01-33 Resolution No. 01-33
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
THE CHANNING YMCA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
a Purchase of Service Agreement on behalf of the City of Elgin
with the Channing YMCA for youth programs, a copy of which is
attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: February 14, 2001
Adopted: February 14, 2001
Omnibus Vote: Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this ignPay of m_62 , 2001, by and
between the CHANNING YMCA, an Illinois not-for-profit organization. (hereinafter referred to as the
"YMCA") and the CITY OF ELGIN, Illinois, a municipal corporation (hereinafter referred to as the
"City").
WHEREAS, the City of Elgin, Illinois has determined it to serve a beneficial public purpose to
discourage criminal activity through the promotion of alternative activities for minors and to be in its best
interests to aid the promotion of such activities; and
WHEREAS, the YMCA provides activities to minors.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows:
1. The City shall pay to the YMCA the sum of$30,000 on or before March 15, 2001.
2. The YMCA shall address all initial inquiries and requests made pursuant to this agreement to
the City's Recreation and Facilities Superintendent.
3. The YMCA shall apply the aforementioned $30,000 to youth programming efforts.
4. The YMCA shall provide two written detailing the disbursement of$30,000. These reports
shall be provided to the City Council by May 31, 2001 and December 31. 2001, and shall include all
program activity. These reports shall be submitted to the City Manager's Office, City Hall, 150 Dexter
Court, Elgin, IL 60120.
5. YMCA shall provide City with financial statements relative to the organization's total
operations. These statements shall be provided on or before July 31, 2001 and December 31, 2001.
6. The City shall have the right to review all accounting records related to the use of the 530,000.
7. To the fullest extent permitted by law, YMCA agrees to indemnify, defend and hold harmless
the City, its officers, employees, boards and commissions from and against any and all claims, suits,
judgments, costs, attorney's fees, damages or other relief arising out of or resulting from or through or
alleged to arise out of any reckless or negligent acts or omissions of YMCA's officers, employees or
agents in the performance of this agreement. In the event of any action against the City, its officers,
employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend an hold
harmless, such action shall be defended by legal counsel of the City's choosing.
8. No official, director, agent or employee of the City shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution, approval
or attempted execution of this Agreement.
This Agreement, the documents it incorporates and its attachments constitute the entire
Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the parties.
9. This agreement shall be in full force and effect from February 15, 2001 through December 31,
2001.
10. Funds provided by the City shall not be used directly or indirectly for religious activities; in
the event that a primarily religious entity provides the public services provided for herein, in whole or in
part, it may not discriminate in employment or services on the basis of religion and no religious services
shall be provided.
11. This agreement shall not be construed so as to create a partnership,joint venture,
employment or other agency relationship between the parties hereto.
12. The terms of this agreement shall be severable. In the event any of the terms or provisions of
this agreement shall be deemed void or unenforceable for any reason, the remainder of this agreement
shall remain in full force and effect.
13. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue
for the resolution of any disputes or the enforcement of any rights arising out of or in connection with this
agreement shall be in the Circuit Court of Kane County, Illinois.
14. In the event the program for which the City funds provided herein are to be applied is
discontinued or the YMCA ceases its operations prior to December 31, 2001, the YMCA shall refund to
the City on a pro rata basis the funds paid hereunder for the portion of the year such program or its
operations were not conducted.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year
first written above.
CITY OF ELGIN, a municipal corporation
By .
Jo •e A. "-rker, City Manager
Attest:
City Clerk
CHANNING YMCA
A not-for-profit corporation
By
,>:
Pat Nelson: xecutive Director
The
Greater
Elgin Area YMCA
Channing YMCA • Taylor YMCA • Edwards Camp &Conference Center
January 16, 2001
Ms. Maria Cumpata
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
Dear Maria:
Again, thank you for your help and support. The City's contribution of$30,000 is
most appreciated and helpful to the YMCA and the many of youth served. For the year 2000,
the support sponsored youth in the following programs:
PASS (After School Program): $15,000
Summer Day Camp Sponsorship: $15.000
Total $30,000
These are vital services for a great many boys and girls. On behalf of the YMCA,
Board of Directors, and staff. Thank you.
