01-129 Resolution No. 01-129
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
ALVORD, BURDICK & HOWSON, L.L. C. FOR ENGINEERING SERVICES FOR
THE GENEVA STREET WATER MAIN PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
an agreement on behalf of the City of Elgin with Alvord,
Burdick & Howson, L.L.C. for engineering services for the Geneva
Street Water Main Project, a copy of which is attached hereto and
made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: May 23 , 2001
Adopted: May 23 , 2001
Omnibus Vote : Yeas : 6 Nays : 0
Attest :
s/ Suellyn Losch
Suellyn Losch, Deputy City Clerk
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`'),~� City of Elgin Agenda Item No._.
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May 4 , 2001
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TO: Mayor and Members of the City Council FINANCIALLYSTABLE CITYGONERNMENT
EFFICIENT SERVICES.
AND QUAUT Y INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
SUBJECT: Agreement For Engineering Services
Geneva Street Water Main Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorization of
an Engineering Services Agreement for the Geneva Street Water Main
Project .
BACKGROUND
rm. This project was identified in the Water Master Plan prepared by
Black & Veatch to improve the transmission of water to the
southeast portion of the distribution system. The project involves
the construction of a 16-inch transmission main in Geneva Street to
connect the existing 16-inch main in Division Street with the
existing 10-inch main at the intersection of Prairie and Villa
Streets . The engineering services agreement includes the design,
bidding and construction phases of this project .
The Water Department solicited proposals from ten engineering
firms . Attachment A identifies the four firms that returned formal
proposals with price quotes submitted separately.
The four proposals were individually evaluated by a selection
committee from Public Works, Engineering and the Water Department .
The committee ranked Alvord, Burdick and Howson as most qualified
for this work, and following selection, fees from all submittals
were opened. The fees for the firms are as follows :
Alvord, Burdick & Howson (ABH) : $ 34, 200 . 00
Burns & McDonnell (B&M) : $ 33 , 143 . 00
Hampton, Lenzini, and Renwick $100, 642 .40
Metcalf & Eddy: $ 43 , 366 . 00
00".
ey- Agreement for Engineering Services
April 4, 2001
Page 2
The proposal from ABH includes additional services required for the
project which are not included in B&M proposal . These services
include 240 man-hour Resident Observer services versus 160 man-
hours in the Burns & McDonnell proposal .
ABH has recently completed similar work for the Water Department on
Stonehaven Drive and the Bluff City Boulevard/Shales Parkway water
main extension. They are presently performing the same services on
the Brandt Drive water main, and their performance on these
projects has been exceptional .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The total cost for the engineering services is $34 , 200 . This will
be funded through the Water Department portion of the 2001 Bond
Fund, account number 381-4000-795 . 92-41, project number 409572 .
The project budget is $35, 000 .
LEGAL IMPACT
\M1-/None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the members of the City Council authorize
the execution of an Agreement for Engineering Services with Alvord,
Burdick and Howson of Chicago, Illinois for design, bidding and
construction phase services for the Geneva Street Water Main
Project in the amount of $34 , 200 .
Respectfully submi ted,
yce A. Parker
City Manager
JAP:LED/PJB
Attachments
QUALIFICATIONS RATING SHEET
Engineering Services For Water Main Design & Installation
Geneva Street
April 9, 2001
Description Score HLR Burns &McDonnel Metcalf&Eddy Alvord Burdick &Howson
Peter Kurt Tom Omar Chad Peter Kurt Tom Omar Chad Peter Kurt Tom Omar Chad Peter Kurt Tom Omar Chad
Knowledge 0-10 9 10 8 8 8 9 10 10 10 8 8 10 9 8 9 9 10 9 10 9
&
Experience
Project 0-10 9 10 8 8 9 9 10 9 10 8 9 10 9 8 8 9 10 9 10 9
Manager
Specialized 0-15 12 10 13 11 11 14 10 14 15 12 12 10 13 9 14 14 10 14 13 14-
Experience
Scope of 0-25 20 25 21 15 18 23 25 23 22 18 23 25 22 24 19 23 20 23 20 20
Services
Innovative 0-10 4 10 7 4 6 8 10 8 5 7 8 10 8 5 8 9 10 8 5 8
new ideas
Level of 0-10 8 10 7 4 5 9 10 10 8 7 8 10 9 6 9 9 10 9 8 9
Effort
Familiarity 0-15 12 15 11 12 14 12 10 15 13 11 14 10 12 8 13 14 14 15 10 13
with local
conditions
Schedule 0-5 4 5 5 4 4 0 5 5 2 4 4 5 5 5 4 5 5 5 5 4
Total 0-100 78 95 80 66 75 84 90 94 85 75 86 90 87 73 84 92 89 92 81 86
•
TOTAL SCORES SHEET
rilk QUALIFICATIONS RATING SHEET
Engineering Services For Water Main Design & Installation
Geneva Street
April 9, 2001
EVALUATORS
CONSULTANTS
Peter Kurt Tom Omar Chad
HLR 78 95 80 66 75
Burns &McDonnel 84 90 94 85 75
Metcalf&Eddy 86 90 87 73 84
Alvord Burdick&Howson 92 89 92 81 86
TOTAL SCORES SHEET
QUALIFICATIONS RATING SHEET
CONSULTANTS
HLR Burns&McDonnel Metcalf&Eddy Alvord,Burdick&
Selection Team Howson
RATING RATING RATING RATING
TOTAL TOTAL TOTAL TOTAL
Peter Bityou 1 2 3 4
Kurt Eshelman 4 3 3 2
Tom McCoy 1 4 2 3
Omar Santos 1 4 2 3
Chad Butzow 2 2 3 4
Total Score 9 15 13 16
Notes: Assign Scores based on the following formula:
(4-Highest,3 -Second,2-Third, 1 Fourth)
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AGREEMENT
THIS AGREEMENT is made and entered into this
, 2001, by and between the City of Elgin, an Illinois
municipal corporation (hereinafter referred to as "CITY" ) and
Alvord, Burdick & Howson, L.L.C. an Illinois Limited Liability
Company (hereinafter referred to as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the Engineer to furnish
certain professional services in connection with the water main
projects (hereinafter referred to as the "PROJECT" ) ; and
WHEREAS, the ENGINEER represents that it is in compliance with
all Illinois statutes relating to professional registration and has
the necessary expertise and experience to furnish such services
upon the terms and conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which are hereby
acknowledged, it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act for
and represent it in all engineering matters involved in the
PROJECT, subject to the following terms, conditions and
stipulations, to-wit:
I. SCOPE OF SERVICES
All work hereunder shall be under the direction of the Water
Department Director of the CITY, herein after referred to as the
"DIRECTOR" .
The ENGINEER shall provide the following services :
1. Preliminary Design:
TASK la: Meet with the City Staff and Obtain Records
The ENGINEER shall arrange a meeting with the City to obtain
available information that would assist in performing the work,
which include copies of existing water facilities, site layout, and
any existing City standards for installation of water mains and
appurtenances and similar information. The ENGINEER shall discuss
any constraints that may exist in performing the work, other
scheduled projects or plans that might be impacted, contractor work
site restrictions and limits to work area, scheduling of
contractors deliveries and storage of materials, and similar issues
which would need to be addressed in construction documents.
TASK lb: Preparation of base drawings
The ENGINEER shall begin the preparation of base drawings after
review of the information in Task la. To the extent possible,
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existing information from aerial surveys, GIS, or other data shall
be utilized to facilitate the work. If the information is not
available the ENGINEER shall perform route surveys .
TASK 1c: Design Memoranda & Preliminary Designs and Plans
The ENGINEER shall develop a design memorandum and preliminary
designs and plans, which shall be delivered to the City to be
reviewed by the City staff. All of the pertinent elements
including layout, elevations and site information shall be shown on
the plans, and quality of materials and other key information shall
be covered in the design memoranda. Following the review,
discussion, revisions and agreement between the ENGINEER and the
City staff, these preliminary drawings and design memoranda will be
the basis of the final design.
2. Final Desictn:
TASK 2a: Prepare Design Documents
The ENGINEER shall prepare detailed designs based on the
preliminary design memoranda and the preliminary design documents.
The drawings shall be in AutoCAD or Intergraph format, and the
specification and other contract documents should be in WordPerfect
format. A set of drawings shall be prepared, covering the work for
the installation of 16-inch water main on Geneva Street, which will
be installed in 2002 . Additional material shall be developed to
supplement existing City standard forms and cover all aspects of
the project, such as general and special conditions, requirements
for bidding, bid forms, and advertisements .
TASK 2b: Review of the drawings and documents
The ENGINEER shall submit the drawings and documents to the City
for review and comments at 75% completion stage, at 90% completion
stage, and at 100% or final stage.
TASK 2c: Perform Quality control of Design
The ENGINEER's technical advisory team shall review the design
documents and provide the design team with comments based on their
extensive knowledge of similar system designs.
TASK 2d: Discuss Design with City and Finalize Design Documents
The ENGINEER shall provide three sets of design documents for the
project to the City for final review. A meeting shall be scheduled
by the ENGINEER to discuss the design documents with the City and
to explain the drawings, specifications, and procedures, and advise
the City concerning any proposed revisions. Comments resultant from
the meetings shall be addressed and the design documents shall be
issued in a final version.
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Twenty (20) sets of final documents for the project shall be
provided to the City for bidding purposes .
TASK 2e: Prepare Opinions of Probable Construction Costs
The ENGINEER shall prepare a detailed estimate of probable
construction cost for review by the City, upon substantial
completion of the contract documents
TASK 2f: Assist City with Permit Applications
The ENGINEER shall submit final drawings and specifications to the
Illinois Environmental Protection Agency, the Illinois State
Division of Waterways, Kane County, and any other governmental
agency that has a regulatory interest in the project, and provide
all other services to secure permit approval.
3. Bidding Services:
TASK 3a: Assist City with Bidding Phase
The ENGINEER shall receive bidder questions and requests for
clarification. Based on these questions and requests, the ENGINEER
shall prepare addenda as necessary to respond to the questions
presented. Addenda shall be issued to the City for distribution to
the bidders .
TASK 3b: Assist City with Bid Review and Contract Award
The ENGINEER shall attend the bid opening and evaluate the Bids and
bidders to determine if the bids were submitted in accordance with
the contract documents and if the bidders are qualified to perform
the work. Following this review, a recommendation shall be
presented to the City for award of the construction contracts.
Assistance shall be provided by the ENGINEER in preparation of
conforming copies of contracts and execution of the contracts and
review of contract related documents provided by the successful
bidder. The ENGINEER shall attend a pre-construction meeting with
the City and the Contractor. The pre-construction meeting will help
to identify personnel from all parties, establish lines of
communication, discuss procedures for submittals, and discuss other
important administrative issues for the project.
4. Construction Phase Services;
TASK 4a: Review Contractor Submittals
The ENGINEER shall review shop drawings and data submitted by
construction contractors for compliance with the drawings and
specifications and appropriate action taken or recommended. Copies
of the submittals shall be returned to the Contractor with
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comments. Copies of the submittals shall also be maintained in
ENGINEER's office. A copy of each submittal shall be forwarded to
the City after completion of the review of each submittal.
TASK 4b: Provide Full Time Construction Resident Inspector
The ENGINEER shall provide a full time Resident Inspector during
the construction work as well as periodic site visits by the
Project Manager or Design Engineers as appropriate. Regular
meetings shall be held with the Contractor and the City staff
regarding the progress of the project and a written status reports
shall be prepared and distributed by the ENGINEER to all involved
parties. The ENGINEER shall not have authority to direct the means
and methods of the work and shall have no responsibility for job
site safety.
TASK 4c: Review Contractor Pay Request Submittals
The ENGINEER shall review the Contractor's monthly pay requests and
shall compare them with the work completed. ENGINEER shall verify
that the pay request is consistent with the work completed and make
recommendations to the City regarding payments. Pay request reviews
will include updates on work progress, current issues of concern,
and anticipated progress.
TASK 4d: Assist with Change Orders, and Assist with Project Close
The ENGINEER shall receive, review, and respond to as necessary the
Contractor questions as necessary regarding the design intent to
clarify, interpret, and modify the contract documents. Assistance
with preparation of Contract change orders shall be provided to the
City as necessary during the construction work. ENGINEER shall
prepare documents as necessary to obtain proposals from the
Contractors for the desired changes. Change order documentation and
justification shall be prepared as necessary for changes which are
implemented. Upon completion of the work, the ENGINEER shall
arrange a walk-through of the project site with representatives of
the Contractor and the City to determine if items remain to be
addressed or corrected. The ENGINEER shall maintain a record of
the corrective actions taken and, when completed shall advise the
City in writing that the contract work is complete and that the
final payment can be made subject to compliance with all legal
requirements.
