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01-336 Resolution No. 01-336 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO FACADE IMPROVEMENT PROGRAM AGREEMENT WITH JOE DEMERCURIO (40 DuPage Court) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Amendment to Facade Improvement Program Agreement between the City of Elgin and Joe DeMercurio, Agent for Owner Lora Seigle, for facade improvements at 40 DuPage Court, Elgin, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: December 19, 2001 Adopted: December 19, 2001 Omnibus Vote : Yeas : 6 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk AMENDMENT TO FACADE IMPROVEMENT PROGRAM AGREEMENT BETWEEN CITY OF ELGIN AND JOE DEMERCURIO AS AUTHORIZED AGENT OF PROPERTY OWNER, LORA SEIGLE THIS AMENDMENT is made and entered into this ZQU day of F,G 2002 , by and between the City of Elgin, Illinois, an Illinois municipal corporation (hereinafter referred to as the "City" ) , and JOE DEMERCURIO, the authorized agent of the property Owner, Lora Seigle, (hereinafter collectively referred to as "Owner" ) . WHEREAS, the City and Owner entered into a Facade Improvement Program Agreement dated July 20, 2001 (hereinafter referred to as the "Prior Agreement" ) ; and WHEREAS, the Prior Agreement related to facade improvements for Owner ' s building located at 40 DuPage Court, Elgin, Illinois 60120 ; and WHEREAS, Owner has proposed to undertake additional facade improvements on the subject building; WHEREAS, the Owner has requested that the City agree to increase the amount of eligible reimbursements in the Prior Agreement of Thirty-Seven Thousand Five Hundred and Fifty-Seven Dollars and no/80ths ($37, 557 . 80) to a new total amount of eligible reimbursements of Ninety-One Thousand Eight Hundred Seventy-Nine Thousand Dollars and no/100ths ($91, 879 . 00) . WHEREAS, Owner has requested the City to release a payment of Ten Thousand Two Hundred Four and Twenty-Five ($10 , 204 . 25) before the completion of all work so that he may pursue additional improvements on the subject building not specified in the prior agreement . NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, and the mutual promises and covenants contained in the Prior Agreement , the receipt and sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . That the Prior Agreement be and is hereby amended by amending Section 1 thereof to read as follows : "Section 1 . The total approved project costs for facade improvements for the structure referred to at Section 16 herein shall be $199, 187 . 00 , as set forth in Attachment A attached hereto (such total approved project costs for facade improvements are hereinafter referred to as "Eligible Costs" and such structure is hereinafter referred to as the "Structure" ) . The City shall pay the Owner a sum not to exceed $69, 715 . 45 of the Eligible Costs, being 35% of the total Eligible Costs, for facade improvements for the Structure approved pursuant to the provisions of this Agreement . The project shall be confined to approved improvements made to that part of the Structure visible from any public right-of-way. All parties hereto agree that all payments from the City provided for herein shall be made to Joe DeMercurio, who shall provide the City with a full release upon receipt . The City shall release Ten Thousand Two Hundred and Four Dollars and 25/100ths ($10, 204 . 25) to Owner upon execution of this Amendment . " 2 . That except as amended herein, the Prior Agreement shall remain full force and effect . -2- IN WITNESS WHEREOF, the parties hereto have executed this Amendment Agreement on the date first appearing above . OWN R CITY OF ELGIN By: . By: J e rio JoycN A. Parker en t or Lora Seigl City Manager ATTEST: a�'2°•t�lnrr-- Dolonna Mecum, Cit Clerk FACADE.JD/RAGREE 12/10/01 -3- Attachment A Work Item Contractor#1 Contractor#2 New Signs Schroeder Sign Co. $8,600.00 Paint Removal Singles Roofing Co. $29,155.00 Seylers,Inc. $34,395.00 Masonry Sealing Singles Roofing Co. $8,450.00 Seylers,Inc. $14,900.00 Exterior Painting All-tech Decorating $43,200.00 Agrarian Way $56,480.00 New Awnings Hunzinger Canvas Co. $8,563.00 New Aluminum Doors Mark Industries $9,340.00 Fox Valley $11,149.00 at Entrance Glazing totals $107,308.00 $116,924.00 Bid comparison for additional work (after stripping