Sincerely,
)2
Patrick L. Nelson
Chief Executive Officer
cc: Cathi Bork
Greg Weider
r
You c. • 't spell FAMILY without the. Y.
•Channing YMCA 111 N. Charming Street Elgin. Illinois 60120 Telephone: (847) 888-7400 Fax: (847) 888-7433
•Taylor YMCA 50 N. Mc Lean Boulevard Elgin, Illinois 60123 Telephone: (847) 888-7410 Fax: (847) 888-8152 'e
•Camp Edwards P.O. Box 16 East Troy,Wisconsin 53120 Telephone: (41.4) 642-7466 Fax: (414)642-5108 Unitad AgencY
( 2000 INVEST IN YOUTH
Programs # of $ Value United 1W City of Bethlehem
people Way Support Elgin Lutheran
served Sul tort Su i s ort Church
JORP 106 $105,200 $72,376 $32,824
Day Camp 431 $32,411 $16,411 $15,000 $1,000
Channin.
Day Camp _ 368 $21,500
Taylor
PASS & Gym 241 $109,468 $29,500 $43,080 $15,000
and Swim
Charming _
AAC Taylor 15 $13,020
Senior Support 554 $56,508
(both branches)
Aquatic/Youth 35 $1,145 $ 1,145
Sports
Programs (both
branches)
Membership 89 $30,971
Assistance
Charming
Membership 54 $ 8,625
Assistance
Taylor
Youth/Student 584 $111,225
Fee Reductions
, (both branches).
TOTALS 2,477 $490,073 : i $93,460 $30,000 $1,000
he
Greater
T
714iV® Elgin Area YMCA
Channing YMCA • Taylor YMCA • Edwards Camp &Conference Center
January 16, 2001
Ms. Maria Cumpata
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
Dear Maria:
Again, thank you for your help and support. The City's contribution of$30,000 is
most appreciated and helpful to the YMCA and the many of youth served. For the year 2000,
the support sponsored youth in the following programs:
rijk PASS (After School Program): $15,000
Summer Day Camp Sponsorship: $15.000
Total $30,000
These are vital services for a great many boys and girls. On behalf of the YMCA,
Board of Directors, and staff. Thank you.
Sincerely,
•
Patrick L. Nelson
Chief Executive Officer
cc: Cathi Bork
Greg Weider
r
You can't spell FAMILY without the Y.
•Channing YMCA i l 1 N. Channing Street Elgin, Illinois 60120 Telephone: (847)888-7400 Fax:(847)888-7433
•Taylor YMCA 50 N. Mc Lean Boulevard Elgin, Illinois 60123 Telephone: (847)888-7410 Fax: (847) 888-8152 )
•Camp Edwards P.O. Box 16 East Troy,Wisconsin 53120 Telephone:(414) 642-7466 Fax:(414) 642-5108 Way
keno/
2000 INVEST IN YOUTH •
Programs #of $ Value United IIY City of Bethlehem
people Way Support Elgin Lutheran
served Support Su port Church
JORP 106 $105,200 $72,376 $32,824
Day Camp 431 $32,411 $16,411 $15,000 $1,000
Charring
Day Camp 368 $21,500
Taylor
PASS & Gym 241 $109,468 $29,500 $43,080 $15,000
and Swim
Channing
AAC Taylor 15 $13,020
Senior Support 554 $56,508
(both braifehes)
Aquatic!Youth 35 $1,145 $ 1,145
Sports
Programs(both
branches)
Membership 89 $30,971
Assistance
Charming
Membership 54 $ 8,625
Assistance
Taylor
Youth/Student 584 $111,225
Fee Reductions '
(both branches)
TOTALS 2,477 $490,073 $ 101,876 $93,460 $30,000 $1,000
THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
AUDITED FINANCIAL STATEMENTS
YEARS ENDED JUNE 30,2000 AND 1999
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CONTENTS
Basic Financial Statements
Independent Auditor's Report 1
Statement of Financial Position .2
Statement of Activities and Changes in Nat.Assets 3
Statement of Functional Expenses 4
Statement of Cash Flows 5
Notes to Financial Statements 6-11
Supplementary Information
Auditor's Report on Supplemental Schedules 12
Statement of Activities by Program—Unrestricted Funds 13
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MICHAEL C. WALSH & ASSOCIATES, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
Michael C. Walsh, C.P.A. 1595 Weld Road
Brenda L.Reynolds, C.P.A. Elgin,IL 60123
(847)695-2700.