Project close-out assistance shall be provided by the ENGINEER to
include review of Contractor warranty submittals, Contractor
insurance submittals, and Contractor bond submittals.
TASK 4e: Provide Record Drawings
The ENGINEER shall submit to the City two sets of record drawings
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along with copies of the drawings in electronic CD-ROM format. The
record drawings shall be based on a revised copy of original
contract drawings, reflecting changes made during construction.
These drawings shall also be in AutoCAD or Intergraph format and
shall be provided to the City on CD ROM for a permanent record.
The line shall be registered into State Plan 83 East Illinois
Region System.
Part A and Part B of the Engineer' s proposal dated March 20, 2001,
ENGINEER's letter dated April 18, 2001, and Request For Proposals
issued by the City dated February 28, 2001, are part of this
Agreement (Attachment A , Attachment B, Attachment C, Attachment D
respectively) .
II. WORK PRODUCT
All work product prepared by the ENGINEER pursuant hereto
including, but not limited to reports, designs, calculations,
work drawings, studies, photographs, models and
recommendations shall become the property of the CITY and
shall be delivered to the CITY upon request of the DIRECTOR,
provided, however, that the ENGINEER may retain copies of such
work products for its records. Such work product is not
intended or represented to be suitable for reuse by the CITY
on any extension to the PROJECT or on any other project, and
such reuse shall be at the sole risk of the CITY without
liability or legal exposure to the ENGINEER.
III. PAYMENTS TO THE ENGINEER
A. Not To Exceed Method
A. 1 The CITY shall pay the ENGINEER for its services under this
Agreement a lump sum fee of Thirty Four Thousand, Two Hundred
Dollars ($34, 200) regardless of the actual costs incurred by
the ENGINEER unless modifications to the scope of the work are
authorized in writing by the CITY. A listing of the ENGINEER's
current hourly rates is set forth in Exhibit B attached
hereto.
A.2 The CITY shall make periodic payments to the ENGINEER based
upon actual progress within 30 days after receipt and approval
of invoice. Said periodic payments for each task shall not be
made until the task is completed and accepted by the DIRECTOR.
A. 3 Schedule / Phases of the Project:
The Services provided in this agreement shall be completed
in accordance to the following project phases:
Phase I: This phase of the project shall be completed in 2001
and shall include:
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1. Preliminary design of the water main in Geneva Street.
This work shall be completed in two months from the
date of notice to proceed.
2 . Final design of the water main in Geneva Street. This
work shall be completed by October 12, 2001.
3 . Bidding & Construction services for the water main in
2002 . The duration of this work is four months.
IV. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the
CITY. Progress reports shall be included with all payment
requests.
B. The ENGINEER shall maintain records showing actual time
devoted and cost incurred. The ENGINEER shall permit an
authorized representative of the CITY to inspect and audit all
data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make such records available at
reasonable times during the Agreement period, and for three
years after termination of this Agreement.
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may
terminate this Agreement at any time upon fifteen (15) days
prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for
services actually performed and reimbursable expenses actually
incurred prior to termination, except that reimbursement shall
not exceed the total amounts set forth under paragraph III.
VI. TERM
This Agreement shall become effective as of the date the
ENGINEER is given a written Notice to Proceed and, unless
terminated for cause or pursuant to Article V, shall be deemed
concluded on the date the CITY determines that all of the
ENGINEER' s work under this Agreement is completed. A
determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter
acquire with respect to any term or provision of the
Agreement.
VII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY, the
6
ENGINEER shall give written notice of its claim within fifteen
(15) days after occurrence of such action. No claim for
additional compensation shall be valid unless such notice is
so provided. Any changes in the ENGINEER's fee shall be valid
only to the extent that such changes are in writing and signed
by the CITY and the ENGINEER. Regardless of the decision of
the CITY relative to a claim submitted by the ENGINEER, all
work required under this Agreement as determined by the CITY
shall proceed without interruption.
VIII. BREACH OF CONTRACT
All of the terms and provisions of this agreement are
material. If either party violates or breaches any term of
this Agreement, such violation or breach shall be deemed to
constitute a default, and the non-breaching party shall have
the right to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach. If
either party, by reason of any default, fails within fifteen
(15) days after written notice thereof by non-breaching party
to comply with the conditions of the Agreement, the
non-breaching party may terminate this Agreement.
IX. INDEMNIFICATION
To the fullest extend permitted by law, ENGINEER agrees to and
shall indemnify, defend and hold harmless the CITY, its
officers, employees, agents, boards and commissions from and
against any and all claims, suits, judgments, costs,
attorney's fees, damages or other relief, including but not
limited to workers ' compensation claims, in any way resulting
from or arising out of negligent actions or omissions of the
ENGINEER in connection herewith, including negligence or
omissions of employees or agents of the ENGINEER arising out
of the performance of this Agreement. In the event of any
action against the CITY covered by the foregoing duty to
indemnify, defend and hold harmless such action shall be
defended by legal counsel of the CITY' s choosing.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY
shall be charged personally or held contractually liable under
any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XI. INSURANCE
A. Commercial Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a
policy of commercial general liability insurance with limits
of at least $1, 000, 000 aggregate for bodily injury and
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$1, 000, 000 aggregate for property damage.
The ENGINEER shall deliver to the CITY a Certificate of
Insurance naming the CITY as additional insured. Such policy
shall not be modified or terminated without thirty (30) days
prior written notice to the CITY.
Such Certificate of Insurance which shall include coverage for
Contractual obligations assumed by the ENGINEER under Article
IX, entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect
to any other insurance or self-insurance programs afforded to
the CITY. There shall be no endorsement or modifications of
this insurance to make it excess over other available
insurance, alternatively, if the insurance states that it is
excess or prorata, it shall be endorsed to be primary with
respect to the CITY.
B. Comprehensive Automobile Liability. ENGINEER shall maintain
Comprehensive Automobile Liability Insurance covering all
owned, non-owned and hired motor vehicles with limits of not
less than $500, 000 per occurrence for damage to property.
C. Combined Single limit Policy. ENGINEER' S requirements for
insurance coverage for general liability and auto exposures
may be met with a combined single limit of $1, 000, 000 per
occurrence subject to a $1, 000, 000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
professional Liability Insurance Covering claims resulting
from error, omissions or negligent acts with a combined single
limit of not less than $1, 000, 000 per occurrence/$3 , 000, 000
aggregate. A Certificate of Insurance shall be submitted to
the CITY as evidence of insurance protection. The policy
shall not be modified or terminated without thirty (30) days
prior written notice to the DIRECTOR.
XII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from
this Agreement, there shall be no discrimination against any
employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, or the
presence of any sensory, mental or physical handicap, unless
based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination,
rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to discrimination in
8
receipt of the benefit of any services or activities made
possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum
age and retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any violation of
this provision shall be considered a violation of a material
provision of this Agreement and shall be grounds for
cancellation, termination or suspension, in whole or in part,
of this Agreement by the CITY.
III. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties
hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
XIV. DELEGATION AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject
to all the terms, conditions and other provisions of this
Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item, condition and other
provision hereof to the same extent that the ENGINEER would
have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made. Any
proposed subcontractor shall require the CITY' s advanced
written approval.
XV. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is
intended or shall be construed to, in any respect, create or
establish the relationship of co-partners, joint venture or
employment between the CITY and the ENGINEER, or as
constituting the ENGINEER as a general representative or
general agent of the CITY for any purpose whatsoever.
XVI. SEVERABILITY
The terms of this agreement shall be severable. The parties
intend and agreed that, if any paragraph, sub-paragraph,
phrase, clause or other provision of this Agreement, or any
portion thereof, shall be held to be void or otherwise
unenforceable for any reason, all other portions of this
Agreement shall remain in full force and effect.
XVII .HEADINGS
The headings of the several paragraphs of this Agreement are
inserted only as a matter of convenience and for reference and
in no way are they intended to define, limit or describe the
scope of intent of any provision of this Agreement, nor shall
9
they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof.
XVIII MODIFICATION OR AMENDMENT
This Agreement and its attachments constitute the sole and
entire Agreement of the parties on the subject matter hereof
and may not be changed, modified, discharged or extended
except by written amendment duly executed by the parties.
Each party agrees that no representations or warranties shall
be binding upon the other party unless expressed in writing
herein or in a duly executed amendment hereof, or change order
as herein provided.
XIX. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall
be construed in accordance with the laws of the State of
Illinois. Venue for the enforcement of any rights and the
resolution of any and all disputes shall be in the Circuit
Court of Kane County, Illinois.
XX. NEWS RELEASES
The ENGINEER may not issue any news releases without prior
written approval from the CITY, nor may the ENGINEER make
public any reports or documents developed under this Agreement
without prior written approval from the CITY prior to said
documentation becoming matters of public record.
XXI. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the
CITY's employ or any work associated with the PROJECT.
XXII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A 85-1295
The ENGINEER certifies hereby that it is not barred from
bidding on this contract as a result of violations of either
Section 33E-3 or Section 33E-4 of the Illinois Criminal Code.
XXIII. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have a
written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment, utilizing examples;
D. The vendor's internal complaint process including
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penalties;
E. The legal recourse, investigative and complaint process
available through the Illinois Department of Human Rights
and Illinois Human Rights Commission.
F. Directions on how to contact the department and
commission;
G. Protection against retaliation as provided by section
6-101 of Human Rights Act.
A Copy of such policy must be provided to the Department of
Human Rights upon request. P.A. 87-1257 .
XXIV. PREVAILING WAGE/PAYMENT OF TAXES.
The ENGINEER shall comply with the requirements of the
Prevailing Wage Act (820 ILCS 130/0 . 01 et seq. ) The ENGINEER
certifies it is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless
there is a pending proceeding contesting the tax.
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by ENGINEER to
the CITY and other participants which may affect cost or time
of completion shall be made or confirmed in writing. The CITY
may also require other recommendations and communications by
the ENGINEER be made or confirmed in writing.
XXVI NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by First
Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Larry E. Deibert, Director of the Water Department
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER
Bon G. Mui, Partner
Alvord, Burdick & Howson, L.L.C.
20 North Wacker Drive, Suite 1401
Chicago, Illinois 60606
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IN WITNESS WHEREOF, the undersigned have placed their hands
and seal upon and executed this Agreement in triplicate as though
each copy hereof was an original and that there are no other oral
agreements that have not been reduced to writing in this statement.
For CITY:
ATTEST: CITY OF ELGIN
By �,j�i�._ •�-__, ._ By •
City Clerk City Manager
For the ENGINEER:
Dated this day of , A.D. 2001
WITNESSED:
By By
(Print name) (Print Name)
6. 6-0 a0Py eee4 6. /1414;
Officer Title / Q/'f/?e (SEAL)
12
Geneva Street Reinforcement Water Main Agreement
with Alvord, Burdick & Howson
Attachment "A"
•A
Proposal to Provide
Engineering Services
for
Water Main Design
and Installation Services
Geneva Street
Reinforcement Water Main
•
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PROPOSAL
TO
PROVIDE
ENGINEERING SERVICES
FOR
WATER MAIN DESIGN
AND
INSTALLATION SERVICES
GENEVA STREET REINFORCEMENT WATER MAIN
CITY OF ELGIN
TABLE OF CONTENTS
Letter of Transmittal Section 1
Project Approach and Time Frame Section 2
Similar Project Descriptions and References Section 3
Proposed Team Qualifications Section 4
Firm Qualifications Section 5
Fee Proposal Separate Cover
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ALVORD, BURDICK & HOWSON, L. L. C.
ENGINEERS
20 NORTH WACKER DRIVE•SUITE 1401 MEMBERS
SERVICES
WATER SUPPLY,PURIFICATION AND DISTRIBUTION CHICAGO,IL 60606 AMERICAN CONSULTING ENGINEERS COUNCIL
WASTEWATER COLLECTION AND TREATMENT TEL.(312)236.9147 FAX:(3121 236-0692 AMERICAN PUBLIC WORKS ASSOCIATION
FLOOD RELIEF E-MAIL:SERVSABHENGINEERS.COM AMERICAN SOCIETY OF CIVIL ENGINEERS
STORMWATER FACILITIES AMERICAN WATER WORKS ASSOCIATION
INVESTIGATIONS,REPORTS AND DESIGNS JOHN W.ALVORD CHARLES 8.BURDICK LOUIS R.HOWSON CHICAGOLAND CHAMBER OF COMMERCE
CONSTRUCTION AND OPERATION SERVICES 1861-1943 1874-1955 1887-1985 NATIONAL ASSOCIATION OF
APPRAISALS AND RATE REPORTS DONALD E.ECKMANN DR.YA-TAI LIN CORROSION ENGINEERS
WATER ENVIRONMENT FEDERATION
J.WARREN GREEN BON G.MUI DR.RAY S.T.CHENG WESTERN SOCIETY OF ENGINEERS
JAMES W.HEDGES WILLIAM L.MEINHOLZ RICHARD D.SHEA
March 20, 2001
Ms. Gail Cohen
Purchasing Director
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Proposal to Provide Engineering Services for
Water Main Design and Installation Services
Geneva Street Reinforcement Water Main
Dear Ms. Cohen:
This will acknowledge receipt of the request for proposal,and associated addenda numbers 1
and 2, to provide engineering services for water main design and installation of the Geneva Street
Reinforcement Water Main. In response, the firm of Alvord, Burdick & Howson is pleased to
submit three copies,each an original,of our proposal to perform this work. We have visited the site,
clarified any questions on the City's expectations and goals, and feel very comfortable that the
necessary work, including all of the tasks outlined in the RFP and normally associated with
installations of this type, can be completed within the time frames shown. We have also reviewed
the draft contract that was included with the request for proposal and find the conditions to be
acceptable.
