope of Work Consultant shall perform and direct the necessary qualified personnel to perform the services related to the provision of graphic design services for related publications and fund- raising materials as set forth in the Schreiber/Anderson Associates Proposal consisting of four pages attached hereto as Exhibit 1 . All work hereunder shall be performed under the direction of the City Manager of the City and the Director of Economic Development and Business Services of the City. 2 . Schedule and Term Services to be provided pursuant to this agreement shall commenced from the date of execution hereof and run until the project is completed and accepted by the City. Consultant shall render the services in an expeditious fashion . 3 . Fees Payments for services provided the Consultant shall be an amount not to exceed $9, 600 . 00 . In such event, or if Project implementation requires additional consultant staff time than is anticipated in the agreement, such additional services must be approved in advance by the City in writing, by way of 1 amendment to this agreement . 4 . Rights in Results of Services The results of Consultant' s services under this agreement shall be the exclusive property of City, and all documents ( including, without limitation, all writings, drawings, blueprints pictures, recordings, computer or machine-readable data, and all copies or reproductions hereof) which describe or relate to the services performed or to be performed pursuant to this agreement or the results thereof, including, without limitation, all notes, data, reports or other information received or generated in the performance of this agreement shall be the exclusive property of City and shall be delivered to City upon request (except for one copy, which may be retained by Consultant for its confidential files) . No articles, papers, treatises, or presentations related to or in any way based upon or associated with the services performed pursuant to this agreement shall be presented or submitted for publication without the prior written consent of City. It is agreed that the results of Consultant' s services and the work product provided under this Agreement are not intended or represented to be suitable for reuse by the City on any project not contemplated by this Agreement and such reuse shall be without liability to the Consultant . 5 . Other Agreements Consultant warrants that it is not a party to any other existing or previous agreement which would prevent Consultant from entering into this agreement 'or which would adversely affect Consultant' s ability to perform services under this agreement . During the term of this agreement, Consultant shall not, without the prior written consent of City, perform services for any persons, firm or corporation other than City if such services could foreseeably lead to a conflict with Consultant' s obligations under this agreement . o . Subcontracting If Consultant intends to hire or retain any person, firm or corporation to perform services under this agreement, Consultant shall first secure the written agreement of such party that such party ( 1) shall assume and agree to be bound by the same obligations as Consultant has assumed under the provisions of this agreement, and (2 ) that such party shall not be or act as an agent or employee of City, nor assume or create a commitment or obligation on behalf of nor bind City in any respect whatsoever . Consultant shall provide City with a copy of each such written agreement . Prior to subcontracting, Consultant shall obtain prior written approval of the City for each individual subcontractor . 1 City shall have the right to refuse approval of any subcontractor for any reason . Any fees, payments or other costs associated with any subcontractor or other persons or firm shall be at the sole cost of the Consultant payable from the fees the City is paying to Consultant pursuant to this agreement . 7 . Assignment Neither this agreement nor any of the rights or obligations hereunder may be assigned or otherwise transferred by Consultant, nor shall the benefits of this agreement inure to the benefit of any trustee in bankruotcy, receiver or creditor of either party, except as may be required by law, whether by operation of law or otherwise, without the prior written consent of either party. Any attempt to assign or transfer this agreement or any rights hereunder without such consent shall be null and void and of no force or effect . 8 . Independent Contractor Consultant is and shall perform its services under this agreement as an independent contractor, and shall not be deemed an agent, employee or legal representative of City. Consultant has no authority to assume Of create any commitment or obligation on behalf of or to bind City in any respect whatsoever . 9 . Licenses Consultant shall obtain at its cost any and all licenses required by federal, state, or local statutes, regulations or ordinances necessary for the performance of its services pursuant to this agreement . 10 . Compliance with Laws Consultant shall at all times impose work orders on its employees and subcontractors which are designed to assure that they comply with all applicable federal, state, and local laws and regulations ( including, but not limited to, occupational safety and environmental protection statutes and regulations) in performing services hereunder, and shall comply with any directions of governmental agencies and City relating to site safety, security, traffic or other matters . Failure to comply with this section shall constitute a material breach of this agreement, and shall entitle City to terminate this agreement upon ten ( 10 ) days written notice without penalty to City. 2 11 . Indemnification of City Consultant shall hold harmless and indemnify City from and against any and all suits, causes of action, claims for damages, damages and any other liability to the extent caused by the negligent acts of the Consultant , its collaborating firms, its subcontractors or agents or employees of any of them in the performance of this agreement . 12 . Force Majeure The Consultant shall not be liable to the City for any failure, delay or interruption of service or for any failure or delay in the performance of any obligation under this agreement due to strike, walkouts, acts of God, governmental restrictions, enemy actions, civil commotion, unavoidable casualty, unavailability of fuel or parts or other similar acts beyond the reasonable control of the Consultant . 