01-234 Resolution No. 01-234
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
PATRICK ENGINEERING, INC. FOR CONSTRUCTION PHASE
ENGINEERING AND MATERIALS TESTING SERVICES FOR
THE ELGIN HIGHLANDS GOLF COURSE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
an Agreement for Construction Phase Engineering and Materials
Testing Services on behalf of the City of Elgin with Patrick
Engineering, Inc. for the Elgin Highlands Golf Course, a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: August 22, 2001
Adopted: August 22 , 2001
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Page 1
AGREEMENT
FOR CONSTRUCTION PHASE ENGINEERNG AND MATERIALS
TESTING SERVICES
ELGIN HIGHLANDS GOLF COURSE
THIS AGREEMENT,made and entered into this 3 o day ofA v G v S T,2001,by and between
the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and
Patrick Engineering Inc. (hereinafter referred to as "ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional services
in connection with the construction of the 9-hole portion (The Links) of the 27-hole golf course
complex located in the vicinity of McLean Boulevard and Spartan Drive(hereinafter referred to as
the"PROJECT").
AND
WHEREAS,the ENGINEER represents that it is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW,THEREFORE,it is hereby agreed by and between the CITY and the ENGINEER that the
CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein,the sufficiency of which is hereby acknowledged to act for and represent
it in all engineering matters involved in the PROJECT,subject to the following terms and conditions
and stipulations,to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Finance Director of
the CITY,hereinafter referred to as the"DIRECTOR."
Page 2
B. The ENGINEER shall perform the services for the PROJECT as set forth in
Attachment Al attached hereto and made a part hereof by this reference.
II. PROGRESS REPORTS
A. The work will be performed on an as requested basis. Engineer shall provide to the
Director, when requested, a report of construction related activities that were
performed when the Engineer was present at the site.
B. The ENGINEER will submit to the DIRECTOR a Status Report on a monthly basis
indicating the construction activities performed in the prior month. The report shall
include a list of activities that are projected to be completed during the next month.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited to, reports, designs, calculations, work drawings, studies,photographs,models
and recommendations shall be the property of the CITY and shall be delivered to the
CITY upon request of the DIRECTOR provided, however, that the ENGINEER may
retain copies of such work products for its records. Such work products are not intended
or represented to be suitable for reuse by the CITY on any extension to the PROJECT or
on any other project,and such reuse shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided by the ENGINEER,the ENGINEER shall be reimbursed at the
hourly rates of personnel employed on this PROJECT as set forth on Attachment A2
titled"2001 Fee Schedule"attached hereto and made a part hereof by this reference,
with the total fees and expenses to be paid to ENGINEER not to exceed $68,000.
Page 3
Engineer shall not perform any work that will result in the total fee to be exceeded
without a modification to this Agreement, authorized in writing by the CITY and
approved by way of written amendment to this Agreement.
B. Reimbursable expenses are included in the above not-to-exceed total fee of$68,000.
Those reimbursable expenses that are invoiced to the ENGINEER through a third
party vendor,and then subsequently invoiced to the CITY, are subject to a multiple
of 1.1 (10%markup). Reimbursable costs and charges incurred in connection with
the PROJECT shall be billed in accordance with Attachment A2 "2001 Fee
Schedule" and Attachment A3 "2001 Fee Schedule Laboratory Testing Services"
attached hereto and made a part hereof by this reference.
C. The CITY shall make periodic payments to the ENGINEER, based upon actual
progress,within 30 days after receipt and approval of invoice.
V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (II.B. above) shall be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for one year after termination of this Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at
any time upon fifteen(15)days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid for services actually
Page 4
performed and reimbursable expenses actually incurred prior to termination,except that
reimbursement shall not exceed the amounts set forth under Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date the ENGINEER is given a notice to
proceed and, unless terminated for cause or pursuant to Article VI, shall be deemed
concluded on December 31,2001 or at an earlier date if the CITY determines that all of
the ENGINEER's work under this agreement is completed. A determination of
completion shall not constitute a waiver of any rights or claims that the CITY may have
or thereafter acquire with respect to any term or provision of the Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY,the ENGINEER shall give written notice of his claim within
15 days after occurrence of such action. No claim for additional compensation shall be
valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the
extent that such changes are included in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to a claim submitted by the
ENGINEER,all work required under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or
breach;and,in addition,if either party,by reason of any default,fails within fifteen(15)
days after notice thereof by the other party to comply with the conditions of the
Agreement,the other party may terminate this Agreement.
