01-211 Resolution No. 01-211
RESOLUTION
APPROVING CHANGE ORDER NO. 4 IN THE CONTRACT WITH
WHITTAKER EXCAVATING FOR THE WING PARK FAMILY AQUATIC CENTER
WHEREAS, the City of Elgin has heretofore entered into a
contract with Whittaker Excavating for the Wing Park Family Aquatic
Center; and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 4 , attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 4 , a
copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: July 25, 2001
Adopted: July 25, 2001
Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CHANGE ORDER #4 (FINAL)
ORIGINAL CONTRACT AMOUNT: The original contract with
Whittaker Excavating dated August , 1999 for the construction
of the Wing Park Family Aquatic Center totaled $4 , 653 , 170 .
SCOPE : This 4th and Final Change Order will compensate
Whittaker Excavating for work related to performance
improvements and Illinois Department of Health requirements
unforeseen at the time of the original bid.
REASONS FOR AND AMOUNT OF CHANGES : The circumstances
necessitating the changes as set forth in this Change Order #4
and Final were not reasonably foreseeable at the time the
contract was signed. The additional issues are detailed in
the February 14, 2001 Memorandum of Burbach Aquatics LLC,
attached hereto as Exhibit A, and may be summarized as follows :
$ 2 , 581 . 54 Sign and Plumbing Changes-Requested by Illinois
Department of Health following contract award.
$23 , 348 . 92 Performance Improvements-These entail
contractor overtime for expediting July 2000
opening and general design improvements noted
during pre-opening walk-through (add fence
changes, add privacy screens, add pool heater
electric, add counter tops, and add bridge
scour) .
$25 , 930 . 46 Total Amount of 4th and Final Change Order
SUMMARY OF CHANGES AND CONTRACT AMOUNTS :
Original Contract Amount : $ 4 , 653 , 170 . 00
Change Order No. 1* 0
Change Order No. 2 87, 998 . 02
Change Order No . 3 89, 852 . 78
This Change Order #4
and Final : 25 , 930 .46
New Total and Final
Contract Amount : $4 , 856, 951 . 26
*Change Order #1 was to extend the completion date by 30 days
and was approved at the time of contract .
OTHER CONTRACT PROVISIONS : All other contract provisions
shall remain the same .
AGREED TO THIS 3L4DAY OF JULY, 2001 .
WHITTAKER EXCAVATING CITY OF /IN/
By a„_ je.406014?
Owner , Cir f Manager
64
Attest :
P140-1.--6
City Clerk
$VRBACH AOTIATICS. LLC
5974 HIGHWAY 80 SOUTH. P.O. BOX 721• PIATTEVILLE,WI 53818
608-348.3262 FAX:608-348-4970
5505 NORTH BERKELEY BLVD'* WHITEFISH BAY,WI 53217
414-967-7005 FAX:414.967-7006
February 14, 2001
To: Monica Myers, Director
Park & Recreation, City of Elgin Fax: 847-931-6144
From: Duane C. Wepking, Project Engineer
Re: "Proposed Construction of the City of Elgin, Wing Park Family Aquatic Center,
Change Order #4(revised, #2).
This memo is a summarization of the proposals presented by the contractor since Change
Order #3. These proposals are first listed according to the contractors submittal sequence.
This listing provides a brief description of the work, cost and status. The summary categorizes
the proposals according the purpose of the work. The work categories are unforeseen
work(UW), performance improvements(PI), IL Department of Health(ILDOH) and city code
requirements(CC).
The following list constitutes the change orders presented by the contractor to date:
Contract CO#i Description Cost/Work Cat gory Status
53. Add premium time 6/21 through $2,514.58 PI Recommend to
6/24/2000. Owner
54. Add premium time 6/26 through $2,319.71 PI Recommend to
7/01/2000 Owner
55. Add sign frame for pool rule $ 235.75 ILDOH Recommend to
mounted on the exterior of the Owner
bathhouse.
56. Add, fence changes $3,327.61 PI Recommend to
Owner
•
58. Add wood privacy screens for $1,043.19 PI Recommend to
handicapped water closet stalls. Owner
59. Add transformers and circuit $3,159.05 PI Recommend to
breakers, conductors & conduit for Owner
pool heaters' circulation pump.
60. Add counters on public side of $ 907.64 PI Recommend to
pass through trays at ticket booths Owner
61. Add tempered water line for sand $2,345.79 ILDOH Recommend to
play area toys and both sand Owner
wash stations.