200 Hillcrest Avenue
Yorkville,IL 60560
(630) 553-6566
Independent Auditor's Report
Board of Directors
The Young Men's Christian Association
Of the Greater Elgin Area
Elgin, Illinois 60120
We have audited the accompanying statements of financial position of The Young
Men's Christian Association of the Greater Elgin Area as of June 30, 2000 and 1999,
and the related statements of activities and changes in net assets, functional expenses
and cash flows for the yearS then ended. These financial statements are the
responsibility of the Agency's management. Our responsibility is to express an
opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards.
Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material
respects, the financial position of The Young Men's Christian Association as of June
30, 2000 and 1999, and the changes in its net assets and its cash flows for the years
then ended in conformity with generally accepted accounting principles.
Elgin, Illinois
September 22, 2000
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THE YOUNG MEN'S CHARISTIAN ASSOCIATION I
OF THE GREATER ELGIN AREA.
Statement of Financial Position
June 30, 2000 and 1999
I
--- 2000
ASSETS General Plant Endowment
Current Assets: Fund Fund Fund
Cash 475,470 113,684 34,977
Receivables, net of allowance for
-
doubtful.accounts ($1950) 75,192 -
Due from other funds 441,908 7,436 1,000
Inventories 29,891 - - f
Prepaid expenses 87,084- - - 1
Interest receivable - - 1,385
Total current assets 1,109,545 121,120 37,362
Noncurrent Assets:
Property and equipment, net of
accumulated depreciation (Note 2) - 4,712,182 -
Investments - - 303,791
Total noncurrent assets - 4,712,182 303,791
Total assets 1,109,545 4,833,302 341,153 I
l
LIABILITIES AND NET ASSETS
Current liabilities:
Due to other funds 228,288 217,763 4,294
Accounts payable and accrued expenses 244,333 - -
Deferred revenue & program deposits 312,532 - -
Custody deposits 38,364 - -
Total current liabilities 823,517 217,763 4,294
Net assets:
Unrestricted 236,901 - -
Temporarily restricted 49,127 - -
Permanently restricted - 4,615,539 336,859 ■
Total net assets 286,028 4,615,533 336,859
Total liabilities and net assets 1,109,545 4,833,302 341,153
The accompanying notes are an integral part of these financial statement
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1999---
Total General Plant Endowment Total
1 Fund Fund Fund Fund Fund
624,131 684,703 69,713 30,173 784,589
75,192 54,840 - - 54,840
450,344 338,418 7,436 1,000 346,854
29,891 24,220 - - • 24,220
87,084 69,318 � - 69,318
1,385 1,736 1,736
1,268,027 1,171,499 77,149 32,909 1,281,557
14
4,712,182 - 4,746,158 - 4,746,158
,$ 303,791 - - 279,688 279,688
5,015,973 - 4,746,158 279,688 5,025,846
6,284,000 1,171,499 4,823,307 312,597 6,307,403
r
si 450,345 232,543 110,017 4,294 346,854
244,333 219,228 45,500 264,728
iii 312,532 306,155 - - 306,155
38,364 27,374 - - 27,374
1,045,574 785,300 155,517 4,294 945,111
I
ii 236,901 163,599 - - 163,599
1 49,127 222,600 - - 222,600
-, 4,952,398 4,667,790 308,303 4,976,093
II 5,238,426 386,199 4,667,790 308,303 5,362,292
1 6,284,000 1,171,499 4,823,307 312,597 6,307,403
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
Statement of Activities and Changes in Net Assets
For the year ended June 30, 2000 and 1999
Unrestricted Temporarily Permanently
Funds Restricted Restricted Total Total
(See Page 41 Funds Funds 2000 1999
Revenue: .