Page 5
X. INDEMNIFICATION
To the fullest extent permitted by law,ENGINEER agrees to and shall indemnify,defend
and hold harmless the CITY, its officers, employees, agents, boards and commissions
from and against any and all claims,suits,judgments,costs, attorney's fees,damages or
other relief, including but not limited to workers' compensation claims, in any way
resulting from or arising out of negligent actions or omissions of the ENGINEER in
connection herewith, including negligence or omissions of employees or agents of the
ENGINEER arising out of the performance of this Agreement. In the event of any action
against the CITY,its officers,employees,agents,boards or commissions,covered by the
foregoing duty to indemnify,defend and hold harmless such action shall be defended by
legal counsel of the CITY's choosing.
XI. NO PERSONAL LIABILITY
No official,director,officer,agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
No official, director, officer, agent or employee of the ENGINEER shall be charged
personally or held contractually liable under any term or provision of this Agreement or
because of their execution, approval or attempted execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and maintain in
effect,during the term of this Agreement,a policy of comprehensive general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
Page 6
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming
the CITY AS ADDITIONAL INSURED. The policy shall not be modified or
terminated without thirty(30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article X titled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or
self-insurance programs afforded to the CITY. There shall be no endorsement or
modification of this insurance to make it excess over other available insurance,
alternatively,if the insurance states that it is excess or prorate,it shall be endorsed to
be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of not
less than$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a$1,000,000 aggregate.
C. Professional Liability. The ENGINEER shall carry Engineer's Professional
Liability Insurance Covering claims resulting from error,omissions or negligent acts
with a combined single limit of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the DIRECTOR.
Page 7
XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall
be no discrimination against any employee or applicant for employment because of sex,
age, race, color, creed, national origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona fide occupational qualification,
and this requirement shall apply to, but not be limited to, the following: employment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds
of sex, race, color, creed, national origin, age except minimum age and retirement
provisions, marital status or the presence of any sensory,mental or physical handicap.
Any violation of this provision shall be considered a violation of a material provision of
this Agreement and shall be grounds for cancellation, termination or suspension, in
whole or in part, of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided, however, that no assignment shall be
made without the prior written consent of the CITY.
Page 8
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment,delegation or subcontracting shall be subject to all the terms,conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the
CITY with respect to each and every item, condition and other provision hereof to the
same extent that the ENGINEER would have been obligated if it had done the work itself
and no assignment, delegation or subcontract had been made. Any proposed
subcontractor shall require the CITY's advanced written approval.
XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto.
XVIII.SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or
other provision of this Agreement, or any portion thereof, shall be held to be void or
otherwise unenforceable, all other portions of this Agreement shall remain in full force
and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define,limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to
affect in any manner the terms and provisions hereof or the interpretation or construction
thereof.
Page 9
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed,modified,discharged or extended except
by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or change order as herein
provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for the resolution of any disputes
or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court
of Kane County, Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXIII.COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
Page 10
XXIV.INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of a violation of 720 ILCS 5/33E et seq. or any similar state or federal statute
regarding bid rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILLS 5/2-105.
Page 11
XXVI.WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the DIRECTOR
and to other participants which may affect cost or time of completion, shall be made or
confirmed in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
XXVILNOTICES
All notices,reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY:
JAMES NOWICKI
Finance Director
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Jeffrey C. Schuh, P.E.
Vice President
Patrick Engineering Inc.
4970 Varsity Drive
Lisle, Illinois 60532-4144
Page 12
IN WITNESS WHEREOF,the undersigned have placed their hands and seals upon and executed
this Agreement in triplicate as though each copy hereof was an original and that there are no other
oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By By a .aL^------
City Clerk , ity anager
(SEAL)
For the ENGINEER:
Dated this / day of Aru i
sr , A.D., 2001.
ATTEST: PATRICK ENGINEERING INC.
B ./tl By c_., c- -)L-)
Secret. ; ce President
(SEAL)
h:\civil\9177\AO\Construction Services Agreement.doc
ATTACHMENT Al: CONSULTANT SCOPE OF SERVICES
AND BASIS OF FEE
FOR CONSTRUCTION PHASE ENGINEERING
AND MATERIALS TESTING SERVICES
LINKS 9 GOLF COURSE
The following presents the scope of services for the construction phase engineering and materials
testing services for the features associated with the Links 9 Golf Course.