13 . Consultant' s Insurance Consultant shall obtain and maintain the following policies of insurance : ( 1 ) Worker' s compensation insurance in amounts required under the laws of the State of Illinois ; (2 ) Comprehensive general liability for bodily injury, death or loss of or damage to property of third persons in the minimum amount of $1 million per occurrence which policy shall name City as additional insured. Consultant shall furnish to City of Elgin a certified copy of such policies concurrently with the execution of this agreement . ( 3) Professional liability insurance for errors and omissions in the minimum amount of $1 million per occurrence and in aggregate . Consultant shall furnish to the City a Certificate of Insurance as evidence of such policy concurrently with the execution of this agreement . 14 . Severability The parties intend and agree that if any portion of this agreement , or application thereof to any person or circumstance, shall to any extent be deemed to be invalid, void, or otherwise unenforceable for any reason, the remainder of this agreement, and the application of such provision to persons or circumstances other than' those as to which it is held invalid, shall not be affected thereby, and each provision of this agreement shall be valid and shall remain in full force and effect . 3 15 . Governing Law Venue for the resolution of any disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois . 16 . Termination The City may by written notice to the Consultant terminate the whole or any part of this agreement if the Consultant fails to make delivery of the services within the time specified herein or any extension thereof : or if the contractor fails to perform any of the other provisions of the contract, or fails to make progress so as to endanger performance of this agreement in accordance with its terms, and in either of these two circumstances does not cure such failure within ten ( 10) days (or such longer period as the City may authorize in writing) after receipt of notice from the City specifying such failure . Notwithstanding any other provision hereof, the City may also terminate this agreement at any time upon fifteen ( 15) days prior written notice to the Consultant . In the event that this agreement is so terminated, the Consultant shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that payment and reimbursement shall not exceed the total amount set forth under Paragraph 3 above . 17 . Additional Provisions This agreement includes those additional provisions contained in Exhibits 3, 4 , 5 and 6 relating to Consultant' s certifications, affirmative action information, equal employment commitment guidelines and sexual harassment policy. 18 . News Releases The Consultant may not issue any news releases without prior approval from, the City, nor will the Consultant make public proposals developed under this agreement without prior written approval from the City prior to said documentation becoming matters of public record. 19 . Entire Agreement This agreement contains the entire understanding and agreement between the parties hereto with respect to the subject matter hereof and supersedes all previous communications, negotiations and agreements, whether oral or written, between the parties hereto with respect to such subject matter, and no additions to or modifications of this agreement or waiver of any provisions of this agreement shall be binding on either party unless made in writing and executed by City. 4 20 . Notices Communication to the Consultant means notice in writing to Tim Anderson, Schreiber/Anderson Associates, 1435 East Main Street , Madison, WI 53703 . Communications to the City means notice to the contracting officer in writing to Raymond Moller, City of Elgin, 150 Dexter Court, Elgin, IL 60120 . 21 . No Personal Liability No officer, director, or employee of the City or of the Consultant shall be personally liable for the fulfillment of the conditions of this agreement . 22 . Cost and Quantity Opinions In providing opinions of probable construction cost, the City understands that the Consultant has no control over the costs or availability of labor, equipment or materials, or over market conditions or the contractor' s method of pricing, and that the Consultant' s opinions of probable construction costs are made on the basis of the Consultant' s professional judgement and experience . The Consultant makes no warranty, express or implied, that the bids or the negotiated cost of the work will not vary from the ,Consultant' s opinions of probable construction cost . 23 . Standards of Care In providing services under this agreement, the Consultant shall endeavor to perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances . 24 . Nondiscrimination In all hiring or employment made possible or resulting from this agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational, qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship . No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this agreement on the grounds of sex, race, color, creed, national origin, 5 age except minimum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap . Any violation of this provision shall be considered a violation of a material provision of this agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the agreement by the City. 25 . Assignment and Successors This agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the City. 26 . No Co-partnership or Agency This agreement shall not be construed so as to create a partnership, joint venture, employment or other agency relationship between the parties hereto . 27 . Headings The headings of the several paragraphs of this agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof . 28 . Modification or Amendment This agreement and its attachments constitutes the entire agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties . Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein of in a duly executed amendment hereof, or change order as herein provided. 29 . Cooperation with Other Consultants The Consultant shall cooperate with: any other consultants in the City' s employ or any work associated with the Project . 6 TN WITNESS WHER7OF, the parties hereto have entered into and executed this agreement on the dare and year first written above . CITY OF ELGIN SCHREIBER/ANDERSON ASSOCIATES By 4:/.