01-189 Resolution No . 01-189
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
LANDMARK ENGINEERING GROUP, INC. FOR THE
SYMPHONY WAY RECONSTRUCTION/REHABILITATION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
an agreement on behalf of the City of Elgin with Landmark
Engineering Group, Inc . for the Symphony Way/Grove Avenue/Douglas
Avenue Reconstruction/Rehabilitation Project , a copy of which is
attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: July 11 , 2001
Adopted: July 11, 2001
Omnibus Vote : Yeas : 7 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT, made and entered into this IbA, day of
'Lr , 2001, by and between the CITY OF ELGIN, an Illinois
muni ipal corporation (hereinafter referred to as "CITY" ) and
Landmark Engineering Group, Inc . (hereinafter referred to as
"ENGINEER" ) .
WHEREAS, the CITY desires to engage the ENGINEER to furnish
certain professional services in connection with the Symphony
Way/Grove Avenue/Douglas Avenue Reconstruction/Rehabilitation
Project (hereinafter referred to as the "PROJECT" ) .
AND
WHEREAS, the ENGINEER represents that he is in compliance with
Illinois Statutes relating to professional registration of
individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth
herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY
and the ENGINEER that the CITY does hereby retain the ENGINEER
for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby
acknowledged to act for and represent it in all engineering
matters involved in the PROJECT, subject to the following terms
and conditions and stipulations, to-wit :
1. SCOPE OF SERVICES
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A. All work hereunder shall be performed under the
direction of the Director of Public Works of the CITY,
herein after referred to as the "DIRECTOR" .
B. Outline of the services to be provided by the
Engineer. Professional Engineering Services for
Symphony Way/Grove Avenue/Douglas Avenue
Reconstruction/Rehabilitation Project .
C . A detailed Scope of Services is as shown below
SCOPE OF SERVICES
Study Area
• Symphony Way(Douglas Avenue to Grove Avenue)
• Douglas Avenue (Kimball Street to Dexter Court)
• Grove Avenue (Symphony Way to Kimball Street)
• Kimball Street (decorative lights between bridge and N. Grove Avenue on new library site frontage)
• N. Grove Avenue (new library site frontage— left hand turn lane)
Project Schedule
• May 1, 2001 — December 31, 2001
Base Information Needs
• Topographic survey—include Douglas to Dexter, new library site frontage and existing landscaping
adjoining Grove Avenue and Symphony Way
• Recreation Center Plans—grading, landscaping, elevations
• Parking ramp design plans
• Design budget
• Kimball Street bicycle underpass
• City standard lights, furnishings, street and sidewalk details
• Projected traffic volumes
SCOPE OF DESIGN SERVICES
1. Pre-design
a. Data-gathering and review
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b. Survey and base map coordination
c. Design team work session
d. Site Visit/Client Meeting
• Client meeting to discuss schedule, design program, utility needs and street design options
• Site photography and survey verification
• Coordination meetings (Recreation Center designer, and construction manager, library
architect, PACE, Hemmens, utility companies, city forester, Riverfront designers and
construction managers, etc.)
e. Project Administration and Coordination
f. A survey of the underground utilities of sanitary sewer, water main, and storm sewer will be
performed. In concert with City of Elgin departments, decisions will be made as to which utilities
will be rehabilitated or replaced as a part of this project.
2. Concept Design
a. The City of Elgin has entered into an agreement with the Illinois Environmental Protection Agency
and FRWRD regarding exception to the combined sewer overflow regulations. We believe the
intent of the agreement is that for new construction or rehabilitation in combined sewer areas
shall separate combined sewers. This results usually in a new system to handle all of the storm
water and disconnection for the combined sewers any existing storm water connections. We will
review this agreement and the proposed improvements will comply with the provisions of the
agreement.
b. Site Analysis
• Relationship of streetscape design to Civic Campus, Riverfront, and Downtown
• Existing condition analysis within study area
c. Design team work sessions
d. Street design options
• On-street parking, pedestrian crossings, intersection designs (median islands, left hand turn
lanes, etc.), tabletop locations/bus parking, bicycle lanes, etc.
e. Streetscape amenity options
• Elgin design standards
• Product research
• Amenity boards for"families" of amenities
f. Conceptual lighting options
• Manufacturer coordination
• Light spacing options
g. Conceptual budgets
h. Client review meeting
• Selection of preferred street design and amenity options
• Coordination meetings
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j. Typical options
• Plans and cross-sections
• Landscape options
• Special Treatment zones (intersections, entrances, etc.)