AB&H has specialized in water and wastewater facilities since its inception nearly 100 years
ago. Within the last ten years alone,more than 300 miles of water main designed by the firm have
been installed. For these installations the firm has provided all of the necessary preliminary
investigations, designs, contract documents, bidding assistance, engineering services during
construction, and drawings of record upon completion. The majority of this work has been
accomplished in the Chicago Metropolitan Area,under conditions similar to those which will need
to be addressed on this assignment. More importantly, we are in the process of providing similar
services to the City of Elgin at the current time and trust that the quality of our work, working
relationship with the City staff, and responsiveness to the City's needs will speak to our ability to
handle this assignment.
Ms. Gail Cohen -2 - March 20, 2001
We are a local firm,having been at our present office,20 N.Wacker Drive in Chicago,since
1929, and in the area since our formation in 1902. All of the AB&H team members proposed for
your assignment work from this office, making it convenient to attend meetings, verify field
conditions,and perform other tasks facilitated by on-site presence. Essentially,we are proposing to
utilize the same team that is assigned to our present work in Elgin. This provides a benefit of already
being familiar with the management preferences of the City staff and understanding the procedures
the staff desires the team to follow. This will facilitate performance of the work,particularly in the
initial stages, and enable the project to move forward smoothly and rapidly.
Within the pages that follow you will find all of the information outlined in the request for
proposal, including a detailed description of our method of analysis and schedule showing how the
various tasks will be performed in order to meet your overall schedule. Also included is a list of
current and recent projects similar to the Geneva Street main, along with a client reference for each
specific project who could provide information on our performance. A brief description of the
qualifications of the proposed team with detailed resumes for each key member is included,as well
as an overview of the firm. A proposed fee arrangement and amount is included under separate
cover.
The team is available to begin work immediately upon authorization of the City and can
devote sufficient time to meet the schedules outlined in the request. In addition, if desired by the
City, the schedule could be accelerated or delayed should conditions or plans of the City change.
Within this proposal we have deliberately attempted to be brief in order to conserve the
reviewers' time. However,should additional information or clarification be required,we would be
pleased to respond at any level of detail the City may desire. We would also assure the City that, if
selected, we would accept no other work which would be assigned a higher priority or otherwise
interfere with meeting the City's requirements for this project.
Again, thank you for allowing us to submit this proposal. We would welcome the
opportunity to provide this work for the City, demonstrating our capability to provide all of the
necessary services in an efficient, prompt,professional, and satisfactory manner.
Yours very truly,
ALVORD, BURDICK& HOWSON
/3r/27 A/ 2X s.;
Bon G. Mui, Partner
PROJECT APPROACH AND TIME FRAME
The work to be performed is that which is necessary to permit bidding,contract award, and
construction of approximately 1600 feet of 16 inch diameter water main in Geneva Road, south of
Division Street and extending to the intersection of Prairie and Villa Streets. The design is to be
completed by the fall of 2001, with construction scheduled for 2002. The work consists of all
necessary preliminary engineering, detailed design, preparation of contract documents, and
assistance during construction as will be outlined later. It is recognized that ancillary work must be
included in the performance of this work, including connections to existing mains, necessary
appurtenances,pavement and site restoration,disinfection,testing provisions,and similar activities.
Consideration must also be given to minimization of impacts on the water systems and the public
during construction. These will be addressed in more detail below,however,there are a number of
general practices the firm always follows to facilitate communications and coordination between the
City and our team,that will be addressed first. These general approaches will then be followed by
the specific steps to accomplish the work and a proposed schedule to demonstrate ability to meet the
City's milestone dates.
COMMUNICATIONS AND COORDINATION
We believe every assignment can be best accomplished by considering the project as a team
effort,with our assigned personnel working closely with a designated contact person from the client
and other staff as desired by the client,to ensure that we are always supportive of their positions and
practices. Such a"partnership"will combine the design team's technical expertise and manpower
availability with the City staff's familiarity with local conditions and sentiments, City policy and
plans, and City management objectives. Thus, we view an important aspect of the assignment as
adequate and timely communication between the engineering team and the City, from the initial
stages of the project all the way through its completion. This is particularly critical since the
construction can potentially impact water system operation and the public to varying degrees. The
team we are proposing already has an established working relationship with the staff and we would
propose to continue operating in the same manner for this project with only such modifications or
refinements as may be desired by the City. However,we would still suggest that immediately upon
authorization to proceed,and before beginning work on the assignment,a meeting be scheduled with
designated personnel from the City to confirm the continuation of the procedures established in the
past,make any adjustments desired,and discuss any special constraints or coordination procedures
for this project. At that time we would also confirm the type and frequency of feed-back the City
would like and how we can best provide the City staff with all of the information they desire in a
timely and efficient manner.
We would suggest that at that"kickoff'meeting arrangements be made for a regular series
of progress review meetings,as mutually deemed appropriate for this particular project,which would
continue throughout the assignment. These progress meetings would be used to regularly discuss
status with the City, review any issues that arise, show conformance to the schedule and any
corrections needed to maintain it, and address other items of interest. The opportunity for the staff
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Project Approach- Page 2
to have up-to-date information and provide input throughout the formative stages of all work,as well
as at formal review points and the end of tasks,will provide the most cost effective results and most
suitable design for the City of Elgin. In addition, as critical decision points are reached, or if a
significant problem should arise, a special meeting would be arranged to keep the City staff aware
of such developments and recommended courses of action. Of course, it is also anticipated that
informal meetings and discussions will occur routinely throughout the work.
In addition to the regular project meetings,at various stages of completion,or when specific
milestones are reached,reports,up-to-date plans,and other work products will be submitted formally
for review and comment. In each case, any issues or questions would be resolved,revisions made,
and agreement obtained before proceeding to subsequent steps. Regular written progress reports will
also be prepared and submitted, documenting status and comparing it to the expected level of
achievement based on the schedule originally agreed upon.
In order to facilitate the work with minimum inconvenience to the City,we would make all
requests for information or meetings through one person designated by the City. This is not intended
to,and would not,limit the input of various staff members as desired by the City,but rather is meant
to ensure that requests related to the project are dealt with in the proper priority, as determined by
the City,and are balanced with other work activities and employee assignments. It also ensures that
a City representative is always current on project status and can advise other involved personnel,as
appropriate, and respond to any internal or public questions which may arise.
If the City believes there may be local concern about the projects, assistance could be
provided in communicating with local residents by preparing information suitable for public
distribution, posting on a City web site, or providing to the local media. If one or more public
meetings would be desirable for a project, it would be arranged for the Project Manager to be
available to answer any questions and address concerns of the residents. The thrust of these
communications would be to stress the need for the improvement,outline the benefits to the City and
local residents,to acknowledge areas of concern and the steps taken for addressing them,to provide
information on the schedule and/or status, and to request understanding and cooperation.
PROJECT MANAGEMENT AND QUALITY CONTROL
Every project undertaken by the firm is directed by a partner as Project Manager. This
individual also functions as a working team member,actively involved in every aspect of the work.
Such an approach provides a number of advantages to the client. One advantage is that it ensures
that the individual who is responsible for the work has sufficient authority to allocate whatever
resources are necessary to meet the firm's commitments and maintain agreed upon schedules. It also
ensures that commitments can be made promptly and implemented without waiting for approval
from higher corporate authorities or a board, providing each client direct access to upper levels of
the firm.
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Project Approach - Page 3
Another policy used on each project is an internal project management and quality control
program to deliver a final product which will best meet the client's needs. This begins with detailed
project planning and development of a monitoring system that targets key milestone goals such as
budget and schedule. This monitoring system is then used internally by our team, and will be
provided to the City, as a benchmarking reference for the duration of the work. Included are
projected milestone dates for completion of discrete tasks in sufficient detail to easily compare
actual status with that originally scheduled. This will allow both the City and the design team to
regularly compare work progress against that expected and permit identification and correction of
any potential problems at an early date, before the City's schedule is jeopardized. Such progress
reviews, measured against the initial time line and budget, would be part of the discussion at each
progress meeting and,in addition,would be addressed in the written status reports submitted at least
monthly.
A second means of project management and quality control will be a brief but intense and
thorough peer review at critical points during preliminary and final design. Experienced engineers
will conduct a review of the work products as though they were the client and the project were being
undertaken at their expense. Work products will be reviewed for clarity, whether adequate
information is provided, whether improvements can be made in the design, or if there are more
economical ways to achieve the objectives. In addition,the review team will consider such aspects
as flexibility to meet conditions that could not be anticipated, ease of installation, impact during
construction, and similar features. While these reviews are normally internal and in addition to
formal reviews by the City,the City is also welcome to participate with our staff in this activity and
be part of our internal discussions if they desire. In that case,the peer reviews could be held at the
City offices for the convenience of the staff.
As a result of focusing on communications,management control,and rigid quality assurance
reviews, in addition to the continual emphasis on striving for excellence, the firm has developed a
reputation for planing and designing projects which are functional,economical,easily constructed,
and completed on time and within budget. It is against this general background that the detailed
steps to accomplish the preliminary design, final design, and assistance during bidding and
construction phases will be addressed. The following steps are intended to reflect our opinion as to
a logical sequence and methodology for performing the work necessary. It will be subject to
refinement based upon discussions with the City and incorporation of any modifications the staff
may desire.
PRELIMINARY DESIGN
At the beginning of the work, as discussed above, key team members will meet with
designated.City staff and make arrangements to obtain available information that would assist in
performing the work. The types of information collected would include records of existing water
facilities and location of the connection points, any changes in City standards for installation of
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Project Approach -Page 4
water mains and appurtenances,and similar information. In addition to background information on
the existing system, we would also discuss any constraints that may exist in performing the work,
other scheduled projects or plans that might be impacted,contractor work site restrictions and limits
to work areas,scheduling of contractor deliveries and storage of materials, and similar issues which
would need to be addressed in construction documents. These issues will be important since the
route is in an area where there are no parkways, the main will be under pavement, and residential
buildings are immediately adjacent.
At the same time the above information is being reviewed,the firm will begin the preparation
of base drawings of the site. To the extent possible, existing digitized information from aerial
surveys, GIS, or other data base will be utilized to facilitate the work. If information is not
economically available,and to supplement or verify the available information,route surveys will be
performed. These will utilize total station, so that the results can be downloaded directly into
AutoCAD or Intergraph format for plotting, along with other digitized base records. Information
will also be collected from the various utilities for use in determining appropriate alignment and
elevation of the mains and for inclusion on the contract drawings .
Preliminary designs and plans, and design memoranda,will be developed for review by the
City staff. All of the pertinent elements including layout,horizontal and vertical scale, elevations,
and site information will be shown on the plans and quality of materials and other key information
will be covered in the design memoranda. Following review, discussion,revisions and agreement
between the team and City staff,these preliminary drawings and design memoranda would be the
basis of the final design.
DESIGN
Based upon the approved preliminary design,detailed drawings and contract documents will
be prepared. The drawings would be prepared in AutoCAD or Intergraph format, as preferred by
the City, and the specifications and other contract documents would be in WordPerfect, Word, or
other preferred word processing format. Standard City boiler plate would be utilized to the extent
desired by the City. Additional material,satisfactory to the City would be developed to supplement
existing City standard forms and cover all aspects of the project, such as general and special
conditions, requirements for bidding, bid forms, and advertisements.
As the drawings and documents are being prepared they will be submitted for review and
comment at any desired stage of completion. With a review being performed upon completion of
the preliminary design,it is suggested that submittal and review at the 90 completion level and the
100% or final stage would be appropriate. However, the suggested frequencies or stages will be
modified to any desired by the City. In addition to submittal for review, appropriate team members
will meet with the staff to discuss any questions and suggestions of the staff in connection with their
review.
V/II 11111•11111/ MI
Project Approach -Page 5
Upon substantial completion of the contract documents the firm will prepare a detailed
estimate of probable construction cost for review by the City and its use in evaluating bids received.