-741-.044 ; Parker Tim Ander oen City Manager Attest : City Clerk 7 •. TAX/C{}LLUS|ON/OEBARMENTAFF|DAV|T State of ss. County of • . being fir5t duly sworn, deposes and says: That he is Peril a.opofthe finnofthe party making the foregoing bid 5.nd that the bidder is not bar-ed ftom contracting with any unit or local government as a result of a violation of 720 Illinois Compiled Statdtes, Section 5/33E'3 or 5C33E-4. as amended; and, no collusion or agreement among other bidders or prospective bidders to bid a fixed price or otherwise restrain freedom of competition by agreement has taken place; and, bidder is not delinquent in the payment of any tax administered by the Illinois Department Of of Revenue unless there is a pending proceeding contesting the tax. Signature of Bidder, if an individual: Signature of Bidder, if a partnership: Subscribed and wcrn to before this /B day of r 2OO� . Signature of Bidder, if a corporation: My commission expires. 4) litir � � �� *w�'�~4� irtA.ege‘ ° President OF WIS- Secretary • BIDDER'S EMPLOYEE UTILIZATION FORM This report is required by We City of Elgin and must be submitted before We contract can be awarded. Chapter 3. 12. 1000 Affi<<llative Action - City Contracts I. Name and Address of Bidder Description of Project 0:.n:4.IoLP-i:rF•iJ£430;:ASSOCIATES ",rr-sop.-P•re /41......-1.4-4 i/iii 1.y F 1415 C Main •r. e. w4t ✓ eSI rr A/Neor hied son, W,Scnnsm 53703 / F'ho:le 608 255 0300 JOB CATEGORIES Total Whites Blacks I--Iispanics Asians or American Minority Female Employees :Padfic Indians (M &F) (AU Islanders Categoces) NI / F NI / F M / F NI / F Ml / F % ` l E.xa.mplc::Managers 13 3 15 3 12 4 1 55.6% 44.4% !( (10/13) (3/13) Principal - 1 Proj . Managers . 3 1 12 1 66% Assist, Proj Mngr 2 1 1 50% , Engineers 2 1 1 50% Landscape I 3 2 1 1 I 337 Landscape II 3 3 ( I I I I Graphic De_stgrter 1 1 I I I I iI Secretary . 1 j 1I _ ! l ! ? 100% Bus. Mngr/Bkkpr 1 1 I 100% TOTALS 19 12 6 1 5% 31.66% Signature of Company Official Title Telephone Number Date Signed Page L �� /�i�/isreli--- 77.7 L. (11.1,66,..._____„ 1/./eos- i70.44 ,CoP-s-rr-oeoa e j/ 7/iv/ ofd 2. Have you ever been awarded a bid by the City of Elgin? X Yes No 3. - If the answer to question #2 is Yes, please submit a copy of the Employee Utilization Form that was submitted with your last successful bid along with a fully completed copy of this form. 4. If the statistical data provided above shows tinder-utilization of minorities and/or females, please submit, according to the guideline provided in the attached document, a written commitment to provide equal employment opportunity. NOTE: In the event that a contractor or vendor, etc., fails to comply with the fair employment and affirmative action provisions of the City of Elgin, the City amongst other actions may cancel, terminate, or suspend the contract in whole or in part. N.R. • 4"4,t CF Etc ZZ. City of Elgin, Illinois o rEVF1. Equal Employment Written Commitment Guideline The written commitment required in Item 4-=4 of the Bidder's Employee Utilization Foiin shall: 1. Set out the name and phone number of the bidder's Equal Employment Officer. 2. Clearly identify the bidder's recruitment area and the percentage of minorities and females in the area's population and labor force. 3. Set out what the bidder has done and has set as a goal to ensure the recruitment of minority and female employees. 4. Set out the bidder's specific goals to recruit minorities and females for training programs or other similar opportunities available through the bidder's organization. 5. Indicate bidder's consent to submit to the City of Elgin, upon request, statistical data concerning its employee composition and recruitment efforts anytime during the term of the contract. 6. Show bidder's consent to distribute copies of the written commitment to all persons who participate in recruitment, screening, referral, and selection and hiring of job applicants for the bidder. 7. Clearly show that the bidder shall require all subcontrac—tors, if any, to submit a 1,vrtten commitment complying with the above requirements of their affirmative action plan to the City of Elgin. Description of Groups for Classification Purposes • White: all persons having origins in Europe, North America, or the Middle East Black: all persons having origins in any of the Black racial groups of Africa Hispanic: all persons of Mexican, Puerto Rican, Cuban, Central South,.;: merican, or other Spanish culture or origin, regardless of race Asian American: all persons having origins in the Far East, Southeast Asia, the India_'; subcontinent, or the Pacific Islands American Indian: all persons having origins in any of the original peoples of North America and who maintain cultural identification through tribal . 4q( OFEj City of Elgin, Illinois ; 4,1 Sexual Harassment ---- Policies and Programs ..Ps 0 , -1tliti)Or Every party to any contract with the City of Elgin and every bidder is required to have, and to effectively distribute, written sexual harassment policies that include, at a minimum, the following information: (I) the illegality of sexual harassment (II) the definition of sexual harassment under state law (III) a description of sexual harassment, utilizing examples. (IV) the vendor's internal complaint process including penalties (V) the legal recourse, investiganve and complaint process available through the Illinois Department of Human Rights, and the Illinois Hunan Rights Commission (VI) directions on how to contact the department and commi' ssion (VII) protection against retaliation as provided by Section 6,-101 of the Human Rights Act I hereby affirm that the organization which I represent has in place sexual harassment policies which include the required information set forth above, and I hereby agree to furnish the City of Elgin - Human Resources Department with a copy of these policies if they so request. Signature/Title C275A 6.4•1.10 . 4,C. fie.4.0.t.d.o.n.t Company atrc14c.