01-329 Resolution No . 01-329
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
M. I .C . , INC. FOR PHASE I OF THE RIVERFRONT MASTER PLAN PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with M. I .C. , Inc . for Phase I 9f the Riverfront Master
Plan Project ; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No . 1 , attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, 6ity Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute Change Order No. 1 , a copy of whiCh is attached hereto and
made a part hereof by reference .
s/ Ed Schock
Ed Schoc , Mayor
Presented: December 5, 2001
Adopted: December 5, 2001
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. .
CHANGE ORDER #1
ORIGINAL CONTRACT AMOUNT: The originlal contract with M. I .C.
Inc . , dated September 12 , 2001 for the coiistruction of Phase I of
the Riverfront/Center City Master Plan totaled $5, 775, 673 . 00 .
SCOPE : This First Change Order will compensate M. I .C . for work
related to re-routing of an existing Storm sewer due to the
construction of Phase I of the Riverfront Master Plan.
REASON FOR AND AMOUNT OF CHANGES : The circumstances necessitating
the changes as set forth in this Cha ge Order #1 were not
reasonably foreseeable at the time the c ntract was signed. The
additional issues are detailed in the October 18 , 2001 letter of
Hitchcock Design Group, attached hereto as Exhibit A, and may be
summarized as follows :
$ 2 , 000 . 00 Concrete Sidewalk
$ 23 , 610 . 00 Backfill Dirt and Stone
$ 4 , 390 . 00 Asphalt Removal and Patch
$ 350 . 00 Concrete Curb Removal
$ 30 , 350 . 00 Total Amount of First Change Order
SUMMARY OF CHANGES AND CONTRACT AMOUNTS :
Original Contract Amount $5 , 77 , 673 . 00
2% Owner Contingency (2001) ' $80, 073 . 00
Change Order #1 30 , 350 . 00
Contingency Remaining $49, 723 . 00
OTHER CONTRACT PROVISIONS : All other dontract provisions shall
remain the same .
AGREED TO THIS 93 DAY OF /1/0-11r , 2001 .
M. I . C. INC. CITY OF ELGIN
By 081,..------ By ,, -
Owner City Manager
Attest :
City Clerk
CHANGE ORDER #2
ORIGINAL CONTRACT AMOUNT: The original contract with M. I .C.
Inc . , dated September 12 , 2001 for the copstruction of Phase I of
the Riverfront/Center City Master Plan totaled $5, 775 , 673 . 00 .
SCOPE : This Second Change Order will ccmpensate M. I . C. for work
related to adjusting an emergency exit door and stairway on the
west wall of the Post Office . This work allows for the
construction of the Highland Avenue acces ramp of Phase I of the
Riverfront Master Plan.
REASON FOR AND AMOUNT OF CHANGES : The circumstances necessitating
the changes as set forth in this Change Order #2 were not
reasonably foreseeable at the time original design was developed
and the contract was signed. The additional issues are detailed in
the November 1 , 2001 letter of Hitchcock Design Group, attached
hereto as Exhibit A, and may be summarized as follows :
$ 3 , 950 . 00 Excavate
$12 , 950 . 00 Concrete
$ 7, 560 . 00 Masonry
NO CHANGE Brick Paving
$ 2 , 070 . 00 Door
$ 3 , 620 . 00 Guardrail
$ 1 , 737 . 00 Paint
$ (625 . 00) Landscape
NO CHANGE Electric
$ 2 , 501 . 00 Overhead & Profit
$33 , 763 . 00 Total Amount of Second Change Order
SUMMARY OF CHANGES AND CONTRACT AMOUNTS :
Original Contract Amount $5, 77 , 673 . 00
2% Owner Contingency (2001) $80 , 073 . 00
Change Order #1 30, 350 . 00
Change Order #2 33 , 763 . 00
Contingency Remaining $15, 960 . 00
- •
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M. I .C. Change Order #2
November 13th, 2001
Page 2
OTHER CONTRACT PROVISIONS : All other contract provisions shall
remain the same .
AGREED TO THIS ea DAY OF M9Ar , 2001 .
M. I . C. INC.
CITY OF ELGIN
r
By 4.31 By CY-Icgt...