SCOPE OF SERVICES
The scope of services includes field-engineering services necessary to provide construction
engineering and materials testing services for construction of the first phase of the Elgin
Highlands Golf Course. Engineering services will also be provided for the interpretation of
geotechnical conditions encountered during construction, construction quality control
documentation, and construction materials testing. Services will be provided for the following
project features:
1. McLean Boulevard Underpass
2. Golf Cart Bridges
3. Club House and Maintenance buildings
4. Sanitary Sewer and Potable Water Pipelines
5. Roadway and parking lot construction
6. Course Lake and ancillary structures
7. Wetland Mitigation Areas
The following services will be provided at the request of the City:
1. Confirmation of Geotechnical soil properties
2. Documentation of contractor construction activities.
3. Consulting for wetland mitigation issues.
4. Shop Drawing review. (Civil, Electrical & Mechanical for non-building features)
5. Quality Control Testing of Materials including concrete, bituminous concrete, and soil.
6. As-built Surveying and preparation of record construction drawings.
SCHEDULE
Patrick Engineering will provide onsite Quality Control Testing in accordance with the
contractor's construction schedule, and will respond to requests by the City staff or
representative of the construction project manager, including its agents, within two business days
of the request.
FEE FOR SERVICES
The services that may be requested by the City are defined by the Quality Control criteria
contained in the construction specifications and will be further determined by City
representatives to address special conditions and materials found during construction of the golf
course facilities. PEI will perform the work as requested by the City on an hourly rate and
reimbursable cost basis in accordance with the attached PEI "2001 Fee Schedule"
(Attachment A2) and "2001 Fee Schedule Laboratory Testing Services" (Attachment A3). A not
to exceed budget amount of$68,000 is proposed. This budget total will not be exceeded without
specific authorization by the City.
h:\civil\9177\a0\attachment al construction.doc
1
PATRICK
ATTACHMENT A2 ENGINEERING INC.
PATRICK ENGINEERING INC.
2001 FEE SCHEDULE
PERSONNEL CATEGORY CHARGES
ENGINEERS &TECHNICAL SPECIALISTS
Staff Engineer 1 /Technical Specialist 1 $65.00/hr.
Staff Engineer 2/Technical Specialist 2 70.00/hr.
Staff Engineer 3/Technical Specialist 3 80.00/hr.
Project Engineer 1 /Technical Specialist 4 90.00/hr.
Project Engineer 2/Senior Technical Specialist 100.00/hr.
Project Manager/Technical Manager 110.00/hr.
Senior Project Manager/Senior Technical Consultant 125.00/hr.
Principal 150.00/hr.
ARCHITECTS
Staff Architect 1 55.00/hr.
Staff Architect 2 62.00/hr.
Staff Architect 3 67.00/hr.
Staff Architect 4 72.00/hr.
Interior Designer 72.00/hr.
Senior Architect 85.00/hr.
Project Manager 105.00/hr.
Principal 150.00/hr.
GEOLOGISTS
Staff Geologist 1 55.00/hr.
Staff Geologist 2 65.00/hr.
Project Geologist 80.00/hr.
Senior Geologist 95.00/hr.
SURVEYORS/GIS PROFESSIONALS
Staff Surveyor 1 55.00/hr.
Staff Surveyor 2 65.00/hr.
GIS Analyst 70.00/hr.
Senior GIS Analyst 80.00/hr.
Project Surveyor 85.00/hr.
Survey Manager 115.00/hr.
Two-man Survey Crew 140.00/hr.
Principal 150.00/hr.
ARCHAEOLOGISTS/SCIENTISTS
Archaeologist 70.00/hr.
Environmental Scientist 1 60.00/hr.
Environmental Scientist 2 80.00/hr.
(over)
PERSONNEL CATEGORY CHARGES
TECHNICAL &SUPPORT SERVICES
Drafter/CAD 1 $45.00/hr.
Drafter/CAD 2 55.00/hr.
Drafter/CAD 3 65.00/hr.
CAD Designer 70.00/hr.
CAD Supervisor 75.00/hr.
Technician 1 40.00/hr.