EXHIBIT A
62. Add vehicle bridge scour protections $9,717.62 PI Recommend to
Owner
66. Add connections for future heat $ 359.52 PI Recommend to
exchanger Owner
Summary
Project
Change Order Purpose/Work Category Value Status
#1 Time Extension -0- Approved
#2 ILDOH requirements $19,214.44 Approved
Unforeseen Conditions 31,271.89
Tree preservation 2,915.90
Performance additions 15,038.03
Utility Improvements 19,557.76
Total Change Order #2 87,998.02
#3 Performance additions $62,785.14
City Code requirements 27,067.64
Total Change Order #3 $89,852.78 Approved
#4 Performance additions $ 25,694.71
ILDOH Code requirements 235.75
Total Change Order #4 S 25,930.46 Under review
Change Order #4 will not extend the substantial completion date.
The contract substantial completion date is July 22, 2000.
The vehicle bridge scour protection is included in this summary.
Any questions or comments regarding this memo should be directed to BA's Whitefish Bay
office. Duane Wepking's mobil telephone number is 815-238-2581.
fc: David F. Burbach, P.E.
City of Elgin Agenda Item No.
'
.„Di '
c
July 20, 2001 G
/ -
•
N
TO: Mayor and Members of the City Council RECREATIONAL LEISURE
A NO CULTURAL OPPORTUNITIES
FOR ALL CITIZENS
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 4 with Whittaker Excavating
for the Wing Park Family Aquatic Center
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the final change
order to the Whittaker Excavating contract for the Wing Park Family
Aquatic Center.
BACKGROUND
In August 1999, the City Council awarded a contract to Whittaker
Excavating for the construction of the Wing Park Family Aquatic
Center in the amount of $4, 653 , 170 . Included within the project
funding was $50, 000 for utility work and $144, 000 in contingency.
Change Order No. 1 was approved at the time the contract was
approved and provided for an extension to the project completion
date due to the floodway mapping and permit approval processing.
The fourth and final change order involves capital improvements and
Illinois Department of Health requirements . The change order cost
breakdown is as follows :
IDOH Requirements $ 2, 581 . 54
add sign frame
add sand play plumbing
Performance Improvements 823 , 348 . 92
contractor overtime
add fence changes
add privacy screens
add pool heater electric
add counter tops
(11116'' add bridge scour
Total 4th and Final Change Order $25, 930 .46
Change Order No. 4 with Whittaker/Wing Park
July 20, 2001
Page 2
Hey and Associates was contracted after the initial budget was
established, and prior to the bidding phase, for a cost of $21, 500
to acquire permits due to the floodway issues of the site . The
additional Illinois Department of Health requirements, contractor
premium costs to fast track work on evenings and weekends for a
July 2000 opening, and performance improvements were elements of
the contract where contingency funds were used.
Since the grand opening of the Wing Park Family Aquatic Center on
July 3 , 2000, Whittaker Excavating continues to complete minor
punch list and warranty items at the facility. Final completion is
scheduled by the end of 2001 . Additionally, the mechanical
contractor trained staff on proper winterization procedures
following the 2000 season as well as start-up procedures for the
2001 season and will again perform and refresh staff on
winterization procedures following the 2001 season.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
emik
gifFINANCIAL IMPACT
The final accounting of the Wing Park Family Aquatic Center Project
is as follows :
Original Budget $5, 694 , 300
Adjustments to Budget :
Park Impact Fees 57, 621
Rec Trax Software 21 , 794) 35 , 827
Adjusted Budget $5, 730, 127
Expenditures
Whittaker Engineering
Original Contract $4 , 653 , 170
Change Orders 1-3 177, 851
Change Order 4 25 , 930 $4, 856, 951
Burbach Engineering 630, 300
Langos Demolition 33 , 800
Hey & Associates 21, 500
Miscellaneous 43 , 583
Total Expenditures $5 , 586 , 134
Remaining Funds $ 143 , 993
There are sufficient funds remaining to fund this change order.
Change Order No. 4 with Whittaker/Wing Park
July 20, 2001
Page 3
LEGAL IMPACT
None.
ALTERNATIVES
None .
RECOMMENDATION
The recommendation is to approve the fourth and final change order
to the Whittaker Excavating contract for the Wing Park Family
Aquatic Center construction in the amount of $25, 930 .46 .
Respectfully submitted,
r Joyce A. Parker
City Manager