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01-231 Resolution No. 01-231 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH BLACK & VEATCH FOR THE SOUTH MCLEAN LIME RESIDUE FACILITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby authorized and directed to execute Amendment No. 1 to an Agreement on behalf of the City of Elgin with Black & Veatch for design and construction phase services for the South McLean Lime Residue Facility, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: August 22, 2001 Adopted: August 22 , 2001 Omnibus Vote : Yeas : 7 Nays : 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk • AMENDMENT NO. 1 TO AGREEMENT BETWEEN OWNER AND ENGINEER Engineer: Black & Veatch Owner: City of Elgin Project: Improvements to South McLean Lime Residue Facilities —pH Adjustment to Facility Discharge Amendment No. 1: Supplemental Engineering Services - Design and Construction Phases This Amendment No. 1 modifies and amends the Agreement Between Owner and Engineer dated February 22, 2001 (Agreement) to provide supplemental engineering services related to the design and construction of the pH control channel at the South McLean Lime Residue Lagoon site. SCOPE OF SERVICES The Scope of Services in Paragraph I of the Agreement shall be modified to include the Supplemental Services indicated below. The approach for these services will be based on an accelerated schedule, using design/construction management techniques. The project includes design and construction management of a diversion channel to reroute the discharge from the lime residue lagoon decant pond through the extended treatment channel to the adjacent golf development, ultimately discharging to an existing stream which discharges into the Fox River. 1. Coordinate a topographic survey of the site and review a topographic drawing of existing conditions. The topographic survey will be conducted by others under a change order to a current contract with the Owner, at no expense to the Engineer. 2. Coordinate with the IEPA, and prepare, submit and obtain the construction and operating permit. The basic design of the channel submitted previously to the IEPA for the construction permit application will be used. However, later modify the length and location of the channel to increase the length from approximately 800 lineal feet to approximately 1400 lineal feet; and change the discharge location from the v-notch weir structure to a location on the golf course development. Delete meeting with the Illinois Pollution Control Board, which was included in the original Scope of Services. 3. Prepare drawings or sketches indicating the scope of the proposed construction of the diversion channel, including the channel, the inlet and outlet structures, and grading of the surrounding area. Provide outline specifications of the technical requirements of the work in order to obtain construction bids. 4. Meet with representatives of the Owner and the golf course developer/contractor. AMDI - 1 Assist in negotiating change orders with the golf course developer and contractor(s) to construct the diversion channel, the inlet and outlet structures, site grading, landscaping, and other required work. Change orders may also be negotiated for topographic survey, staking and grading, and landscaping. Engineer will not hold these contracts. 5. Provide up to 40 hours of field observation during construction of the diversion channel, the inlet and outlet structures, grading, landscaping, and final site development related to the pH control channel. Answer questions regarding materials of construction. 6. Coordinate final topographic survey of the channel and prepare record drawings. 7. Attend up to 6 construction progress meetings to coordinate with the Owner and golf course developer and contractor. 8. Assist in review of partial and final change orders or construction pay applications. 9. Perform inspection of construction and prepare punch list; perform final inspection and acceptance letter. 10. Coordinate with IEPA regarding final acceptance and start-up of the pH control channel. COMPENSATION The Owner agrees to pay the Engineer for the Supplemental Services described above as outlined in Paragraph III of the Agreement. The contract amount shall be increased as follows: Original Contract Amount $ 22,000 This Amendment No. 1 $ 31,500 Adjusted Contract Amount $ 53,500 The contract amount for the Supplemental Services to be provided pursuant to this Amendment No. 1 shall not exceed $31,500 without further authorization by a written amendment to this Agreement approved by both parties. The Engineer shall start the performance of these Supplemental Services upon receipt of notice to proceed. If, through no fault of the Engineer, the Supplemental Services cannot be considered complete by November 30, 2001, then the maximum billing limit may be adjusted accordingly by an amendment to this Agreement, if so requested by the Engineer and approved by Owner. AMDI -2 All other terms of the Agreement remain unchanged. IN WITNESS WHEREOF, Owner and Engineer have executed this Amendment No. 1: City of Elg,in Black & Veatch Owner Engi•-;r B y By • L Title Title \f/CC.-Pir e_si"� Date 9/7 (oi Date 7 -. 5— c I File: T:\projects\elgin\phcontrol\contract\Amendment No. 1 AMDI -3 OFF<C F i City of Elgin Agenda Item No. ono (It •► aTe��s ' E r.i L , r ' � r ue: • a 01 ruts August 3 , 2001 G a ctrl e 401 ton le r EI 01 1 ti id N jj111 ill TO: Mayor and Members of the City Council �� �`~ FINANCIALLY STABLE CITY EFFICIENT SERVICES, AND QUALIT Y INFRASTRUCTURE FROM: Joyce A. Parker, City Manager SUBJECT: Amendment to the Agreement for Engineering Services With Black & Veatch for Design & Construction Phase Services for the South McLean Lime Residue Facility PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider awarding an amendment to the Black & Veatch Engineering Contract to provide for Supplemental Engineering Services - Design and Construction Phase Services, to the South McLean Decant Pond Improvements . BACKGROUND On January 24, 2001, the City Council awarded a contract to Black & Veatch for evaluation and preliminary design of modifications to the South McLean lime residue facility discharge stream in preparation for an appearance before the Illinois Pollution Control Board. This appearance was to present design modifications to the effluent discharge to enable us to meet water quality standards. Since then, we have reached an agreement with the Illinois Environmental Protection Agency as to the treatment technique to be employed to reduce the discharge pH from this facility. As a result thereof, the appearance before the Illinois Pollution Control Board has been declared unnecessary. This proposal will allow the City to design and construct a ditch through the new Highlands of Elgin Golf Course which are expected to lower pH values prior to discharge to waters of the state. This amendment with Black & Veatch allows for an accelerated schedule, using design build or construction management techniques, thereby allowing the City to meet the timetable established in a settlement proposal forwarded to the Kane Country State' s Attorney and the Illinois Attorney General . t � Amendment to B & V Engineering Services Agreement August 3, 2001 Page 2 Construction of the new spillway and the treatment ditch grading will be incorporated by change order into the Ryan Construction contract . Ryan Construction is presently performing the work on the new Highlands of Elgin Golf Course for the City. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. iiFINANCIAL IMPACT This project (409557) has been funded for under account number 381- 4000-795 . 92-36, in the amount of $200, 000, of which $22, 000 has been spent to-date, leaving a balance of $178, 000 . LE AL IMPACT None. rft. ALTERNATIVES None . RECOMMENDATION It is recommended that the City Council approve this contract amendment for engineering services to the firm of Black & Veatch for a negotiated cost not-to-exceed $31, 500 . Respectfully submitted, a C'd441//5-.2__S. • Parker ty Manager LED:mg Attachment rm.