Also, at the appropriate level of completion, with agreement by the City, permit applications will
be prepared for submission to all regulatory agencies. During the review process,the team will be
available to meet with the various entities, respond to any questions, and otherwise expedite the
process of obtaining the necessary approvals and permits. During the bidding period,the firm will
prepare any addenda desired by the City,prepare responses to bidder's inquiries, attend any prebid
meetings desired, and assist in any other means the City desires.
CONSTRUCTION PHASE SERVICES
During construction,the firm will provide any support services desired by the City. This will
include providing plans and specifications to be issued to prospective bidders, attending the bid
opening and assisting in evaluating bids received, preparing a bid report with recommendations
concerning contract award, and, after contract award decision,preparing conformed copies of the
contracts for execution.
Also during the construction period,contractor submittals would be reviewed and appropriate
action taken or recommended. This would include review of shop drawings and data, reviewing
correspondence and preparing recommended responses to claims or requests, review of payment
documents, and similar activities. We would also provide for a full time resident inspector during
the significant work as well as periodic site visits by the Project Manager or Project Engineer as
appropriate. During construction, as well as during design, regular meetings would be held with
staff and written status reports provided to keep all involved parties abreast of progress. Upon
completion of the work,we would arrange for a walk-through of the project site with representatives
of the team, the contractor, and, if desired,the City to determine if items remain to be addressed or
corrected. We would maintain a record of the corrective actions taken and,when completed,would
advise the City in writing that the contract work is complete and that final payment can be made
subject to compliance with all legal requirements.
Drawings of record would be submitted based on revising a copy of original contract
drawings,reflecting changes made during construction. These drawings would also be in AutoCAD
or Intergraph format and provided to the City on CD ROM for a permanent record. The line would
be registered into State Plan 83 East Illinois Region System.
TIME FRAME
The team is prepared to complete the work outlined in the request for proposal, and this
document, in accordance with the milestone dates outlined. The time periods of performing the
various tasks is indicated on the following page in two bar charts,one for design and the second for
construction. In each case we have projected the time in weeks rather than by calendar date since
K A
UMW 411■11__ _ MI -
411/ 1111111=1" IN
Proposed Project Schedule
El
Water Main Design and Installation Services
Geneva Street Reinforcement Water Main
.4 f i,
0 1.,,,.. : 1,
&14''. 0 1,
'. V...tIr : 1 '
-,,?i,,,o, Design
2001
Authorization to Proceed
, 1
Preliminary Phase i i I 1 : 1 I
,. ,..
Data Collection r.,4;4- - ' T- 7' 1. r 7 -7 -7I'
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Route Survey te , , ', , • : , , ; , i ;
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Preliminary Plans ' Vyri''',iii'v!',:•'.40,4m.0',,,i.11,3 ; , ■ ,
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Review by City
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Design Phase i 1 1 ; ! i , 1 ;
Final Plans&Specifications
Submittal for City , „ , , , : , lot ;
90% ! iiiAi
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Prepare Permit Application
Progress Meetings
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Time in Weeks
Construction
2002
— ;
Selected Advertising Date .iv- i i i- !-- i H ,i 1 k - ,i
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Bidding&Award of Contract.
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Shop Drawings&Data Submittal ' • -°-' '''LO'giril:,,,P:'W'4,40 .
Construction [ - I ',-,t;p0146, ,,g0fe7,0!4q.A40 -
1 1 1 1 I
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Drawings of Record ■ I 1 1 ,
i 1 i i I i i i i 1 I 1 i
Progress Meetings
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Time in Weeks
Project Approach - Page 6
the total elapsed time for the performance of the work is less than that which is available based upon
the information given in the request for proposal. Thus the City has latitude in selecting the time the
work would start in both the design phase and the construction phase to best meet their objectives.
Selecting a design start date by working backward from the desired completion date would defer
design expenses for a few months with no impact on the project. Keeping the construction period
to a reasonably short duration will control construction observation costs,result in continual progress
without delays,and minimize public inconvenience. Upon selection for this assignment,we would
work with the City to arrive at an implementation schedule for both design and construction that best
meets their needs.
If desired by the City the schedule shown could be shortened to some extent,at least in terms
of the design. While we do not have control over the permit procedures, we can take steps to
expedite that process also, such as arranging preliminary meetings to discuss permit requirements
and design concepts prior to formal submittal and making ourselves available to answer any
questions. It should also be noted that,with the extensive number of projects we have designed,we
are aware of the requirements of the regulatory agencies and have not experienced frequent or long
delays. Most permits are obtained without question on the basis of the initial submittal.
CONTINUED AVAILABILITY
The firm maintains copies of work products and is proud of the ability to provide copies of
reports, designs, and photographs when needed by the client,even decades after a project has been
completed. In addition, career employment is common at AB&H so that individuals who
participated in a project remain available to respond to any future questions or discuss aspects of the
work. This service is provided as a courtesy to our clients and is a continuing advantage of the initial
utilization of our firm.
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INIMINI■ al
SIMILAR PROJECTS
Alvord, Burdick & Howson's specialization in the water and wastewater industry has
included extensive experience on water main projects, with thousands of miles of mains designed
in the Chicago office, several hundred of which involved participation by members of this project
team. This experience allows the engineers on your project team to recognize potential obstacles
which may exist,and permits them to take measures,in conjunction with the City,to address these
issues before they present a serious problem. This results in fewer changes during the designs, a
lesser number of change orders during construction, and lower project cost. Following are a few
representative examples of the firm's recent work,each involving tasks similar to those envisioned
for some or all of the City's projects. Many additional examples will be provided if desired.
Argonne Water Supply Main, DuPage Water Commission
In 1996 the firm provided engineering services to the DuPage Water Commission for a water
supply for Argonne National Laboratory. Water supply mains were installed to bring Lake Michigan
water to the laboratory via the Commission's previously installed transmission system,
encompassing more than 150 miles of main designed by AB&H.
Complete engineering services were performed including planning and preliminary studies,
design,preparation of contract documents,assistance during bidding,construction services and field
observation, and drawings of record. A total of 3 miles of water main, 12 inches in diameter, was
installed under this project.
Much of the pipeline was installed under a tree lined roadway in a primarily residential area.
To prevent any damage to the trees the main was installed under the roadway which is in accordance
with recommendations of experts on preservation of trees in construction areas. The roadway is a
major artery and traffic control was provided during construction. For the majority of the installation
conventional trench methods were used,however,a section of the water main that ran under 1-55 was
installed in a casing. Additionally, it was necessary to work with contaminated soil in some areas,
and measures were taken to ensure that the installation proceeded safely and without risk to the
residents.
An individual who would be familiar with this work is:
Mr. Edward Nawrocki
Manager of Maintenance and Construction
DuPage Water Commission
600 E. Butterfield Road
Elmhurst, IL 60126
(630) 834-0100
Similar Projects -Page 2
Water Main Design, City of Elgin, Illinois
Alvord, Burdick & Howson was selected by the City of Elgin for design and construction
engineering services for a total of approximately 5600 feet of 12 and 16 inch diameter water main
in Brandt Drive,Shales Parkway,and Stonehaven Drive. All of the designs were completed in 2000,
however, the construction was divided into two contracts and scheduled as desired by the City to
allow for acquisition of the necessary easements. The first 1400 feet of main were installed in 2000
with the remainder to be installed this year. The work for which the firm was retained included
completing all necessary preliminary engineering, detailed design, preparation of contract
documents, and assistance during construction. A number of issues were addressed, including
identification and delineation of the additional right-of-way requirements, development of
methodology to accommodate construction at major roadways, scheduling in a way to permit the
work to proceed in a logical and orderly sequence based upon all of the activities required at each
site, and coordination with other agencies such as the Illinois Department of Transportation, and
similar activities.
A number of individuals from Elgin would be familiar with this project including:
Mr. Peter Bityou
Water Operations Engineer
City of Elgin
150 Dexter Court
Elgin, IL 60120-5527
(847) 9313-6159
Fox River Water Main Crossing, Green Bay, Wisconsin
In 1996, AB&H completed a project for the construction of new water main for the Green
Bay Water Utility. The project consisted of the installation of 2,250 feet of 24 inch diameter ductile
iron pipe installed by conventional open cut,and approximately 1,550 feet of 24 inch diameter steel
pipe, installed by directional drilling across the Fox River. Directional drilling was selected so as
to avoid damaging the existing piles and sea walls. This project also required jacking for 50 feet of
36 inch steel casing pipe.
Engineering services provided included preparation of a preliminary design report, design
of the facility, preparation of contract documents, traffic control plans, site restoration, and shop
drawing review.
41110, MUNI III III
Similar Projects - Page 3
Information on this project can be obtained from:
Mr. William Nabak
General Manager
Green Bay Water Utility
631 S. Adams Street
Green Bay, WI 54305
(414) 448-3480
Water Main Replacement, Lincolnshire, Illinois
The firm has recently performed a number of improvements for the Village of Lincolnshire,
following development of a model of the existing water system and analysis of needs. One such
project is a water main planed in three separate sections,each under a unique set of conditions. The
three sections are in a residential area, under a section of the West Fork of the North Branch of the
Chicago River, and along a major state highway.
A total of approximately 2,400 feet of 12 inch diameter main is required. One contract
combining the main through the residential area and under the river was designed and alternate bids
obtained for both 12 and 16 inch diameter pipe. Based upon the bids received and a life cycle cost
analysis,considering both capital costs and energy savings,the 12 inch alternative was selected. The
pipe has been installed with pressure testing and site restoration scheduled to be completed by the
end of April, approximately five months ahead of schedule. Construction of the remaining section
is being held pending final decisions on road widening and utility corridor relocations.
Each section presented its own challenges to overcome in the design. The installation in the
residential area necessitated going through a large wooded area with the potential of injury to trees.
AB&H planned to avoid damage by using GPS to locate the trees, then developed a design which
minimized disruption. Similarly, the design of the river crossing was completed so as to prevent
damage to the trees in the immediate area and eliminate environmental issues associated with the
crossing. Permits were obtained from the Army Corps of Engineers and the Lake County
Stormwater Management Commission as well as the Illinois Environmental Protection Agency. If
installation of the final section is under the highway,it will require that the engineers work with the
state to meet their requirements,while satisfying the needs of the Village. Tunneling will probably
be used for a portion of this work because it meets the need of the client and complies with the
State's regulations.
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.i 11•11•1111 II a •
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Similar Projects -Page 4
A reference from Lincolnshire is:
Mr. Frank Tripiccochio
Director of Public Works
Village of Lincolnshire
One Olde Half Day Road
Lincolnshire, IL 60069
(847) 883-860
Water Distribution System Analysis and Improvements, Morton Grove, Illinois
Since 1990, Alvord, Burdick & Howson has performed a number of computer analyses of
the Morton Grove water distribution system utilizing a model the firm developed. The computer
model was used to examine the feasibility and the most cost-effective means of combining
distribution zones and to assess the need for system improvements. Recommendations by the firm
included two new elevated storage tanks,associated pumping station improvements,and 18,000 feet
of new water main to provide adequate water pressures and balance storage capacities in the
distribution system. Based upon the analyses,AB&H was authorized to design all of the proposed
system improvements.
The distribution system improvements included the installation of water main for both
normal flow and fire flow usage. A total of 6890 feet of new 16 inch diameter water main was
installed to balance flows between storage facilities during normal demand periods. Of that amount,
400 feet were installed under railroad and river crossings. Water mains designed to improve fire
flow in specific local areas, were 8 inches and 12 inches in diameter, and totaled 11,600 feet in
length.
A contact person at the Village is:
Mr. Andrew DeMonte
Superintendent of Water and Sewer
Village of Morton Grove
7840 Nagle Avenue
Morton Grove, IL 60053
(847) 470-5235
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Similar Projects - Page 5
16 Inch Water Transmission Main, Park Ridge, Illinois
Alvord,Burdick&Howson is providing engineering services for the City of Park Ridge to
install approximately 9,700 feet of 16 inch diameter water main with all appurtenances and
restoration. The work is to be performed in stages with completion of the final segment in 2004.
The services provided include preliminary layout,field surveys,data collection,design,preparation
of contract plans and specifications, assistance in bidding and contract award, on-site resident
inspection, contract administration assistance, and other similar work.
A contact person at the City is:
Mr. David Ellstrand
City Engineer
City of Park Ridge
505 Butler Place
Park Ridge, IL 60068
(847) 318-5246
Gross Point Road Water Main, Skokie, Illinois
The firm is providing engineering service for the installation of approximately 2700 feet of
12 inch diameter water main to replace an existing 6 inch diameter line along Gross Point Road from
Golf Road to Skokie Boulevard. The proposed project will also include valves,hydrants, and other
appurtenances,as well as 130 feet of casing for installation under a cross street which cannot be open
cut. The Illinois Department of Transportation is currently considering whether additional casing
will be required at other streets. In addition,close coordination is required with the Northwest Water
Commission since the new line will closely parallel their existing 60 inch diameter main. Pressure
taps will be utilized for the connections to minimize inconvenience to the residents and no more than
thirty feet of trench can be open at any time. In addition, the firm was authorized to design the
installation of a total of 500 feet of 8 inch diameter main at two other locations.
