01-233 •
Resolution No. 01-233
RESOLUTION
AUTHORIZING EXECUTION OF AN A REEMENT WITH
OUTSIDE EXHIBITION GROUP FOR A UNITED NATES FLAG SCULPTURE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk,
be and are hereby authorized and directed to execute an agreement
on behalf of the City of Elgin with Outside Exhibition Group for
a United States Flag Sculpture to be constructed on Walton
Island, a copy of which is attached hereto and made a part hereof
s/ Ed Shock
Ed Schoc , Mayor
Presented: August 22 , 2001
Adopted: August 22, 2001
Omnibus Vote: Yeas : 7 Nays : 0
Attest :
sf Dolonna Mecum
Dolonna Mecum, City Clerk
DRAFT 8/8/01
RAGREE/OUTSIDE.EX _
AGREEMENT
THIS AGREEMENT is made and entered into this my day of
2001, by and between the CITY OF ELGIN,
a municipal corporation (hereinafter referred to as the
"City") and the OUTSIDE EXHIBITION GROW), an Illinois
not-for-profit corporation (hereinafter referred to as "OEG" ) .
WHEREAS, OEG has presented a proposal to the City of
Elgin whereby OEG would provide for the construction and
conveyance to the City a United States Flaç Sculpture to be
constructed on the City-owned Walton Island (hereinafter
referred to as the "United States Flag Sculpture Project" ) ; and
WHEREAS, the estimated cost of the propsed United States
Flag Sculpture Project is in the range of $120, 000 to $150, 000
as set forth in the budget for the project attached hereto as
Exhibit A; and
WHEREAS, OEG has proposed that the propsed United States
Flag Sculpture Project be funded with monies one-half of which
are to be raised by OEG and one-half of which are to be
provided by the City, with the City' s cntribution to be
limited to a maximum of $75, 000 .
NOW, THEREFORE, for and in consideration of the mutual
promises and undertakings contained herein, and other good and
valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, the parties hereto agree as follows :
. : •
1 . That the foregoing recitals are iincorporated into
this agreement in their entirety.
2 . That OEG shall undertake a fund-raising effort to
raise monies in the amount of not less than one-half of the
costs for the proposed United States Flag Sculpture Project .
Such fund-raising effort by OEG shall not iiiclude pursuit of
funds from the City or from the City'S Cultural Arts
Commission. OEG represents that it has to date received
monies or commitments for donations from organizations for the
proposed United States Flag Sculpture Project totalling
approximately $35, 000 . OEG agrees to contiiue to diligently
pursue further fund-raising to raise monies in the total
amount of not less than one-half the cost for the proposed
United States Flag Sculpture Project . OEG agrees to use all
such donated funds solely and only for the United States Flag
Sculpture Project .
3 . That the City agrees to contributp to OEG one-half
of the cost associated with the United States Flag Sculpture
Project, provided however, it is agreed and understood that
the City' s contribution for costs associated with the United
States Flag Sculpture Project shall in no event exceed
$75, 000 . OEG agrees to use all monies received from the City
solely and only for the United States Flag Sdulpture Project .
4 . That OEG shall provide for the c5mstruction of the
proposed United States Flag Sculpture on the City-owned Walton
Island pursuant to and in accordance with the photograph and
plans and elevation prepared by Walker Parking Consultants
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" . .
dated May 9, 2000, revised June 11, 2001, attached hereto as
Exhibit B (such United States. Flag Sculpture and all
appurtenances thereto is hereinafter refeirred to as the
"United States Flag Sculpture") . The timing of the
construction and placement of the proposed Uiited States Flag
Sculpture on Walton Island shall be determined by the City and
shall be coordinated by the City and OEG wit1 the City' s other
proposed improvements to Walton Island. The United States
Flag Sculpture shall be placed and located op that portion of
Walton Island as depicted on the Layout & Grading Plan
prepared by :Hitchcock Design Group, dated Mach 6 , 2001 , Sheet
No. LG7, 30 of 94 , as it may be amended as approved by the
City, attached hereto as Exhibit C, or at such other location
on Walton Island as directed and determined by. the City.
5 . That upon the completion of the cdnstruction of the
United States Flag Sculpture Project , including the placement
and location of the United States Flag Sculpture on Walton
Island as provided herein, OEG shall convey all right, title
and interest to such United States Flag Sculpture to the City
of Elgin by an appropriate Bill of Sale. Such Bill of Sale
shall be prepared by and shall be in a form acceptable to the
City.
6 . That OEG shall submit invoices for costs incurred
for the United States Flag Sculpture Project to the City in a
format approved by the City. Upon the completion of each
element of work for the United States Flag Sculpture Project
as identified in Exhibit A attached hereto OEG may submit an
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invoice to the City for such completed element of the work and
the City shall pay to OEG one-half of th amount of such
invoice for such completed element of the work. Upon the
delivery and receipt of the framing and panes for the United
States Flag Sculpture such that the framing and panels are
ready for fabrication OEG may submit invoice to the City for
such framing and panels and the City shall pay to OEG one-half
the amount of such invoices . Notwithstandin anything to the
contrary in this paragraph or in this agreement , it is
expressly agreed and understood that the City' s payments to
OEG for the United States Flag Sculpture PrIoject pursuant to
this agreement or otherwise shall in no event exceed $75, 000 .
