01-230 Resolution No. 01-230
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN
ENGINEERING SERVICES AGREEMENT WITH BAXTER & WOODMAN, INC.
FOR INTERSECTION IMPROVEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
Amendment No. 1 to an Engineering Services Agreement on behalf of
the City of Elgin with Baxter & Woodman, Inc . for the preliminary
design of the Dundee/Summit and Summit/Waverly Intersection
Improvement Project, a copy of which is attached hereto and made
a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: August 22 , 2001
Adopted: August 22 , 2001
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
DUNDEE/SUMMIT AND SUMMIT/WAVERLY
INTERSECTION IMPROVEMENTS
ENGINEERING SERVICES AGREEMENT
AMENDMENT NO. 1
THIS AGREEMENT AMENDMENT NO. 1 entered into this 3o day of fruG,2001,by
and between the CITY OF ELGIN, an Illinois Municipal Corporation (hereinafter referred to as
"CITY"), and Baxter& Woodman,Inc., an Illinois Business Corporation(hereinafter referred to as
"ENGINEER"), shall modify that Agreement dated November 4, 1999, whereby the ENGINEER
was engaged by CITY to perform certain professional services in connection with the preliminary
design of the Dundee/Summit and Summit/Waverly Intersection Improvements (hereinafter referred
to as "PROJECT").
WHEREAS, the services did not include additional final design services for the
Summit/Waverly Intersection Improvements,
AND
WHEREAS, the CITY desires the ENGINEER to provide final design services for said
intersection improvements,
AND
WHEREAS, the services did not include bid assistance services for the Summit/Waverly
Intersection Improvements,
AND
WHEREAS, the CITY desires the ENGINEER to provide bid assistance services for said
intersection improvements,
AND
WHEREAS, the CITY desires to include the payments to the ENGINEER under the
Agreement in connection with the final design and bidding of the intersection improvement project.
In response to these additional services, certain revisions must be made to the Agreement.
In compliance, therefore, the terms and conditions of the Agreement are modified as specifically
set out below. All other parts of the Agreement remain unchanged.
_ 1 _ B A X T E R
4
WOODMAN
ConsultingEnginerrs
t
SECTION I.B. of the AGREEMENT, is hereby further amended as follows:
New PARAGRAPHS B.3 and B.4 are hereby added to read as follows:
3. Preparation of the Final Design Documents for the Summit/Waverly
Intersection Improvements.
4. Performance of bid assistance services for the Summit/Waverly Intersection
Improvement project.
A Cost Estimate of Consultant Services for the services described in the foregoing
PARAGRAPHS B.3 and B.4 is attached hereto as Attachment b.
SECTION W.A. of the AGREEMENT is hereby deleted and replaced with the following:
A. The CITY shall reimburse the ENGINEER for professional services described in
Paragraphs I.B.1 through I.B.4, based on the ENGINEERS' hourly rates of
compensation for work time performed plus expenses. The ENGINEERS' fee
including reimbursable expenses shall not exceed$171,000,regardless of actual costs
incurred by the ENGINEER unless substantial modifications to the PROJECT are
authorized in writing by the CITY.
SECTION N.B. of the AGREEMENT is hereby deleted and replaced with the following:
B. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within thirty(30)days after receipt and approval of invoice. The total value
of said periodic payments to the ENGINEER shall not exceed the amounts shown in
the following schedule, and the final payments for each task shall not be made until
the task is completed and accepted by the DIRECTOR.
Original Amendment
Agreement No. 1 Sub-Total
1. Design Concept Plan $70,000 $0 $70,000
2. Phase I Project $36,000 $0 $36,000
Development Report
3. Final Design and Bid $0 $65,000 $65,000
assistance—
Summit/Waverly
TOTAL $106,000 $65,000 $171,000
pirB A X-2 -
_•
WOODMAN
ConsulLingEngineers
,
SECTION IV.C. of the AGREEMENT is hereby deleted and replaced with the following:
C. The ENGINEER shall make necessary arrangements and employ qualified
subconsultants, subject to approval of the DIRECTOR, for the following work:
Original Amendment
Agreement No. 1 Sub-Total
1. Geotechnical and soils $4,000 $0 $4,000
investigations
2. Registered Land Surveyor $7,000 $10,900 $17,900
3. Title Commitments $0 $5,200 $5,200
TOTAL $11,000 $16,100 $27,100
The CITY shall reimburse the ENGINEER for the direct cost of the above
professional subconsultant services, an amount not-to-exceed Twenty Seven
Thousand One Hundred Dollars($27,100)without a modification to this agreement
by a change order or amendment.