—//4-1-A-Dr•ft At 'ie . Date Sexual harassment is defined as follows: "Sexual harassment" means any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual 's employment, (2) submission to or rejection of such conduct by and individual is used as a basis for employment decisions affecting such individual, or(3) such conduct has the purpose or effect of substantially interfering with and individual's work performance or creating an intimidating, hostile, or offensive working environment. • Any questions by contracting parties or eligible bidders concerning compliance with these requirements should be directed to the City of Elgin - Human Resources Department at (847) 931-5618. I hereby agree fully indemnify and hold the City of Elgin harmless from any and all liability, loss or damage including costs of defense or claim, demands, cost of judgement against it arising from any sexual harassment complaint resulting from the act of any member of my organization in the performance of this contract. • Signature/Title 627.1_,A, 4, Cc. Company SelAe. Arai-vrep-, 141ccta Date 4•1./Ar P—/ •Ir'' F . .; III \J •,. •� y. cl.' .'1 t r.) • i:hi.:!, I►, - •.'...}-': d 0 -t S 1 1 .c: 0 'r} (I) '(S :> 'lti> ..J 111 f: T. 1_r t. f.: .[: �1 + C} '1) rll (1> f: in tt sj nl n! --I _C S I . ) J 1 `t c 1 'I I Q) r1 :„, I ns n 1., 7T: I (11 11 • S-I .0 In .-I .-I (1 (l) II-I .-I I I Ij n{ •-I I ..c..: 7 ';))I - 0 L) 1: nl' 11 t.I t-' .. I (II n1 Al 1.1 0 n I) I.)U >I t: rl O n)Z WJ.W +� Z, 11l) f_: : -I',' n) ( ) U O. In) 'fr-n tC1 .n, 1nJ, nCCnJ)))I. I? F:I 11 1 S-1 -I E: ) ( L O { C n lE _ 1: n) „ , 0 1.) rr) -I , 11 q) cY SI ty, i ,(l) n) n, q) p I_) 11 O t r C 0,,c1 _ 3 c: ( ( } I1 n)— -.: S_1 rn O 'tl1 1 U n' r1. 0 .1 (1) .l f I I r) S I , (33 =1 C 0-1 + C). -C a O (j I: ':1 0 nS n) :>-, I ) 'I-I 11 LF_ Ll C ' Q I O S_I c.CJ I) O (I) T; O II } I C: _O ..1 c; p nl H 1 `frn 1, ( _' so : 0 O I-) I in q)Q I) 1- C . c: I_) r) -H in (I) 1_, nn) - Ili S (i1 O - (II 1 1., -,I S, -� r--1 1-I f' .,.I11[; -I .,I r1I I-, f: --I SI n) - 1O - rU i s I 'I-1 r: ii I fp IIIl [); .r: C).-t.o, Co: n1 1 .-I r) f 1 7} n) r:(: ( O O ?rIn O [11 1 O 11.51 rn I O n) I n1 . '1-1 SIN f:() t; I 1 I 1 1 (I) Nin, ,>' . SI I C � nSI :",i n) _O a) , ,) . I (), nl t (s I S, tl O, i I O _ Ini 1I(1 • I c: (I n1 (11 I '-1 n) .-, 111y-1 (n Cn (I) N i • I )+ fll O t. r1) 41l fl I.- - n, - - --1-.-_h -- - - rll �) - rj} .C) 1n II I rr, !I I I (1) C: t) Ire n) rn rIS .[: n) •-i n) -(S -1 n, )) _S n)-I`r I l l (, _( ill O of nS 1; S I 1 1 I 1 , t. (_1 1-t '> (: .,-1 rn f t C), f: n1 0 11 f,) 'I 1 11 1 q1 .(' nt C) n1 r11 .f 1 n �) I c 1 in .r? r I) 'I I t n !I ,- I n1 rf, 1_I rn n) ,_, l: to r) f r) • rli n -r• f1 S1 I t` rl1 In n) I n) ” H 1) '1) '1 1 to t) 1,1 •, 1 SI ,-1 .. q) II 1 c:i I i ft/ 'I .. ill fl) t: 1 I 11) ,1 f-s SI t-; .f: n1 0 '11 n) tl �� U -(1 (11 0 'sl `z -C 11 1 1 I Ir) 'r 1 Ill n) -,-I n) in I , r) 3) t: 11 r-I :C u , n) r) ..I I (: r) rl) 'n nl fl) '-I '(1 Si G1 q) ,_, 1.1 11: 1 ) I 1 ,C-: ( , n{ I 1 . I ' I ,. in t., t)`.-1 --I u) "l ' I I ' ,11 1 i r S " 1 • n) t: rlt , O,11 I • I nt :>. rr: t: rt1 a ni 11 . 1 r11 S 1 •-I n) O 'r1 (IS 'rt I � I (l t: 'I-I O F: O .._I n) f I t t O r) -. 1 I I." r 1 Si O' t} I1 I I 1 of nl lI , r),1 1 11 .C1 1_I f ti. r iv -) r ) r) C: [) (: ,) n) �1 n� rn C) -I1 rIS fp F--' -c: SI f: - [J L i U r r; rn n) r) -.1 n) -[) c: n) 1_I I-I 1) 1-1 I' �, In t r ) t) i ' ,_, U •rj C) _t: I r.1 .,I ,-S n{ n) S nS i (, ni I I fn �I; 1 1 r-: O tI-1 1 ) C: (_: C-: IJ :.-, <) Q rP L) (11 CI: '.I n) 1.1 E -1 (I) iii -,.1 1, f) ._1 ..1 .Z I I 1-I .I i .,1 r1 (: I 0 r) (11 O F.• 1 c: rt ql CP C.1 C n 1.1 (T II r(. S I I ' -•1 (II C.: I ' I.' (n 1-: I.) ,-1 -• I In .C_' 1.: H I q) nS C: f) - f: 1-i S: in 1) O 11 1 f) frl on .(_: 1: [7 rl C, ) rIS (n t1 O t: 1 O nS (Il I.) n) O 1 in ,? ii `-- i 1 SI rIS 11 'I-I I-' SI n) r-C' (I) 0 - I r I I �. n O is; 1J n) I-' • U .-I tit LI 1-) .C) ,1 n) O .( (I) (n --I q) r,_{ .>i 'I-I I-' _`1 _c; -r) nt 1 .c: ' ,.i _, I J n1 0 11 u) . 1 I , ! [' •--I F, to _1 c: U C O 1-1 C) u r, --Ip -I fJ �--� (5) n; n) f rr; n) O I I O --1 tP nl in I n) ) �1 n) v 1-I f, { 0 1 rn 11 1 O S-1 �-I+ 1 I S.1 .'I .--I S 1 In n C_: rn [r_, .-._I a �,1,� f nl • 1 O r S 11 41 L) I-1 0,r0 [(1 tP nl 0 O 0 )1_1 C; p, ( r-1 lJ c), CI (11 1 1 c: 11 I C) rtt f'1 r1.1 r: F:; (� a- 0 rU 11 tU i i r} 0 I n) (1) 1_I ..-1 -I Z} F.: nl s.1 in fp 1 ' F,] _t sn _C) n1 0 , C) O n) O In 11.1 n) .c. (:: C) _c: (n -I n.1 -Ls O, C)., I_) i' O, .f) O tf). j1 c; -�i -Hill ,1 n) in F-' (U O :z .I.) n1 U 1_, O., Sa n) nt S1 O (0 -• I U I •• 1,1 r) 0 r,: S.I (1) (l ' I I n) I ) DI _() --I 1-1 (l) '� I_) O. n) --i p .-I f_) 1- C: tt -- -0 Ni ,-I ,>(1) .0 ..-1 Q .57 s�fJ1', r)i n) I; L) .c-: s-) V w rn n1 11 n) r ) rr) : 1E. O --1 n} --I O b+ �� 4 j c: n O O in of I I S p r-) I ' is, In nr I ' li rr; (r) 1: 0 F ' c: fn O, I_1 rn C) 1-I -r} a 11) C), 1,1 .s. r �i :'1 =J O) U, [p- w r) I • (}��yy 'IA t-I 'O I.) (i, '), n . :I: {L (1 (I L'J r-4 J n 1U 1 1 I J 1 Ill ( ) '-1 l l S vi I i C_ -, I-` 1-' V-I l) Q 11 {I, 11, i Il {v n H (..., „.., L) l l 1-' '-: :5 7 tU i(l c, .. 7c ri t I, 0 CI u) L. I- I- C,... r-' :)' 1/ (1) I j I ' (U (U IU Si1 (1.) (U ( Si ! 12 t1 (U 1 (U 0 4). u) .-i I-S 'O (t I co :1' '1' l i O - 1 O I s 1 I, n z (I) :1: c„ I'-) t)- I I, 1', O 0 (. {: qJ (i) I'3 (I (S, 1: H :-..1 yH S r ,-I i O l� 1 S J (1) 1 i r I-_, LI 1 H (U i--4 UI I..' {). O' U H ) , I ;) 1 S u 1j 1 j (u 1 :-) :-) H ;J Iii IO (-I 1-1 () l I O ) (1) U (U ) C r� U ( I i :) ; i1', --°, H I' 1 S I j l' :5 (> I., , 1 :i (I) H 4) 11, :] H 1-1- I-- I-•- U) ( I F-3 I , '‹ O ,i) u, fO (., 1 r1 {i- I; 0 I.1 r-1 i.,... UI O rd 0 1, (1 Sit (Si (U (U Z 1v (U (l, 1..1 (,1 1: :1-4 I S I i ,'• 0. I . ,I.'7) 1 - {). (Ii SI, I , (h is: r] U1 Si( ! I l .1 ,I, „I . ) i )U U u) I-' 111 ,(7 I '0 (.,) (11 . I ' ;) (-i I j (j I S , I 1-1 O :) I N 1.2 I i ,( I-' U U, i i t0 Z (U 42 ( ' (U ; I 1 ,1-' :3' 0 (I) (I, Si( , , i • I) {1 1-3 I, yl, 11 ,1 u, 111 :J ...13 i 1 Si( (11 1 „ 1 i N -. I I :) u, I • U1 (I 1v IU (U S.L. (I I., I• d ;1-' I ' (i :) (, I ' :) : 1 II I ' 11) , , 1'1 : ) O :) L1; O ( I , I 11 O ;A , , U) S • ) 0 '(3 1) ' $ •1 (I . ) 1-3 (Si ' su ) I _ • 4. 4: N Ii t) 11' 4-I (Si (I I I ' () '1 '' :J 0 U, I (U 'O , I , 1 (l) 5) I • (s' : I ( CO (-) (, II) I i IU u, u1 'O ( ' 1 i IA 1 1 C) (' ( '-U I- ii : : (!I I (I) I ' r '), ' 1 1 • 1-I, (-I i -, O (Si U „ I-- I , W I ' I 11 (Si {! ( 1 " '--, Ill , t 1 '(3 I.) (Si Ul O UI I I, ) U, (U •; II, I) u, 4U to (1) 1 Al (, I ' 1 Si, (U .(A I I ') �� 1) 5)' {1) \J., U1 I')I O 11U •) ; -- - I Iy (1+ --tt) -- (1 (l, • 4 11 'U I f II, U, 1 [1 2 71 _ {, O O" 1> I-3 01 I . S It I (U I, ii)/ :1� i 1 • ( I) n (I, s, (1) t ; 1 n (D. :, ill t L 'U (I I • ) 1) I-] ,, u, I' II) I 1.Y" 'u U) IU .I O I 1 , , , :3q 1, 0 Ii r1, ;.)