7 . That OEG shall maintain records showing costs
incurred in the United States Flag Sculptillre Project . OEG
shall permit an authorized representative of the City to
inspect and audit all data and records of OIG relating to the
United States Flag Sculpture Project, including but not
limited to, all documents, data and records1 relating to fund
raising efforts, contracts, expenses, payments and bank
account records relating to the United States Flag Sculpture
Project . OEG shall make all of these records available to the
City at reasonable times as requested by the City during the
agreement period and for two years after the conclusion or
termination of this agreement .
8 . That the parties understand and agree that the
funding assistance being provided by th City to OEG as
provided in this agreement is expressly contingent upon OEG
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. - .
completing the United States Flag Sculpture to the City and
the conveyance of the United States Flag Scu4ture to the City
on or before June 14 , 2002 (hereinafter reEerred to as the
"Completion Date") . Such Completion Date mar be extended as
determined by the City to allow coordinatio, by the City of
the placement of the United States Flag Sculpture on Walton
Island with the City' s other proposed improements on Walton
Island. In the event OEG fails to complete the United States
Flag Sculpture Project and conveyance of the United States
Flag Sculpture to the City on or before the Completion Date,
as such date may be extended by the City pursuant to this
paragraph, the parties understand and agree that OEG shall
reimburse to the City in full any funds distributed by the
City pursuant to this agreement and the City' s obligation to
make any payments to OEG pursuant to t1iis agreement or
otherwise shall be null and void.
9. That on or before September 30, 2001 and
December 31, 2001, OEG shall provide written reports to the
City detailing its fund-raising efforts or the proposed
United States Flag Sculpture Project including the names of
all contributors, the amount of each contribition and the date
of each contribution.
10 . That it is agreed and understood that OEG will not
be self-performing any of the work for the United States Flag
Sculpture on City property and that all such work will be
performed by subcontractors of OEG. OEG shall cause its
subcontractors to obtain and maintain at ali times during the
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_
' . .
performance of any work on the United States Flag Sculpture
Project the following policies of insurance:
a. Workers ' Compensation and Occupational
Disease Insurance in amounts required under the laws
of the State of Illinois. 1
b. Comprehensive General Liaility and
Automobile Liability Insurance for bodily injury,
death or loss of or damage to property of third
persons in the minimum amount of $1 000, 000 per
occurrence which policy shall name thel City as an
additional insured. This insurance sl+.11 apply as
primary insurance with respect to any other
insurance or self-insurance programs afforded to the
City. There shall be no endorsement or modification
of this insurance to make it exces over other
available insurance, alternatively, if the insurance
stated is said to be excess or prorate , it shall be
endorsed to be primary with respect to the City.
OEG shall cause its subcontractors to furnish to the
City a certificate of insurance evidencing such
insurance coverage.
11 . That OEG shall at all times impose work orders on
its officers, employees and subcontractors which are designed
to assure that they comply with all applicable federal , state
and local laws and regulations (including, but not limited to,
occupational safety and environmental protection statutes and
regulations) in performing services hereunder, and shall
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• •
comply with any directions of governmental gencies and the
City relating to site safety, security, traffic or other
matters . OEG shall be responsible for all selety precautions
and programs in connection with the work of the United States
Flag Sculpture Project .
12 . That to the fullest extent permitted by law, OEG
agrees to and shall indemnify and hold harmless the City, its
officers, employees, agents, boards and commissions from and
against any and all claims, suits, judgments, costs,
attorney' s fees, damages or other relief, in any way resulting
from or arising out of negligent actions or omissions of OEG
in connection herewith, including negligence or omissions of
officers, employees, agents or subcontractors of OEG arising
out of the performance of this agreement .
13 . That any assignment , delegation or subcontracting
shall be subject to all the terms, conditions and other
provisions of this agreement and OEG shall remain liable to
the City with respect to each and every item, condition or
other provision thereof to the same extent that OEG would have
been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any
proposed subcontractor for the United States Flag Sculpture
Project shall require the City' s advancef written approval .
This agreement and each and every portion thereof shall be
binding upon the successors and assigns of the parties hereto,
provided however, no assignment shall be made without the
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prior written consent of the City, which consent may be
withheld by the city at its sole discretion.
14 . That this agreement shall not be deemed or construed
to create an employment, joint venture, partnership or other
agency relationship between the parties hereto.
15 . That this agreement shall be subject to and governed
by the laws of the State of Illinois. Venue for the
resolution of any disputes or the enforcement of any rights
arising out of or in connection with this agreement or its
performance shall be in the Circuit Court of Kane County,
Illinois .
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the date and year first written above .