• Library frontage, Douglas between Symphony Way and Dexter Court
k. Conceptual details
I. Conceptual budgets
m. Graphic presentation
• Sketch plans, cross-sections, scope details, perspective sketches
n. Summary memorandum
o. Client review meeting
• Selection of preferred design options
• Coordination meetings (Recreation Center designers and construction manager, utilities, etc.)
p. Project administration and coordination
3. Preliminary Construction Documents (75% submittal)
a. Design team work session to review construction plan preparation
b. Layout plans
c. Landscape plan and plant list
d. Detail sheets
e. Irrigation design plan
f. Light fixture design and location
• Manufacturer coordination
• Engineer coordination
• Lighting samples for city review
g. Preliminary technical specifications
h. Preliminary construction phasing
i. Preliminary cost estimate
j. Graphic presentation for client review meetings
k. Client review meetings
• Update to PMT and City Council
• Coordination with construction manager
I. Project administration and coordination
Page 5
4. Final Construction Documents (100% submittal)
a. Final plans and details
b. Final technical specifications
c. Final cost estimate
d. Final construction phasing
e. Design team work session
f. Project administration and coordination
g. Assistance during city approval of final plans
h. Client review meeting to present final plans and coordinate bidding
ADDITIONAL SERVICES AVAILABLE
1. Assistance during bidding
a. Bid form and advertisement
b. Pre-bid conference
c. Answer contractor questions
d. Attend bid opening
e. Bid evaluation and recommendation
f. Prepare addenda as needed
2. Construction Administration Services
a. Pre-construction meetings
b. Shop drawing review and approval
c. Tag trees for planting
d. Periodic construction review and field reports
e. Substantial completion review
f. Prepare change orders as needed
g. Construction closeout
Note: A number of client review meetings are proposed in this
scope of services . It is agreed that the number of client
review meetings shall be limited to two such meetings to be
mutually agreed upon. No presentations to any committees or
boards are included in this proposal .
Page 6
2 . PROGRESS REPORTS
A. A detailed project schedule for the Project is
included as Attachment A, attached hereto . Progress
will be recorded on the project schedule and submitted
monthly as a component of the Status Report described
in C. below.
B. An outline project milestone schedule is provided
herein under. The project milestones are : 1) Pre-
Design, 2 ) Concept Design, 3 ) Preliminary Construction
Documents (75% submittal) , and 4) Final Construction
Document (100% submittal) as shown in the Scope of
Services .
C . The Engineer will submit to the Director monthly a
Status Report keyed to the Project Schedule . A brief
narrative will be provided identifying progress,
findings and outstanding issues .
3 . WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto
including, but not limited too, reports, designs,
calculations, work drawings, studies, photographs, models
and recommendations shall be the property of the CITY and
shall be delivered to the CITY upon request of the DIRECTOR
provided, however, that the ENGINEER may retain copies of
such work products for its records . Such work products are
not intended or represented to be suitable for reuse by the
CITY on any extension to the PROJECT or on any other
project, and such reuse shall be at the sole risk of the
CITY without liability or legal exposure to the ENGINEER.
Page 7
4. PAYMENTS TO THE ENGINEER (Not to Exceed Method)
A. Payments for services provided by the ENGINEER shall
be reimbursed at the hourly rate of its professional
and technical personnel and its Consultants as set
forth in Exhibit B, attached hereto and made a part
hereof by this reference, with the total fees and
expenses to be paid to the ENGINEER not to exceed
$147 , 290 , regardless of the actual costs incurred or
time expended by the ENGINEER, unless substantial
modifications to the project are authorized in writing
by the Director .
B. Reimbursable expenses are included in the above not to
exceed total fee of $147 , 290 . Reimburseables shall
include reasonable travel costs, printing and
photomechanical, postage, delivery, long distance
telephone charges, and express mail . Reimbursables
shall be reimbursed at the rate of 120% of the direct
cost .
C . The CITY shall make periodic payments to the ENGINEER
based upon ENGINEER' S invoices and upon actual
progress within thirty (30) days after receipt and
approval of invoices . Said periodic payments to the
ENGINEER shall not exceed the amount shown on the
following schedule, and full payments for each task
shall not be made until the task is completed and
accepted by the DIRECTOR.