- I (1) :.) , I I, O (U , I , 1 1 I ?.'7 H O :) 1 1 1 , 1 (i ) t: 41, t1/ ( 1 I 1U u, 111 (l, l ) I 1 'O '1) 'i ::1 A: 1 U (, L. 1 I' (U I '- 'l :) :) (1 O' :1 (II , I (U i I (I) l) I j (S (-1 I j O ' I II, I'I, (I) I I, l 1 i t :-S IV :)" , 1 () I- I I --( , I Su :) I I (I, IJ ') ' (5 1 1 :)' I j I (I) (I) (I) /. IL : 30 SCHREISER ANDERSON [ D-S5S255775.) P52/(_;5 Elgin Rindraising Campaign&I PuWications PROJECT UNDERSTANDING To suppon if-^pief7ir,!2!. 011 of :he RiverfrontICenter (-if/ Master Plan, the ;•unoraisirg CornrrIrnee for the City of Elgin's Project Management Team would like to develop an amenities-Paseo fundraising :2-27c..raign for Festival Park and the Civic Campus, Tne campaign wilt encourage corporations, busin•zsses, organizations and incii.ividuais tosponsor these Important public imorovem.rts trough the ci.z.zhase of tiles. pricks, medallions, bencnes, lignzs, and other she !aatUres anc ZiMer:rtieS. The City is Ir.okirig;:o hire a consultant to provide graphic design services for related publications and fundraising materials. PROJECT APPROACH Schreiber/Anders& A.ss.cciates, Inc. (SAA) has a track .te.cohtf success wortng wren communities on fundraising initiatives or nverfrcnt end center c.rty master plan projects. In addition to assisting the Cities of Sheboygan and Beloit, Wsconsin with sec,- cesul amenities-based fundraising campaigns, SAA has also helped coordinetearid design a variety of publications to promote master plan goals land initiatives and support broader community awareness and fundraising efforts. St=V-\''s approach fOr Elgin Is to provide design development servc- es for both the cftys arnerties brochure and other key fundraising support publications—in particular the kinds of materials needed to • approach corporations and civic leaders for large-scale sponsor- ship. Preliminary funding estimates for the Civic Campus project foresee a need for 52,570.000 in public and corporate sponsorship (appx. 22% of total project costs), while estimates for Festival Park put public, privateand corporate sponsorship at $3,900,000 (45=/, of total costs). A well-crafted package of support materials could prove extreme'ry helpful to City officials and PMT representatives in soliciting this crucial support. SAA offers aI‘exible scope of services that can be implemented concurrently and incrementally as these key projects move through the design development stage. Our scope does not begin with the amenities campaign—since many of the amenities will need to be designed or selected before donation levels can be se:. Instead, our scope begins by producing a general informational and promotional piece that will serve as a kind of'folder to house fundraising materials for major donors and sponsors. ?•^4!' Schreiber;Anderson Assedatez.Irc EXHIBIT 1 • 99-21 -.90 11 : 31 SCHRE I BER ANDERSON : D -5982557759 P93/95 Elgin Fundraising Campaign Publicationt " SCOPE OF SERVICES Start-Up Meeting The Project Manager (PM) anoomrni n Charge will atter a Prittnceiepatol meeting of the 'Fundraising C photos, logos and siCcan;thernatic concepts, and to civeloo oudget parameters and a timeline for publication production This discussion wit include identifying passible donations for or.:2,rtss and printing servic.es. The PM will facilitate the sei-cticn of a matic concept and n1le for preliminary design deveicoment. Phase 1: InformationaUPromotional Folder Design Mare like a caster Pan that doubles as a folder, this piece wIl no vide a focussed and richly illustrated summary of the Civic Campus and Festival Park projects and their role in the long-term success of ,E.;gin's Master plan. Printed on a heavy card stock, 1:5 folding interior panels can be used to house a cover letter, a fund- raising brochure, a press release, or other promotional materials. eased on ideas disCussed at the start-up meeting, the PM wil! pro- vide a preliminary fOlder design for Committee review. The Committee will provide tne PM with draft text covering key infor- mation and promotional angles to be incorporated into this piece. The PM will use this copy to provide five full-size, full-color mock- ups to the Committee for review. (Five is the assumed quantity of mock-ups throughout; one untrimmed, unfolded and unbound set of color onginals will also be provided for each round of reviews.) The PM will ;riccrpcirate Committee comments and suggestions into the final folder design and present the final mock-up at a Committee meeting that will inO2ude review of the final sponsorship brochure designs (see Phase 2 below). Optional Services: Print bidding and coordination Strongly,recommende.d for this phase. The PM will solicit compe.ti- ' tive bids, recommend vendors, coordinate scanning and pre-press, review and approe all oroes, and attend a press check. If this option is not selected, the PM will provide a CD with a digital Me of the folder design in Quark Xpress, along with the necessary type- faces and any preSs-ready graphics, a mock-up of the folder marked-up for theprinter, and any original artwork Or photos that . need to be scanned. Someone from the City or the Committee wiil need to serve as the vendor contact person, review the proofs, and attend the press check. n; Sdireiber Anderson,#sscc:Jtas. nc • • • . ..99-91 -09 11 : 31 5CHRE [ SE.? ANDERSON D -59,3255775,9 Elgin Fundraising Cainpaig' n I Putacations Phase 2: Civic Campus, Festival Park Sponsorship Brochures Concurrent with :he development of the fundraising/oromotionai folder, the PM will develop designs for affordable, shor:-n.in brochures /,1-2 coir printing; :c solicit privatelcorocrat- sponsor- ship for: • Festival Park, in particular the Playground and Performance tage • Civic Campus. in particular the Art Walk and Amonitheater As wt h the folder,:the FM will submit preliminary designs lino existing photos, artwor';, graphics, and logos, along with drart 7rc-- motional copy proiCed n.y the Committee. After preliminary review and revisions, :ne fnal designs will be presented at a meet- ing that will include discuss;ons of conceptual design formats ano options for the amenities campaign brochure. A preferred opticn for the amenities piece will cc sele-.