CITY OF ELGIN OUTSIDE EXHIBITION GROUP, an
Illinois not-for-prof it
corporation
BY _ - ...ea. ......—
Mayor ts President
Attest : Attest :
M"^47
City Clerk t Secretar
4
otvcd9 616/6 (
-8-
87/19/2901 88:49 8477424514
LINDA MILT EVANS PAGE 93
EXHIBIT A
OUTSIDE EXHIBITION GR( UP
FLAG PROJECT
Proposed Budget
Walker - engineering $9,800.0
Lamp - foundation $11,227.D0
Methods - rigging $19,900.00
Atlas -frame $1 e,000.bo
Atlas - panels $27,1106.00
Jones - lighting $3,266.00
Ascher - painting $6,000.00
Pedersen - landscaping E repair $3,600.00
- donor plaque $3,000.00
Powers Panel fabrication
- general contracting $20,000.00
Total $120,00.00
5%cost increase for 2001-2002;contingency a8 extra money unsecured
variance on bids
Proposed Total Cost $120.01".00 - 160,000.00
0
01"Sb� �Xr FP 1'10\ OO °
P.O. box 705
FI i,n,ll 60621— 0705
( 847) 742 — 5-76
MLl Evans Jr.
Mark Monteith
�i ck Nottoli,ni,
Paul Pedersen
ChrLs Powers
)avid Powers
Agenda Item
June 28, 2000
City of Elgin Council Meeting
OUTSIDE EXHIBITION GROUP
•
Flag Project
Table of Content
Introduction
Letters of Support
Proposed Budget
Contractors
Flag Sculpture - Model Photograph
gs Plans & Elevation
Walton Island - Site Map
kai
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OUtSI2 ;X131-no\ G�OUF
MLIt Evans Jr O. /3 705--
Marti MonteLtlt ��zsLti .2 2, 0/2/ — 0705--
I:�ck Nottolk,ni,
Paul Pedersen C y 7) 72/Z— - T.3�6
ChrLs Powers L8'v7) 7y Z- y Ste/
bavi,d Powers
June 12,2000
Joyce Parker
City Manager, Elgin Illinois
Dear Mrs. Parker,
We are writing to formally introduce the Outside Exhibition Group and request support
for our projects, to the City of Elgin Council. Those proj-cts would involve:
* a fundraising Rib-Fest competition on Memorial Day 2001, located just
south of the Hemmens Auditorium.
* a Sculpture Exhibit which would run from A gust 1- 31 at a selected
outdoor downtown riverfront area.
* a United States Flag Sculpture, designed by David Powers, for the North
IP" end of Walton Island in development for dedication Jun: 14, Flag Day 2002.
OEG is a newly formed Elgin based Not-for-Profit arts o ganization. We are requesting
to be placed on the agenda for the City of Elgin Council meeting dated June 28, 2000.
At that time, OEG members Milt Evans and David Powe s would like to make a short
presentation of mission statement, history, and projected creative programing which
our organization hopes to develop. At that time we will ..Iso present specific
information in reference to each projects scope, budget, location, and schedule.
coo Much of the information to be presented may have infor ally come, in bits and pieces,
to various council members in the form of questions rela ed to city policy and
procedures, guidelines, existing art works, art space, art -vents, and art funding. OEG
is prepared to present to the entire city council a total pa kage of information so that
we may answer any questions. After presenting inform.tion and answering questions,
it is our hope to receive a vote of approval for the OEG p ojects and a commitment from.
the City of Elgin of a fifty percent in matching funds for th- flag sculpture.
I
pp
a
A vote of approval by the City of Elgin Council Member will allow OEG to move
forward not only with programing and events, but also ith the necessary fundraising
6=1 to cover the cost of bringing additional creative events nd new art to the people of
PP Elgin.
Respectfully,
IMO
Milt Evans and David Powers
1
c.c. Monica Meyers
1
go 1049 Cedar Elgin, Illinois 60120 (847) 741-81 ; 1 Fax. (847) 742-4514
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PP 015 b; ;X- 01110\ GIO.,P
P 0. Gox 705
EI i,n,ll 60621— 0705
( 5'47) 7•i2 — 6736
Milt Evans Jr
Marti Mon;ei,th (1‘i7) 74(2 - y.5'i
Nottoli,ni,
pi
Paul Pedersen
Chris Powers
�avLd Powers
MISSION STATEM :NT
The purpose of the Outside Exhibition Group is to faci itate the exhibition of fine art in
Elgin. Our organization feels that creating a user-frie dly environment for artists and
the public to participate in, will give all citizens opport nities to have fun, interact with
each other, and reinforce the image of our city as a cu tural center in the Fox Valley
and Chicago area.
m•
Our group desires to provide service to the city of Elgi, by organizing art competitions,
exhibitions and supportive fund-raising events. A typic -I example would be, the
overseeing of a regional large-scale outdoor sculptur_ competition with cash awards
for "best of show." Its tandem partner would be an an ual RIB FEST competition with
"grand prize" award. We feel that a less formal appro.ch to the exhibition of the visual
arts will draw larger numbers of participants to a "first time" look at fine art. Our group
feels that if exhibitions are stiff, falsely elitist, and cont •Ming, then free and open
expression of creating and viewing fine art is impossibl-. Art can serve. It should not
be used as an amenity to social organizations which i agine that control and
censorship of art, artists, and the public is possible.
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FRAr(RNAL ORO(R Or CAOI L4. A[RIT NO. 1047
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PIP Elgin, 11.
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April 9, 1998
David T. Powers
1
iiil Mr. Powers,
Thank you for your presentation regarding a plan to erect a flag
IP
ilmonument at the North end of Walton Island. Ths undertaking will not
III only enhance the beauty of the entire Walton Island project, in addition
1 your project will add a momento to Elgin, long Missed by the citizenry.
