01-245 Resolution No. 01-245
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN TIE CONTRACT WITH
CSR ROOFING CONTRACTORS, INC. FOR ROOF i'EPAIRS FOR YEAR 2000
WHEREAS, the City of Elgin has he etofore entered into a
contract with CSR Roofing Contractors, Inc . for Roof Repairs for
Year 2000 ; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to executeChange Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference.
sA Ed Schock
Ed Schock, Mayor
Presented: September 12 , 2001
Adopted: September 12 , 2001
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CHANGE ORDER NO. 1 and ' inal
This Change Order made and entered into this day of A gust, 2001, by and between the City
of Elgin, an Illinois municipal corporation, and CSR Roofing C•ntractors, Inc.
ORIGINAL CONTRACT: Roof Repairs For Year 2000
Invitation to Bid No. 00-083
Contract Date August 14, 2000
PROJECT NO. 379513
SCOPE: Replace damaged roof deck and fascia boa ds per unit pricing provided in
the bid.
REASONS FOR CHANGE: After removal of the old roofing it was discovered that
some of the roof decking and fascia boards were rott-d and ned eedto be replaced
before the new roof could be installed. Work was bas:d on unit pricing provided with
the original bid.
SUMMARY OF CHANGES IN CONTRACT AMOUN : The amount of the contract
will be revised as follows:
ITEM ' EDUCT ADD
Deck repairs on Wing Park barn $ 6,260.00
Credit for not re-sheeting Wing Park barn $ 5,060.00
Deck repairs on the Parks Office $ 296.49
Deck repair at Lords Park Pavilion $ 160.00
Use existing gutters at Pavilion $ 1,587.00
Leak repairs to cupola at Pavilion $ 477.38
Deck repairs at Elgin Public Museum $ 1,794.58
TOTAL AMOUNT OF CHANGE ORDER# 1 $ 2,341.45
Original Contract Price Including Alternates $ 258,673.00
New Contract Amount $ 261,014.45
OTHER CONTRACT PROVISIONS: All other contrast provisions shall remain the
same.
Agreed to this day of August, 2001.
Recommended:
BUILM9 MAINTENANCE DEPARTMENT
By:
Title: g t,, /a. in,,,,, 7: •S:.vo 7.
Date: //c% i
Reviewed:
ILLINOIS ROOF CONSULTING
Owners Representative
By: /.,,, _:-.5.-rf
Title: v-Atc,
Date: h Q ,!. ed
Accept: . 11
CSR R• �' 4. CONT- £ CTORS INC
Pa • , - - and Pa (Contractor)
By: . _ _
M rio Cairo
Title: President
Date: August 16, 2001
Approved:
CITY OF ELGIN
Party o e First Part (Owner)
By: d. /Qa..,_
Title: c i is Axi-/vA-G6/•
Date: 9/y/d i
CHANGE ORDER NO. 1 and ' inal
This Change Order made and entered into this day of A gust, 2001, by and between the City
of Elgin, an Illinois municipal corporation, and CSR Roofing Contractors, Inc.
ORIGINAL CONTRACT: Roof Repairs For Year 2000
Invitation to Bid No. 00-083
Contract Date August 14, 2000
PROJECT NO. 379513
SCOPE: Replace damaged roof deck and fascia boa ds per unit pricing provided in
the bid.
REASONS FOR CHANGE: After removal of the old roofing it was discovered that
some of the roof decking and fascia boards were rott-d and needed to be replaced
before the new roof could be installed. Work was basrd on unit pricing provided with
the original bid.
SUMMARY OF CHANGES IN CONTRACT AMOUN : The amount of the contract
will be revised as follows:
ITEM 1 EDUCT ADD
Deck repairs on Wing Park barn $ 6,260.00
Credit for not re-sheeting Wing Park barn $ 5,060.00
Deck repairs on the Parks Office $ 296.49
Deck repair at Lords Park Pavilion $ 160.00
Use existing gutters at Pavilion $ 1,587.00
Leak repairs to cupola at Pavilion $ 477.38
Deck repairs at Elgin Public Museum $ 1,794.58
TOTAL AMOUNT OF CHANGE ORDER# 1 $ 2,341.45
Original Contract Price Including Alternates $ 258,673.00
New Contract Amount $ 261,014.45
r -
OTHER CONTRACT PROVISIONS: All other contra, t provisions shall remain the
same.
Agreed to this day of August, 2001.
Recommended:
BUILD! MAINTENANCE DEPARTMENT
By:
Title: L&.,,iA 41,,,r. S.,/, T,
Date: 8/�o/d i
Reviewed:
ILLINOIS ROOF CONSUL NG
Owners Representative
By: _ , , t
Title: y>V1 c,v-T_R
Date: tW„,
Acce• -d:
CSR ' 00' I G CONT' A CTORS, INC
Part -Ii'th ' econd P;rt (Contractor)
By: / - r
ar'. . - ' o
Title: President
Date: August 16, 2001
Approved:
CITY OF ELGIN
Party of e First Part (Owner)
4_,cit....,____
By: 0 v
Title: c t` i y 111 AN A-G 2
Date: y/ y/p /
.
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City of Elgin Agenda Item No.
n�*4TED tt.. E I r!
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1
August 17, 2001 G n++ oa
I LIFT . 11�I.
ata !i
111+ '
TO: Mayor and Members of the City 'ouncil 11_ + � .,
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES.
FROM: Joyce A. Parker, City Manager AND QUALITY INFRASTRUCTURE
SUBJECT: 2000 Roofing Contract
Change Order No. 1 and Final P-yment
PURPOSE
The purpose of this memorandum is to prov de the Mayor and members
of the City Council with information to •onsider Change Order No.
1 and final payment to the contract fol 2000 roof repairs and
replacement at various City owned buildi gs .
BACKGROUND
A contract was awarded at the August 9, 2000 City Council meeting
for roof repairs and replacement at various locations to CSR
Roofing Contractors for a total of $258, .73 . 00 . After removal of
the existing roofing some repairs were required to the roof decks
and fascia at the Wing Park barn, Pa ■k' s office, Lords Park
Pavilion, and the Elgin Public Museum. Be■ ause the deck area could
not be inspected until after the existing oofing was removed, unit
pricing for this work was requested wit the original bids . All
repairs were verified by City staff and .:re based on unit prices
provided with the bid. A copy of the cha •e order is attached for
your information.
COMMUNITY GROUPS INTERESTED PERSONS CONTA TED
None.
u5 FINANCIAL IMPACT
/ 2000 Roof Repairs #379502
#010-3701-742 . 93-36
Original Budget $242 , 000
Prior Year Savings (council memo 8/9/00) 27, 825
$269, 825
Change Order No. 1 to Roofing Contract
August 17, 2001
Page 2
Expenditures
CSR Roofing
Original Contract $258, 673
C/O #1 2 , 342 (261, 015)
Ill . Roof Consulting ( 11, 150)
Shortage ($ 2 , 340)
The funding for this shortage is available in account number 275-
0000-791 . 92-36, project number 379523 .
WI .
GAL IMPACT
None
ALTERNATIVES
None.
RECOMMENDATION
em.
It is recommended that the Mayor and City Council approve the
change order to the contract with CSR Roofing Contractors Inc. for
a total amount of $2 , 341 .45 .
Re .ectfully submitted,
4111L'
J• yce 4 Parker
City Manager
Attachment