01-286 Resolution No. 01-286
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN T E CONTRACT WITH
MARTAM CONSTRUCTION, INC. FOR THE i'IVER INTAKE AND
PUMPING STATION EXPANSION - SEC ION I PROJECT
WHEREAS, the City of Elgin has he •etofore entered into a
contract with Martam Construction, Inc. or the River Intake and
Pumping Station Expansion - Section I Prosect; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execut Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference.
s Ed Shock
Ed Schoc i , Mayor
Presented: October 24 , 2001
Adopted: October 24 , 2001
Omnibus Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
WATER WORKS IMPROVE ENTS
RIVER INTAKE AND PUMPING STATI o N EXPANSION
SECTION 1 —RIVER WATER SUPPLY A ID ACCESS ROAD
CHANGE ORDER NO. 1
(FINAL CHANGE ORDE ' )
SCOPE
This Change Order No. 1 adjusts the Contract Price to accouni for additions and modifications as
indicated below:
BASIS FOR CHANGE
1. Modifications to Access Road. Modify the roadway thsign to provide better drainage.
Adjust price based on modified quantities of asphalt, g . ular fill, and excavation as
described in Black&Veatch's letter dated April 30, 2011.
2. Repairs to 12-inch Water Main. Repair 12-inch water ain south of Bay View Road as
described in Black &Veatch's letter dated April 30, 2111.
3. Refurbishment of 12-inch Water Main. Refurbish 12 ch water main north of Bay View
Road as described in Black&Veatch's letter dated Ap ' 30, 2001.
4. Spring 2001 Paving. Pave surface course of Access R i ad in May 2001. Paving delayed
by work on Section II of Contract.
Change Order No. 1 is necessary and proper due to the follow g:
• The Circumstances said to necessitate the chane in performance were not
reasonably foreseeable at the time the contract as signed, and
• These changes are germane to the intent and scope of the original contract, and
• The change order is in the best interests of the ity and authorized by law.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforeme ioned items shall be the following
negotiated lump sum prices covering all compensation due for the work:
CO1-1
Item Add Deduct
1. Modifications to Access Road $ 1,607
2. Repairs to 12-inch Water Main $27,629
3. Refurbishment of 12-inch Water Main $ 4,756
4. Spring 2001 Paving $ 5,605
Subtotals $37.990 $ 1.607
Total Net Contract Adjustment
Change Order No. 1, Add $36,383
The net change to the Contract Price is summarized as follows:
Original Contract Price $447,570.00
Change Order No. 1, Add $ 36.383.00
New Contract Price $483,953.00
CHANGE IN CONTRACT TIME
No adjustments to the Contract Times shall be given for Work completed under this change
order.
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other
provisions of the Contract remain unchanged.
MARTAM CONSTRUCTION. INC. CITY OF ELGIN. ILLINOIS
(Contractor) (Ownr,)
By: Z-JA/n.---634.-.• By: de(1--(--.
Date: 9/�O/0 / Date: /O/29 /
CO1-2
City Elgin of i n Agen.. ► • 1<
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`Jell E
0111411)
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October 5, 2001 N
tt
TO: Mayor and Members of the City Council
j�!
FINANCIALLY STABLECITYGOVERNMENT
FROM: Joyce A. Parker, City Manager
EFFICIENT INFRASTRUCTURE
SUBJECT:
ANO QW LIT Y INFRASTRUCTURE
SUBJECT: Change Order No. 1 and Acceptan e of River Intake
and Pumping Station Expansion - Section I
PURPOSE
The purpose of this memorandum is to prov. de the Mayor and members
of the City Council with information to colsider authorizing final
payment and acceptance of the River Intake and Pumping Station
Expansion - Section I project, completed by Martam Construction
Inc .
BACKGROUND
On February 23 , 2000, the City Council a.lproved the award of the
construction contract in the amount of $447 , 570 to Martam
Construction Inc . for the River Intaie and Pumping Station
Expansion - Section I project .
This project was successfully complet-d on time by Martam
Construction Inc . , per the plans and specifications prepared by
Black & Veatch.
Change Order No. 1 (copy attached) consi-ts of four items, which
include modifications to access road, re.lairs to an existing 12-
inch water main that had broken during the construction process due
to corroded restrained joint bolts, refurb shment of additional 12-
inch water main that included replacemeIt of corroded bolts at
several joints, and paving. This cost, totaling $36, 383 , was not
anticipated in the original contract and these changes are germane
to the intent and scope of the original coltract . Approval of this
change order is in the best interest of t e City.
COMMUNITY GROUPS/INTERESTED PERSONS CONTA TED
None .
River Intake and Pumping Station Expansion
October 5, 2001
Page 2
Mk—___
FINANCIAL IMPACT
River Intake Improvement, Project Number 409536
Original Budget
399-4000-795 . 92-36 $ 500, 000
380-4000-795 . 92-36 1, 045, 000 $1, 545, 000
Expenses
Black & Veatch $ 42, 000
R&W Construction 849, 100
Martam Construction 447, 570
Martam Change Order 36, 383
Miscellaneous 2, 612
Total Expenses 1, 377, 665
Balance Remaining $ 167 , 335
Funds are available in account number 380-4000-795 . 92-36, project
number 409536, to pay the final change order to Martam
Construction.
LEGAL IMPACT
/.44 None .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the Mayor and members of the City Council
authorize the execution of Change Order No. 1 to the contract with
Martam Construction Inc . in the amount of $36, 383 and accept the
completed River Intake and Pumping Station Expansion - Section I
project .
