01-237 Resolution No. 01-237
RESOLUTION
AUTHORIZING EXECUTION OF A LOCAL GRANT APPLICATION
TO THE UNITED STATES DEPARTMENT OF JUSTICE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, be and is hereby authorized and
directed to execute a grant application to the United States
Department of Justice, Bureau of Justice Assistance, for funding
under the Local Law Enforcement Block Grant Program, a copy of
which is attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: August 22 , 2001
Adopted: August 22, 2001
Omnibus Vote: Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
<0 OF i `I
" Agenda Item No
City of Elgin
L
August 3 , 2001 G
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TO: Mayor and Members of the City Council SAFE COMMUNITY
FROM: Joyce A. Parker, City Manager
SUBJECT: Acceptance of Grant from the Bureau of Justice Assistance
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider acceptance of a
grant from the U. S . Department of Justice, authorization of
matching funds, and information to form an advisory board to
oversee the grant .
BACKGROUND
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The United States Department of Justice Bureau of Justice
Assistance has authorized a grant award to the City of Elgin for
$96, 145 . 00 to reduce crime and improve public safety. In the past,
a portion of these monies have been utilized for technological
advancements for the department . The grant is issued as a result
of a Federal Local Law Enforcement Grant program and has specific
requirements for the use of this money. The Grant requirements
include:
1) Local match of $10, 683 .
2) Formation of an advisory board to consider how the money
should be spent . The board must be comprised of representation
from the following groups :
a) Police Department
b) Local prosecutor' s office
c) Local court system
d) Local public school
e) Local nonprofit, educational , religious or community
group, active crime prevention or drug use prevention or
treatment
The Gang and Drug Task Force was used as the advisory board
for the 2000 grant .
3) The program funds must be audited.
. .
emk Grant from Bureau of Justice Assistance
August 3 , 2001
Page 2
The total eligible award was reduced by 10%, or $10, 683 , because a
new provision requires the City to be in compliance with the Public
Safety Officer' s Health Benefits (PSOHB) Provision. This provision
requires the award recipient to provide "the same or better level
of health insurance benefits to public safety officers who retires
or is separated from service, as a direct . . . result . . .of a line of
duty injury. " The City does not comply with this provision as
benefits are only provided to active employees, due to the great
expense associated with it . Therefore, there was a mandatory 10%
reduction in the award amount .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The City Council must appoint an advisory board if the funds are to
be accepted.
014'/A-
FINANCIAL IMPACT
The local match of $10, 683 can be funded from the Police Department
E budget . The grant requires that a separate fund and account be
established. Additional audit work would need to be performed by
the City' s independent auditors at an estimated cost of $500 which
can not be funded from the grant funds .
EGAL IMPACT
041011/1
None.
ALTERNATIVES
The Mayor and members of the City Council may choose not to accept
this grant .
RECOMMENDATION
It is recommended that the City Council authorize the Mayor to
accept this grant and approve the necessary matching funds . It is
further recommended that the Gang and Drug Task Force be appointed
as the advisory board to make a recommendation to the City Council
for the expenditure of these funds .
Respectfully submitted,
low
ce . Parker
City Manager
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U.S.Department of Justice
^. f� Office of Justice Programs
""T"' Bureau ofJusticeAssistance
Office of the Director {Vashiagton,D.C. 20531
July 5,2001
Mr. Schock
Mayor,Elgin City -
City of Elgin
150 Dexter Ct.
Elgin,IL 60120-5555
RE: Fiscal Year 2001 Local Law Enforcement Block Grants Program
Dear Mr. Schock:
I am pleased to inform you that I have approvedthe application for funding under the Bureau of
Justice Assistance's(BJA)Fiscal Year 2001 Local Law Enforcement Block Grants(LLEBG)
Program in the amount of S96,145 for Elgin City.The purpose of the LLEBG Program is to
reduce crime and improve public safety.This Block Grant Award may be used for any of the
purpose areas described in the statute.
Enclosed you will find the Grant Award and Special Conditions documents.If you have any
programmatic questions regarding this award,please contact BJA's State and Local Assistance
Division at(202)514-6638. In addition,all financial questions regarding this award should be
directed to the Office of the Comptroller,Customer Service Division at(800)458-0786.