Membership and programs $ 2,372,958 - - 2,372,958 2,210,294
Public Support 304,965 - 61,594 366,559 610,886
Sales, service and rentals 108,995 - 108,995 104,363
Increase in maintenance reserves - - 62,031 62,031 3,288
Investment revenues 3,853 - 20,148 24,001 20,495
Net assets released
from restrictions 173,473 (173,473) - - -
Total revenue 2,964,244 (173,473) 143,773 2,934,544 2,949,326
Functional Expenses:
Physical programs 343,841 - - 343,841 277,770
Aquatic programs • 178,635 - - 178,635 159,600
Youth programs 447,599 - - 447,599 389,466
Membership 355,933 - - 355,933 313,056
Food Service 231,520 - - 231,520 229,128
Administration 658,865 - - 658,865 591,980
Maintenance 674,549 - 2,690 677,239 601,229
Fundraising - - - - -
Total expenses
before depreciation 2,890,942 - 2,690 2,893,632 2,562,229
Revenue over(under) expenditures
before depreciation 73,302 (173,473) 141,083 40,912 387,097
Depreciation - - (164,778) (164,778) (159,279)
Change in net assets 73,302 (173,473) (23,695) (123,866) 227,818
Net asset balance, beginning 163,599 - 222,600 4,976,093 5,362,292 5,146,799
Prior period adjustment - - - - (12,325)
Net asset balance, restated 163,599 222,600 . 4,976,093 5,362,292 5,134,474
Net asset balance, ending $ 236,901 49,127 4,952,398 5,238,426 5,362,292
The accompanying notes are an integral part of these financial statements.
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
""'"` Statement of Functional Expenses - Unrestricted Funds
For the year ended June 30, 2000
------- PROGRAM SERVICES
PHYSICAL AQUATICS YOUTH MEMBERSHIP
Expenses:
Salaries and benefits:
Wages $ 165,402 138,501 213,960 194,939
Payroll taxes 12,244 11,131 17,809 14,470
Contract services - - 12,758 -
Health & retirement 14,855 7,141 15,553 8,880
Employee expenses 2,280 1,286 1,635 1,286
Training 578 703 739 578
Hire expenses 1,847 354 965 353
197,206 159,116 263,419 . 220,506 . [
Occupancy & repair
Supplies 4,345 1,086 6,698 5,975
ellik Utilities 4,433 1,108 6,834 6,094
Equipment 3,275 819 5,049 4,502
Maintenance reserves 8,831 2,208 13,615 12,142
. 20,884 5,221 32,196 28,713
•
General and administrative
Supplies 78,843 3,793 52,642 37,386 .
Program equipment 5,000 - 29,837 10,701
Marketing & promotion 6,388 1,624 14,745 9,789
Accounting & audit 1,666 417 2,569 2,290
Postage 2,872 718 4,428 3,949
Dues 9,636 2,409 14,856 13,250
Insurance 14,591 3,648 22,494 20,062
Other 6,755 1,689 10,413 9,287
125,751 14,298 151,984 106,714
Total expenses 343,841 178,635 447,599 355,933
` The accompanying notes are an integral part of these financial statements.