paint off elevations) Item Seyller's Inc. Single's Roofing Masonry Cleaning $8,900.00 $29,155.00 Rebuilding parapet $49,990.00 $40,365.00 walls repointing and brick $31,500.00 $31,395.00 replacement limestone patcher $1,489.00 $0.00 total $91,879.00 $100,915.00 Phase Total Costs Allocations Initial project $107,308.00 $37,557.80 Additional work $91,879.00 $32,157.65 Total $199,187.00 $69,715.45 City of Elgin Agenda Item No. • November 23 , 2001 .y TO: Mayor and Members of the City Council QUALITY HOUSING FROM: Joyce A. Parker, City Manager SUBJECT: Partial Payments and Contract Amendment for Additional Improvements to the Fagade Project at 40 DuPage Court PURPOSE The purpose of this memorandum is to provide the Mayor and Members of the City Council with a request to: 1 . Provide a partial payout for work completed on the project at 40 DuPage Court ; 2 . Amend the contract agreement to allow for additional work on the project . r BACKGROUND The request to the City Council has been made by the applicant for the project, Mr. Joe DeMercurio, of JDM Associates, representing the property owner for the project . Mr. DeMercurio put together the proposal and submitted all the required documentation for review. A. Partial payment request: The applicant approached the City in July 2001 to participate in the Fagade Improvement Program. The initial project involved paint removal from all the brick on the building to return it back to its original condition, clean and repaint the metal panels on the facade and the aluminum storefronts to a darker green color that would compliment the exposed brick work, install new awnings above all storefront windows and the entrances, clean and tuck-point the common brick on the north elevation which is visible from Spring Street, and install new signage on the building. The estimated cost of the project was $107, 308 . The approved level of funding to the property owner was $37, 557 . 80 . The paint removal portion of this project has been completed. This would allow for a partial payment of $10, 204 . 25 from the original grant of $37, 557 . 80 . Fagade Project at 40 DuPage Court November 23 , 2001 Page 2 The City' s Fagade Improvement Program guidelines do not allow for partial payments . However, this is a practice commonly used in a variety of existing City grant programs (i .e . Historic Architectural Rehabilitation Grant Program, Residential Rehabilitation Grant Program, etc . ) If the Council agrees, Staff will forward proposed amendments to formally allow partial payments in the Fagade Improvement Program. B. Additional Work Request On removal of the paint from the exterior brick fagade, it was determined that the condition of the brick was far worse than originally anticipated. At the request of the property owner, staff inspected the brick to confirm its deterioration. It appeared that portions of the parapet wall at the roof level were deteriorated enough where it lacked stability and would need to be rebuilt . Additionally, brick on portions of the fagade was also found to be deteriorated requiring replacement . The work is currently being carried out on the fagade due to the need for immediate stabilization of the masonry, and the fact that there are few remaining days of fair weather before the close of the construction season. The work is in keeping with the guidelines of the program. Mr. DeMercurio has provided the City with two cost estimates for the additional work required to be carried out to stabilize and repair the masonry on the fagade . The total additional cost to the project is $91, 879 . 00 . A fagade allocation at 35% would amount to $32 , 157 . 65 . Currently, the agreement between the City of Elgin and the property owner does not provide for the review of additional work on the project . The property owner is requesting that the existing contract be amended to allow for consideration of the additional expenditures to stabilize the brick masonry. COMMUNITY GROUPS INTERESTED PARTIES CONTACTED None. FINANCIAL IMPACT A total of $107 , 300 was budgeted for this initiative in the 2001 budget . The original agreement approving $37, 557 . 80 was previously encumbered in Account No. : 350-0000-795 . 78-99, Project No. 179549 . The partial payment of $10, 204 . 