01-219 Resolution No. 01-219
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
PATNICK CONSTRUCTION, INC. FOR THE STONEHAVEN DRIVE AND
SHALES PARKWAY/BLUFF CITY BOULEVARD WATER MAIN IMPROVEMENTS
WHEREAS, the City of Elgin has heretofore entered into a
contract with Patnick Construction, Inc . for water distribution
system improvements for Stonehaven Drive and Shales Parkway/Bluff
City Boulevard; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: August 8 , 2001
Adopted: August 8, 2001
Omnibus Vote: Yeas : 4 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ALVORD, BURDICK & HOWSON, L.L.C.
ENGINEERS CHICAGO, IL.
CHANGE ORDER No. 1
THE CITY OF ELGIN SHEET 1 OF 4
PROJECT NAME: WATER DISTRIBUTION SYSTEM IMPROVEMENTS FOR
STONEHAVEN DRIVE AND SHALES PARKWAY/BLUFF CITY
BOULEVARD WATER MAIN CONNECTIONS
CHANGE ORDER NO. 1
LOCATION: STONEHAVEN DRIVE CONTRACT NO.
CONTRACTOR: PATNICK CONSTRUCTION, INC. DATE: JULY 9, 2001
I . EXTRA
A. DESCRIPTION OF CHANGES INVOLVED:
Provide labor, materials, tools and equipment to modify
valve vault at Stonehaven Drive and Glendower Terr. in
order to avoid relocating the existing 12" storm sewer,
$2, 000 . 00 .
Provide labor, materials, tools and equipment to remove
12 ' of 12" concrete storm sewer and replace with
ductile iron pipe, including backfilling $1, 523. 00.
Provide labor, materials, tools and equipment to
install 4 ' of 12" ductile iron pipe, $224 . 00.
Total Extra $3, 747 . 00
B. REASON FOR CHANGE:
Smaller clearance than indicated between the existing
12" storm sewer and the existing 12" water main to
which the new 12" main was to be connected. This
required modification of valve vault and 4 ' extension
of 12" water main.
SHEET 2 OF 4
CHANGE ORDER NO. 1
II . REDUCTION
A. Description of Chances Involved
See Sheet 4/4
Total Reduction $23, 568 . 00
B. REASON FOR REDUCTION
Reduction in contract price was due to bid items not used
(See Sheet 4/4) .
1. The circumstances said to necessitate the change of
performance were not reasonably foreseeable at the
time the contract was signed.
2 . The change is germane to the original contract as
signed.
3 . The change order is in the best interests of the City
and authorized by law.
III. CHANGE ORDER CONDITIONS:
A. The Contract completion date established in the original
Contract or as modified by previous Change Orders are
hereby changed by (extended) (reduced) 0 calendar
days, changing the final completion date from December 31
, 2000 to December 31, 2000.
B. Any additional work to be performed under this Change
Order shall be carried out in compliance with the
Specifications included in the preceding Description of
Changes Involved, with the Supplemental Contract Drawings
designated as - and under
the provisions of the Original Contract, including
compliance with applicable Equipment Specifications,
General Specifications, and Project Specifications for the
same type of work.
C. This Change Order unless otherwise provided herein does
not relieve the Contractor from strict compliance with the
guarantee provisions of the Original Contract,
particularly those pertaining to performance and operation
of equipment.
SHEET 3 OF 4
CHANGE ORDER NO. 1
D. The Contractor expressly agrees that he will place under
coverage of his Performance and Payment Bonds and
Contractor' s Insurance all work covered by this Change
Order. The Contractor will furnish to the Owner evidence
of increased coverage of his Performance and Payment Bonds
for the accrued value of all Change Orders which exceeds
the Original Contract Price by twenty percent (20%) .