I" The E.U.C.A. commends you for your efforts to improve Elgin, the town in
Iwhich you grew up.
OP
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IIM
rr. Regards,
iliP/i/i.
4
PP
11 Gary J. Wehrle
Secretary-Treasurer
Pili
Elgin United Civic Assn.
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\ —City of Elgin -
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k I : 7i Mayor
I ,^`' Kevin Kelly
I too ih 1,
PI '4TEP It-. Council Members
ii,i1 •
Terry Gavin
Robert Gilliam
PP John T McKevitt
Ed Schock
John Walters
October 22 , 1998 Marie Yearman
Pi
1
David Powers
Po 1049 Cedar
iElgin, IL 60120
Ill
I
RE: Elgin Cultural Arts Commission Grant Award
.11
liDear David:
I.
Enclosed please find a fully executed grand agreement to provide
design services for the "Raise The Flag" p oject . The City of
• Elgin and the Elgin Cultural Arts CommissiOn are pleased to
assist with this undertaking .
. .., Sincerely,
IP
/0
P
' rah K. Nier
I agement Assistant
P dkil/dkM
enc .
it POWERS . GR/TEXTO 8 1/ECACNI . ER
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150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6106 • Fax 847/931-5610 • TDD 847/931-5616
p,,,,,e„on,ecyciea paPe,
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FIRE DEPARTMENT
,. oF E‘c JOHN E. HENRICI
P HEADQUARTERS AND k..:.: _r..;,-- Fire Chief
, • FIRE PREVENTION BUREAU I
-;i4g+-46.";-i TELEPIIONE 847/931-6175 550 SUMMIT STREET
J ELGIN,ILLINOIS 60120FIRE PREVENTION BUREAU 847/931-6190-4219 .1..,: t4C,".'Y FAX 847/931-6179
. eattil WO*
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June 12, 2000
PP
Mr. Milt Evans Jr.
Mr. David Powers
Po• Outside Exhibition Group
1 1101 Spring Creek Court
Elgin, IL 60120
I .
SP
iDear Milt,
IP It was a real pleasure to meet with you and David last Friday. As you know, we have a special
I craft that has been designed specifically for Low Head Dam Rescues. In the event we loose boat
motor power while in the dam, we must manually retrieve ourf people and the craft. When we met
Po on Walton Island the other day we were in the midst of training for just such an occurrence. One
,
j
obstacle we have is that of a sufficient anchoring point from Which to attach our rigging. The
rigging is used to retrieve the Rescue Raft water craft from the dam using a mechanical advantage
PP rope retrieval system. We were interested to learn of your plans to approach City Council with
design plans to construct a United States Flag Sculpture. The Rescue team was equally excited
over your offer to add two steel rings which would be placed approximately eight (8) feet apart
FP on the base of the sculpture providing an exceptional anchoring point for our needs during water
I rescue operations. The placement of the sculpture on Walton stand is ideal in location and its
ability to meet the strength requirements as an anchor point. hank you for your generous offer
!IP and we wish you well on your proposal to council. A United tates Flag Sculpture will certainly
add to the attractiveness of the Island and brings with it a sen e of pride.
P .
il Sincerely,
IP
pp ( Curtis L. ' amer
As if••• trative Deputy Fire Chief
owi
Ii
r ELGIN
1 •Cilh
P" ELGIN,THE CITY TO WATCH • CITY HALL • 150 DEX 1LR COURT • ELGIN,ILLINOIS 60120-5555 • 847/931-6100
Li3 ® , ,,,,,r,us: 141( Ill II) PAH 11
PP 06/30/2000 10:32 8477424514 LINDA MILT EVANS PAGE 02
IPP
OUTSIDE EXHIBITION CROUP
• FLAG PROJECT
Proposed Budget
Walker - engineering $13,6p0.00
IHC - foundation $12,9 0.00
Methods - rigging $17,9 0.00
e" Utco -frame $19,700.00
Atlas - panels $27,500.00
Jones - lighting $3,255.00
Ascher - painting $4,000.00
PP
Pedersen - landscaping & repair $3,500 00
St. Charles Stone - donor plaque $2,000 00
Powers - general contracting $20,00 .00
IP
Total $124,415.00
p.
5% cost increase for 2001 - contingency as extra money unsecured
variance on bids
Proposed Total Cost $150,0 0400
pis
p.
PO
IP
PP
i
•
IHC BUILDERS•IHC ME AL FABRICATORS•IHC GENERAL CONTRACTORS
GROUP IHC CONSTRUCTION M NAGERS•INC UNDERGROUND CONTRACTORS
.•
i
May 22, 2000
1
Mr. David Powers
. 741-8161
Re: Walton Island Sculpture Foundation
Dear Mr. Powers,
Ig Per your request IHC Group has reviewed the 3 provided rawings (S1 & S2 from
Walker Parking dated 5/9/00 and location drawing from ity of Elgin) as our scope IHC
offers to provide the following:
1. Excavate for foundation and remove spoil from island over north pedestrian bridge.
(We anticipate walking a small mini-excavator over t e bridge and using skid steer
II loaders to remove the spoil from the island. Max. boa ed vehicle weight over bridge
10,000#).