25 will be made from the same account number where sufficient funds exist . The availability of funds for any additional work (requested to be funded at $32 , 157 . 65) would be subject to City Council approval and inclusion within the proposed 2002 budget . An additional $50 , 000 has been requested to be added to the 2002 proposed budget to address requests such as this . Fagade Project at 40 DuPage Court November 23 , 2001 Page 3 LEGAL IMPACT W\9,Vfunding A contract amendment will need to be prepared. Any additional must comply with the requirements of the Fagade Improvement Program. ALTERNATIVES• 1. A. Authorize a partial payment of $10, 204 . 25 from the current encumbrance for work completed on the project; and B. Prepare amendments to the Fagade Improvement Program guidelines to formally allow for partial payments . C. Authorize a contract amendment to allow for an additional allocation of $32 , 157 . 65, subject to approval of the 2002 Proposed Budget of the Fagade Improvement Program. 2 . Deny the request for consideration of additional proposed work and partial payment, and apply the existing contract . RECOMMENDATION It is recommended that the City Council proceed as identified in alternative one above . q ectfully submitte e A. Parker City Manager SBS/sm Attachments Bid comparison for additional work (after stripping paint off elevations) Item Seyller's Inc. Single's Roofing Masonry Cleaning $8,900.00 $29,155.00 Rebuilding parapet walls $49,990.00 $40,365.00 repointing and brick replacement $31,500.00 $31,395.00 limestone patcher $1,489.00 $0.00 total $91,879.00 $100,915.00 FROM SEYLiER'S INC. FAX NO. 8476639003 Sep. 27 2001 10:12AM P2 :'s " • %04 Al TiJCKPOIKTiNG ":... P.O:,BO1r7::BURLINGTON, IL 601D9�.(847)685-9000•FAX(847)683-9005 :S$eptetinber 27,2001 JllM Assodiii&s ;40 DuPage,.Court; Ste.209: Elgin,EL:60120. .. . -Ph: 84?.•695 4408,FM:•847 695 7666 . Re: Masonry restoration vi�ork af-Eommecce Buildiaig'(Dupage a:nd:Spxing St:) Scope of work: M asdary iepaiis to•buiy(dirig;brick 8c'limestone facade:(Sough•kEast`Elevations), A).Cleaning'of'masonry_chetiiica►remioval of'dirt and atnnospheric.stains, •A chemicals:to.Fieapplted to tnasoriry-and waaiei-rinsed with:power washing equipment in' maXimum of.two.appli cat ions, •' . chemicals.t6 be applied"according to maniufacturds specifications with pressure regulated to:avi?id damage to inas66ry pr6ducts.to_b6....used; '.: = SureKlean Heavy!Duty,'2esforation Cleaner:by':PF6 o{forbrick) SureKlean Limestone Restoreuby Pr6SoCo:(for limestone) : . (PXoducts throiagli Mfg.Reps:Lucas-8�Associates'jJim oi'Jef�' Lucas--Ph: 173 731 5857) B) 'Rebuilding of parapet wail§-.(top d'"fect;of brick.walls) .. *._ iemoval of•extenor•wythes of brick'(salvageable brick t6•be•.used-as:replacement bcielc' " (5n lower:section.'of buildiin " •, -rebuitd'samgji afchib.g-epstil;g-a5 close as possible'. C)' Repoinituid,and brick replacement.(below level.of parapets)_" .: Brick and stonz.replacements-of dctcriorated and plastered units(with salvage as above) :., .Repointing of.10U° •of-watl =cicanins'loose aiid'el©teric�ra[ed.mOrWr joint prior:to tue}cpointing care-in cleaning process to avoid damage to existing inasonq..gnits' firiishinb of-mortar joints to be flush:or slightly recessed.from faro of,brick D)' Limestone patching. • . :Repair of spailcd:areRS of liinostone with•Jahn Limes"tone. epair:_Moitar accorilin'g to Mfg.'s specifications"' :(Product supplied by Cflthedtal':Stone;.Ph: l '80fY 6894:0901)' • Scyller's Inc: is a.licensed installer bf]ahrr patching restorafioii products.. .` ::Seri�ih th:e-1 ox Valley Since 1955 FROM SEYLLER'S INC. FAX N0. 8476839003 Sep. 27 2001 10:12AM . P3 fbp . _ . . .. r WTV NCasonry Resforatwn Vibrk-.Elgin Commirce'Building-Sey11e�r'Ii Xnc. Se t.27,2001 F.Z Prising as follows.for:worked-outlined.on Page 1:. A).Cleaning of masonry(contingent upon award of all.vvotc proposed herewith) : S 8,900.D0 . B} Rebuilding of Paripetrvvalls :. . ; '' $•49,900:00* *Unit pricing•fol.dedud:*of areas found to be sound, $:6.0:00.per sqr.ft, C) 'Repointing and repla6cmi it work - S 31,500.00 A) Limestone patching S :1,489.00 SEP-25}-2001 WE 11:13 AM CITY OF ELGIN FAX NO. 1 847 931 6075 I'. 