(payment schedule)
1 . Pre-design
15% of total
Page 8
2 . Concept Design
30% of total
3 . Preliminary Construction Documents (75% submittal)
30% of total
4 . Final Construction Documents (100% submittal)
25% of total
5. INVOICES
A. The ENGINEER shall submit invoices in a format
approved by the CITY. Progress reports (2C above)
will be included with all payment requests .
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER
for work done under this Agreement . The ENGINEER
shall make these records available at reasonable times
during the Agreement period, and for a year after
termination of this Agreement .
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may
terminate this Agreement at any time upon fifteen (15) days
prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid
for services actually performed and reimbursable expenses
actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth
under Paragraph 4 above .
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7 . TERM
This Agreement shall become effective as of the date the
ENGINEER is given a notice to proceed and, unless
terminated for cause or pursuant to Article 5 , shall be
deemed concluded on the date the CITY determines that all
of the ENGINEER' s work under this agreement is completed.
A determination of completion shall not constitute a waiver
of any rights or claims which the CITY may have or
thereafter acquire with respect to any term or provision of
the Agreement .
8 . NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY, the
ENGINEER shall give written notice of his claim within 15
days after occurrence of such action. No claim for
additional compensation shall be valid unless so made. Any
changes in the ENGINEER ' S fee shall be valid only to the
extent that such changes are included in writing signed by
the CITY and the ENGINEER. Regardless of the decision of
the DIRECTOR relative to a claim submitted by the ENGINEER,
all work required under this Agreement as determined by the
DIRECTOR shall proceed without interruption.
9. BREACH OF CONTRACT
If either party violates or breaches any term of this
Agreement, such violation or breach shall be deemed to
constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as
may be suitable to the violation or breach; and, in
addition, if either party, by reason of any default, fails
within fifteen (15 ) days after notice thereof by the other
Page 10
party to comply with the conditions of the Agreement, the
other party may terminate this Agreement .
10 . INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to
and shall indemnify, defend and hold harmless the CITY, its
officers, employees, agents, boards and commissions from
and against any and all claims, suits, judgments, costs,
attorney' s fees, damages or other relief, including but not
limited to workers ' compensation claims, in any way
resulting from or arising out of negligent actions or
omissions of the ENGINEER in connection herewith, including
negligence or omissions of employees or agents of the
ENGINEER arising out of the performance of this Agreement .
In the event of any action against the CITY, its officers,
employees, agents, boards, or commissions, covered by the
foregoing duty to indemnify, defend, and hold harmless such
action shall be defended by legal counsel of the CITY' s
choosing.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
CITY shall be charged personally or held contractually
liable under any term or provision of this Agreement or
because of their execution, approval or attempted execution
of this Agreement .
12 . INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,
pay for and maintain in effect, during the term of
this Agreement, a policy of comprehensive general
liability insurance with limits of at least $1, 000 , 000
Page 11
aggregate for bodily injury and $1, 000 , 000 aggregate
for property damage .
The ENGINEER shall deliver to the DIRECTOR a
Certification of Insurance naming the CITY as
additional insured. The policy shall not be modified
or terminated without thirty (30 ) days prior written
notice to the DIRECTOR.
The Certificate of Insurance which shall include
Contractual obligation assumed by the ENGINEER under
Article 10 entitled " Indemnification" shall be
provided.
This insurance shall apply as primary insurance with
respect to any other insurance or self-insurance
programs afforded to the CITY. There shall be no
endorsement or modification of this insurance to make
it excess over other available insurance,
alternatively, if the insurance states that it is
excess or prorate, it shall be endorsed to be primary
with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive
Automobile Liability Insurance covering all owned,
non-owned and hired motor vehicles with limits of not
less than $500 , 000 per occurrence for damage to
property.
C. Combined Single Limit Policy. The requirements for
insurance coverage for the general liability and auto
exposures may be met with a combined single limit of
$1 , 000 , 000 per occurrence subject to a $1, 000 , 000
aggregate .
Page 12
D. Professional Liability. The ENGINEER shall carry
Engineer ' s Professional Liability Insurance Covering
claims resulting from error, omissions, or negligent
acts with a combined single limit of not less than
$1, 000 , 000 per occurrence . A Certificate of Insurance
shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be
modified or terminated without thirty (30) days prior
written notice to the DIRECTOR.