SECTION IV.D. of the AGREEMENT is hereby deleted and replaced with the following:
D. The total payments by the CITY under this agreement under paragraphs IV.A and
IV.0 shall not exceed One Hundred Ninety Eight Thousand One Hundred Dollars
($198,100) unless this agreement is modified by a change order or amendment.
All other provisions of the AGREEMENT shall remain in full force and effect.
- 3 - BAXTER
411.
WOODMAN
ConsultingEngineers
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there are
no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN, ILLINOIS
By By 6e2.. . �t,
City Clerk U City Manager
(SEAL)
For the ENGINEER:
Dated theii day of ,4 , A.D., 2001.
ATTEST: BAXTER & WOODMAN, INC.
By / / ' 'AfA_ By 4&-f-",4/2-..
IFF Secretary President/CEO
(SEAL)
Attachment
JVA:py 04/23/01
JVA:mk 07/26/01
H:\PROJ\ELGNC\990684\AMENDMENT NO. I.doc
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- 4 -
prBAx
�
WOODMAN
Consulting Engineers
.
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YG �n ' � City of Elgin
Agenda Item No. I\^Jf
47
„�?AT[UF��� E I tit
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August 3 , 2001
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TO: Mayor and Members of the City Council iifi it
1 I .
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES.
FROM: Joyce A. Parker, City Manager AND QUALITY INFRASTRUCTURE
SUBJECT: Amendment No. 1 to an Agreement with Baxter & Woodman
for the Summit/Waverly Intersection Improvements
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Amendment No. 1 to
an agreement with Baxter & Woodman (B&W) for phase II design
engineering services for the Summit/Waverly Intersection
Improvement Project .
BACKGROUND
At its meeting on October 13 , 1999, the City Council authorized an
agreement with B&W for phase I preliminary engineering for the
Summit/Dundee and Summit/Waverly Intersection Improvement Projects .
Both intersection improvements have been submitted for
state/federal funding. By completing preliminary engineering, the
opportunity to obtain funding assistance is greatly improved.
The Illinois Department of Transportation (IDOT) has authorized the
use of Illinois First funds in the amount of $500, 000 for the
Summit/Waverly intersection. The funds have been made available
for the 2002 fiscal year. In order to ensure that the funds are
used for this intersection, design engineering and bidding must be
completed by early 2002 . This will allow for construction in the
summer of 2002 . It is estimated that the improvements will cost
approximately $1, 000, 000 . The City will be required to provide the
balance of $500, 000 . The additional funding has been provided for
in the City' s five year capital improvement program for the 2002
fiscal year.
The proposed improvements will generally consist of the addition
of right/left turn lanes and traffic signal modernization, widening
of Summit Street to a four-lane cross section from Hiawatha Drive
to Waverly Drive and installation of sidewalks on Summit Street
emb. from Hiawatha Drive to Shady Oaks Drive where they do not currently
exist .
Waverly/Summit Improvements
August 3 , 2001
Page 2
Amendment No. 1 ($81, 100) will add design engineering services to
the agreement with B&W for the subject project . Design engineering
services include the completion of plans, specifications, bid
documents, cost estimates and bidding assistance . A project
location map is attached as Exhibit A. A copy of Amendment No. 1
is attached as Exhibit B.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Area businesses will be notified prior to start of construction
activities .
0 FINANCIAL IMPACT
Amendment No. 1 totals $81, 100 and covers phase II design
engineering-related fees for the Summit/Waverly Intersection
Improvements . Funds were budgeted in the amount of $175, 000 in
account number 276-0000-791 . 93-80, project number 339591, for phase
I preliminary engineering for the Summit/Dundee-Summit/Waverly
intersection improvements . The original agreement with B&W totaled
r $117, 000, leaving $58, 000 to fund a portion of this amendment . The
remaining amount ($23 , 100) of Amendment No. 1 can be funded from
account number 010-3311-752 . 30-03 , Architectural and Engineering
Fees . The total not-to-exceed contract with B&W will now be
$198, 100 .
LE AL IMPACT
None .
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council approve Amendment No. 1 in
the amount of $81, 100 with Baxter & Woodman and authorize staff to
execute the necessary documents .
Respectfully submitted,
fek 4i:;A5-
g611
A. Parker
ity Manager
SP:do
Attachments
e,ph,
EXHIBIT A
Project Location Map
1
SUMMIT/WAVERLY INTERSECTION IMPROVEMENTS
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