Technician 2 55.00/hr.
Technician 3 70.00/hr.
Clerk 40.00/hr.
Secretary 50.00/hr.
Administrative Assistant 60.00/hr.
TRANSPORTATION &SUBSISTENCE COSTS
Charge for Use of Vehicle $0.50/mile
Minimum Vehicle Charge $25.00/day
Public Transportation and Subsistence at cost+ 10%
Per Diem or Living Expenses Established on a Per Project Basis
REPRODUCTION COSTS
Photocopies/Color Printing 81/2 x 11 (b&w) $0.10/each
(in-house) 11 x 17 (b&w) $0.25/each
8th x 11 (color) $1.00/each
11 x 17(color) $1.50/each
Digital Plotting(in-house) Bond $0.30/sq.ft.
Vellum $0.60/sq.ft.
Mylar $1.00/sq.ft.
Bluelines(in-house) $0.30/sq.ft.
Digital Photographs $1.50/each
Outside Services(reproducibles,sepias,etc.) at cost+ 10%
FAX-Continental U.S. (outgoing only) $2.00/page
MISCELLANEOUS COSTS
Computer Use(except Word Processing) $10.00/hr.
Filing Fees,Photography,Materials,Analytical
Laboratory Fees,Equipment Rentals,etc. at cost+ 10%
Outside Consultant and Computer Services at cost+ 10%
Lower Explosive Limit(LEL)Meter $100.00/day
Photoionization Detector $100.00/day
Nuclear Density Meter $25.00/day
Underground Pipeline and Utility Locator $75.00/day
Outside Contractor Services at cost+ 10%
Special Equipment to be Negotiated on a Per Project Basis
Notes:
1. The services of Daniel P.Dietzler will be provided at an hourly rate of$350.00.
2. A surcharge of$100.00 will be added to the contract amount if at the client's request any
parties are to be named as"additional insured." Requests for additional insurance will need to
be negotiated.
3. A project-specific surcharge will be added to all work performed on waste sites, for
environmental assessment of property,and for all work performed in Level C PPE.
4. A surcharge of 50%will be added for expert witness testimony and preparation for testimony.
5. These unit charges are valid through December 31,2001.
v\jc%\fee\2001\prof.doc
PATRICK
ATTACHMENT A3 ENGINEERING INC.
PATRICK ENGINEERING INC.
2001 FEE SCHEDULE
LABORATORY TESTING SERVICES
LABORATORY TESTING(SOILS) UNIT CHARGE
Visual Classification of Each Soil Type $5.00
Moisture Content Determination(ASTM D 2216) $5.00
Unconfined Compression,Uncontrolled Strain(RIMAC) $5.00
Sieve Analysis,Washed,7 Sieves(max.) $55.00
Combined Hydrometer and Sieve Analysis(ASTM D 422) $75.00
Percent Passing#200 Sieve(ASTM D 1140) $45.00
Atterberg Limits,LL,PL(ASTM D 4318) $70.00
Shrinkage Limits by Wax Method(ASTM D 4943) $75.00
Specific Gravity Determination(ASTM D 854 or IDOT) $50.00
Standard Proctor Compaction(ASTM D 698)
4"Mold(Method A and B) $150.00
6"Mold(Method C) $165.00
Modified Proctor Compaction(ASTM D 1557)
4"Mold(Method A and B) $165.00
6"Mold(Method C) $180.00
Hydraulic Conductivity Tests
Falling Head Method(Granular only) $155.00
Constant Head Method(Granular only)(ASTM D 2434) $155.00
Test in Triaxial Cell w/Backpressure Saturation(ASTM D 5084) $300.00
(0.005N CaSO4 permeant for 1 day max.)
Additional Confining Pressures(Per Point) $100.00
Tests on Remolded or Trimmed Samples Add$55.00
Long-term Test,(after 1 day Permeation) Add$500.00/wk.