2. Furnish and install concrete foundation including reba and anchor bolts (8 total
included). We need approval from the city and Hem en's people to stage concrete
pump in the Hemmen's parking lot. Pump line will a ain run over the north
pedestrian bridge. (Note: will need plan clarification n anchor bolt location)
PP
This work executed in a timely, workmanlike manner for he Lump Sum price of$12,950
(Twelve Thousand Nine Hundred and Fifty Dollars). Payment in full at completion, no
um
retention.
Please call with any questions or if further clarification is needed.
Respectfully,
Dave Rock
Vice President
IHC Group, Inc.
IPM
I
IHC Group, Inc. • P.O. Box 545 • Elgin, IL 60121 • 847/742-1516 • Fax 847/742-6610 • Established 1906
Li `
METHODS & MATERIALS
Fine Art/Artifact Rigging and Installation
:1 di:
David Powers
1049 Cedar
Elgin, IL 60120
May 24 2000
IP •
Dear David,
I spoke with Al Herf last week. We appear to be on he same page with regard to
fabrication and installation. Building and shipping as one piece unit is definitely the
best way to go. Either way the install price is the sarlhe since it would be Al's
responsibility to weld the two sections together. The Crane is priced to pick 5K and
boom out 200'. The 200T crane is almost off the charts. At 5K you actually have 205'.
If you extend that 205' then we move into the 300T range and by now we are talking
some serious money. For the 300T please add $2 ,000 to the total below!
For the 175T you can reduce the price below by $100.00
Methods and Materials will provide the labor and eq luipment to perform the following;
Installation of one flag sculpture by David Powers, 23' x 14' x 2', weighing
5000 lbs
at the North end of North Island on the Fox Rivjer in Elgin, IL
Sculpture consists of one galvanized steel flag plus 8 aluminum skin
sections weighing 200 lbs each.
Price includes;
4 riggers for 2 days
1 x 200T crane including permits
scaffolding and roustabout ( to lift aluminum Sections)
TOTAL $15,500.00
plus 5% inflation factor 775.00
sub total $16,275.00
10% contingency 1,625.00
U' GRAND TOTAL $17,900.00
Price does not include;
yip
work, trucking, on-site welding
Please call with any questions.
.• Yours sincerely,
Roger J. Machin, Director.
0.1
321 North Justine • Chicago, Illinois 60607 • 312.738.0680 • fax 312.738.2813 • methods(i mcthodsandmaterials.com
www.methodsandmaterials.conh
Po
PROPOSAL
• Alan Herff, Litco, Inc., PO Box 399, Carpentersville, Illinois 60110
(847) 428-3641, fax (847) 428-4202
PP
Date: May 26, 2000
To: David Powers
1049 Cedar
Elgin, Illinois 60120
01.
We propose to furnish the materials and perform the labor necessary for the
completion of Structural Steel support for the American Flag Monument per
drawings Sl and S2 dated 5/9/00.
For this work we are quoting....$16,200.00, complete las shown in two piece
construction, hot dip galvanized and delivered to the jObsite.
As discussed if are able to fit and weld the two pieces together, after
• galvanizing, here at our shop please ADD $2,200.00 k the above price. Please
note that we would touch-up the welded area with a 'cold galvanizing"product
after welding.
OPP
6.; If we are able to supply the unit to you in one piece fr delivery to the jobsite with
.1 a special wide load permits from Carpentersville, We. t Dundee, Elgin and any
flo other communities that it may pass through you shoo d probably figure an
additional$1,300.00 in freight charges.
• No taxes are included in the pricing.
All material is guaranteed to be as specified, and the work will be performed in
accordance with the drawings and specifications submitted as described above
in a workmanlike, and professional manner.
fto
1`
# 1 CO FIDENTIAL Page 1
op
Li _ .. •
•i'''.....E-', " ''.e: Proposal
,..... „.i,... ,,
#01-2611
_., --,,.,,,,-..- .
Friday, June 02, 2000
r
it..;
.1 Ron Jones Electri .
695 Schneider Dr., South Elgin, IL 60177
(847)695-7500 Fax:(847)695-0079 Call rle direct at(847) 695-7501 x 305
Web Site http://vvww.4action.com
E-mail:TJones @4action.com
FR
64
1Services
• Design/Build Program Dave Powers (847) 741-8161
• Computer-Aided-Design
[.; • Commercial Wring
1049 Cedar
• Indusixial Wring
Elgin, IL 60120
1 . Residertial Wiring
• Budget Truck Service
• Underground Cable Locating RE: Walton Island Phase 2
i •Trenching
• Rewiring
• Emergency Service We propose to furnish electrical material and labor to install four
r Lighting (4) Ruud DU403P30-DF 35 watt Medal Halide Well light fixtures
il . Parabolic Fodures
• Indirect Lighting
• Task Lighting recessed in the ground in front of the new flag monument.
Under ground conduit and wire from the existing time clock next to
ow • Parking Lot Lighting the circuit breaker panel, at the foot of the bridge.
• SPorts Ughting
•Accent Licghting
Trenching and back filling inCluded.
