01-284 Resolution No. 01-284
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ICCS, A UNIT OF WOODARD & CURRAN, FOR WATER DEPARTMENT
CONTROL SYSTEM MAINTENANCE SERVICES
WHEREAS, the City of Elgin has heretofore entered into a
contract with ICCS, a Unit of Woodard & Curran, for water
department control system maintenance services; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: October 24 , 2001
Adopted: October 24 , 2001
Omnibus Vote : Yeas : 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
Water Department Control System Maintenance
CHANGE ORDER NO. 1
(FINAL CHANGE ORDER)
SCOPE
This Change Order No. 1 adjusts the Contract Price to account for additions and modifications as
indicated below:
BASIS FOR CHANGE:
CO1-1 Emergency Repair.
After losing control of transfer pumps and automatic filter controls at Riverside Water Treatment
Plant on July 28, 2001, ICCS was called in to resolve the Control System failure. They
determined that loss of communications from Eigin_1 SCADA Server and Programmable Logic
Controller PLC# 1 (Filter Controls) was caused by a hardware failure with a fiber optic hub port.
Cables were re-routed around the defective port allowing system functions to return to normal.
CO1-2 Chemical Feeders Program Development.
To insure proper operation of the Chemical feeders at Airlite Water Treatment Plant, ICCS
developed a program and configured the SCADA for Chlorine feeders, Carbon Dioxide, Ferric
Sulfate, Fluoride,Lime and Polyphosphate.
• The above changes were not anticipated, for the reasons listed, at the time the
contract with ICCS was authorized.
• It is in the best interest of the City to approve the above changes.
• These changes are germane to the intent and scope of the original contract.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned items shall be the following
negotiated lump sum prices covering all compensation due for the work.
Item Add
CO1-1 Emergency Repair $2,750
CO1-1
CO1-2 Chemical Feeder Program $6,080
Total $8,830
Total Net Contract Adjustments:
Change Order No. 1, Add $8,830
The net change to the Contract Price is summarized as follows:
Original Contract Price $ 26,732
Change Order No. 1, Add $ 8,830
New Contract Price $ 35,562
ACCEPTANCE:
The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other
provisions of the Contract remain unchanged.
ICCS a unit of Woodard&Curran. CITY OF ELGIN, ILLINOIS
(ENGIN, E ) // �, wner)
By: ' [� By: �-•�
Date: &'//oho/ Date: /6/, 7 /
CO1-2
',i City of Elgin Agenda Item No. NI
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October 5, 2001 . 0 � � ��p��
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TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES.
AND QUALITY INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
SUBJECT: Water Department Control System
Maintenance - Change Order No. 1
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorizing Change
Order No. 1 to the Agreement for Engineering Services with ICCS, a
unit of Woodard & Curran, to provide emergency services and develop
a chemical feed system program and configure the Supervisory
Control and Data Acquisition (SCADA) at the Airlite Water Treatment
ft' Plant .
BACKGROUND
On July 12 , 2000, the City Council awarded a contract to ICCS, a
unit of Woodard & Curran, of Savoy, Illinois, for Water Department
Control System maintenance services .
Change Order No. 1 which was completed at Riverside Water Treatment
Plant included emergency repair due to equipment failures and
development of a program and configuration of the SCADA system for
Chlorine feeders, Carbon Dioxide, Ferric Sulfate, Fluoride, Lime
and Polyphosphate to insure proper operations of the chemical
feeders at Airlite Water Treatment Plant . A copy of Change Order
No. 1 is enclosed.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
cIttk-
INANCIAL IMPACT
Funding is available in the Water Department' s 2001 Budget under
erk appropriation number 401-4002-771 .30-99 .
ICCS Change Order No. 1
October 5, 2001
Page 2 .
LEGAL IMPACT
Mne.
ALTERNATIVES
None,
RECOMMENDATION
It is recommended that the members of the City Council authorize
the execution of Change Order No. 1 to the Agreement for Water
Department Control System Maintenance with ICCS, a unit of Woodard
& Curran, of Savoy, Illinois for an amount of $8, 830 .
Respectfully submitted,
yce . Parker
City Manager
Attachment