-..ted at this meeting for furthe.f development. Optional Sarvta: Frnt coordination It is our understanding that bidding will not be necessary for these ore to two-color designs, as a likely donor of services has already been identifed. Print coordination for this phase would consist of scanning and pre-press, and the review and approval of all proofs. Amenities Fundraising Brochure The PM will coordinate with Hitchcock Design Group to assemble existing emenif photos and drawings, outline estimated costs, and provide this information to the Committee for review. The Committee will establish the donation levels and amounts, and provide drat/ promotional copy for preliminary design of the ameni- ties fundraising brochure. Preliminary design will also include rec- ommendations for paper. irks, folding and binding, based on the preferred concept chosen at the previous meeting. Following pre.- , liminary Committee review, the PM will provide a nal mock-up for Committee approval Optional Service : Print bidding and coordination The need for these services will depend on the number of inks, tyoes of papers and printing techniques required by the chosen design option. Sdrne options--ernbossing, for example, or the use of tinted varnishes could reouire specialized prepress or on- press review to achieve the night results. oz • 3 34.7.1reiber Andel-son Assccates, Inc S9-21 -90 11 : 32 5O?-fRE : EER ANDERSON ID-S9e255775(D P95/95 Elgin funckaising Campaign&Publications• ESTIMATED FEES FOR SAA proposes a lumP-sum fee of 32.500 for the design senices DESIGN SERVICES described above This incties related project expenses. Cropping Phase 2 design services would decrease this lump-sum amount by 51,000. The optioral print bidding and coordination services would require an additional 3500 for phases 1 and 3, en add.rtoral $200 for phase 2. or,a otai of 51200 (or all three phases. Total costs for all the design and optional services described in this cro- posal would come to 59,700. Additional ser:ices requested by the Client such as logo develop- ment, dral copy writing, additional meetings, or additional rounds of proofs or revision's that are not included in this proposal will Pe billed on a time-andlmateriais basis according to toe following fe-! 37(1 expense schedule, Principal 3115.00/hr Project Manager/Grapnic Cesigner 365.00I.nr Senior Projecr.t ManagerUrdan Designer 380.COr Engineer/Sr. CADO Operator $58.00/hr Civil Engineer $53.0C/hr CADOfTechnican 353.0C/hr Landscape Arcnitect H 5.55.00ihr Landscape Architect I $48.00/hr '.2draftsperson $40.00Thr Clerical/Administattve $-.40.00/hr Intern 330.00/hr Expenses - Reproduction., teiepnone. postage, shipping Cost plus 10% - Mileage 5.37/mile Payment for -zizrvices will be due 20 days from the date of invo:cas to be issued on or about the first of each month. . 4 f SchreibtrArerscrl A4soc:z.t.,:s, • ,�y OF Etc, City of Elgin Agenda Item No. V n0 v 4 1-• tia 4'4TEDFEB ! .,.E -• ,v Y _ } G December 13, 2000 r, 1 N . ; TO: Mayor and Members of the City Council RIVER ASA RESOURCE FROM: Joyce A. Parker, City Manager, • SUBJECT: Riverfront Fund-raising Marketing Materials PURPOSE The purpose of this memorandum is to present to the Mayor and members of the City Council a recommendation from the Riverfront Action Committee (RAC) to enter into an agreement with Schreiber/Anderson Associates for the development of marketing material related to fund-raising. BACKGROUND The Riverfront Action Committee was organized in August of 2000 and has recently been recognized as a Not-For-Profit Corporation by the State of Illinois Office of the Secretary of State. The stated purpose of the committee is : To promote, encourage and foster the development, establishment and expansion of the riverfront in the City of Elgin, Illinois, and for the promotion of social welfare within the City of Elgin, Illinois by doing all things necessary to improve, redevelop, revitalize, aid and assist the City of Elgin, Illinois, to further the common civic good and general welfare of the people of the City of Elgin, Illinois and for any other lawful purpose . Members of the committee include: Leo Nelson, Jack Shales, Marlene Shales, William Aguirre, Harry Blizzard, Floyd Brown, Taffy Hoffer, Peggy Kirby, Bud Wilson, and David Ziegler. In order to assist the RAC in its efforts to promote the development of the riverfront, it was determined by the committee that appropriate marketing materials must be developed. Quotes were solicited from two firms, both with experience in riverfront design projects, marketing material development and knowledge of this Elgin project . r Riverfront Fund-raising Marketing Materials December 13, 2000 Page 2 Firm Quote 1 . Schreiber/Anderson $8, 500 2 . Hitchcock Design $9, 600 It is the recommendation of staff and the RAC that a contract be awarded to Schreiber/Anderson Associates . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None . e�FINANCIAL IMPACT )11/1 All of the budgeted 2000 monies alloc ted to this project have either been spent or encumbered. Follwing the adoption of the 2001 budget, $4 . 3 million will be available in account number 275- 0000-791 . 92-32, project number 039518, for Riverfront/Civic Center projects . iimi.i2ii LEGAL IMPACT An agreement will need to be prepared. ALTERNATIVES 1 . Authorize agreement with Schreiber/Anderson. 2 . Authorize agreement with Hitchcock Design. 3 . Solicit additional proposals . RECOMMENDATION Staff recommends that the City enter into an agreement with Schreiber/Anderson Associates for the development of riverfront marketing material . tfully47 submitt , Re Joyce A. Parker City Manager RHM: sp 09-21-00 11 :30 SCHREIBER ANDERSON ID-6082557750 P02/05 Elgin Fundraising Campaign&Publications PROJECT UNDERSTANDING To support implementdtion of the Riverfront/Center City Master Plan, the Fundraising Committee for the City of Elgin's Project Management Team would like to develop an amenities-based fundraising campaign or Festival Park and the Civic Campus, The campaign will encourage corporations, businesses, organizations and individuals to sponsor these important public improvements through the purchase Of tiles, bricks, medallions, benches, lights, and other site features and amenities. The City is looking to hire a consultant to provide graphic design services for related publications and fundraising materials. PROJECT APPROACH Schreiber/Anderson Associates, Inc. (SAA) has a track record of success working with communities on fundraising initiatives for riverfront and center city master plan projects. In addition to assisting the Cities of Sheboygan and Beloit. Wisconsin with