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----------- SUPPORT SERVICES
TOTAL TOTAL
PROGRAM SUPPORT GRAND
FOOD SERVICES ADMIN MAINT. SERVICES TOTAL
105,513 818,315 425,568 202,839 628,407 1,446,722
7,791 63,445 32,277 15,583 47,860- 111,305
-
12,758 - 14,909 14,909 27,667
9,240 55,669 92,691 29,129 121,820 177,489
-
6,487 15,432 358 15,790 22,277
- 2,598 6,937 - 6,937 9,535
3,519 4,243 - 4,243 7,762
122,544 962,791 577,148 262,818 839,966 1,802,757
- 18,104 3,195 18,528 21,723 39,827
- 18,469 3,259 307,227 310,486 328,955
13,645 2,408 24,080 26,488 40,133
i 36,796 6,494 61,896 68,390 105,186
- 87,014 15,356 411,731 427,087 514,101
i105,979 278,643 17,727 - 17,727 296,370
2,997 48,535 16,773 ,- 16,773 65,308
32,546 5,743 - 5,743 38,289
6,942 1,225 1,225 8,167
- 11,967 2,112 • - 2,112 14,079
I _- 40,151 7,085 - 7,085 47,236
60,795 10,729 10,729 71,524
- 28,144 4,967 4,967 33,111
108,976 507,723 66,361 - 66,361 574,084
I231,520 1,557,528 658,865 674,549 1,333,414 2,890,942
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION l
OF THE GREATER ELGIN AREA
Statement of Cash Flows
Years ended June 30, 2000 and 1999
• 2000
Temporarily Permanently
Unrestricted Restricted Restricted Total i
Increase (Decrease) in net assets $ 73,302 (173,473) (23,695) (123,866)
Add changes not requiring cash:
Depreciation - - 164,778 164,778
(Gain) or loss on sales - - (147) (147)
Changes in non-cash components of -
working capital: -
Receivables (20,352) - 351 (20,001)
Inventories (5,671) - - (5,671)
Prepaid expenses (17,766) - - (17,766)
Accounts payable and accrued -
expenses 25,106 - (45,500) (20,394)
Deferred revenues 6,377 - - 6,377
Custody accounts 10,990 - - 10,990
Net cash flows provided from
(used in) operations 71,986 (173,473) 95,787 (5,700)
Cash flows from investing activities:
Proceeds from sales and maturity
of investments - - 15,859 15,859
Purchase of investments - - (3g,814) (39,814)
Purchase of property, equipment
and construction in progress - - (130,803) (130,803)
Net cash flows from investing
activities - - (154,758) (154,758) -
Cash flows from financing activities:
Proceeds (Payments) on mortgages
and notes payables - - - -
Advances from (to) other funds (107,746) - 107,746 -
Fund transfers - - - -
Change in reserve - - - -
Net cash flows financing activities (107,746) - 107,746 -
Increase (Decrease) in cash (35,760) (173,473) 48,775 (160,458)
Cash - Beginning of year 462,103 222,600 99,886 784,589
Cash - End of year $ 426,343 49,127 148,661 624,131
Suopiementary information:
interest paid - -
The accompanying notes are an integral part of these financial statements.
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I1999 --
Temporarily Permanently
I Unrestricted Restricted Restricted Total
95,981 222,600 (90,763) 227,818
- - 159,279 159,279
- - (9) (9)
-
5,737 - 9,863 15,600
2,208 2,208
-
2,779 2,779
(35,537) - 45,500 9,963
117,296 117,296
(10,584) - - (10,584)
1 0110+ 177,880 222,600 123,870 524,350
- - 29,805 29,805
- - (30,054) (30,054)
I - - (152,386) (152,386)
- - (152,635) (152,635)
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- S,009 -
I (5,009) - -
(5,009) - 5,009 -
172,871 222,600 (23,756) 371,715
289,232 - 123,642 412,874
462,103 222,600 99,886 784,589
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
Notes to Financial Statements
June 30, 2000 and 1999
NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Background —The Young Men's Christian Association of the Greater
Elgin Area (the"YMCA") operates three facilities:
111 N. Channing Street —Elgin, IIlinois
1 (Channing Branch)
50 N. McLean Blvd. —Elgin., Illinois
(Taylor Branch)
Camp Edwards—East Troy, Wisconsin
The operations of all three facilities, including current operating funds, plant
P g
funds and related endowment funds are included in the accompanying financial
1 tow statements.
Mission Statement — To put Christian principles into practice through
programs that build a healthy spirit, mind and body for all.
B. Principles of Accounting — The accompanying financial statements were
prepared in accordance with the accrual basis of accounting, in which
revenue is recognized when earned or becomes otherwise available and
expenses are recognized when incurred. Separate accounts are maintained
for each fund: however, in the accompanying financial statements, funds that
have similar characteristics have been combined into the following fund
groups.
Current Funds, which include unrestricted and Board designated resources,
represent the portion of expendable funds that is available for support of
the YMCA's operations.