IV. ADJUSTMENTS IN AMOUNT OF CONTRACT:
A. Amount of Original Contract $ 210, 294 . 00
B. Net addition due to all previous
Change Orders Nos. - to - $ 0. 00
C. Amount of Contract, not
including this Change Order $ 210, 294 . 00
D. Net Reduction Due to Items Not Used $ 23, 568. 00
E. Net Addition Due to Extra Work
Performed $ 3, 747 . 00
F. Reduction to Contract due
to this Change Order $ 19, 821 . 00
G. Amount of Contract including this
Change Order $ 190, 473. 00
RECOMMENDED FOR ACCEPTANCE: :Sti-Ze7, // ( )
Alvord, Burdick & son, L.L.C. Date
ACCEPTED: CONTRACTOR: Patnic •ns ► do
By• (gyp �)
Signature of Authorized Date
Representative
THE CITY OF ELGIN:
7 0�� �/v 4
By: Sig ure of ut •rized Date
Representative
SHEET 4 OF 4
CHANGE ORDER NO. 1
Item Contract
No. Item Description Amount Used Remaining
1 12" Diameter Water Main in Trench $21, 672.00 $21, 672.00 $ 0.00
2 16" Diameter Water Main in Trench 47,880.00 47,712.00 168.00
3 16" Diameter Water Main in Casing 6, 815.00 6, 815.00 0.00
4 30" Diameter Casing Pipe Bored & Jacked 45,240.00 45,240.00 0.00
5 30" Diameter Casing in Open Cut 0.00 0.00 0.00
6 12" Diameter Tapping Sleeve w/Valve Vault 14, 400.00 14, 400.00 0.00
7 16" Diameter Butterfly Valve w/Vault 6, 000.00 6, 000.00 0.00
8 Fire Hydrant Assembly 4, 600.00 4, 600.00 0.00
9 Connection to Existing 12" Diameter Main 3, 000.00 3, 000.00 0.00
10 Connection to Existing 16" Diameter Main 1, 100.00 1,100.00 0.00
11 Ductile Iron Sewer Service Replacement 1, 400.00 0.00 1,400.00
12 Granular Trench Backfill 11,250.00 8, 070.00 3, 180.00
13 Pavement Removal 800.00 574 .00 226.00
14 Pavement Replacement 10, 000.00 7, 175.00 2,825.00
15 Driveway Pavement Removal 2.00 0.00 2.00
16 Driveway Pavement Replacement 200.00 0.00 200.00
17 Sidewalk Removal 35.00 0.00 35.00
18 Sidewalk Replacement 1, 050.00 0.00 1,050.00
19 Combination curb and gutter removal 100.00 0.00 100.00
20 Combination curb and gutter replacement 1,000.00 0.00 1,000.00
21 Top soil and sodding 600.00 198.00 402.00
22 Top soil and seeding 3, 150.00 3,150.00 0.00
23 Traffic Control and Protection 2, 000.00 2,000.00 0.00
24 Temporary Surface Over Trench 3, 000.00 140.00 2,860.00
25 Video Filming 500.00 500.00 0.00
26 Contractor/Engineer Field Office 0.00 0.00 0.00
27 1 " Grid and Overlay 15, 000.00 14,280.00 720.00
B28 Granular Foundation Material 500.00 100.00 400.00
B29 Class "B" Concrete 1,000.00 0.00 1,000.00
B30 Removal & disposal of petroleum
contaminated soil 1, 500.00 0.00 1,500.00
B31 Fluorocarbon Rubber(viton)gaskets 6, 450.00 0.00 6,450.00
B32 Rock excavation 50.00 0.00 50.00
Total 210, 294 .00 186,726.00 23,568.00
s ,
„of
City of Elgin Agenda Item No
iiLL
G 1:111 R 10
July 20, 2001 I :li: r..
as OFfr
N :r:
In - ,•
TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
AND QUAUTY INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
SUBJECT: Final Payment and Acceptance of Stonehaven Drive and
Shales Parkway/Bluff City Boulevard Water Main
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorizing final
payment and acceptance of the Stonehaven Drive and Shales
Parkway/Bluff City Boulevard Water Main project, completed by
Patnick Construction Company.
BACKGROUND
On September 13 , 2000, the City Council approved the award of the
construction contract in the amount of $284 , 789 to Patnick
Construction Company for the Stonehaven Drive and Shales
Parkway/Bluff City Boulevard Water Main.
This project was successfully completed on time and below the
original contract price by Patnick Construction Company, per the
plans and specifications prepared by Alvord, Burdick & Howson.
Change Order No. 1 (copy attached) consists of two items : (1)
modifying a valve vault at Stonehaven Drive and Glendower Terrece
in order to avoid relocating the existing 12 " storm sewer for a
cost totaling $3, 747 . 00; and (2) a reduction totaling $23, 568 . 00
due to the exact measuring of contract items .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
7
Final Payment and Acceptance of Stonehaven Drive
July 20, 2001
Page 2
P144-t
FINANCIAL IMPACT
The change order adjusts the contract price as follows :
Original Contract Amount $210, 294 . 00
Previous Payments $164, 878 . 20
Change Order No. 1, Deduct ($ 19, 821 . 00)
Final Payment $ 25, 594 . 80
The final cost of the project totals $190, 473 . 00 and is $19, 821 . 00
below the original contract price . Funds are available for the
final _payment of $25, 594 . 80 in account number 380-4000-795 . 92-41,
project number 409549 .
EGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the Mayor and members of the City Council
accept the completed Stonehaven Drive and Shales Parkway/Bluff City
Boulevard Water Main project, and authorize the final payment of
$25, 594 . 80 to Patnick Construction, Inc .
Respectfully submitted,
&, r
Jo, ce i'. Parker
Lty Manager
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