suc- cessful amenities-based fundraising campaigns. SAA has also helped coordinate and design a variety of publications to promote master plan goals and initiatives and support broader community awareness and fundraising efforts. SAA's approach forElgin is to provide design development servic- es for both the City's amenities brochure and other key fundraising support publications--in particular the kinds of materials needed to approach corporations and civic leaders for large-scale sponsor- ship. Preliminary funding estimates for the Civic Campus project foresee a need for$2,670,000 in public and corporate sponsorship (appx. 22%of total project costs), while estimates for Festival Park put public, private and corporate sponsorship at$3,900,000 (45% of total costs). A wellTcrafted package of support materials could prove extremely helpful to City officials and PMT representatives in soliciting this crucial Support. SAA offers a flexible scope of services that can be implemented concurrently and incrementally as these key projects move through the design development stage. Our scope does not begin with the amenities c,ampaign—since many of the amenities will need to be designed or selected before donation levels can be set. Instead, our scope begins by producing a general informational and promotional pletre that will serve as a kind of"folder"to house fundraising materials for major donors and sponsors. 1 Schreiber Anderson Assocaters,Inc. 09-21-00 11 :31 SCHREIBER ANDERSON ID-6082557750 P03/05 Elgin Fundraising Campaign S.Publications rib. -- SCOPE OF SERVICES Start-Up Meeting The Project ManagerPM) and Principal in Charge will attend a meeting of the Fund icing Committee to review existing graphics, photos, logos and sl an/thematic concepts, and to develop budget parameters a d a timeline for publication production. This discussion will include] identifying possible donations for prepress and printing services. The PM will facilitate the selection of a the- matic concept and style for preliminary design development. • Phase 1: InformatiornaUPromotional Folder Design More like a poster plan that doubles as a folder, this piece will pro- vide a focussed and richly illustrated summary of the Civic Campus and Festival',Park projects and their role In the long-term success of Elgin's master plan. Printed on a heavy card stock, its folding interior panels,can be used to house a cover letter, a fund- raising brochure, a press release, or other promotional materials. Based on ideas discussed at the start-up meeting, the PM will pro- vide a preliminary foler design for Committee review. The Committee will provid the PM with draft text covering key infor- mation and promotional angles to be incorporated into this piece. The PM will use this copy to provide five full-size, full-color mock- r ups to the Committees for review. (Five is the assumed quantity of mock-ups throughout one untrimmed, unfolded and unbound set of color originals will throughout; be provided for each round of reviews.) The PM will incorporate Committee comments and suggestions into the final folder design land present the final mock-up at a Committee meeting that will include review of the final sponsorship brochure designs(see Phase 2'below). Optional Services:Ptint bidding and coordination Strongly recommended for this phase. The PM Wilt solicit competi- tive bids, recommend vendors, coordinate scanning and pre-press, review and approve all proofs, and attend a press check. If this option is not selecte , the PM will provide a CD with a digital file of the folder design in uark Xpress, along with the necessary type- faces and any pres ready graphics, a mock-up of the folder marked-up for the p+iter, and any original artwork or photos that need to be scanned, Someone from the City or the Committee will need to serve as thevendor contact person, review the proofs, and attend the press check. r e. Schreiber Anderson Assoldates,Inc. ' 09-21-00 11 : 31 SCHREIBER ANDERSON ID-6082557750 PO4/05 . Elgin Fundraising Campaign&Publications rib' : 1 Phase 2: Civic Campus, Festival Park Sponsorship Brochures Concurrent with the evelopment of the fundraising/promotional folder, the PM will develop designs for affordable, short-run brochures (1-2 color printing) to solicit private/corporate sponsor- ship for: • Festival Park, in particular the Playground and Performance Stage • Civic Campus, ini particular the Art Walk and Amphitheater As with the folder, the PM will submit preliminary designs utilizing existing photos, artwbrk, graphics, and logos, along with draft pro- motional copy provided by the Committee. After preliminary review and revisions] the final designs will be presented at a meet- ing that will include discussions of conceptual design formats and options for the ameOies campaign brochure. A preferred option for the amenities piece will be selected at this meeting for further development. Optional Service:Pr it coordination It is our understanding that bidding will not be necessary for these one to two-color des gns, as a likely donor of services has already been identified. Prin coordination for this phase would consist of scanning and pre-press, and the review and approval of all proofs. Amenities Fundraising Brochure The PM will coordin4te with Hitchcock Design Group to assemble existing amenity pho os and drawings, outline estimated costs, and provide this information to the Committee for review. The Committee will establish the donation levels and amounts, and provide draft promotional copy for preliminary design of the ameni- ties fundraising brochure. Preliminary design will also include rec- ommendations for paper, inks, folding and binding, based on the preferred concept chosen at the previous meeting. Following pre- liminary Committee ieview, the PM will provide a final mock-up for Committee approval, Optional Services:1pnt bidding and coordination The need for these .services will depend on the number of inks, types of papers and'printing techniques required by the chosen design option. Some options—embossing, for example, or the use of tinted varnishesould require specialized prepress or on- press review to achieve the right results. r "_i 3 I Schreiber Anderson Assdciates, Inc. - 09-21-00 11 : 32 SCHREIBER ANDERSON ID-6082557750 P05/05 Elgin Fundraising Campaign 8 Publications r SAA proposes a lump-Sum fee of$8,500 for the design services