A contact person at the Village is:
Mr. Eddy Nakai
Municipal Engineer
Village of Skokie
5127 Oakton Street
Skokie, IL 60007
(847) 933-8231
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PROPOSED TEAM QUALIFICATIONS
Alvord, Burdick&Howson is pleased to present a team which is well-qualified to provide
the engineering services for the Geneva Street water main design and installation project. Each of
the team members are qualified,both by training and experience,for the particular role which they
would be assigned. These roles are indicated on the following organization chart. Detailed resumes
of the team members have been provided at the end of this section.
As a general practice, Alvord, Burdick & Howson assigns a partner to the role of Project
Manager in each project undertaken by the firm. This is done to ensure that the client has direct and
immediate access to the management of the firm whenever desired. This individual serves as the
working head of the team and the primary liaison with the client, as well as an administrative
capacity. This involvement ensures that the needs of the project are clearly understood, necessary
resources are allocated for the project, the needs of the client are met in a timely fashion, and the
standard of the finished product is of the quality expected. For this project the partner who would
serve in this capacity would be Mr. Bon G. Mui. Bon is registered both as a Professional Engineer
and a Structural Engineer. He has been with the firm for nearly thirty years, and has served as
Project Manager and Project Engineer for numerous projects, including water distribution system
improvements.
An additional policy of the firm is to assign a highly qualified individual to independently
review the work at various critical points, for the purpose of quality control. This periodic "fresh
look" is intended to ensure that the client's needs are being addressed, that viable options are not
being overlooked, that the design layout and elevations are feasible and economical, and that the
quality of work meets the high standards of the firm. The quality control function for this project
will be performed by Mr. J. Warren Green,a registered Professional Engineer who has over twenty
years of experience in water systems engineering and operation. He is also licensed as a water
supply operator in two states,and has extensive experience in utility engineering,construction,and
management.
The Project Engineer would be Mr. Robert Marconi. Bob is a registered Professional
Engineer whose many years of experience have included design,cost estimating, construction, and
preparation of plans and specifications for water mains of various sizes. In his career with AB&H
he has been responsible for more than a hundred miles of water main design. For this project he
would coordinate the data collection and surveys,and lead the preliminary and final design activities.
He would also be responsible for the preparation of cost estimates, plans, specifications and bid
documents. In addition he will be responsible for supervision of the resident inspector,resolve any
technical issues which may arise in the field, and make periodic site visits during construction.
Assisting Bob with various engineering design activities would be Mr. William G.Nyanue,
who is also a registered Professional Engineer. William would assist in the collection of data,
preparation of drawings and specifications, as well as the preparation of bid documents, review of
contractor submittals, and periodic site visits.
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Proposed Team Qualifications -Page 2
Mr. Joseph Michalski will be responsible for the surveys necessary for this project. He is a
young engineer who has performed a variety of engineering assignments, including surveying for
water main installations and other projects for AB&H. He is registered as an Engineer in Training.
Full time on-site observation would be provided by Mr.Kurt Kaszuba during the construction
period. Kurt is a field technician with AB&H who has provided construction observation for
previous water main installations. During any particularly critical,non routine,or problem periods,
he will be supplemented with site visits by Bob and William. He would also assist Joe with data
collection and other field activities, as needed.
While these individuals would be responsible for the activities and assignments indicated,
they will have available all of the support resources and assistance needed to complete their
assignments within the schedules that may be agreed upon. This will include drafting and
stenographic personnel and such other engineering and technical assistance as may be needed to
complete their work efficiently and economically.
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Water Main Design and Installation Services
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Bon G. Mui, P.E., S.E.
Project Role: Project Manager
Education Experience
M.S. Environmental Engineering,
Illinois Institute of Technology
1986 Mr.Mui is a Partner with the firm and has extensive experience in the
B.S. Civil Engineering, evaluation and design of water supply,treatment and distribution
Illinois Institute of Technology systems. For water distribution system designs and evaluations he
1972 has prepared reports and designs while functioning as project
manager under tight constraints of time and budget. Other experience
includes chemical feed systems and handling facilities,long distance
water transmission pipelines, pumping systems, and wastewater
Registration collection systems.
Professional Engineer
StrStructural Engineer The following projects are representative of Mr. Mui's experience
1979 applicable to this assignment:
City of Elgin, Elgin, Illinois: Project Manager for design and
preparation of plans and specifications for 4,500 feet of 12 inch
diameter water main and 1,000 feet of 16 inch diameter water main.
Applicable Expertise Project includes boring 150 feet of 30 inch diameter steel casing
Project Management across Route 20 and 400 feet of 36 inch diameter steel casing across
Designs Interstate 90. Project also included coordination with Illinois
Water Distribution Systems Department of Transportation.
Cost Estimating
Contract Administration
DuPage Water Commission, Elmhurst, Illinois: Assisted in design
and preparation of plans and specifications for 72 inch diameter water
main from Lexington Pump Station in Chicago to DuPage Pump
Station in Elmhurst.
Professional Positions DuPage Water Commission, Elmhurst, Illinois: Project Engineer
Alvord, Burdick& Howson
1972-Present responsible for preparation of a study to evaluate necessary
improvements to Commission's system to allow the City of
Warrenville to join the Commission as a subsequent customer,
estimated cost of these improvements, developed allocation of cost
Professional Activities of the Commission's system, and estimated cost of metering and
American Academy of
Environmental Engineers p ressure adjusting facilities necessary' for Warrenville. Hydraulic
American Society of Civil modeling of the Commission's system was performed using KPIPE.
Engineers
American Water Works DuPage Water Commission, Elmhurst, Illinois: Designed and
Association prepared plans and specifications for 545 feet of 42 inch diameter
Water Environment Federation steel casing pipe for the installation of 1,450 feet of 24 inch diameter
Western Society of Engineers ductile iron water main at the North-South Tollway and Warrenville
International Ozone Association
Road.
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Bon G. Mui
Page 2
Experience - Continued
City of Monrovia, Monrovia, Liberia: Designed and prepared plans and specifications for Freeway
Treated Water Transmission Main and distribution mains in Monrovia. Improvements consisted of
170 feet of 24 inch diameter watermain, 31,000 feet of 16 inch diameter watermain, and 4,300 feet
of 8 inch diameter and smaller watermain.
DuPage Water Commission, Elmhurst, Illinois: Designed and prepared plans and specifications for
5,500 feet of 36 inch diameter water main from 35th Street to Virginia Street along North-South
Tollway. Including 60 feet of 60 inch diameter tunnel, 380 feet and 190 feet lengths. Project
included coordination with Illinois State Toll Highway Authority.
DuPage Water Commission,Elmhurst,Illinois:Project Engineer for preparation of a study to evaluate
necessary improvements to Commission's system to allow the Argonne National Laboratory to join
the Commission as a subsequent customer, estimated cost of these improvements developed
allocation of cost of the Commission's system,and estimated cost of metering and pressure adjusting
facilities necessary for the Argonne National Laboratory. Hydraulic modeling of the Commission's
system was performed using KPIPE.
DuPage Water Commission, Elmhurst, Illinois: Designed and prepared plans and specifications for
445 feet of 108 inch diameter steel tunnel for the installation of 84 inch diameter water main under
the Illinois Central Railroad and Eisenhower Expressway at Butterfield Road.
DuPage Water Commission, Elmhurst, Illinois: Designed and prepared plans and specifications for
109 feet of 72 inch diameter steel casing pipe for the installation of a 42 inch diameter water main
under the Burlington Northern Railroad at Naper Blvd.
DuPage Water Commission, Elmhurst, Illinois: Designed and prepared plans and specifications for
920 feet of 54 inch diameter steel casing pipe for the installation of 36 inch diameter transmission
main at the North-South Tollway and 63`d Street.
DuPage Water Commission, Elmhurst, Illinois: Designed and prepared plans and specifications for
420 feet of 60 inch diameter steel casing pipe for installation of 36 inch diameter transmission main
at the North-South Tollway and 75`h Street.
DuPage Water Commission,Elmhurst,Illinois:Project Engineer for preparation of a study to evaluate
necessary improvements to Commission's system to allow the Citizens Utilities Company to join the
Commission as a subsequent customer, estimated cost of these improvements developed allocation
of cost of the Commission's system,and estimated cost of metering and pressure adjusting facilities
necessary for the Citizens Utilities. Hydraulic modeling of the Commission's system was performed
using KPIPE.
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J. Warren Green, P.E.
Project Role: Quality Control
Education Experience
B.S. Civil Engineering
Mississippi State University
1978 Mr. Green is a Partner,responsible for engineering management and
quality control of complex water treatment and distribution system
Registration projects. He has guided water system improvements through all
Professional Engineer phases, including feasibility studies, pilot testing, design, financial
1982 evaluation, land acquisition, construction, start-up, and operation.
Additional Professional
Qualifications Following are a few examples of his experience that are directly
Certified Class A Water Works applicable to this project:
Operator
City of Elgin, Elgin, Illinois: Provided quality control for design and
Applicable Expertise preparation of plans and specifications for 4,500 feet of 12 inch
Quality Control diameter water main and 1,000 feet of 16 inch diameter water main.
Project Management
Design Project includes boring 150 feet of 30 inch diameter steel casing
Water Mains across route 20 and 400 feet of 36 inch diameter steel casing across
Construction Observation interstate 90. Project also included coordination with Illinois
Contract Administration Department of Transportation.
Cost Estimating
Professional Positions Department of Public Works, Jackson, Mississippi: Responsible for
Alvord, Burdick& Howson supervision of the design and construction of 110,000 feet of
1988-Present 12 through 24 inch water main and appurtenances.
City of Jackson, Mississippi Department of Public Works, Jackson, Mississippi: Responsible for
Department of Public Works
1983-1988 the supervision of the design and contract administration for
approximately$11 million of water main installation.
Mississippi State Department of
Health-Division of Water Supply DuPage Water Commission, Elmhurst, Illinois: Project Manager
1978- 1983
responsible for supervision of technical observation and contract
Professional Activities: administration for 185 miles of 12 to 90 inch diameter water main,
American Water Works three 7.5 million gallon standpipes,two 5.0 million gallon standpipes,
Association 64 metering facilities with rated capacities 1.9 MGD to 31.9 MGD,
Mississippi Water and Pollution
a 185 MGD pump station,and 30 MG reservoir. Associated with this
Control Operators Association project was the relocation and installation of approximately
85,300 feet of 8 through 60 inch diameter sanitary, storm, and
American Society of Civil combined sewers including all manholes,flow control structures and
Engineers junction chambers.
Illinois Potable Water Supply
Operators Association
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J. Warren Green
Page 2
Experience- Continued
Department of Public Works,Jackson,Mississippi:Responsible charge of a$54 million water works
improvement program. His involvement included feasibility studies,preliminary design, financial
evaluations, and detailed design. The program was comprised of the design of 17 miles of water
transmission mains ranging from 36 to 60 inches in diameter, rehabilitation of a 52 MGD surface
water treatment plant, and design of a new 25 MGD surface water treatment plant.
DuPage Water Commission, Elmhurst, Illinois: Project Engineer responsible for the design and
contract administration for approximately 9.5 miles of 72 inch diameter transmission main.
DuPage Water Commission,Elmhurst,Illinois:Provided start-up and operational services including
disinfection ofpreviously outlined facilities,system operation and maintenance training for the staff,
pump and venturi meter performance testing,chlorination facility start-up,and meter inventory and
testing procedures.
Department of Public Works, Jackson, Mississippi: Managed the engineering, construction,
treatment,and distribution divisions for the Department. Responsibilities included management of
water well rehabilitation; elevated tank repair and painting; chemical storage facilities and feed
systems for alum, hydrated lime, chlorine, ammonia, dry and liquid polymer and fluoride; large
diameter taps; insert valves; and in-service line stops and bypasses.
Green Bay Water Utility, Green Bay, Wisconsin: Project Manager for the design and contract
administration for the expansion of the water treatment plant. The project includes a 42 MGD LOX
ozone facility and contactor, new rapid mix and flocculator basins, chemical feed systems, filter
wash water recirculation system, and a sludge lagoon with decant towers and pumping system.
City of Flint, Flint, Michigan: Project Manager for the design of a 36 MGD surface water treatment
plant expansion and upgrade for the City of Flint,Michigan. The project includes the evaluation of
advanced treatment technologies to meet the current and proposed drinking water regulations.