Plant Funds, represent resources restricted for plant acquisitions.
Endowment Funds, represent funds that are subject to restrictions of gift
instruments requiring, in perpetuity, that the principal be invested and the
revenues only be used for the purpose specified. Endowment Fund
investment earnings are transferred to the other funds.
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TIE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
Notes to Financial Statements (Cont.)
June 30, 2000 and 1999
NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont.)
C. Property and Equipment and Depreciation — Property and equipment are
stated at cost, if purchased, or fair market value as of the date received, if
donated to the YMCA. The YMCA capitalizes acquistions over $1,000.
Operating funds used for plant acquisitions are accounted for as transfers to plant
funds. Depreciation is computed by using the straight-line method. Depreciation
expense for the years ended June 30, 2000 and 1999 were $164,778 and
$159,279 respectively. The estimated useful lives used in computing
depreciation are as follows:
Description Years
Land improvements 10-20
Buildings and improvements 50
Furniture, fixtures and equipment 10
Transportation vehicles 5
D. Deferred Revenues — Deferred revenues represent camping and other fees
received for programs to be held in the future. The fees received and not •
earned for the year ended June 30, 2000 and 1999 were $312,532 and
$306,155 respectively.
E. Pledges Receivable — Pledges promised but not yet paid by the donor are
included in pledges receivable, and classified as current or non-current based
on the promised date of payment by the donor. These pledges are for
contributions to a $1.7 million building expansion project at the Taylor
Branch.
F. Basis of Presentation — Financial statement presentation follows the
recommendations of the Financial Accounting Standards Board in its
Statement of Financial Accounting Standards (SFAS) No. 117, Financial
Statements of Not-for-Profit Organizations. Under SFAS No. 117, the
Organization is required to report information regarding its financial position
and activities according to three classes of net assets: unrestricted net assets,
temporarily restricted net assets, and permanently restricted net assets.
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
Notes to Financial Statements (Cont.)
June 30, 2000 and 1999
NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Cont.)
G. Functional Allocation of Expenses — The costs of providing the various
programs and other activities have been summarized on a functional basis in
the statement of activities. Accordingly, certain costs have been allocated
among the programs and supporting services benefited.
H. Use of Estimates—The preparation of financial statements in conformity with
generally accepted accounting principles requires management to make
estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly, actual results could differ from those estimates.
I. Revenue Recognition — Contributions received or pledged are recorded as
unrestricted, temporarily restricted, or permanently restricted support,
depending-on the existence and/or nature of any donor restrictions.
All donor-restricted support is reported as an increase in temporarily or
permanently restricted net assets, depending on the nature of the restriction.
When a restriction expires (that is, when a stipulated time restriction ends or
purpose restriction is accomplished), temporarily restricted net assets are
reclassified to unrestricted net assets and reported in the statement of
activities as net assets released from restrictions.
J. Income Taxes — The Agency is exempt from federal and state income taxes
under Internal Revenue Code Section 501(c)(3) and similar Illinois law.
K. Risk management - Significant loss exposure is covered by insurance. There
have been no significant reductions in insurance coverage. Settlement
amounts, if any, have not exceeded insurance coverage for the current year or
the three prior years
L. Inventory—Inventory is stated at the lower of cost or market.
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
Notes to Financial Statements (Cont.)
June 30, 2000 and 1999
NOTE 2 —PROPERTY AND EQUIPMENT
Major classes of property and equipment are as follows:
6-30-00 6-30-99
Land $ 352,504 352,504
Land improvements 264,583 200,178
• Buildings and improvements 6,154,492 6,122,251
Furniture, fixtures and equipment 1,113,890 1,083,305
Transportation vehicles 104,451 100.879
Total 7,989,920 7,859,117
Less: Accumulated depreciation 3,277,738 3,112,959
Net property and equipment $ 4,712,182 4,346,153
Note 3 —INVESTMENTS
Investments are stated as follows:
Debt securities (Bonds) are stated as amortized cost when it is anticipated that
they will be held to maturity. All of the debt securities held by YMCA are
anticipated to be held to maturity.