Owner City \Manager
Attest :
City Clerk
• '
<0 OF 6-40
i 'al) City of Elgin Agenda Item No. I)
',4400" E
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G
I
November 23 , 2001
N - -:-.-1-- -2
RECREATIONAL l ErSUIRE
ANO CULTURAL ORPOR7 ON,
FORA"L CITIZENS
TO: Mayor and Members of the City C/Duncil
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1 with M. I .C. , Inc .
for the Phase I Riverfront Master Plan Project
PURPOSE
The purpose of the memorandum is to provide the Mayor and members
of City Council with information to consider Change Order No. 1 to
the contract with M. I .C. , Inc . for Phase I of the Riverfront Master
Plan Project
BACKGROUND
On September 12 , 2001, the City Council awarded a Guaranteed
Maximum Construction Management Contract to M. I .C. , Inc. for the
construction of Phase I of the Riverfront Master Plan Project in
the amount of $5, 775, 673 . 00 . The project is 40% complete . Change
Order No. 1 involves the work associated with relocating an
existing storm sewer due to the constriction of Phase I of the
Riverfront Master Plan and the final deteFmination of the location
of the Kimball Street underpass . This change order is the result
of a decision by the City on the location of the Kimball underpass.
Please refer to the attached letter dated October 18, 2001
concerning the above, and may be summari ed as follows :
$ 2, 000 . 00 Concrete Sidewalk
$23, 610 . 00 Backfill Dirt aid Stone
$ 4 , 390 . 00 Asphalt Removal and Patch
$ 350 . 00 Concrete Curb Removal
$30, 350 . 00 Total Amount of First Change Order
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
rift. None.
I _
•
e.. M. I . C. Change Order No. 1
November 23 , 2001
Page 2
FINANCIAL IMPACT
C/Irk
The original contract with M. I .C. Inc . , totals $5 , 775, 673 and was
funded in both 2001 ($4 , 531, 000) and 2002 ($1 , 260 , 000) . The 2002
funding is included in the proposed 2002 budget and is subject to
City Council approval .
Total funding for this project (number 03918) equals approximately
$8 . 2 million of which $1 . 623 million is made up of grants and
donations . (To date $212 , 500 has been received) Staff is
currently assembling the back-up documenttion necessary to obtain
the outstanding grants .
The change orders can be funded from he Owner' s Contingency
account which at present totals approximately $80 , 000 .
SUMMARY OF CHANGES AND CONTRACT AMOUNTS :
Original Contract Amount $5, 775, 673 . 00
2% Owner Contingency (2001) $80 , 073 . 00
Change Order #1
$30 , 350 . 00
Contingency Remaining
$49, 723 . 00
L AL IMPACT
#4 None .
ALTERNATIVES
None .
RECOMMENDATION
The recommendation is to approve Change Order No . 1 to M. C. I . , Inc .
for the Phase I Riverfront Master Plan Project in the amount of
$30 , 350 . 00
Respectfully submitted,
41111' •
• ce Parker
City Manager
RHM/js
Attachment
Hitchcock
Design Group
Creating Better Places®
October 18, 2001
Mr. Ray Moller
City of Elgin
150 Dexter Court
Elgin, IL 60120
RE: Elgin Riverfront—Segment 1, Civic Riverfront
Revised Storm Sewer Layout @ Kimball Street& Library
Project#: 03 0524 002 X02 03 08
Dear Ray:
Enclosed is the revised layout for the storm sewer(I gave this to the secr@tary this morning)and the cost to do this
work. As previously discussed,the storm sewer will be relocated further to the east to minimize conflicts with the
Kimball Street Gateway underpass.
Upon reviewing the proposed costs and conferring with our consultants,it is our recommendation that the City
accept the cost to relocate the storm sewer for$30,350.00. With M.I.C. cheduled to begin work on the lower
overlook on Monday, October 22,2001,we recommend that the$30,35.00 be taken from the 2%owner
contingency to expedite the approval process and not impede work. The amount remaining in the owner
contingency is as follows:
2%Owner Contingency(2001): $80,073.00
Less Previous Change Orders: $0.00-
SUBTOTAL: $80,073.00
LESS CURRENT CHANGE ORDER—revised storm sewer la'out: $30,350.00
CONTINGENCY REMAINING: $49,723.00
Ray if you agree,please send written approval to M.I.C. so they can prepare the change order paperwork
accordingly.
Sincerely,
Hitchcock Design Group
1 eitaille,
Mark Underwood
Senior Associate
cc: Rick Hitchcock, Hitchcock Design Group
. Dennis Kintop, M.I.C. Inc.
J:1Projects\500's10524-City of Elgin\002-Elgin Riverfront\X02-Civic Riverfront\03-08 Ci'SW Construction\CO Ltr 101801-Storm Sewer.doc
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M.I.C., Inc.