Selected processes included ozone, mixing facilities, plate settling basins, GAC filtration, solids
contact softening units,recarbonation facilities,residuals processing equipment,site improvements
and chemical systems renovation. Also included were new employee facilities, water quality
laboratory and SCADA system.
Department of Public Works, Jackson, Mississippi: Supervised bench scale treatability studies to
optimize plant performance. Evaluations concentrated on chemical application points and sequence,
coagulant and filter aid polymers, alum sulfate and hydrated lime dosages, and mixing intensities.
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Robert Marconi, P.E.
Project Role: Project Engineer
Education Experience
B.S.Civil Engineering,
Chicago Technical College
1967 Mr.Marconi is a Senior Project Engineer whose background includes
design,construction,and analysis of a number of water systems. He
has designed and been responsible for the preparation of all contract
documents for more than a hundred miles of water main installation.
Registration Following are a few examples of his experience that are directly
Professional Engineer
1984 applicable to this project:
Village of Riverside, Riverside, Illinois: Designed 26,600 feet of 8
through 16 inch diameter distribution system water mains.
Additional Professional City of Wheaton, Wheaton, Illinois: Designed 6,200 feet of 24 inch
Qualifications diameter water transmission main.
Certified under OSHA and USEPA
as hazardous waste site worker
Village of Lake Zurich,Lake Zurich, Illinois: Designed 8,300 feet of
12 inch diameter water main improvements.
Foster Wheeler, Robbins, Illinois: Designed 3 MGD booster station
Applicable Expertise and 1,000 feet of 10 inch diameter water main for the Robbins
Design Resource Recovery Facility.
Water Mains
Contract Administration Foster Wheeler, Robbins, Illinois: Construction Manager and Field
Resident Engineering Engineer for the construction of a 3 MGD booster station and 1,000
Traffic Control
Site Restoration feet of 10" diameter water main for the Robbins Resource Recovery
Cost Estimates Facility.
City of Elgin, Elgin, Illinois: Designed 1,400 feet of 12 and 16 inch
diameter water mains.
Professional Positions DuPage Water Commission, Elmhurst, Illinois: Designed the
Alvord, Burdick& Howson facilities to remotely operate 19 valves for the 150 mile transmission
1968-Present
and feeder mains.
Greeley and Hansen Engineers
1967-1968 DuPage Water Commission,Elmhurst,Illinois:Designed 19,771 feet
of 12 to 72 inch diameter ductile iron and concrete water main and
1,227 feet of 4 to 66 inch diameter replacement sewer for the
Northwest Transmission Main, Section I.
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Robert Marconi
Page 2
Experience- Continued
DuPage Water Commission, Elmhurst, Illinois: Designed 22,000 feet of 12 to 54 inch diameter
ductile iron and concrete water main for the Northwest Transmission Main, Section II.
DuPage Water Commission, Elmhurst, Illinois: Designed 21,000 feet of 24 to 48 inch diameter
concrete water main for the Northwest Transmission Main, Section III.
DuPage Water Commission,Elmhurst,Illinois:Designed 73,000 feet of ductile iron and steel water
main ranging in size from 12 to 78 inch diameter for the Outer Belt Transmission Main project.
Also included was 2,545feet of sewer replacement ranging in size from 8 to 42 inches in diameter.
DuPage Water Commission, Elmhurst, Illinois: Designed 1,149 feet of prestressed concrete pipe
ranging in size from 16 to 36 inch in diameter,including 2,360 feet of steel casing from 36 to 60 inch
in diameter for the Outer Belt Feeder Main project. Also included was 1,124 feet of sewer
replacement ranging in size from 6 to 66 inch in diameter.
Des Moines Water Works, Des Moines, Iowa: On site Field Engineer during construction for the
installation of 13 miles of 16 to 48 inch diameter water transmission mains, water treatment plant
washwater retention tank and system storage tank .
Village of Riverside, Riverside, Illinois: On site Field Engineer for the installation of 9,550 feet of
8 inch diameter water mains.
City ofNaperville,Naperville,Illinois:On site Field Engineer for the construction of 160 lineal feet
of 36 inch diameter casing pipe under the Burlington Northern Santa Fe Railroad and 115 lineal feet
of 36 inch diameter casing Pipe under North Aurora Road.
City ofNaperville,Naperville,Illinois:Designed 7,180 lineal feet of electric duct bank with twelve,
nine, and six, PVC conduits 6 inches in diameter with precast concrete vaults and casing pipes for
Naperville.
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William G. Nyanue, P.E.
Project Role: Civil Engineer
Education Experience
M.S. Civil Engineering,
University of Arizona, Tucson
1985 Mr. Nyanue has participated in various civil and hydraulic
engineering planning, design, and supervisory activities. His
B.S. Civil Engineering background includes the design and preparation of plans and
University of Liberia, Monrovia specifications for water transmission and distribution mains. He also
1981 has extensive experience in the development of computer models for
various aspects of water supply and sewerage works planning and
management. Following are a few examples of his experience:
Registration Examples of his background include the following:
Professional Engineer
1997 City of Elgin, Elgin, Illinois:Resident Engineer for the installation of
390 feet of 12 inch diameter water main,852 feet of 16 inch diameter,
30 inch casing pipe, and other related work.
Dupage Water Commission, Elmhurst, Illinois: Assisted with the
Applicable Expertise design of 48 inch diameter water main. Work included quantity
Design estimation and drafting.
Water Mains
Field Inspections City of Evanston, Evanston, Illinois: Provided technical observation
for the installation of 2,650 lineal feet of 8 inch diameter ductile iron
pipe water main in Crawford Avenue. The project included
installation of the water main and appurtenances, including making
Professional Positions connections to existing water mains at several cross streets and
Alvord, Burdick&Howson transferring house services to the new water main.
1991-Present
City of Evanston, Evanston, Illinois: Provided technical observation
Alvord, Burdick&Howson for the installation of 2,800 lineal feet of 8 inch diameter ductile iron
Afgrad Fellow
1989-1 990 pipe water main in Greenwood Street. The project included
1989-1990
installation of the water main and appurtenances, including making
Liberia Water and Sewer connections to existing water mains at several cross streets and
Corporation transferring house services to the new water main.
1983-1990
City of Tuzon, Tuzon, Liberia: Project Engineer responsible for the
design and construction supervision of the water supply system
including distribution main layout.
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William G. Nyanue
Page 2
Experience- Continued
City of Monrovia, Monrovia, Liberia:Project Engineer responsible for the supervision of the Water
Supply Improvement Project, Phase II. His work included supervision of the Technical Assistance
Program, and procurement of materials and equipment for the water distribution system.
Village of Skokie, Skokie, Illinois: Project Engineer responsible for the hydraulic analysis of the
Skokie water distribution system. He created a model of the distribution system using KYPIPE2,
which included elevated tanks and booster pumping stations, and performed an analysis of the
system to determine deficiencies within the system. The distribution system study also included
pump tests and flow tests to determine roughness factors for the distribution pipes.
Lake Zurich Department ofPublic Works,Lake Zurich,Illinois:Project Engineer responsible for the
hydraulic analysis for a study of the Department's distribution system. He developed a KYPIPE2
model of the distribution system to evaluate the system's adequacy to meet future demands.
Village of Lisle, Lisle, Illinois: Project Engineer responsible for the hydraulic analysis of the water
distribution system. He developed a model for the study using KYPIPE2 to analyze the distribution
system's performance.
Green Bay Water Utility, Green Bay, Wisconsin: Project Engineer responsible for the transient
analysis of a 42 inch diameter raw water transmission main. Work included developing a Surges
model of the raw water main in order to evaluate the adequacy of the existing surge relief valves.The
system consisted of two pumping stations and approximately 15 miles of transmission main.
DuPage Water Commission, Elmhurst, Illinois: Project Engineer responsible for the hydraulic
transient analysis for the operation of remotely operated valves for the water supply system. Using
SURGES, a transient program developed by Dr. Don J. Wood of the University of Kentucky, he
simulated the operation of several remotely operated valves on a 90 inch water transmission main
to determine the safe closure time.
DuPage Water Commission, Elmhurst, Illinois: Project Engineer responsible for the hydraulic
transient analysis for the operation of a 72 inch diameter emergency transmission line. His work
on this project included stimulating the operation of several line valves and emergency power failure
to the pumping station.
City ofMilwaukee, Milwaukee, Wisconsin:Project Engineer responsible for hydraulic aspects of the
design of an intake 108 inches in diameter with a design discharge of 265 MGD. He performed a
transient analysis of the Texas Avenue intake extension to determine water level fluctuations at the
pumping station as a result of transient induced by power failure to the pumps.
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Joseph Michalski, E.I.T.
Project Role: Surveying
Education Experience
B.S.Civil Engineering,
University of Illinois
1996 Mr. Michalski has performed a variety of engineering assignments
including both design, field engineering, and surveying in the
environmental and water/wastewater fields.
The following are examples of pertinent projects:
Registration Village of Skokie, Skokie, Illinois:Performed topographic survey for
Engineer In Training a watermain improvement project.
1996
Dupage Water Commission, Elmhurst, Illinois: Performed
topographic survey and prepared site plan for a proposed 30 MG
reservoir design.
Illinois Department of Transportation, Schaumburg, Illinois:
Applicable Expertise Performed survey of existing storm sewer networks at Interstate I-94
Surveying and I-57 Interchange.
Field Engineering
Design Illinois Department of Transportation, Schaumburg, Illinois:
Water Plants Provided topographic and elevation surveys on watershed and
drainage structures in the drainage area of the I-94 and 111th Street.
Also performed hydrologic and hydraulic analysis for the existing
drainage structure and proposed improvements.
Illinois Department of Transportation, Schaumburg, Illinois:
Performed survey of existing outlet channel from pumping station
Professional
Alvord, Burdick& Hows on #27 to obtain input values for HEC-RAS computer modeling
1998-Present program.
DC Consulting Engineers Illinois Department of Transportation, Chicago,Illinois:Conducted
1997- 1998 survey of existing channel and expressway sewer network and
Environmental Resources performed several hydraulic calculations using the Rational Method,
Management TR-20, Hydrain and TR-55 models for an Illinois Department of
1996- 1997 Transportation Storm Water Pumping Station.
Burbank, Illinois: Designed pavements, storm sewer systems and
sanitary sewer systems for several schools.
// MIMI I III
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Joseph Michalski
Page 2
Experience- Continued
Elmwood Park, Illinois: Provided project engineering services associated with high school site
improvements. His responsibilities included the re-routing of an existing water main, pavement
design, and the redesign of an existing storm sewer network.
Illinois Department of Transportation, Schaumburg, Illinois: Delineated watershed after studying
topographic plan information and comparing that with information gathered during site visits and
surveys for drainage study associated with I.D.O.T. pumping station No. 27.
Burbank,Illinois:Provided design engineering services on a project that included the rehabilitation
of several school sites. His responsibilities included routing of new water service lines for several
school additions, pavement design, and redesign of existing storm sewers.
Wheaton,Illinois:Provided project engineering services associated with a new school addition. His
responsibilities included meeting with Village officials to determine the specifications for the design
of new water service pipe and connections, and detention basin design.
// 1111111111111/ IN I
•
Kurt Kaszuba
Project Role: Construction Services
Education Experience
Oakton Community College .
•
1990-1992
Mr. Kaszuba is a Field Technician responsible for activities relating
• to water main and pipeline installations. His background as a water
system operator included responsibility for treatment,pumping, and
distribution facilities.
Following are a few examples of his experience that are directly
Applicable Expertise applicable to this project:
Field Measurements
Construction Observation DuPage Water Commission, Elmhurst, Illinois: Field Technician
responsible for inspection,verifying site elevations and other resident
activities for 25,000 feet of 48 inch diameter precast concrete water
main installation, including all pavement restoration, sewer
replacement, valves, and all other appurtenant work. Also, included
was the sewer replacement of approximately 2010 feet of ductile iron
pipe, reinforced concrete pipe and PVC ranging in size from
6 to 48 inch in diameter.
Professional Positions DuPage Water Commission, Elmhurst, Illinois: Field Technician
Alvord, Burdick&Howson responsible for verifying site elevations and observing installation for
1999-Present 1,000 feet of 48 inch diameter steel water main, including pavement
City of Des Plaines restoration, sewer replacement, valves, and all other appurtenant
1998- 1999 work.
DuPage Water Commission, Elmhurst, Illinois: Field Technician
responsible for assisting with GPS measurements along a proposed
pipeline route to verify the locations of other utilities in the area.
Northwest Suburban Municipal Joint Action Water Agency, Elk
Grove Village, Illinois: Field Technician responsible for assisting in
Cathodic Protection testing activities. Tasks included taking
measurements of voltage potentials at testing stations along various
sections of the Agency's transmission system.