Equity securities (Stocks) are stated at the aggregate of the lower of cost or
1 market value.
At June 30, 2000 the investments in the Endowment Fund were valued as follows:
Debt securities, at amortized cost
(Value at maturity $251,930) $ 252,565
Equity securities, at lower of cost
Or market (Market value$51,226) 51.226
Total of all endowment funds $ 303,791
The breakdown between Elgin and Camp Edwards
is as follows;
Elgin Endowment Fund $ 283,935
Camp Edward Endowment Fund 19.856
$ 303,791
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
•
Notes to Financial Statements (Cont.)
June 30, 2000 and 1999
NOTE 3 — INVESTMENTS (Cont.)
For the year ended June 30, 2000 the Endowment fund did not have any unrealized -
Iloss or gain on securities.
NOTE 4 —PENSION PLAN -
The YMCA provides retirement benefits to employees under an noncontributory,
defined contribution, money purchase pension plan serving only participating
YMCA's.
An employee is eligible to participate in the plan after attaining age of 21 and
completing one year of service (1,000 hours or more). Participant and YMCA
contributions are limited to five percent and seven percent, respectively, of eligible
compensation, as defined in the Summary of Plan Description.
A portion of this payment (approx. 42%) is immediately vested to the employees
credit. The remaining portion (approx. 58%)vests 100% after 5 years of service. For
the years ended June 30, 2000 and 1999, the YMCA's contributions to the pension
plan totaled $91,442 and $80,122, respectively. Interest is credited to the
participants' accounts annually. The minimum guaranteed interest rate is five
percent.
The pension plan provides for normal retirement benefits after an eligible employee
reaches the age of 60, or reaches age 55 with at least five years of service. The plan
also provides for disability and early retirement benefits. The benefit options are
described in the Summary Plan Description.
NOTE 5—PRIOR PERIOD ADJUSTMENT
The YMCA requires participants to make advance deposits for summer programs.
The deposits were being recognized as revenue on the cash basis of accounting. For
the year ended June 30, 1999 the YMCA began recording these deposits on the
accrual method — recognizing revenue at the time the program is offered. The
{� adjustment to convert from the cash basis to the accrual basis for these deposits was
�I $12,325 and is reflected as a prior period adjustment for 6/30/99.
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF THE GREATER ELGIN AREA
•
Notes to Financial Statements (Cont.)
June 30, 2000 and 1999
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NOTE 6— CASH AND CASH EQUIVALENTS, DEPOSITS
For purposes of the statements of cash flows, the Association considers all highly
liquid investments available for current use with an initial maturity of three months or
less to be cash equivalants.
Deposits of the YMCA at June 30, 2000 consist of the following:
1 Balance per Carrying
Books
1 Checking Account $ 381,431 • 490,990
Money Market Funds 204,968 204,968
$ 3,640,972 3,633,276
All deposits are fully insured by FDIC or collateralized by securities held by the
YMCA orin the Association's name.
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MICHAEL C. WALSH & ASSOCIATES, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
Michael C. Walsh, C.P.A. 1595 Weld Road
Brenda L.Reynolds, C.P.A. Elgin,IL 60123
(847)695-2700
200 Hillcrest Avenue
Yorkville,IL 60560
(630) 553-6566
Auditor's Report on Supplemental Schedules
•
Board of Directors
The Young Men's Christian Association
of the Greater Elgin Area
Elgin, IL 60120
We have audited the statement of financial position of the Young Men's Christian
Association of the Greater Elgin Area as of June 30, 2000 and 1999 and the related
ir statements of activities and changes in net assets, functional expenses, and cash flows
for the years then ended. Our audit was made in accordance with generally accepted
auditing standards and accordingly, included such tests of the accounting records and
such other auditing procedures as we considered necessary in the circumstances.
Our audit was made for the purpose of forming an opinion on the basic financial
statements taken as a whole. The supplemental schedule of statement of activities by
program is presented for purposes of additional analysis for management. This
schedule is a not required part of the basic financial statements.