I look forward to a continuing partnership with Elgin City in furtherance of this important
criminal justice program.
Sincerely yours,
^ c '
Richard H.Ward,III
Acting Director
Attachments
•
U.S.DEPARTMENT OF JUSTICE AWARD
ms`s�',fr;fir*t OFFICE OF JUSTICE PROGRAMS I -
V V+lf I I OJP I x I BJA I l OJJDP I X I GRANT PAGE 1 OF 5
+t+` I I BJS NU I I OVC I I COOPERATIVE AGREEMENT
°vsnce.
CHECK APPROPRIATE BOX
I.GRANTEE NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2001-LB-BX-1273
Elgin City
City of Elgin • 5.PROJECT PERIOD:FROM 10/01/2000 TO 09/30/2002
150 Dexter Ct.
Elgin,IL 60120-5555 BUDGET PERIOD:FROM 10/01/2000 TO 09/30/2002
IA.GRANTEE IRSNENDOR NO. 366005863 6.AWARD DATE 07/05/2001 7.ACTION
2.SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 8.SUPPLEMENT NUMBER
X 1 Initial
ISupplemental
2A.SUBGRANTEE IRSNENDOR NO. 9.PREVIOUS AWARD AMOUNT $0.00
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $96,145
FY 2001 Local Law Enforcement Block Grants
I I.TOTAL AWARD $96,145
12.SPECIAL CONDITIONS(Check,if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
I X,, ON THE ATTACHED 4 PAGES
13.STATUTORY AUTHORITY FOR GRANT
TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968.
I 42 U.S.C.3701,ET.SEQ.,AS AMENDED
Fl TITLE 2 OF THE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974
42 U.S.C.5601,ET.SEQ.,AS AMENDED
(l VICTIMS OF CRIME ACT OF 1984,42 U.S.C.10601,ET.SEQ., PUBLIC LAW 98-473,AS AMENDED
I I
I x I OTHER(Specify): Fiscal Year 2001,Departments of Commerce,Justice,and State,the Judiciary,and Related Agencies Appropriations Act(Pub.
Ir L.No.106-553)
14.FUTURE FISCAL YEAR(S)SUPPORT:
SECOND YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A TYPE OF FUNDS:
THIRD YEAR'S BUDGET PERIOD: N/A
AMOUNT OF FUNDS: N/A TYPE OF FUNDS:
I _
15.METHOD OF PAYMENT
THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT I YES X NO
AGENCY APPROVAL GRANTEE ACCEPTANCE ■-'
16.TYPED NAME AND TITLE OF APPROVING OR OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Richard H.Ward,III Ed Schock •
Acting Director Mayor
Bureau of Justice Assistance
17.SIGNATURE OF APPROVING OJP OFFICIAL 19.SIGNATURE OF AUTHORIZED GRANTEE I 19A.DATE
AGENCY USE ONLY
t-
20.ACCOUNTING CLASSIFICATION CODES 21.L18M I4
FISCAL FUND BUD. DIV. LIO1U01273
I YEAR CODE ACT. OFC. REG. SUB. POMS '
I X B LI 80 00 00
OJP FORM 4000/2(REV.587)PREVIOUS EDITIONS ARE OBSOLETE
U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
.e'***** OFFICE OF JUSTICE PROGRAMS SHEET
*VV. 1 ; I 101P I x , BJA , 011DP I x I GRANT PAGE 2 OF 5
BIS I I NU I I OVC I COOPERATIVE AGREEMENT
CHECK APPROPRIATE BOX
PROJECT NUMBER: 2001-LB-BX-1273 AWARD DATE 07/05/2001
SPECIAL CONDITIONS
1, The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs(OJP)Financial Guide.
2, The recipient agrees to comply with the organizational audit requirements of OMB Circular,A-133,Audits of States,
Local Governments and Non-Profit Organizations,as further described in OJP's Financial Guide,Chapter 19.
3, The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 CFR 42.302),that is approved by the Office of Civil Rights,is a violation of its
Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in
compliance. •
4. The recipient agrees that federal funds under this award will be used to supplement but not supplant state or local
funds,pursuant to section 101(g)of H.R.728, 104th Cong.(1995).