13 . CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES, AND SAFETY
The ENGINEER shall not have control over or charge of and
shall not be responsible for construction means, methods,
techniques, sequences or procedures, or for safety
precautions and programs in connection with the
construction, unless specifically identified in the Scope
of Services .
14 . NONDISCRIMINATION
In all hiring or employment made possible or resulting from
this Agreement, there shall be no discrimination against
any employee or applicant for employment because of sex,
age, race, color, creed, national origin, marital status,
of the presence of any sensory, mental or physical
handicap, unless based upon a bona fide occupational
qualification, and this requirement shall apply to, but not
be limited to, the following: employment advertising,
layoff or termination, rates of pay or other forms of
compensation and selection for training, including
apprenticeship.
No person shall be denied or subjected to discrimination in
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receipt of the benefit of any services or activities made
possible by or resulting from this Agreement on the grounds
of sex, race, color, creed, national origin, age except
minimum age and retirement provisions, marital status or
the presence of any sensory, mental or physical handicap.
Any violation of this provision shall be considered a
violation of a material provision of this Agreement and
shall be grounds for cancellation, termination, or
suspension, in whole or in part, of the Agreement by the
CITY.
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties
hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other provisions
of this Agreement and the ENGINEER shall remain liable to
the CITY with respect to each and every item, condition and
other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself
and no assignment, delegation or subcontract had been made .
Any proposed subcontractor shall require the CITY ' s
advanced written approval .
17 . NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency
Page 14
relationship between the parties hereto .
18 . SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-
paragraph, phrase, clause or other provision of this
Agreement, or any portion thereof, shall be held to be void
or otherwise unenforceable, all other portions of this
Agreement shall remain in full force and effect .
19 . HEADINGS
The headings of the several paragraphs of this Agreement
are inserted only as a matter of convenience and for
reference and in no way are they intended to define, limit
or describe the scope of intent of any provision of this
Agreement, nor shall they be construed to affect in any
manner the terms and provisions hereof or the
interpretation or construction thereof .
20 . MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire
Agreement of the parties on the subject matter hereof and
may not be changed, modified, discharged or extended except
by written amendment duly executed by the parties . Each
party agrees that no representations or warranties shall be
binding upon the other party unless expressed in writing
herein or in a duly executed amendment hereof, or change
order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and
shall be construed in accordance with the laws of the State
Page 15
of Illinois . Venue for the resolution of any disputes or
the enforcement of any rights pursuant to this agreement
shall be in the Circuit Court of Kane County, Illinois .
22 . NEWS RELEASES
The ENGINEER may not issue any news releases without prior
approval from the DIRECTOR, nor will the ENGINEER make
public proposals developed under this Agreement without
prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23 . COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in
the CITY' S employ or any work associated with the PROJECT.
24 . INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from
bidding on this contract as a result of a violation of 720
ILCS 5/33E et seq. Or any similar state or federal statute
regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have
written sexual harassment policies that include, at a
minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C . a description of sexual harassment, utilizing
Page 16
examples;
D. the vendor ' s internal complaint process including
penalties;
E. the legal recourse, investigative and complaint
process available through the Illinois Department of
Human Rights, and the Illinois Human Rights
Commission;
F . directions on how to contact the department and
commission;
G. protection against retaliation as provided by Section
6-101 of the Human Rights Act .
A copy of the policies must be provided to the Department
of Human Rights upon request 775 ILCS 5/2-105 .
26. WRITTEN COMMUNICATIONS
All recommendations and other communications by the
ENGINEER to the DIRECTOR and to other participants which
may affect cost or time of completion, shall be made or
confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made
or confirmed in writing.
27 . NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by First
Class Mail, postage prepaid, addressed as follows :
Page 17
A. As to CITY:
JOHN LOETE, P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
JAMES E. HENGTGEN, P.E. , P.L.S.
Office Manager
Landmark Engineering Group, Inc .
2295 Valley Creek Drive
Elgin, Illinois 60123
IN WITNESS WHEREOF, the undersigned have placed their hands
and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in
this statement .
For the CITY:
ATTEST:
THE CITY OF ELGIN
By � �S kfc/C G By � •
City Clerk City anager
(SEAL)
For the ENGINEER:
Dated thisay of vCr� A.D. , 2001 .