• Flexible Wiring Systems
PP Power • Final grading and electridal permit by others
if • Emergency Power Systems
• Isolated/Dedicated Circuits
• Uninterruptible Power Soul%,1z, ALL OF THE ABOVE WORKt WOULD BE COMPLETED FOR THE
op• •
• Generators
1 Controls.
Energy tvrranagement SUM OF:
$ 3,265.00
• Power Line Carrier Controls
IP • Motion Sensed Switching
1 IntemLINK Division
gp CellularONE Authorized Dealer Ron Jones Electric, Inc. Dave Powers
• Cellular Phone Check One:
lj • In-Building Cellular
Frontier Communications Corporation Partnership
IP =Long Distance Ttrr/ F. 1ono5 ,_ —Sole Proptietor
•803 Service
1 Telephone Sales&Service
• Nitstiko America Terry R. Jones BY
• ITT/Cortelco President Individually and as Authorized Agent
IP Voice Mail(Auto Attendant
• Ntsuko America
•Voice Power Technologies
• CellutarONE . .
I. Paging Services
1 . PageMART
• CellularONE
Internet Services
VI • Local Access
• Internet E-mail
•Web Page Development
Property Protection
IS • Fire Detection •
• Security Systems
I . Card Access
11011
..1
1
PIO
j PROPOSAL
I' ATLAS BOILER & WELDING CO., INC.
EL 1 National Board of Boilers & Pressure
Vessels R Stamp Holder #3525
424 N. Grove Ave.
!I ELGIN, ILLINOIS 60120
i' ! 1 800-344-5232
I (847) 741-5232 (815) 963-3360 I _
i PHONE DATE
1 TO:
Mr. David Powers JOB NAI. L. - 1.'1'
Elgin, IL 60120
P
I
F' JOB NU.t8ER JOB PHONE
We hereby submit specifications and estimates for:
ESTIMATE FOR FLAG PROJECT FOR WALTON ISLAND. •
POLE AND FRAME WORK $13 , 745 . 00 .
6J! FOUR ALUMINUM PANELS $27, 495 . 00 .
*ALL WORK AND MATERIAL SUBJECT TO PRICECHANGE .
A CERTIFICATE OF INSURANCE TO BE FURNISFfED UPON REQUEST.
1 National Board of Boilers and Pressure Vessels, R Stamp #3525 .
IS State of Illinois Boilers and Pressure Vessels, License #33 .
City of Chicago Steam Boilers and Erectors & Repairers, License #SB111,
t3State of Illinois Dept . of Human Rights, #94536-00-0 .
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We Propose hereby to furnish material and labor—complete in accordance with the above specifications,for the sum of:
dollars($
,i )
Forty One Thoucand Two Hundred Forty and 00/_00 Dollar_ a a a .,
ii Paymen to made as follows.
WE RESERVE THE RIGHT TO INVOICE WEEKLY.
ili
All material is ng to d to be as ces. ny.All work to be completedfrIn a professional /7 /�,
manner according to standard practices.Any alteration or deviation from above specifics- Authorized (�, //{J
IIS lions involving extra costs will be executed only upon written orders,and will become an extra Signature l
charge over and above the estimate.All agreements contingent upon strikes,accidents or
IIIdelays beyond our control.Owner to carry fire,tornado,and other necessary Insurance.Our Note:This proposal may be
workers are fully covered by Workers Compensation insurance. withdrawn by u if not accepted within days.
I!''-,) U
Acceptance of Proposal —The above prices. specifications and
conditions are satisfactory and are hereby accepted.You are authorized to do the work Signature -
as specified.Payment will be made as outlined above.
Signature
Date of Acceptance: it
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City of Elgin
Agenda Item No.
4,...:,...
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eillik '4'1111110'' E -4' ,i' '
L :•,, --r=61. ., t _..r, ..
August 9, 2000 G ,
I i et.JA
N
TO: Mayor and Members of the City Council
RIVER AS A RESOURCE
FROM: Joyce A. Parker, City Manager
'
SUBJECT: Outside Exhibition Group Unite0 States
Flag Sculpture Funding Request
PURPOSE 1
The purpose of this memorandum is to present to the Mayor and
members of the City Council a request from the Outside Exhibition
Group (OEG) for funding assistance from the City of Elgin to assist
with the location of the United States Flag Sculpture on Walton
Island.
1
BACKGROUND 11
The Outside Exhibition Group is a newly fdrmed Elgin based not-for-
profit arts organization. The purpose of OEG is to facilitate the
exhibition of fine art in Elgin. OEG feels that by creating a
user-friendly environment for artists and the public to participate
in, citizens will be given the opportunity to have fun, interact
with each other, and reinforce the image of Elgin as a cultural
center in the Fox Valley and the Chicago area.
On July 9th, OEG presented a request to the Mayor and the City
Council members regarding funding assistance from the City for the
Walton Island United States Flag Sculpture. The estimated project
budget is $150, 000 . OEG is requesting a City funding participation
of $75, 000 .
The placement of the flag sculpture ori Walton Island has been
reviewed by the Riverfront/Center City ' Master Plan consultants .
The consultants concur that the placeme t of the sculpture would
fit both aesthetically and functionall at the north point of
Walton Island (see attached photos) .