ESTIMATED FEES FOR p p p g DESIGN SERVICES described above. This includes related project expenses. Dropping Phase 2 design servics would decrease this lump-sum amount by$1,000. The option I print bidding and coordination services would require an addit onal $500 for phases 1 and 3, an additional $200 for phase 2, or a total of$1200 for all three phases. Total costs for all the design)and optional services described in this pro- posal would come to $9.700. Additional services reuested by the Client such as logo develop- ment, draft copy writin , additional meetings, or additional rounds of proofs or revisions t at are not included in this proposal will be billed on a time-and-materials basis according to the following fee and expense schedule: Principal 1 $115.00/hr Project Manager/Graphic Designer $65.00/hr Senior Project Manag r/Urban Designer $80.00/hr Engineer/Sr. CADD Operator $58.00/hr Civil Engineer I $53.00/hr CADD/Technician $53.00/hr Landscape Architect II $55.00/hr Landscape Architect I' $48.00/hr Draftsperson 1 $40.00/hr (IP‘ Clerical/Administrative $40.00/hr Intern $30.00/hr Expenses - Reproduction, telephone. . postage, shippiig Cost plus 10% - Mileage $.37/mile Payment for services will be due 20 days from the date of invoices to be issued on or about the first of each month. (Ph. -;77:;.-• Schreiber Anderson Associates,Inc. . . RayK8o||er ' L�O82gUOK8uUecdoc pa • , - ! 1 lec•\oi) !.• ' ' 1'/ `' August 29. 2000 Mr. Ray Moller, Director of Economic Development City of Elgin 150 Dexter Court Elgin. |L60|2O RE: Proposal for preparation of Riverfront Marketing Brochure Dear Ray: � ` Many thanks to you and the Elgin Riverfront Action Committee for as king Hitchcock Design Group to submit a proposal to design this marketing brochure. We are experienced in preparing collateral for other riverfront communities and we understand the importance and value of this type of informative literature. Aw:U'dedgncd marketing piece will be an important factor in the success of the Riverfront Enitiative. To that end, we plan on teaming with a consultant that will prqvide their graphic design expertise and production cost estimation services to ensure that the end product has the desired impact required by such an important marketing and fund raising brochure. I will nnuo&gr the work. under the supervision of Rick Hitchcock. Please review the following proposal and feel free to Rive Rick Hitchcock or me a call wit h any question or comments. We look forward to working with you on this j , We know the committee is anxious to get started and we can begin this work immediutc|y, in ooud,faith, while the contractual details are being finalized. Sincerely, Hitchcock Design Group Dave Frigo � /.cxi*/.:n..m`500's 0324 c/w"LH 032900`w/=a� „.. _ . . • Ray Moller- Ltr 082900 Moller.doc row Senior Associate cc: Rick Hitchcock, Hitchcock Design Group • Ray Moller- Scope 082900 Brochure.docPae 1 ("6 Basic Sen•ices Program We will conduct a kick-oft meeting w ith you and the Elgin Ri%iertront Action Committee to identifying: a. goals and objecti\es b. standards and criteria c. schedule d. budget e. participants t: communication g. invoicing and payment h. other administrative considerations Scope We propose the following process for the development of the brochure: I. HDG, in conjunction with our graphic design consultant, will prepare an 8" square, 4-color, 4- panel and 2-sided accordion folded brochure. NDG will be responsible for preparation of the text and images. (While this format is not etjched in stone, we have used it in the past, and it is a good point of departure for the designi.) ?. HDG will meet with the Committee four times, to receive input, review progress and present the final brochure. 3. A full mock-up will be presented for the Committee's approval, with up to three revision of layout, text or images. The proposal also includes three color proof of the brochure. 4. The production printing costs can not be accurately estimated at this time. An estimate will be provided with paper stock, quantities, inks, etc.based on the final approved design. Fees \Ve propose the following fees for Items I through 3 59,600.00 Other Project Expenses: Incidental expenses, such as travel to Elgin, additionally required graphics or photography. other graphic products not outlined above,or additional requested services will be billed at our standard rates. General Project Administration \Ve will manage the performance of our own work throlughout the tern[ of the Agreement by communicating with you and our team members. coordinating staff'Mork, scheduling review meetings, and maintaining appropriate project files. Ray Moller - Scope 082900 Brochure.doc F r Additional Services \Ve may pro\ide additional ser'ices that are not included in the Basic Services, such as, but not limited to: revisions to previously-completed and approved phases of the Basic Services. ?. the services of additional consultants, 3. presentations to other parties not specified in the Basic Services, 4. detailed quantity estimates and/or construction cost opinions using data or formats other than our own, 5. detailed written summaries of our work or our recommendations. 6. services rendered after the time limitation set forth in this contract. 7. services required due to the discovery of concealed conditions, actions of others,or other circumstances beyond our control. 8, services required to restart the project if you suspend our work at your convenience for more than 90 days during the performance of our services. Authorization If circumstances arise during our performance of the Basic Services which we believe require additional services, we will promptly notify you about the nature, extent and probable additional cost of the additional services, and perform only such additional services following your(verbal) written authorization. • r • Ray Moller- Rate 2000.doc r 2000 Billing Rates Hitchcock Design Group Project Leadership S 130.00/hr. Project Management 590.00/hr. Project Planning S80.00/hr. Project Design S75.00/hr. Construction Observation S65.00/hr. Project Documentation 50.00/hr. Project Support S50.00/hr. Project Consultants Cost _ 15% Project Delivery Services Cost _ 15% Project Travel S.35/Mile Project Reproduction (In-House) Blueline S.52 Sq. Ft. Mylar S2.00 Sq. Ft. B&W Photocopy S.I0 Each Color Photocopy S1.00 Each Project Reproduction (Outside Vendor) Cost - 15%