- DuPage Water Commission, Elmhurst, Illinois: Assisted in drafting
activities for Drawings of Record for a project which included the
installation of a 48 inch diameter steel transmission main.
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Kurt Kaszuba
Page 2
Experience- Continued
Dupage Water Commission,Elmhurst,Illinois:Assisted in topographic survey and prepared site plan
for a proposed 30 MG reservoir design.
City of Des Plaines, Des Plaines, Illinois: Water system operator with responsibility for operating
and maintenance activities at the City's 7 MGD water facility, including pump start-up and shut-
down sequences,equipment maintenance,and water quality sampling. He was also responsible for
and responding to the public's inquiries about water service.
QUALIFICATIONS OF THE FIRM
Alvord,Burdick&Howson was established as a consulting engineering practice in 1902,is
debt-free and privately-owned. The primary office of the firm and the location at which all
employees proposed for this project are permanently assigned is 20 N. Wacker Drive, Chicago,
Illinois, 60606.
The firm is nationally recognized for its expertise in water and wastewater engineering. It
has a reputation for designing facilities which are innovative, durable, convenient to operate and
maintain, and cost-effective over their life cycle. The firm's success results from a combination of
technical excellence, commitment to address the needs of clients, and integrity. One or more
partners are assigned to administer and participate in every project. This approach ensures
economical and reliable levels of service, allocation of the necessary resources, and timely
completion within budget.
AB&H provides the following comprehensive engineering,planning and financial analysis
services to the water/wastewater industry,with consideration always being given to compliance with
local, state and federal regulations.
• Planning and preliminary analyses including determination of capacities needed;
project feasibility studies;evaluation of present facilities;master plan development;
treatability and process definition studies;hydraulic analysis;and computer modeling
and analysis.
• Full in-house design services including process, civil, structural, mechanical,
electrical, chemical, instrumentation, HVAC, and architectural design.
• Project implementation services including project management,progress scheduling
reviews; contract administration; on-site technical observation; start-up support;
operational assistance; and operator training.
• Financial and management assistance including value engineering; cost of service,
revenue requirement and rate studies; capital financing, inventory and valuation
reports; regulatory compliance assistance;permit applications; and preparation and
provision of expert testimony.
The staff is accustomed to applying these services to meet a variety of water, wastewater,
flood control, and related hydraulic and utility needs, both for new facilities and renovation,
expansion or up-grading of existing systems. The following are typical examples of the types of
facilities in which the staff has experience and expertise.
IlmanrIMINP &—
._ _ .i
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Firm Qualifications - Page 2
• Water supply facilities include:intake structures;low and high lift pumping stations;
iron removal,filtration and softening plants;transmission and distribution pipelines;
storage tanks and reservoirs;sludge handling and disposal facilities;chemical storage
and feed systems; zebra mussel control; and metering systems.
• Sanitary and industrial wastewater facilities include: collection systems; large
diameter interceptors; lift stations;primary,secondary and tertiary treatment plants;
and sludge disposal systems.
• Storm water management projects include runoff collection and routing; flood
control; dam and spillway design; retention ponds; and relief sewers.
• Ancillary facilities included in the previous evaluation, design, and construction
services include power generation; corrosion monitoring and remediation; co-
generation; energy recovery systems; SCADA systems; administration, laboratory;
and service offices and buildings; and interior environmental control.
AB&H is widely recognized for its expertise in water and wastewater engineering. It has a
reputation among its clients and peers for excellence,professionalism, and quality. Service to the
engineering profession is a high priority of AB&H. Members of the firm are active in a number of
professional organizations and hold key positions in the American Water Works Association , the
Water Environment Federation,the American Public Works Association,and the American Society
of Civil Engineers. Several are diplomates in the American Academy of Environmental Engineers
and three AWWA national presidents have been from the firm.
In terms of preliminary planning and layout, design, and engineering assistance during
construction for water main installations,the firm has extensive experience. Within the last ten years
alone,more than three hundred miles of water main designed by personnel in the Chicago office has
been placed in service. These mains have varied in size from 8 to 90 inches in diameter, utilizing
prestressed concrete cylinder, steel, or ductile iron pipe, as preferred by the client. In many cases,
more than one material have been specified as alternates in order to increase competition and
improve prices.
It should also be noted that much of this work has been in the Chicago metropolitan area and
involved dealing with the types of issues that will be faced in Elgin. Right-of-way acquisition,
existing utility congestion, contaminated soils,and crossing major obstacles such as limited access
highways,wetlands, streams, and railroads are a few examples of the issues successfully addressed
on numerous recent projects. In addressing these issues, various techniques have been used
depending upon specific circumstances,relative economics, and obtaining the,required approvals.
&_
V/ I El
Firm Qualifications -Page 3
The firm is proud of the reputation it has earned over the years and encourages verification
of past performance by contacting our clients. In a previous section we provided specific examples
of prior similar projects with a specific client contact provided for each. On the following pages is
a more comprehensive list of references who have utilized our services in the past. Feel free to
contact any or all of these individuals relative to our approach to addressing their concerns, ability
to meet budget and schedule commitments, quality of work, professionalism, and other issues of
importance to the City.
iii_
■
Firm Qualifications-Page 4
Mr. George Drye Mr. William Nabak
Director General Manager
Engineering & Water Department Green Bay Water Utility
P.O. Box 1524 631 S. Adams Street
Bloomington, Illinois 61702-1524 Green Bay, WI 54305
(815) 233-0711 (920) 448-3480
Mr. Dennis Connolly Mr. Ramesh Gupta
Deputy Commissioner Engineering Section Chief
Chicago Department of Sewers Illinois Department of Transportation
333 South State Street - Suite 410 Bureau of Electrical Operations
Chicago, IL 60604-3971 201 W. Center Court
(312) 747-7071 Schaumburg, IL 60196
(847) 705-4370
Mr. Edward Nawrocki
Manager of Maintenance and Construction Mr. Herman Cooper
DuPage Water Commission Director of Public Works
600 E. Butterfield Road City of Jackson
Elmhurst, IL 60126 P.O. Box 17
(630) 834-0100 Jackson, MS 39205
(601) 960-1175
Mr. Dennis Streicher
Assistant Director of Public Works Mr. Frank Tripicchio
City of Elmhurst Director of Public Works
209 N. York Village of Lincolnshire
Elmhurst, IL 60126 One Olde Half Day Road
(630) 530-3020 Lincolnshire, IL 60069
(847) 883-8600
Mr. G. Robert Carlyon
Supervisor Mr. Manuel Castaneda
Flint Water Treatment Plant Superintendent of Public Works
4500 North Dort Highway Village of Lincolnwood
Flint, MI 48505 6900 N. Lincoln Avenue
(810) 787-6537 Lincolnwood, IL 60646
(847) 673-1540
&_
Firm Qualifications -Page 5
Mr. Ray C. Peterson Mr. Jerry J. Notte
Public Works Director General Manager
Village of Lisle North Jersey District
1040 Burlington Avenue Water Supply Commission
Lisle, IL 60532 1 F.A. Orechio Drive
(630) 969-1424 Wanaque,NJ 07465
(201) 835-3600
Mr. Martin Aquino
Engineer in Charge Mr. Thomas Bunker
Environmental Section General Manager
City of Milwaukee Racine Water and Wastewater Utilities
Municipal Building Room 227, City Hall Annex
841 N. Broadway 800 Center Street •
Milwaukee, WI 53202 Racine, WI 53403
(414) 286-2400 (414) 636-9181
Mr. Andrew DeMonte Mr. Gary Peters
Superintendent of Water and Sewers Manager
Village of Morton Grove Saginaw-Midland Municipal
7840 Nagle Avenue Water Supply Corporation
Morton Grove, IL 60053 4678 S. Three Mile Road
(847) 470-5235 Bay City, MI 48706
(517) 684-2220
Mr. Joseph Fennell
Executive Director Mr. Joseph P. Martin
Northwest Suburban Municipal Assistant for Administrative Services
Joint Action Water Agency City of Virginia Beach
903 Brantwood Municipal Center
Elk Grove Village, IL 60007 Virginia Beach, Virginia 23456
(847) 981-4083 (757) 427-4171
amir. .i
F411/ MIMI"
Geneva Street Reinforcement Water Main Agreement
with Alvord, Burdick & Howson
Attachment "B"
4
Fee Proposal to Provide
Engineering Services
for
Water Main Design
and Installation Services
Geneva Street
Reinforcement Water Main
•
04‘ .A001111111W "/4
4..e
ALVORD, BURDICK & HOWSON, L.L.C.
�� ■ ■ .i ur u �i�ar i•i\fr3 \1•i•i�t�w71\1�7•iriTiL1
I/ *1 �►��r i i�
ALVORD, BURDICK & HOWSON, L. L. C.
ENGINEERS
SERVICES 20 NORTH WACKER DRIVE•SUITE 1401 MEMBERS
WATER SUPPLY,PURIFICATION AND DISTRIBUTION CHICAGO,IL 60606 AMERICAN CONSULTING ENGINEERS COUNCIL
WASTEWATER COLLECTION AND TREATMENT TEL.(312)236.9147 FAX:(312)236-0692 AMERICAN PUBLIC WORKS ASSOCIATION
FLOOD RELIEF E-MAIL:SERVOABHENGINEERS.COM AMERICAN SOCIETY OF CIVIL ENGINEERS
STORMWATER FACILITIES AMERICAN WATER WORKS ASSOCIATION
INVESTIGATIONS,REPORTS AND DESIGNS JOHN W.ALVORD CHARLES B.BURDICK LOUIS R.HOWSON CHICAGOLAND CHAMBER OF COMMERCE
CONSTRUCTION AND OPERATION SERVICES 1881-1943 1874-1955 1887-1985 NATIONAL ASSOCIATION OF
APPRAISALS AND RATE REPORTS DONALD E.ECKMANN DR.VA-TAI LIN CORROSION ENGINEERS
WATER ENVIRONMENT FEDERATION
J.WARREN GREEN BON G.MUI DR.RAY S.T.CHENG WESTERN SOCIETY OF ENGINEERS
JAMES W.HEDGES WILLIAM L.MEINHOLZ RICHARD D.SHEA
March 20, 2001
Ms. Gail Cohen
Purchasing Director
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Fee Proposal to Provide Engineering Services for
Water Main Design and Installation
Geneva Street Reinforcement Water Main
Dear Ms. Cohen:
Transmitted herewith is our cost proposal based upon two options for the City. The first,in
the amount of $31,000, assumes a cost plus multiplier agreement format with a not-to-exceed
amount. The second, in the amount of$29,000, is based upon a fixed fee arrangement. These
numbers are both predicated upon using the highly qualified and experienced personnel identified
in the proposal to complete the assignment, including each individual task described in the RFP.
The following attachment shows a detailed derivation of our numbers so that you can review
the time we feel will be required for the various tasks and the salary rates and multiplier. This will
also enable the City, should it desire at any time,to reduce the scope of work or perform a portion
of the work with its own staff, to determine the new cost. Similarly, if it should be desired to add
design of any other installations,the hourly salary rates and multipliers indicated would still apply.
In developing the fee, we have assumed the level of resident inspection required would be
for a total of 160 hours,or approximately half of the projected construction period. We believe this
is reasonable,given weather days and other periods during the construction when no significant work
can be performed for various reasons. To estimate any lesser amount would be likely to understate
the requirements. Similarly, to initially use a higher number would likely result in a higher
projection than necessary. The uncertainty results from the fact that this is the only activity for
which our team cannot control the scheduling and progress but are entirely dependent upon the
contractor.
Ms. Gail Cohen - 2 - March 20, 2001
We would suggest that,whichever fee structure is selected,the agreement contain provisions
for an increase or decrease in the amount of resident inspection activities based upon the actual hours
and agreed upon hourly rate. This adjustment would not apply to design or other services during
construction such as review of submittals, handling progress payments, and similar activities, but
only to the actual on-site presence necessitated by the contractor's schedule.
If you have any questions or would like to discuss this matter further,please let us know.We
will be happy to work with you and the Elgin staff to arrive at an engineering agreement which will
accomplish your objectives and address any concerns you may have.
Yours very truly,
ALVORD, BURDICK& HOWSON
Bon G. Mui, Partner
PRICE PROPOSAL
WATER MAIN DESIGN AND INSTALLATION SERVICES
GENEVA STREET REINFORCEMENT WATER
ESTIMATED MANHOURS
Based on our understanding of the scope of work,we have allocated the projected manhour
requirements and costs to performing the various major tasks associated with the above project. The
results are tabulated in the following tables, beginning with the hours and proceeding through the
derivation to a not-to-exceed amount, if this is the preferred form of contract. We would also be
willing to perform the work for the fixed fee amount indicated. Fixed fees result in less paperwork
and a savings that can be passed along to the client.Both numbers are predicated upon an estimated
time for on-site observation of the contractor's work,which is not under our control. Therefore,we
would respectfully request that a reasonable estimate be included for this phase of the work with
provision for adjustment up or down based upon the contractor's progress.