SFECIAUST IN CO SISIEFICIAL&INDUSTRIA/CONTRACTING
1314 HO LLISTEA DRIVVBATAVIA L60510633/879 6775`62.0/874 6755
MEMO
To: HITCHCOCK DESIGN DAVE FIRGO Project: ELGIN RIVER FRONT
From: TRAVIS WOOD Date: 10-19-01
NOTES:
DAVE,
HERE IS THE REQUEST FOR PRICING FROM 11R1 CITY FOR THE
STORM SEWER AT KIMBALL. PLEASE LET M KNOW IF THIS IS O.K.,THEN
I WILL PUT A FORMAL CHANGE ORDER THR UGH FOR THIS.
THERE WILL BE AN ADDITIONAL ALLOWANCE FOR$2000.00 FOR THE
CONCRETE SIDEWALK FROM M.I.C.
SINCERELY,
AnktO
tda(40)
TRAVIS WOOD
M.I.C., Inc.
•
•
•
••-.0
M I C Inc.
• 4.4.'
" SPECIALISTS IN COMMERCIAL & INDUSTRIAL CONTRACTING
••••-•?:;x••-..,v-
Hitchcock Design
Attn:Dave Frigp
221 W.Jefferson Ave.
Naperville,IL 60540 October 19,2901
Re:Allowance For Storm Sewer @ Kimball
Dave,
Here is our allowance for concrete for reroute of storm sewer at Kimball.
• 20 linear ft.Concrete Sidewalk
• 30 linear ft.Concrete for Curb
• $2000.00
Sincerely,
/riAlAt9 (XIX' ("61i)
Travis Wood
•
1344 HOLLISTER DRIVE • BATAVIA, IL 60510 • 630/879-6775 • FAX 630/879-6796
oe: 4 TR:-cI1v
.,� Phone 630 '19.6244
P.O.Box 412 * Batavia,II.60ID * Fax 630-879.6.254
F'XCAVATING __.
i.1 C., inc.
1344 Hollister Drive
Batavia, IL 60510
RE. Change and reroute storm sewer at Kimball St. & Library Parking Lot
A. 48' of 42" RCP
B. Bedding and haunching stone
48' X 12' X l'.5 3/4" stone
60 :on of stone
38 yds dirt
C. Trench backfill Dirt outigravel back
110' X12' XII'
10(.X) ton of store
645 yds dirt ouand compaction
Total $23,610.00
D. Asphalt removal
110' X12' X .5 40 ton
E Asphalt patch
110' X12' X .4 35 ton
Total $ 4,390.00
F. Concrete curb removal
40' X I,5 X 1.5 4 yds
Total $ 350.00
Respectfully submitted,
Mitchel D. Key
Treasurer
fiel"
Hitchcock
,
Design Group
Creating Better Places®
October 25, 2001
Mr. Ray Moller
City of Elgin
150 Dexter Court
Elgin, IL 60120
RE: Elgin Riverfront-Segment 1, Civic Riverfront
Revised Storm Sewer Layout @ Kimball Street &Library
Project#: 03 0524 002 X02 03 08
Dear Ray:
Enclosed is the cost to install the 42" storm sewer from Tri-City Excavating as requested.
Upon reviewing the costs for the original contract with the proposed storm sewer rerouting, I called Tri-
City to make sure the costs were comparing similar items. Tri-CitY confirmed that the$19,695.00
included the same costs (42"RCP,bedding and haunching stone, aid trench backfill)that were included
in the cost for the storm sewer relocation. Our research also conch.des this.
It is our recommendation that the City accept the cost to relocate the storm sewer for$30,350.00 as
originally proposed in the October 18, 2001 letter.
Please call if you have any additional questions.
Sincerely,
Hitchcock Design Group
*Ore/ ee001eA
Mark Underwood
Senior Associate
cc: Rick Hitchcock, Hitchcock Design Group
Dennis Kintop, M.I.C. Inc.
J:\Projects\500's\0524-City of Elgin\002-Elgin Riverfront\X02-Civic Riverfront\03-08 CPd\F Construction\Ltr 102501-Storm Sewer.doc
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' '01-10-24 13:24 TRI-CITY EXCAVATING. P.2
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*:
Phone 630-879.6244
P.O.Box 412 * Batavia,1L 60510 * Fox 630-879-6254
EXCAVATING
October 24, 2001
Hitchcock Design Group
221 West Jefferson Avenue
Naperville, IL 60540
Phone# 1-630-961-1787
Fax# 1-630-961-9925
Attention: Mark
Project: Elgin River Front - 42" RCP Storm Sewer,
The original estimate for the 42" RCP storm sewer along the spillway which was
shown on Sheet LG 1 of the original set of prints issued for bid Dated March 6, 2001
was $19,695.00.
Respectful! sub 'tted,
Y ,1".
Mark D. Key
Vice President