Such information has been subjected to the auditing procedures applied in the
examination of the basic financial statements and, in our opinion, is fairly stated in all
material respects in relation to the basic financial statements taken as a whole.
,_.mac J.�-�e
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Elgin, Illinois
{ September 22, 2000
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THE YOUNG MEN'S CHRISTIAN ASSOCIATION i
OF THE GREATER ELGIN AREA
Statement of activities by program - Unrestricted funds
For the year ended June 30, 2000
I
Physical
& Outdoor
Education Aquatics Youth Membership
Revenue:
Membership and programs $ 653,064 161,292 598,989 959,613
Public support 250 - 289,647 -
Sales, service and rentals 65,411 - - -
Investment revenue 3,853 - - -
Net assets released from
restrictions 173,473 - - -
Total revenue 896,051 161,292 888,636 959,613
Expenses:
Salaries and benefits 197,206 159,116 263,419 220,506
Occupancy and repair 20,884 5,221 32,196 28,713
General and administrative 125,751 14,298 151,984 106,714
rib.' Total expenses 343,841 178,635 447,599 355,933
FF Revenue over(under) expenses I
before depreciation $ 552,210 (17,343) 441,037 603,680
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(Pik The accompanying notes are an integral pad:of these financial statements.
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Total Total Total
Food Program Support Program &
Services Services Administrative Maintenance Services Support
- 2,372,958 - - 2,372,958
1 - 289,897 15,068 15,068 304,965
- 65,411 43,584 - 43,584 108,995
j - 3,853 - - - 3,853
- 173,473 - .. - 173,473
I - 2,905,592 58,652 - 58,652 2,964,244
122,544 962,791 - 262,818 839,966 1,802,757
87,014 15,356 411,731 427,087 514,101
108,976 507,723 66,361 - 66,361 574,084
a (Ilk 231,520 1,557,528 81,717 674,549 1,333,414 2,890,942
(231,520) 1,348,064 (23,065) (674,549) (1,274,762) 73,302
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' ° City of Elgin Agenda Item No.
row I IL
A ~
O
E t` '
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January 10, 2001 ,a`
yam
TO: Mayor and Members of the City Council
I)CCIll ATIO NAI.I.I.I. lIll:
ANC,t_Ull UitAC t,f'1't>It 1 UN1 flf,ti
FROM: Joyce A. Parker, City Manager F<JRAI 1f1-1 Ns
SUBJECT: Channing YMCA 2001 Purchase of Service Agreement
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the 2001 Purchase
of Service Agreement with the Channing YMCA.
BACKGROUND
The Channing YMCA offers recreational and learning opportunities
r for Elgin' s youth. A continued cooperative relationship with the
YMCA provides opportunities and activities to help young people
enjoy their youth and grow into productive and responsible adults .
The cooperative effort matches the goals outlined in the Guiding
Principles of Youth Initiatives in the City' s Five-Year Financial
Plan. As part of the Purchase of Service Agreement, the Channing
YMCA is required to report on the use of City funds, and to perform
a program evaluation semi-annually.
Attached you will find a breakdown of how the City' s contribution
of $30, 000 was utilized for various youth programs for the YMCA.
One-half of the City' s contribution is used to support children in
the summer day camp program; the remaining funds are used for after
school, aquatic and sport programs. In addition, the City utilizes
the Channing YMCA for various recreation programs such as adult
floor hockey, preschool sport classes, dance classes, and gymnastic
classes.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
el°649/11)L-
Sufficient funds are budgeted and available in the 2001 Recreation
Division budget, account number 010-5012-762 . 45-99 (miscellaneous
services) , in the amount of $30, 000 for this contract agreement .
e00*- Channing YMCA PSA
January 10, 2001
Page 2
LEGAL IMPACT
/ None.
ALTERNATIVES
The City Council could approve the agreement as drafted, edit the
agreement, or decline to provide support to the Channing YMCA.
RECOMMENDATION
It is recommended that the proposed 2001 Channing YMCA Purchase of
Service Agreement be approved to provide $30, 000 of funding towards
youth programs .
Respectfully submitte ,
rm. 4J ce . Parker
City Manager
fek