By
Trie ce President
Exhibit B - Page 1 of 3
Landmark
ENGINEERING GROUP, INC.
HOURLY RATE SHEET
PRINCIPAL, P.E., P.L.S. $ 125.00
CIVIL ENGINEER/ PROJECT MANAGER, P.E. $ 110.00
ENVIRONMENTAL ENGINEER, P.E. $ 110.00
SURVEYOR $ 100.00
PROJECT ENGINEER, P.E. S 85.00
DESIGN ENGINEER, E.I. $ 75.00
1-MAN SURVEY CREW WITH GEODIMETER $ 90.00
2-MAN SURVEY CREW WITH GEODIMETER $ 120.00
1-MAN UNION SURVEY CREW WITH GEODIMETER $ 110.00
2-MAN UNION SURVEY CREW WITH GEODIMETER $ 130.00
SENIOR CADD TECHNICIAN $ 60.00
CADD TECHNICIAN $ 50.00
CLERICAL 5 35.00
DIRECT CHARGES
MILEAGE $0.40/MILE
REIMBURSABLE ITEMS COST + 15%
o
SUBCONSULTANTS QUOTE + 25%
SATURDAY 1 1,2 TIMES APPLICABLE RATE
SUNDAY 2 TIMES APPLICABLE RATE FOR
FIELD CREWS ONLY
1 1;2 TIMES FOR ALL OTHERS
2295 Valley Creek Drive • Elgin,IL 60123 • 847.888.2610 • fax 847.888.2629
Exhibit B- Page 2 of 3
r .r j Ray gond Professional Group, Inc.
X Engin yens • Architects • Consultants • Builders
4404 ?uadra ie Drive•Bolingbrook,Mains 60440
Td (61 ])771.1827 hoc(630)771-1839
www.n naandgroup.eom
RAYMOND PROFESSIONAL GROUP,INC.
STANDARD BILLING RATES
CALENDAR YEAR 2001
Pr ject Principal E X $145.00
Pin jest Director/Program Manager E IX $130.00
Car ,up Manager E VIII $115.00
Sr. Project Manager/Asst.Group Mgr. E VII $105.00
Pn ject Manager E VI $ 95.00
Sr. Project Engineer E V $ 85.00
Pri ject Engineer E N $ 75,00
Sr. Staff Engineer E II1 $ 65.00
St/ ff Engineer E 11 $ 60.00
En One= E 1 $ 55.00
CA DD/1T Coordinator T III $ 70.00
Sr. Engineering Technician T II $ 60.00
En ;ineering'Technician T I $ 50.00
C� of Surveyor S VII $110.00
Su vey Party Chief S iii $ 70.00
Su veyor S II $ 60.00
Ro loran S I $ 50.00
Th ee-man Survey Crew $165.00
Tv a-man Survey Crew $115.00
Ex :cuiive Secretary CIV $ 50.00
Ad ninistrative Assistant C III $ 45.00
Se retary CII $ 40.00
c:tWDmOWS NiSKTOPUTOMillksecOl.dos
Fornenty is len and Associates.Incorporated:Ra, o,d Bedna.Incarpor ed:Raymond Management Services.dncoreed;
Raymond-NOM Incinporateck and Raystond-Wdllmns Limited
Exhibit B - Page 3 of 3
HJIBIT"B"
Schreiber/Anderson Associates
Fee Schedule
affective 10/01/00
Principal $120.00 -$130.00/hr
Senior Engineer/Senior Project Manager $ 95.00 -$110.00/hr
Project Manager $ 68.00-$ 80.00/hr
Assistant Project Manager $ 65.00- $ 75.00/hr
Landscape Architect H $ 60.00 - $ 70.00/hr
Landscape Architect I $ 50.00 - $ 55.00/hr
Civil Engineer II $ 65.00-$ 70.00/hr
Civil Engineer I $ 55.00 -$ 60.00/hr
Graphic Designer $ 67.00/hr
Clerical $ 45.00/hr
Intern $ 30.00/hr
Expenses - Telephone, postage,
travel expense Cost plus 10%
- Mileage $.37/mile
- Consultants Cost plus 10%
Payment for services will be due 30 days from the date of
invoice issued on or about the first of each month.
,zir -46-1//v1-&'/O7-- "A //
. •7
•• •
ber 2001 November 2001 December 2001 January 2002
ID Task Name Duration StalOct Nov Dec Jan
. .