5. The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty(20)
days prior to public release. Any publications(written;visual,or sound),whether published at the recipient's or
government's expense,shall contain the following statement:(NOTE:This excludes press releases,newsletters,and
issue analysis.)
"This project was supported by Grant No.2001-LB-BX-1273 awarded by the Bureau of Justice Assistance,Office
of Justice Programs,U.S.Department of Justice.Points of view in this document are those of the author and do not
necessarily represent the official position or policies of the U.S.Department of Justice."
6. The recipient agrees to provide information required for any national evaluation conducted by the U.S.Department of
Justice.
7. The recipient agrees,if the funds are used for the hiring and employing of new,additional law enforcement officers
and/or support personnel,as described in the applicable purpose area of Subpart A section 101(a)(2)of H.R.728,
104th Cong.(1995),that the recipient unit of local government will achieve a net gain in the number of law
enforcement officers who perform non-administrative public safety service. If the funds are used for the hiring and
employing of new,additional law enforcement officers and/or support personnel,the unit of local government will
establish procedures to give members of the Armed Forces who,on or after October 1, 1990,were or are selected for
involuntary separation(as described in section 1 141 of Title 10,United States Code),approved for separation under
section 1174a or 1175 of such title,or retired pursuant to the authority provided under section 4403 of the Defense
Conversion,Reinvestment,and Transition Assistance Act of 1992(division D of Public Law 102-484; 10 U.S.C.
1923 note),a suitable preference in the employment of persons as additional law enforcement officers or support
personnel.
ow FORM 4000/2(REV.5S71 PREVIOUS EDITIONS ARE OBSOLETE
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U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
4,4•*** OFFICE OF JUSTICE PROGRAMS SHEET
*_ I OJP f x BJA 1 I OJJDP x GRANT PAGE 3 OF 5
.:•r***r BJS ( NU OVC COOPERATIVE AGREEMENT
41,sTKv-`
CHECK APPROPRIATE BOX
PROJECT NUMBER: 2001-LB-BX-1273 AWARD DATE 07/05/2001
SPECIAL CONDITIONS CONTIiVUED
8. The recipient agrees this award document constitutes the obligation of federal funds for use by the recipient in
execution of the program or project covered by the award. Such obligation may be terminated without further cause if
the recipient fails to affirm its timely utilization of the award by accepting the award and special conditions within 45
calendar days from the date of award.
9. The recipient agrees to submit the Request for Drawdown via the Internet system within 90 calendar days from the
date of award,or to have all funds deobligated for redistribution during the next funding cycle.
10. The recipient agrees to one 24 month obligation and expenditure period,as established at the approval of the Request
for Drawdown. All funds must be expended by the end of this 24 month period with no exceptions.
1 1. The recipient is required to establish a trust fund account.This fund may not be used to pay debts incurred by other
activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to
obligate and expend the grant funds in the trust fund(including any interest earned)during the 24 month period.
Grant funds(including any interest earned)not expended by the end of the 24 month period must be returned to the
Bureau of Justice Assistance(BJA)by the end of the 2.3th month,along with the final submission of the Financial
Status Report(SF-269A).
12. The recipient agrees to submit one final progress report via the Internet system at the end of the 24 month obligation
and expenditure period.
13. The recipient agrees,if funds are used by the recipient or subrecipient for enhancing security,that the recipient or
subrecipient--
(a)has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken
under subparagraph(B)of section 101(a)(2),on the incidence of crime in the geographic area where the enhancement
is undertaken;
(b)will conduct such an assessment with respect to each such enhancement;and,
(c)will submit to the Bureau of Justice Assistance(BJA)an annual assessment report via the Internet system.
14. The recipient agrees to comply with 28 CFR Part 23 if federal funds are used to support Criminal Intelligence
Systems.
