01-337 Resolution No. 01-337
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
PEDERSEN COMPANY FOR THE GIFFORD PARK PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Pedersen Company for the Gifford Park Project ; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1 and final ,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute Change Order No. 1 and final, a copy of which is attached
hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: December 19, 2001
Adopted: December 19, 2001
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Change Order No. 1 and Final
ORIGINAL CONTRACT: The original contract with Pedersen Company dated May 14, 2001.
SCOPE: This Change Order#1 and final will compensate Pedersen Company for work related to
performance improvements unforeseen at the time the original contract was signed.
REASONS FOR CHANGE: The circumstances necessitating the change in performance were
• not reasonably foreseeable at the time the contract was signed. The additional issues are as
follows:
1. Pine Hall brick in leiu of concrete under the gazebo. $2,722.00
2. Installation of an in ground electric box. $ 252.00
3. A temporary 6 foot chain link fence around the park $2,275.00
during construction
Total change order#1 request $5,249.00
SUMMARY OF CHANGES AND CONTRACT AMOUNT: The Pedersen Company contract
will be revised as follows;
Original Contract: $281,401.30
Change Order#1 $ 5,249.00
New and Final Total Contract Amount $286,650.30
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
AGREED TO . . S 286 /AY OF NOVEMBER.
PEDER • COO
/'
CITY OF ELGIN
By _ ag_ Adaiiii. BY 3 4ti•'‘CA- . %a4kk.rt
C Manager
Attest
City Clerk Clerk
City of Elgin Agenda Item No.
eft, 44,E,,,,o,• E
November 30, 2001
G •••
N --
TO: Mayor and Members of the City Council
RECREATIONAL LEISURE
AND CULTURAL OPPORTUNITIES
FOR ALL CITIZENS
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1 and Final Payment to
the Contract with Pedersen Company for Gifford Park
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Change Order No.
1 and final payment to Pedersen Company' s contract for Gifford
Park.
BACKGROUND
In May 2001, the City Council awarded a contract with Pedersen
Company for the construction of Gifford Park. The contract was for
$281, 401 . 30 .
During the course of construction three changes were made :
1 . Pine Hall Brick was installed under the gazebo in lieu of a
concrete deck to match the brick walks .
2 . An in ground electric wire pull box was installed for future
upgrading of the electric system at the gazebo.
3 . A temporary construction fence was erected in the interest of
public safety.
The changes were unforeseeable at the time the contract was awarded
and are in the best interest of the City of Elgin. The change order
cost breakdown is as follows :
1 . Pine Hall Brick in lieu of $2 , 722 . 00
concrete under the gazebo.
2 . Installation of an in ground electric box. $ 252 . 00
filb* 3 . A temporary 6 ' chain link fence around $2 , 275 . 00
the entire park during construction.
Total of Change Order 1: $5,249 .00
_ ..1
eft Gifford Park Project
November 30, 2001
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
OtALFINANCIAL IMPACT
Adequate Funds are available in the 2001 budget within account
number 275-0000-791 . 92-32 , Project number 509556 to pay for this
change order.
Original Budget $ 290, 300
Base contract $ (281, 401)
Change Order #1 $ (5, 249)
Miscellaneous Expense $ (3 , 650)
Remaining Budget $ -0-
LEGAL IMPACT
IM/None .
rm. ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the City Council award change order number
1 and final payment to Pedersen Company in the amount of $5, 249 .
Res.ectfully submitted,
/r
Jo ce A. Parker
City Manager
JB
Attachment
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