01-212 Resolution No. 01-212
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN
ENGINEERING SERVICES AGREEMENT WITH CIVIL DESIGN GROUP, INC.
FOR THE 2001 SEWER REHABILITATION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
Amendment No. 1 to an Engineering Services Agreement on behalf of
the City of Elgin with Civil Design Group, Inc . for the 2001
Sewer Rehabilitation Project, a copy of which is attached hereto
and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: August 8 , 2001
Adopted: August 8, 2001
Omnibus Vote : Yeas : 4 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
@), Civil Design Group, Inc. 630.577.1500 630.577.1525 FAX
Lonsuiting Engineers www.civildesigngroupinc.com
CITY OF ELGIN, ILLINOIS
2001 SEWER REHABILITATION
ENGINEERING SERVICES AGREEMENT
AMENDMENT NO. 1
THIS AGREEMENT AMENDMENT NO. 1, made and entered into this/o 1 iay
of pi-V (2) u S-f' ,2001, by and between the CITY OF ELGIN, an Illinois municipal
corporation (hereinafter referred to as "CITY") and CIVIL DESIGN GROUP, INC.
(hereinafter referred to as "ENGINEER"), shall modify that Agreement dated March 20,
2001,whereby the ENGINEER was engaged to perform professional services in connection
with the preparation of final design plans, specifications and quantities as needed for
contract bid and construction of the 2001 Sewer Rehabilitation (hereinafter referred to as
the PROJECT).
WHEREAS, the services did not include construction related services for the PROJECT,
AND
WHEREAS, the CITY desires the ENGINEER to provide construction related
services for the PROJECT,
AND
WHEREAS,the CITY desires to include the payments to the ENGINEER under the
AGREEMENT in connection with the professional services with the PROJECT.
In response to these additional services, certain revisions and additions must be
made to the AGREEMENT. In compliance, therefore, the terms and conditions of the
AGREEMENT are modified as specifically set out below. All other parts of the
AGREEMENT remain unchanged.
SECTION I of the AGREEMENT is hereby amended to include PARAGRAPHS D. and E.:
D. An outline of the construction services to be provided by the ENGINEER
includes General Construction Administration and Resident Project
Representative services for the 2001 Sewer Rehabilitation project which
includes the Douglas Avenue Sanitary Sewer.Glenwood Trail Storm Sewer,
Parkside Drive Storm Sewer, Warwick Place Storm Sewer and Woodridge•
Court Storm Sewer.
E. A detailed Scope of Construction Services is attached hereto as attachment
A-2.
1754 North Washington Street Suite 120 Naperville, Illinois 60563-1334
SECTION IV, PARAGRAPH A. of the AGREEMENT is hereby deleted and replaced
with the following:
A. For services provided, the Engineer shall be reimbursed at hourly rates as
given in Attachment B for the personnel employed on this PROJECT, with
the total fee not to exceed $88,000 regardless of the actual costs incurred
by the ENGINEER unless substantial modifications to the scope of the work
and authorized in writing by the DIRECTOR.
SECTION IV, PARAGRAPH C. of the AGREEMENT is hereby deleted and replaced with
the following:
C. Reimbursable expenses will include mileage for vehicles used,printing costs
for plans and specifications as needed for review by the CITY, permit
applications,and review by utility companies. Additionally included are one
set of reproducible plans and specifications for use by the CITY in making
sets for the bid and construction phases of the PROJECT. The total for
these expenses is given in E and F. Fees required by other agencies for
permit application will be paid directly by the CITY.
SECTION IV of the AGREEMENT is hereby amended to include PARAGRAPH F:
F. The schedule of Fees and Expenses for the construction services to be
performed by the ENGINEER as described in Paragraph I.D. is attached
hereto as Attachment C-2.
IN WITNESS Whereof, the undersigned have placed their hands and seals upon
and executed this Agreement in triplicate as though watch copy hereof was an original
and that there are no other oral agreements that have not been reduced to writing in this
statement.