OR FORM 4000/2(REV.5871 PREVIOUS EDITIONS ARE OBSOLETE
U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
* ' OFFICE OF JUSTICE PROGRAMS SHEET
*`Wrt r_ Ow I x) WA 1 OJJDP l x I GRANT PAGE 4 OF 5
"`;7*, >' I BJS I I NU I I OVC I I COOPERATIVE AGREEMENT
CHECK APPROPRIATE BOX
PROJECT NUMBER: 2001-111-BX-1273 AWARD DATE 07/05/2001
SPECIAL CONDITIONS CONTINUED
15. The recipient agrees to assist BJA in complying with the National Environmental Policy Act(NEPA)and other related
federal environmental impact analyses requirements in the use of these grant funds,either directly by the recipient or
by a subrecipient. Accordingly,prior to obligating grant funds,the recipient agrees to first determine if any of the
following activities will be related to the use of the grant funds. The recipient understands that this special condition
applies to its following new activities,whether or not they are being specifically funded with these grant funds. That
is,as long as the activity is being conducted by the recipient,a subrecipient,or any third party,and the activity needs
to be undertaken in order to use these grant funds,this special condition must first be met. The activities covered by
this special condition are:
1. New construction;
2. Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the National Register of
Historic Places or(b)located within a 100-year flood plain;
3. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;and,
4. Implementation of a new program involving the use-of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or
educational environments.
Application of This Special Condition to Recipient's Existing Programs or Activities:
For any of the recipient's or its subrecipient's existing programs or activities that will be funded with these grant
funds,the recipient,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a
national or program environmental assessment of that funded program or activity.
16. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This
is to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition,the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact,go to
http://www.ojp.usdoj.gov/ec/states.htm
17. The recipient agrees to provide and expend a 10 percent cash match(calculated as 1/9 of the federal award amount)
before the end of the 24 month obligation and expenditure period. The recipient is reminded that the matching funds
are auditable under Special Condition t.,'2 and will be binding to the recipient.
OJP FORM 4000/2(REV.5S7)PREVIOUS EDITIONS ARE OBSOLETE
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U.S.DEPARTMENT OF JUSTICE AWARD CONTINUATION
„T rip,‘P� OFFICE OF JUSTICE PROGRAMS SHEET
gr*l * I I.OJP x , WA I I OJJDP I x I GRANT PAGE 5 OF 5
***,,,`+ I BJS I J NU rI OVC I I COOPERATIVE AGREEMENT II
CHECK APPROPRIATE BOX
PROJECT NUMBER: 2001-LB-BX-I273 AWARD DATE 07/05/2001
SPECIAL CONDITIONS CONTINUED
18. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds,at least one(I)public hearing
will be held regarding the proposed use(s)of the grant funds.The recipient must also provide verification to BJA,via
the Internet system,of the public hearing. At the hearing,persons shall be given an opportunity to provide written and
oral views to the recipient on the proposed use(s)of the grant funds. The recipient will hold the public hearing at a
time and place that allows and encourages public attendance and participation. The recipient may not request a
• drawdown of funds until these requirements are met and the formal budget allocations are adopted by the recipient.
19. The recipient agrees that prior to the obligation or expenditure of any LLEBG funds,a previously designated or newly
established advisory board will meet to discuss the proposed use(s)of the grant funds.The recipient will designate the
advisory board to make nonbinding recommendations on the use(s)of funds under the LLEBG Program. Membership
on the advisory board must include a representative from the following,though it may be broader:
a)the local police department or sheriffs department;
b)the local prosecutor's office;
c)the local court system;
d)the local school system;and,
e)a local nonprofit,educational,religious,or community group active in crime prevention or drug use prevention or
treatment.
'
The recipient may not request a drawdown of funds until these requirements are met and the formal budget allocations
are adopted by the recipient.
20. The recipient has certified it is not in compliance with the Public Safety Officers'Health Benefits Provision of the
Fiscal Year 2001,Departments of Commerce,Justice,and State,the Judiciary,and Related Agencies Appropriations
Act(Pub.L.No. 106-553). Therefore,the recipient will receive not more than 90 percent of the eligible award
amount(or,if less than the eligible amount was requested,of that amount). This provision makes no allowances for a
unit of local government to come into compliance during the life of the grant;consequently BJA will not consider
requests to adjust the adjusted award amount.
21. The recipient agrees that funds provided under this award may not be used to operate a"pay-to-stay"program in any
local jail. The recipient further agrees not to subaward funds to local jails which operate"pay-to-stay"programs.
I
OW FORM 40002(REV.537)PREVIOUS EDITIONS ARE OBSOLETE
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