1 Notice to Proceed Od Thu 5
2 Review of Contracts 1d Thu 5,
3 Execution of Contracts Od Thu 5,
4 Certificate of Insurance 1d Fri a .City of El • in
5 Topographical Survey 10d Fri 5,
6 Soil Borings 5d Fri 5)
7 Review Master Plan,Rvr Front 20d Fri 5,
8 Meet with Utilitiy Companies 17d Mon 61
9 Meet with Water Department 2d Mon 6)
10 Meet with Electric Company 2d Wed 61
11 Meet With Gas Company 2d Fri 6/
12 Meet with Telephone Company 2d Tue 6/
13 Meet with Cable Company 2d Thu 6/
14 Meet with sewer Department 2d Mon
15 Meet with PACE 10d Thu
16 Develop Concept Plan 31d Thu 7/
17 Presentation to City of Elgin 10d Fri 8/
18 Revise Concept Plan 30d Mon
'or .
19 Approval by City of Elgin 10d Mon 10/ :W1
r _
20 Prepare Construction Plans 40d Mon 10/ Mi!iii*ii!ilai!niZniMi-Ei
_
21 75%Submittal to City of Elgin 10d Fri 11
. .
22 City Review of Construction Plans 1d Fri 11/ 11 :1-r
23 100%Submittal to City 15d Thu 11 *M;iii:igi;i!*
24 City Approval of Plans 1d Mon 12/ i
Task r iiiEEi)Progress IIIIIIMIIIIIIIIIIMINNI
Project:Elgin Symphony Way Rehabil
Date:Wed 3/28/01 Critical Task
OF EtC'
` �• " Agenda Item No.
/ City of Elgin g
E ill
• n
f liI
001
June 22 , 2001 nui
' Puri
le �r
l:! I
MP!
TO: Mayor and Members of the City Council
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES.
ANO QUALITY INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
SUBJECT: Engineering Services Agreement
Symphony Way Streetscape Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider entering into an
engineering services agreement with Landmark Engineering Group,
Inc . to complete design engineering for the Symphony Way
Streetscape Project .
BACKGROUND
As part of the overall Riverfront improvements, monies were
budgeted to provide for a streetscape improvement to Grove Avenue
from Kimball Street to Symphony Way, Symphony Way from Grove Avenue
to Douglas Avenue and Douglas Avenue from Symphony Way to Kimball
Street . The improvements will include the total reconstruction of
Grove Avenue and Symphony Way and the resurfacing of Douglas
Avenue. Parking areas will be incorporated into Grove Avenue and
Symphony Way along with historical lighting to match Kimball
Street. Appropriate streetscape elements designed to be consistent
with the landscaping plan for the Recreation Center and transition
to the Riverfront improvements will also be designed. A project
location map is attached as Exhibit A.
Requests for proposals were sent to five firms, with proposals
being received on March 30, 2001 from three firms :
✓ Landmark Engineering Group
✓ Crawford, Murphy & Tilly
✓ Civiltech Engineering
. ., .
i- Symphony Way Streetscape Project
June 22, 2001
Page 2
A selection committee review of the three proposals was conducted,
which resulted in the Landmark Engineering Group being the top-
rated firm. The Group consists of Landmark Engineering, who did
the Recreation Center site design, Schreiber/Anderson, who worked
on the Riverfront Project design and Raymond Professional Group,
who will provide electrical design services . A copy of the results
of the selection process is attached as Exhibit B.
Upon selection, Landmark Engineering Group representatives met with
staff to finalize the project scope and negotiate their fee. The
final negotiated fee is $147, 290 . This fee is consistent with that
submitted by the other firms .
A copy of the agreement is attached as Exhibit C.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
// FINANCIAL IMPACT
ck)
The agreement with Landmark Engineering Group will total $147, 290
and be charged to account number 275-0000-791 . 92-32, project number
039518 (Riverfront/Center City project) . A total of $300, 000 has
been budgeted for engineering and construction of this project .
LE AL IMPACT
one.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager
to execute an agreement with Landmark Engineering Group, Inc. in
the not-to-exceed amount of $147, 290 .
- - .-ctfully submitte ,
rib. ill.r: Q .
a1/4.1,___
Jo'ce A. Parker
City Manager
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Project Location Map