Test using Leachate(provided by Client) Add$500.00
Unconfined Compression Test including/Stress-Strain Curve
(ASTM D 2166) $50.00
Extrude Shelby Tube Sample,Each(all testing additional) $20.00
Consolidation Test,(ASTM D 2435) 1/4 thru 16 tsf,including Sample
Preparation, Specific Gravity Test,and Plot of
Deflection Versus Log Time $500.00
(over)
LABORATORY TESTING(SOILS) UNIT CHARGE
Illinois Bearing Ratio Test, including Proctor Density $350.00
Density Determination, including Moisture Content Test $15.00
Organic Content of Soil by Wet Combustion(AASHTO T194) $75.00
Organic Content of Soil by Loss on Ignition(Method A)(ASTM D 2974) $20.00
pH of Soil(ASTM D 4972) $20.00
Triaxial Shear Strength Tests, 1.4"or 2.8"Diameter Specimens
Unconsolidated,Undrained,Per Point $200.00
Consolidated,Undrained including Pore Pressure
Measurements,Per Point $325.00
Drained Test Per Point (Granular Soils only) $200.00
Drained Test Per Point (Cohesive) To be negotiated
Tests on Remolded or Trimmed Specimens,Per Specimen Add$50.00
Cation Exchange Capacity $90.00
Sample Preparation for Special Tests at Technician's Time and Rate
LABORATORY TESTING(CONCRETE)
Unconfined Compressive Strength 6"x12"Cylinders(set of 4) $50.00
(premolded caps)
Unconfined Compressive Strength 6"x12"Cylinder $20.00
(sulphate capping)
Unconfined Compressive Strength,Prepared Concrete Core $50.00
OUTSIDE LABORATORY TESTING
Services Performed by a PEI Subconsultant at cost plus 10%
REPORT PREPARATION
Preparation of reports containing laboratory testing methodology and test results will
be billed on a unit time and materials basis in accordance with the 2001 Fee Schedule.
v:\jcs\fee\2001\lab rev 4-01.doc
,c{OF
C> „,,, Agenda Item No.
, City of Elgin
nog 1
ti G
July 20 , 2001 ' l
N
TO: Mayor and Members of the City Council RECREATIONAL LEISURE
ANC.CULTURAL OPPORTUNITIES
FOR A LL CITIZENS
FROM: Joyce A. Parker, City Manager
SUBJECT: Construction Engineering Services Agreement
with Patrick Engineering, Inc . for the
"Highlands of Elgin" Golf Course Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider entering into an
agreement with Patrick Engineering, Inc . for construction-related
engineering and inspection services for the "Highlands of Elgin"
Golf Course project .
BACKGROUND
In December 2000 , the City entered into an agreement with Patrick
Engineering, Inc . , for engineering services for the Highlands of
Elgin Golf Course project which included: Archeology, Wetland
Mitigation/Permitting, Surveying and Mapping, Geotechnical
Investigation, McLean Boulevard Underpass, Cartpath Bridges,
Stormwater Management, Sanitary and Water Utilities, Spartan Drive
(East of McLean) Reconstruction, Electrical Power Service, and
Hydrogeological . In February 2001, the contract was amended to
include engineering costs associated with the clubhouse/maintenance
building.
Typically, on projects designed by consultants, language is
included in the original agreement for the addition of construction
services, via amendment, at a later date . Construction services
include on-site inspection to insure compliance with plans and
specifications, material testing, review of shop drawings,
construction layout, resolution of complaints, and conducting
weekly progress meetings .
Based upon the performance of Patrick Engineering, Inc . to date,
staff is recommending that they continue with this project to
provide construction phase engineering services .
rm. Patrick Engineering-Construction Services-Highlands Golf Course
June 20, 2001
Page 2
Patrick Engineering, Inc . met with staff to finalize the scope of
services and negotiate their fee . The final negotiated fee is
$65, 000 . A copy of the proposed Construction Engineering Services
Agreement is attached.
The budget for Phase I of the Highlands of Elgin Golf Course
project totals $5 . 936 million. The proposed construction
engineering services ($65 , 000) represents 1 . 1% of the total project
cost .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
0/1 ''(FINANCIAL IMPACT
The Construction Phase Engineering Services Agreement with Patrick
Engineering, Inc . , is in the not-to-exceed amount of $65, 000
Funds for this agreement are available in account number 375-0000-
e 795 . 30-99, project number 509537 .
rEGAL IMPACT
The agreement will need to be reviewed by the Legal Department .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council approve the subject agreement
with Patrick Engineering,staff Inc .t execute theonecessaryedocuments .°f
$65 , 000 and authorize
R pectfully submitted,
i
L,.._ a , ,,QL....__
Joyce A. Parker
City Manager
JN/ai
rAttachments