If the Mayor and City Council choose to proceed with OEG, a
Purchase of Service Agreement would be developed to include the
eft. following points:
. _.
r OEG Flag Sculpture Funding
August 9, 2000
Page 2
1 . OEG will match the City' s $75, 000 through a private
fundraising effort . Matching funds will be secured, by
a specific date, prior to initiating construction.
2 . Construction of the project will be coordinated with the
riverfront improvement project planned for Walton Island
and the east bank of the Fox River.
3 . The Flag Sculpture Project will be completed by October
of 2001 .
4 . OEG does not intend to pursuel funds from the Cultural
Arts Commission.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Riverfront Consultants and OEG.
FINANCIAL IMPACT
rili- Expenses relating to this project will be changed to Account number
276-0000-791 . 92-32, project number 039518 . $1, 253, 000 was
allocated to this account, to date $1, 0135, 500 has been spent or
encumbered.
LEGAL IMPACT
An agreement will be forthcoming.
V46V
ALTERNATIVES
1 . Approve City funding participation at $75, 000 .
2 . Approve City funding participatiob at a level less than
$75, 000 .
3 . Deny request for funding assistance.
eill‘
tow OEG Flag Sculpture Funding
August 9, 2000
Page 2
RECOMMENDATION
Staff recommends that assistance in the amount of $75, 000 to OEG
from the City be authorized for the placeMent of the United States
Flag on Walton Island.
Res•ectfuliy submit ,
11111 _
J./e Perker
City Manager
RHM: sp
attachments
eft
eft.
OP
0.,15 COY
F' 0
FhLn,11 60121— 070
847) 7'12 — 87";6
( 8.47) — 11'1 far,.
Milt Evans Jr.
Mara Monte i,k
k?Lck. HottolLrli,
Paul FeJersen
C r�ri s
Powers
2avLd Powers
September 26,2001
Raymond H. Moller
City of Elgin
150 Dexter Court
Elgin, IL., 60120-5555
RE: Item #9 in Agreement Between the
City of Elgin and Outside Exhibition
Group Regarding United States
Flag Sculpture Project
Dear Mr. Moller:
Enclosed you will find a written report of all the fund-raising efforts by the Outside
Exhibition Group, pursuant to the agreement approved by the City Council on August
22, 2001 for matching funds for the Flag Sculpture.
As this is the first of several quarterly financial reports, please inform me on the
success of the format and information provided. As an artist , I don't always think in
terms of business or government structures. I would like to understand what is needed
and provide that information to the City of Elgin so that our project develops smoothly.
Sincerely,
AN,
Mi on Evans Jr. ,. cc: Joyce A. Parker
Treasurer William A. Cogley
1-1- ,1r--r rvulr7,11--Iiik ivni 10
I /I V V L- /\I I M I I LI I \I VII\IJ U I
7 Ur)
!..�i.n II 60121— rel or?
6=1'7) 7'12 — 8-756
R41' 747 ; Ar,I4
Milt Fvans Jr
Mary IMonteLt
Paul 'Pedersen
Cliri.s t9ower5
Pa/L(1 19nwPr5
FLAG SCULPTURE
FUND-RAISING EFFORTS
The purpose of the Outside Exhibition Group is to facilitate the exhibition of fine art in
Elgin. Our organization feels that creating a user-friendly environment for artists and
the public to participate in, will give all citizens opportunities to have fun, interact with
each other, and reinforce the image of our city as a cultural center in the Fox Valley
and Chicago area.
Our first project, agreement approved by the Elgin City Council on August 22, 2001 , is
to recreate a United States Flag Sculpture on the Northern tip of Walton Island. In
order to finance this project, OEG has been involved in four fund-raising efforts. They
are: Grant Application; September 21, 2000, State of Illinois Department of
Commerce and Community Affairs, Legislative Sponsor: Douglas Hoeft,
Project # HRO746, Amount: $25,000; received 8/20/01.
Neighborhood Cookouts & Promotions; a "Friday Night Fish Fry" was held
at the home of Linda and Milton Evans Jr., 1101 Spring Creek Court, Elgin, on
September 29,2000, to explain the Flag Sculpture project to neighbors, friends, and
interested members of the community. Dinner was provided for everyone while
donations were accepted at any amount. Similar presentations were made to various
organizations such as the Northeast Neighborhood Associations. These activities
allowed the public to ask questions while viewing the sculpture model and plans for
Walton Island. This effort raised $720.
Private Donors; individuals and special interest groups have supported our
efforts in the amount of $6,134
1st. Annual RibFest; on Memorial Day, May 28, 2001, OEG established an
event for the entire City of Elgin. A rib cook-off was held at the Elgin City Center from
11 :00 am. - 5:00 pm. Food, Fun, Music, and Children Activities were provided on the
Hemmens Plaza. While members of the community cooked out and visited, a table
was setup to introduce and explain information about the Flag Sculpture, donations
were accepted totaling $3,994.
To date OEG has received $35,848 in donations from the above activities. While we
are well on our way in providing for the cost of the Flag Sculpture, there is more work
to be done. For the last three months we have been meeting with the Elgin Trade
Council in hope of finalizing an agreement which will have their 35,000 members
support our project. Our list of possible private donors has increased and we are
contacting those individuals for financial help. We are also continuing to approach
businesses in the community for future donations.