05 � L f Singles Roofing Co., Inc. -n w- , WO-K- Attachment to Contract Proposal No.14800 40 Dupage Court Building is a masonry -5 Story•Office building, 1 floor has a limestone facade,second thru fifth floors are masonry common brici�,original buff color that has been painted with white paint. 1. To chennieally remove the paint,the aluminum frames and glass need to be protected adjacent to the brick to be cleaned. We will chemically remove Paint at each vertical pier at the east and south elevation including the return at the north sectton. Also,at the east and south walls,the parapet is Painted, (horizontal band) this will be removed. 2. Brick work is dependent on how much patching has been previously done. In the attached photos,some areas are apparent at the removed, Vie• Problem will exist as to matching the brick once the Paint parapet,at the east and south,has spading paint I� ��the l have included a taking on water and this is a problem that should list of work to be completed as to my inspection on 8/21/00. NOTE: Photos at the east facade start at the north end and nd 8a south Photos at the south facade start at the east en go west. remove all from the north, east and south walls 100% A. Chemicatty nano pint . PRICE:S 29,155.00 GQ�a.w�.� `Q`""`"a�`�•x„ B. Grind and inspect for solid mortar Joints down to 3/8' -Tuck point 100% flush and solid. This hrludess lim fi 31� 95A0 C Brick replacement is not possible because of the e:dsttngpatnt I can only guesstimate at this time as to approximately 20% of the total square foota8e• (Budget Dollars) Brick replacement is ��Sq.Ft PRICE:D. Masonry sealer,after project is complete,to all masonry and limestone surfaces. PRICE:$ %gym Singles Roofing CO.,Inc. Bayer 4 BQ Date Date Accepted 11/05/2001 12:01 FAX 847 697 6521 SEIGLE'S CORP. WJ001 _ INVOICE NO 4750 ULq e4m -_ -.= ROOFING co.,tNC. 345 WILLARD AVE. P.O. BOX 31 Aug 30,2001 s'"m Lese .� /ilt4: ELGIN, IL 60121-31 DATE g41�FAXN�M 5 695-0250 JOB # 0642 J D M Associates YOUR P.O. # 40 Dupage Ct Ste 209 PHONE # (847 695-440b Elgin, D. 60120 JOB LOCATION 40 Dupage C:Tart Please Mail Payment to PO. Box 31 Elgin, IL. 60121-31 Elgin '� IL Description Amount Original Contract Price under Contract#14800 $37,605.00 ADDITIONS .tT% 'u Cod JobTotal 537,6005.00 J �f 0 MIME'S PAYMENTS &ALLOWANCES BALANCEDUE [ $9,401.25; TERMS:Payments due upon receipt of this invoice. Q t'r{�C1 SM!iG g L. Masonry budit;I, oual JJJvJIF,u w wrir -- surfaces. Post-it*Fax Note 7671 pe9es� n o► To n From L CoJOCpL CO. Phone S b/y� /,/l�� Phone k CFax S /�S 6767'(/ Fex N Singles Roofing Co.,Inc. B e R17 Date Date Accepted 11/05/2001 12:01 FAX 847 697 6521 SEIGLE'S CORP. 16 002 jNvbtce Ocing t 1�u� yvoRl� A . INVOICE No 4771 R0C3F1rJ10- GO.-1NG• 345 WILLARD AVE. P.O. BOX 31 Sep 2Q 2" $Mee 1958 �� 1/111111t, ELGIN, IL 60121-31 DATE FIJI-PHONE- 1695-0250 0642 FAX 695-2202 JOB # JDM Associates YOUR P.O. # (847) 695d4D8 tt �C C Std 209 }Bjpf�'I�QS PHONE # 40 Dupage CoUTt JOB LOCATION $� Please Mail Payment to PO. Box 31 Elgin, IL. 60121-31 IL Description Amount Original Cot ftd nice undeT Contract#14M S37,605W ADDITIONS h �f jobTotal $37,6000 $9,401.2.5 MINUS PAYMENTS&ALLOWANCES BALANCEDUE S9► �' TERMS: Payments due upon receipt of this invoice. $M'JO J� l/� It/05/2801 12:-02 FAX 847 697 6521 SEIGLE'S CORP. tO 003 INVOICE N? Yv��"R-• L==NG CO.`NC. 4 7 9 7 Slam 195a 345 OX 3RD AVE. P.O. ���I�I�� ELGIN, IL 60121-31 g�Z PHONE: DATE �3'200,( FAX: 695-0250 0642 695-2202 JOB # J b M Associates 40 Dopage a Ste 209 YOUR P.O. # P011.11.60120 PHONE # (847)6954408 Please M Y JOB LOCATION, Court ail Pa �e�t to PO. Box 31 Elgi,a, IL. 60121-31 Description Qllgna) Contract fte under DD CbntTdct#14800 Amount ADDITIONS $37,605M 1. 1 arm of t� JOB TOTAL $37,605.00 MINUS PAYMENTS BALANCEDUE $9,40125 TERMS: Payments due u (p/on�r/eceipt of this invoice, _ v►'ui�Rl -U� �T 5M90 _11/05/2001 12:'02 FAX 847 697 6521 SEIGLE'S CORP. 16004 JNvo�caE FoR comytt4m ivyD12K- INVOICE N%W ROOFING CO-ZINC. 345 WILLARD AVE. P.O. BOX 31 10/19/01 s,n« ,�1958 Ii,II,11, ELGIN, IL 60121-31 DATE PHONE: (708) 695-0250 JOB # 0642 FAX: (708) 695-2202 J,DM Associates YOUR P.O. # 40 Dupage Ct PHONE # 847-695-4408 Elgin IL 60120 ,JOB LOCATION 40 Dupage Ct Please mail payment to P 0 Box 31 Elgin IL 60121-31 Description Amount Original Contract price under contract #14800 Billing for phaseI 1__rI 1 , If 1 BALANCE. DUE: 951.25 TERMS: Payments due upon receipt of this invoice- ew T SM00