For the City:
ATTEST: THE OF ELGIN
By 2By ' te'
City Clerk � ' Manager
(SEAL)
For the ENGINEER: OFRCIAL SEAL
POIRIER
Dated this ,. day of �, �, , AD.,2001 •I'ATEoFtuirroIs
,. v5 8:081o2/a3
ATTEST: 4(
B
macre , v President
(SEAL)
ATTACHMENT A-2
CITY OF ELGIN 2001 SEWER REHABILITATION
DETAILED SCOPE OF CONSTRUCTION SERVICES
1. Liaison and Contract Control
Act as the CITY's representative with duties, responsibilities and limitations of
authority as assigned in the Construction Contract Documents, and advise and
confer with CITY officials during construction and issue the CITY's authorized
instruction to the Contractor.
Assist the Contractor in understanding the intent of the construction contract
Documents. Serve as the City's liaison with other local agencies such as utility
companies, businesses, CITY's on-site representative , etc.
2. On-Site Review of Work
Conduct continuous and full-time on-site observations of the work in progress to
determine that the PROJECT is proceeding in accordance with the Construction
Contract Documents and that completed work will conform to the requirements of
the Construction Contract Documents.
Instruct Contractor to correct any work believed to be unsatisfactory, faulty or
defective, not conforming to the requirements of the Construction Contract
Documents,or does not meet the requirements of any inspections,test,or approval
required to be made and report same to the CITY; and advise CITY of action taken
or if any special testing or inspection will be required.
Verify that tests are conducted as required by the Construction Contract Documents
and in the presence of the required personnel, and that Contractors maintain and
submit adequate records thereof; observe, record, and report to the CITY
appropriate details relative to the test procedures.
Accompany visiting inspectors representing public or other agencies having
jurisdiction over the project, record the outcome of these inspections and report to
the CITY.
Stake-out construction lines and grades and assist the Contractor with
interpretations of the Drawings and Specifications.
Prepare and submit detailed daily reports of construction progress.
3. Contractor Suggestions and Requests
Consider and evaluate suggestions and requests for modifications in drawings and
specifications which may be submitted by the Contractor and make
recommendations to the CITY with any time or cost implications for final decision.
4. Shop Drawings
Develop shop drawing submittal requirements and assist Contractor in development
of submittal schedules. Review and monitor compliance with submittal schedules.
Review and approve shop drawings and samples, the results of tests and
inspections and other data which any Contractor is required to submit, but only for
conformance with the design concept of the project and compliance with the
information given in the Construction Contract Documents. Such review shall not
be construed as relieving the Contractor of the responsibility to meet requirements
of the Construction Contract Documents. Determine the acceptability of substitute
materials and equipment proposed by the Contractor; and receive and review (for
general content as required by the specifications) maintenance and operating
instructions, guarantees, bonds and certificates of inspection which are to be
assembled by the Contractor(s) in accordance with the Construction Contract
Documents.
Record and maintain a shop drawing submittal and approval log and notify the
Contractor whenever submittals re lacking or untimely.
5. Schedules
Prepare a final Primavera type construction schedule with the participation of the
Contractor and obtain the Contractor's approval of the construction schedule. A
schedule of shop drawing submissions, and schedule of values shall also be
prepared by the Contractor and approved by the engineer.
Work with the Contractor to maintain a workable updated Primavera type
construction schedule that is maintained and monitored weekly as construction
progresses as required by the Construction Contract Documents. Report progress
and schedule deviations and corrective measures proposed by the Contractor to the
City.
6. Job Meetings
Conduct weekly progress meetings with all parties as required by the Construction
Contract Documents to review construction progress, design interpretations and
overall progress. Prepare, maintain, and circulate copies of minutes thereof.
Arrange a schedule of on-site job work meetings with the General Contractor and
Subcontractors to review day-to-day requirements and problems. Prepare,maintain,
and circulate copies of minutes thereof.
7. Contract Administration and Records
Handle all day-to-day Contract Administration and associated correspondence.
Maintain at the job site orderly files for correspondence, reports of job conference,
shop drawings, and samples submissions, reproductions of original Construction
Contract Documents including all addenda, change orders, field orders, additional
drawings issued subsequent to the execution of the Construction Contract
Documents, progress reports, and other project related documents.