RAISING THE UNITED STATES FLAG ON WALTON ISLAND!
Milton Evans Jr.
Treasurer
OEG - DONORS 9/30/01
DCCA State of Illinois 8/20/01 ;Voucher# PV4202G0000577 25000
Dr. Richard & Dorthy Powers 9/26/00 3000
Dr. Richard & Dorthy Powers 4/18/00 2000
Merlin Muffler & Brake "* 5/28/01 750
Remarkable Representatives ck#892; 5/28/01 750
Jimmy Perna " 5/28/01 600
NENA Northeast Neighborhood Association; ck#1445; 2/5/01 250
TRIPAR International Inc. ck#55377; 5/28/01 250
Clare M. 011ayos 9/14/00 200
Harry B. Blizzard 9/14/00 200
TRIPAR International Inc. ck#53570;10/18/00 150
Edward Hanson 5/28/01 110
John & Nancy McAteer 5/28/01 101
A Private Affair, Ltd. 5/28/01 100
Andrea & Bruce Bierwirth 5/28/01 100
Bryan J. Yost & Lisa A. Strama 9/29/00 100
Eric & Jeanette Selin ck#7365; 7/24/01 100
Mary Rose Fillip 6/19/00 100
Peter Orum 7/6/00 100
United Brotherhood,Carpenters 363: 7/11/01 ; ck# 3600 100
United Brotherhood,Carpenters 363: 8/14/01 ; ck# 7943 99
* Donors from UBOC Local 363, amount included in ck# 7943
** Donors of In-Kind Services
A
OEG - DONORS 9/30/01
Big Apple Bagels ** 5/28/01 75
Craig & Nancy Powers ck# 1164; 5/28/01 65
Greg Sorenson ck#2257; 5/28/01 65
Jack Sabo ck#9185; 5/28/01 65
Jerry Barone 5/28/01 65
Kathy & Walter Parks 5/2801 65
Katy & Mike Powers ck#3158; 5/28/01 65
Linda Evans ck#3207; 5/28/01 65
Lori & Gerald Powers ck# 4662; 5/28/01 65
Marcia & Jim Davis ck#2337; 5/28/01 65
Paul Anderson ck#7561 ; 5/28/01 65
John W. Miller 9/29/00 60
Andy & Wendy Zielonka 9/29/00 50
Ann & Mark McCullagh 9/29/00 50
Anthony Landry 9/30/00 50
Bonnie Guerra 5/28/01 50
Jan & Greg Schneider 9/29/00 50
Reta & Bernie Vogt 9/29/00 50
Jim & Susan Schwab 5/28/01 40
Bob & Peggy Butte!! ck#14136; 2/2/01 25
Bonnie & Orimar Guerra 9/29/00 25
Donors from UBOC Local 363, amount included in ck# 7943
** Donors of In-Kind Services
OEG - DONORS 9/30/01
Dennis & Janet Hicks 5/28/01 25
Jen & Gary Peterson 5/28/01 25
Joyce Pellicore 9/29/00 25
Kathy Nugent 5/28/01 25
Michael "Buzz" Conroy 5/28/01 25
Michael Curran 5/28/01 25
Robert Straman 5/28/01 25
Ron Oas 5/28/01 25
Tim & Laurie Williams 5/28/01 25
Kathy & Perry Hazelwood 6/1/01 25
Jean Hutson 6/15/01 25
Betty Rauschenberg 5/28/01 20
Gary Topol 5/28/01 20
John Grady 5/28/01 20
Sandi Chaplin 5/28/01 20
Scott Von Allman 5/28/01 20
Todd Fletcher 5/28/01 20
Armando Latigo 7/10/01 ; ck#5189 10
Bill Freiberg 5/28/01 10
Brian Kirmse * 10
Dave Nerge 5/28/01 10
Donors from UBOC Local 363, amount included in ck# 7943
`" Donors of In-Kind Services
OEG - DONORS 9/30/01
George Houde 5/28/01 10
Gregg Carroll * 10
Jennifer Parks 5/28/01 10
Jim & Shelley Martin 5/28/01 10
Jim Neuman * 10
Jo & Lee Turek 9/29/00 10
Ken Ballenger * 10
Kip Radde 5/28/01 10
Sue Werner 5/28/01 10
Tim Keough " 10
Tom & Melva Schultz 5/28/01 10
Vance Foster * 10
Bill Gerrish * 5
Bill Schambach * 5
Madison Abu-gheida 5/28/01 5
Randy Meyer * 5
Randy Meyer (Mem. of DeLoris Meyer) * 5
Randy Meyer (Mem. of Walter Meyer) * 5
Steven Rodeback * 5
Sydney & Amy Oleszczuk 5/28/01 5
Lorraine Gornick 5/28/01 4
* Donors from UBOC Local 363, amount included in ck# 7943
** Donors of In-Kind Services
OEG - DONORS 9/30/01
Rich Rosser * 4
Guy Modde * 2
Jan Heraackt 5/28/01 2
Jeanne Meyer * 2
Richard Geart 5/28/01 2
Rich Pollack * 1
Donors from UBOC Local 363, amount included in ck# 7943
** Donors of In-Kind Services