Repte ctfully submitted,
\....._ a . ,,,,,1„,_
,.. .
Joyce A./Parker
City Manager
HJC; 'b 2 U t eel-'r1 131JHC:K 24 vtH l H P.1
•
1
BLACK & VE TCH
101 N.Woacer Dr. Black&Veatch Corporaloa
$ttfla 1100
Chitngo IL,60606
• Tat{31 2)3464773
Elgin,Illinois B&V Project No.31264.490
Riverintake and Pumping Station Expansion B&V File No.B-1.1
August 28,2001
Mr.Peter Bityou
Water Operations Engineer
City of Elgin
150 Dexter Court
Elgin,Illinois 60120-5555
Subject Change Order No. 1
Dear Peter:
Enclosed for your consideration is a revised copy of hange Order No. 1 for the River
Intake and Pumping Station Expansion project. The change order includes 4 work items.
Change Order No. 1 results in a net increase of$36 83.00 to the Contract Price.
Al}of the work items in the change order have been •reviously.discussed and
recommended for acceptance in previous correspon•ence. The pricing for each Item was
determined to be fair and reasonable for the work to •- performed. However,for your
use and convenience,this letter briefly summarizes e background,reasons for,and
advantages of each change order item below.
1. Modifications to Access Road. The design • the Access Road was modified to
provide better drainage. The modifications -.uired Martam to adjust the
quantities of granular fill,asphalt,and excav: ;on. The modifications result in a
credit to the City.
2. Repairs to 12-inch Water Main. This item eludes the extra work done to repair
a break in the existing 12-inch water main •uth of Bay View Road parallel to the
new 30-inch intake main. The repairs inclu e restraining ductile iron pipe
connections,placing a concrete thrust block,and backfilling the area around the
break.
3. Re is en AlLizglOr Main. At e request of the City,Martam
exposed a several joints on the existing 12-'1 ch water main at a location north of
Bay View Road. Additional joint restraint ttings were provided and installed.
AUG 29 '01 05:23PM BLACK & VEATCH P.2
•
• Page 2
Mr.Peter Bityou B&V Project 31264.490
August 20,2001
4.. Spring 2001 Paving. Due to delays in Section II of the River Intake and Pumping
, Station Expansion Contract,Martam was req • ed to install the asphalt base,but
• delay paving the surface course of the Access i' oad until May 2001. The costs
due to remobilization,increased asphalt costs,and saw cutting the base course are
included in this item.
We will forward five copies of the proposed change .rder to Martam for their execution.
Martam will need to sign and date each copy and the. deliver all five copies to you for
final consideration,processing and distribution.
If:you concur,we suggest this change order be plat-. on the next City Council Meeting
agenda for consideration.If approved,please distrib executed copies of the change
order as follows: City of Elgin(2 copies),Paul Rom 1 copy)and Bob Renfrow(1 copy).
Please contact us if you have any questions regardin l this change order.
rook
• Very l y yours,
BLAC i &VEATCH
•
Robert 'I.Renfrow
Project :ger
•
Enclosure
cc: Paul Rom,w/enclosures
AproicclActin1coacspVct3.doc
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'G\tIt 1 14) City of Elgin Agenda Item No. I �--
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RgrebFF� •, 01
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G rt E �ill
June 8, 2001
011
Logl
TO: Mayor and Members of the City Co ncil N
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
FROM: Joyce A. Parker, City Manager AND QUALITY INFRASTRUCTURE
SUBJECT: Final Payment and Acceptance
of Riverside Plant Expansion
PURPOSE
The purpose of this memorandum is to proviie the Mayor and members
of the City Council with information to colsider authorizing final
payment and acceptance of the Riverside Water Treatment Plant
expansion project, completed by River Cit Construction L.L. C. of
East Peoria, Illinois .
BACKGROUND
teb' On March 26, 1997 , City Council appr.ved the award of the
construction contract in the amount of $ 7, 520 , 000 to River City
Construction for the 16-million-gallon expansion to the Riverside
Water Treatment Plant .
There were nine change orders issued in .his project . The total
cost of deduct items was $652, 206 . 60 and the total cost of added
items was $690, 114 . 00 . The total net aided to the contract is
$37, 907 . 40 . The revised contract amount . s $17, 557, 907 . 40 .
The project was substantially completed on April 9, 1999, and
accepted for final completion on October 14 , 1999 . Since then,
some 200 deficiencies have been resolved. he final item was touch-
up painting in the secondary basin which as put on hold until the
weather allowed for painting. The new treatment train, 5-million-
gallon reservoir and associated chemical and control system have
been operational since substantial comple ion. The additions are
working up to expectations and should ser e our growing community
until 2010 .
COMMUNITY GROUPS/INTERESTED PERSONS CONT• CTED
None .
Final Payment and Acceptance/Riverside
June 8, 2001
Page 2
FINANCIAL IMPACT
&4:
Funds are available for the finalent a $34 , 831 . 40 in account
P Ym if $
number 376-4000-795 . 92-36, project number 409530 .
yEGAL IMPACT
None.
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the Mayor and me .ers of the City Council
accept the completed Riverside Water Treat ent Plant expansion, and
authorize the final payment of $34 , :31 . 40 to River City
Construction, L.L. C.
Re ectfull , submitted
Joyce A/ Pal ker
City Manage'