Page 2
8. Reports
Furnish written reports to the CITY on a biweekly basis of progress of the work and
the Contractor's compliance with the approved progress schedule and schedule of
shop drawing submissions.
9. Contractor Pay Requests
Review the Contractor's requests for payments as construction work progresses,
and advise the CITY of the amounts due and payable to the Contractor in
accordance with the terms of the Construction Contract Documents.
10. Change Orders
Perform evaluation of proposed Construction Contract Change Orders and submit
recommendation for approval or denial to the CITY. Prepare Construction Contract
Change Orders when authorized by the CITY.
11. Government Policies
Review the Contractor's compliance with governmental mandated programs.
Compliance with OSHA requirements and general safety provisions will be reviewed
by an independent safety officer retained by the Contractor as part of the
construction work. The safety officer will visit the job site periodically will submit
written reports to the CITY, Contractor, and ENGINEER.
12. Record Drawings
Prepare record drawings which show field measured dimensions of the completed
construction work which the ENGINEERS consider significant and provide the CITY
with one set of reproducible record drawings and all equipment operations and
maintenance manuals within ninety (90) days of the PROJECT completion.
13. Final Completion
Conduct a final inspection of the PROJECT with the CITY and the Contractor, and
prepare and give to the Contractor a final punch list. Issue an opinion of satisfactory
completion for acceptance of the PROJECT by the CITY. Process the Contractor's
final request for payment.
Page 3
ATTACHMENT C-2
CITY OF ELGIN 2001 SEWER REHABILITATION
SCHEDULE OF FEES AND REIMBURSABLE COSTS
Description of Work Fees
Projects 1 and 2 - Resident Project Representative Services 4,128.00
Project 3 - Resident Project Representative Services 2,064.00
Project 6 - Resident Project Representative Services 3,440.00
Project 8 - Resident Project Representative Services 688.00
Project 9 - Resident Project Representative Services 1,376.00
Construction Layout 1,050.00
Total Professional Services, including Sub-Consultants $12,746.00
Reimbursable Costs
Automobile Transportation 254.00
Total Reimbursable Costs $254.00
Total Fees (Professional Services plus Reimbursables) $13,000.00
f` City of Elgin Agenda Item No.nomv,,,,
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July 20, 2001 I 1
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TO: Mayor and Members of the City Council IIq, - ROW,
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT ES.
FROM: Joyce A. Parker, City Manager ANOQWLIT YY INFRASTRUCTURE
SUBJECT: Amendment No. 1 to an Agreement with Civil
Design Group, Inc. (CDG) for the 2001
Sewer Rehabilitation Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Amendment No. 1 to
an agreement with CDG for construction-related engineering
inspection services for the 2001 Sewer Rehabilitation Project .
BACKGROUND
F111b4 The original agreement with CDG ($75, 000) for the preparation of
final plans, specifications, cost estimates and bidding assistance
for the subject project was authorized by the City Council on
February 28, 2001 . Amendment No. 1 ($13 , 000) will add construction
engineering services to the agreement with CDG for the subject
project . A copy of Amendment No. 1 is attached as Exhibit A.
The award of the construction contract for the subject project is
being presented to the City Council under separate cover.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
9-
Amendment No. 1 totals $13 , 000 and covers construction-related
engineering services for the 2001 Sewer Rehabilitation Project .
Funds for this amendment are budgeted in account number 381-4200-
795 . 92-41, project number 339643 ($2 , 064) and account number 276-
0000-791 . 93-80, project number 339645 ($10, 936) .
The revised not-to-exceed agreement amount with CDG will now total
rft. $88, 000 .
,J
000. Amendment No. 1 to and agrmnt/2001 Sewer Rehab. Project
July 20 , 2001
Page 2
AEGAL IMPACT
//
None.
ALTERNATIVES
None.
RECOMMENDATION
It is -recommended that the City Council approve Amendment No. 1
with Civil Design Group, Inc. in the amount of $13, 000 and
authorize staff to execute the necessary documents .
Respectfully submitted,
Joyce A. Parker
City Manager
SP:do
Attachment