Table 1 indicates the estimated manhours that will be required for the tasks associates with
each of the three phases of the assignment,preliminary, design, and construction. These hours are
the basis upon which the costs are then developed. They are, in our opinion, reasonable and we
would commit to performing all of the work under our control within the derived costs. The only
item not under our control is the on-site observation of the contractor's work, which is discussed
later.
TABLE 1
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr. Tech/ Office
Activity Manager Engineer Engineer Draftsman Support
Preliminary Phase
Progress meetings 3 3
Data Collection 4
Route Survey 1 16 16
Preliminary Plans 2 2 32 32
Subtotals 5 10 48 48
Fee Proposal- Page 2
TABLE 1 (CONTINUED)
ESTIMATED TOTAL MAN HOURS
Partner/ Project/
Project Senior Engr. Tech/ Office
Activity Manager Engineer Engineer Draftsman Support
Design Phase
Progress Meetings 3 3
Plans and Specifications 4 4 48 48
Cost Estimates 1 8
Permit Applications 1 4 2
Subtotals 7 9 60 48 2
Construction Phase
Progress Meetings 3 3
Bidding & Contract Award 4 8 4
Shop Drawings and Submittals 8 80
Periodic Visits by Engineer 16
Full Time Site Observer- 1 Month 160
Drawings of Record 1 8
Subtotals 7 20 97 168 4
TOTAL 19 39 205 264 6
lc 1
Fee Proposal-Page 3
PROPOSED BASIS OF PAYMENT
Alvord, Burdick & Howson would propose, for your consideration, the following fee
structure. The fee would be based upon the hourly rates of employees engaged on the project,either
actual or an initial estimate,depending upon whether the selected engineering agreement is a not-to-
exceed or fixed fee form.
1. Direct labor cost would be the actual hourly salary rate paid individuals
engaged in the project multiplied by the hours dedicated to this assignment.
2. Indirect cost, which would include employee fringe benefits and employer
taxes, business expenses, insurance, computer and equipment usage,
overhead,profit,and similar items would be calculated as 1.7 times the direct
labor cost.
3. Out-of-pocket expenses,which would be miscellaneous costs attributable to
the performance of the work under this project, are included without mark-
up.
The billings for services would be the sum of items 1, 2, and 3 listed above.
The following Table 2 indicates the general salary schedule for various classes of employees.
This table and the above components and multiplier would also be applicable if any additional
projects were requested by the City. Of course any additional work would require a specific request
and authorization, and a not-to-exceed or lump sum cost based upon the above formula would be
developed for approval before initiating the extra work, if desired.
TABLE 2
HOURLY SALARY RATES
CLASSIFICATION RATE RANGE
Partner/Project Managers $35.00 - $60.00
Project/Senior Engineers $25.00- $39.00
Engineers f c $21.00 - $30.00
Draftsmen & Technicians E > $12.00 - $19.00
Office & Field Support $ 10.00- $15.00
Fee Proposal-Page 4
Based upon the hours indicated in Table 1, and the actual salary rates of the assigned team
members within the ranges shown in Table 2,the estimated engineering costs for the entire project
are derived in Table 3, predicated upon 160 hours of on-site observation of the installation. We
believe this is a reasonable amount, assuming that one-half of the total scheduled eight week field
construction time involves work necessitating full-time inspection. We would suggest an agreed
upon hourly correction amount,either up or down as appropriate,for a deviation from the assumed
160 hours be part of the engineering agreement,subject to whatever control the City would wish to
apply. Based upon these factors,we arrive at an estimated cost of a little over$ 31,000 and would
agree on a not-to-exceed agreement for that amount subject only to correction for more or less field
work. We feel a fixed fee contract would result in an administrative savings of$2,000 and would
accept an agreement in that form for$29,000, again subject only to any adjustment for additional
or less time for the field resident observer.
TABLE 3
COST EXTENSION
CATEGORY OF AVERAGE HOURS DIRECT
EMPLOYEE RATE COST
Project Manager $52 19 $ 988
Project/Senior Engr. $38 39 $ 1,482
Engineer $24 205 $ 4,920
Draftsman&Technician $15 264 $ 3,960
Office Support $11 6 $ 66
Total Direct Labor $ 11,416
Indirect Cost $ 19,407
Out-Of-Pocket Expenses $ 300
Total $ 31, 123
Fee Proposal- Page 5
Based upon the above numbers we would suggest the following amounts be the basis of an
engineering agreement.
SUGGESTED NOT-TO-EXCEED AMOUNT $ 31,000
SUGGESTED FIXED FEE AMOUNT $ 29,000
Geneva Street Reinforcement Water Main Agreement
with Alvord, Burdick & Howson
Attachment "C"
° C „
ALVORD. BURDICK& HOWSON, L.L. G.
EN(3INEER'3
RS SERVICE 20 NORTH WACKER DRIVE•SUITE 140:1 MSULTIN
WATER SUPPLY.PURIFICATION,AND DISTRISUTION. CHICAGO,IL,60606 AMERICAN CONSULTING S ASSO IATI COUNCIL
WASTEWATER COLLECTION AND TREATMENT AMERICAN SOCIETY.ET WORKS L ENGINEERS
NEER
WASTEWATER ATEF TEL.(312)_:236-9147 FAX:<.(3I2)236.0692 r. AMERII;INSOCIETY of C.S,A SOCINEERS
FL'c04112 ELIE FACiLf'1'IE$ E-MAIL:SERVIABHENGINEER§.CON AME.1�IGAN'N(RTER WORKS ASSOCIATION
INVESTIGATIONS,REPORTbAND:DEbIGNB CHICAdSOLAND RH\MIER OF COMMERCE AND OPERATION DESIGNS JOHN W.ALVORD - CHARLES S.SORDICK LOWS R.MOWSON HA?(ONY 4.MSOCIAT10N OF
tbdt-IS43 19141955 td07-1565
APPRAISALS
CONSTRUCTION
ND=RATP REPORTS - - dOR#OSII NME N,`;EO
DONALD E.ECKMANN DR.YAIAl LIN WESTE ENSOCIET EN'TPEDINEER N
J.WARREN GREEN SON O.MUG. DR.RAT s.T,CHEN6 WESTERN 5"SCIETY OFENBINEERS
JAMES W.HEDGES WILLIAM L.MEINHOLZ RICHARD D.SHEA,
April 18,2001
Mr Teter'L. Bityou
Water Operation Engineer
City of Elgin
Water-Department:.
1 Dexter Court
Elgin, IL:60120 5:55
Re: `-Water;Mains Design and Installation Services
Geneva Street Water Maifi
Dear Mr. Bityou:
In accordance,With our telephone discussion today, we propose to.;provide an additional
80 hours o'f onstte technical observation to our current proposal of 160 hours for
observation 'die additional-80 hours would be at a rate o f$4050 per hour for an otitne cre technical
$3,200 This Would:increase our proposal from 31,000 to.$34,200
Dig the project we propose to keep the-City n�orined ol?�the hours for:vnsite technical
ation and invoice th �City only for the5 hours ac ,
1i�,�rc��tdoil��t��:e City. We will not
invo ce 11eCity for,l ours ire excess,of 240°hours. A13&11 will accept the risk for the Contractor
completing the o r
p ject{n a titiieiy-Yrannet
If there are any questions,please do not hesitate to contact us.
Vey truly yours,
AI,VORD, BURT ICK& HOWSON,L.L.C.
Boil'G :Mui
•
Geneva Street Reinforcement Water Main Agreement
with Alvord, Burdick & Howson
Attachment "D"
CITY OF ELGIN
REQUEST FOR PROPOSAL
ENGINEERING SERVICES
FOR
WATER MAIN DESIGN AND INSTALLATION SERVICES
GENEVA STREET REINFORCEMENT WATER MAIN
ISSUED: FEBRUARY 28, 2000
1
CITY OF ELGIN
REQUEST FOR PROPOSAL
ENGINEERING SERVICES
FOR
Water Main Design and Installation Services
Geneva Street Water Main
General
Proposals are requested from Consultant Engineers to furnish
certain professional services in connection with the
preparation of plans, specifications, construction phase
services, and construction estimates, for 16-inch
transmission main that will be connected to the existing 16-
inch main in Division Street southerly in Geneva Street to
an existing 10-inch main at the intersection of Prairie
Street and Villa Street .
Section I - Scope of Work
The selected Consultant firm shall provide the following
services :
1 . Preliminary Phase:
1 . 1 Make route surveys as necessary to obtain
additional data necessary for project design.
1 . 2 Plot additional field data.
1 .3 Make a preliminary design of the project.
1 . 4 Prepare preliminary project plans .
1 . 5 Meet with the City staff to discuss the preliminary
plans .
1 . 6 Identify and secure any required easements.
2 . Desicrn Phase:
2 . 1 Prepare detailed drawings and specifications for
the proposed construction to install :
a. Geneva Street Water Main: This is a 16-inch
transmission main that will be connected with
the existing 16-inch main in Division Street
and extend southerly in Geneva Street and
connected with an existing 10-inch main at the
intersection of Prairie Street and Villa
2
Street .
2 . 2 Prepare an opinion of probable construction cost
for proposed work covered by the drawings and
specifications .
2 . 3 Submit drawings and specifications to the City for
review and approval. Meet with representatives of
the City during the review process to explain the
drawings , specifications, and procedures, and
advise the City concerning any proposed revisions .
2 . 4 Submit drawings and specifications to the Illinois
Environmental Protection Agency, and any other
governmental agency that has a regulatory interest
in the project, and provide all other services to
secure permit approval .
2 . 5 Prepare bid forms, notices and addenda as necessary
for bidders .
3 . Construction Phase Services .
The ENGINEER shall provide the following services :
3 . 1 Provide (20) sets of drawings and specifications to
be issued by the City to prospective bidders .
3 . 2 Assist the City in evaluating bids and make
recommendations concerning the award of contracts .
3 . 3 Assist the City in preparation of conforming copies
of contracts .
3 . 4 Review shop drawings and data submitted by
construction contractors for general conformity to
the contract drawings and specifications .
3 . 5 Make periodic visits to the site of the work during
the construction and consult with the City
concerning the progress .
3 . 6 Review all routine and final estimates and make
recommendations to the City regarding payments to
the contractor, and report regularly to the City
upon the progress and quality of work.
3 . 7 Upon completion of the work, revise construction
drawing to confirm to construction records . The
3
record drawings shall be submitted to the City in
CD-ROM. Files shall be generated either in
InterGraph or Auto-CAD format . Register the
digitalized line into geographical projection
system. The City of Elgin recommend using State
Plan 83 East Illinois Region System.
Section II - City' s Responsibilities
The City' s Water Department will provide a project
coordinator plus all documentation and related drawings,
reports, and other data that is available in the files of
the Owner.
Section III - Submission of Proposal
Part A: Narrative
1 . Please provide a detailed description of the
consultant' s method of analysis and projected time
frames to perform the work described herein.
2 . The consultant shall submit with its proposal a list of
current references for other similar projects that
includes contact persons and their phone numbers .
3 . The experience and educational qualifications of the
consultant ' s key staff members assigned to this contract
shall be included with the proposal and shall include,
at a minimum, one registered professional engineer. The
overall capabilities of the engineering firm and its
current and past clients should also be presented for
review by the city staff.
4 . The selected consultant shall not commence work under
this contract until it has obtained all insurance
required under this paragraph and has filed with the
city a certificate of insurance . The Engineer shall
furnish worker' s compensation insurance
(STATUTORY) ;Property Damage and Public Liability
Insurance in the amounts of $1, 000, 000 respectively; and
Comprehensive Automobile and General Bodily Injury
Liability with limits of $1, 000 , 000 respectively. The
CITY OF ELGIN shall be named as ADDITIONAL INSURED on
the above policies . The Engineer shall carry Engineer' s
professional liability insurance with a combined single
limit of not less than $1 , 000, 000 per occurrence /
$3 , 000, 000 aggregate.
4
5 . It is the City' s intend to award a construction contract
in year 2002 for this project .
Part B: Fee
The consultant' s fee shall include a detailed cost estimate
to furnish the services detailed in its proposal . This part
of the proposal shall be sealed and remain separate from
Part A while the city is evaluating the engineering firm's
proposal .
Part B will not be used in the evaluation of proposals
leading to the selection of the consultant and will not be
opened until all evaluations have been completed. The fee
proposal will be used as the basis for negotiations leading
to final contractual scope of services and contract fee.
Should the evaluation process not result in a clear choice
as to the top rated consultant, the fee proposal may then be
used to assist the selection committee in determining final
recommendation.-
If the city is unsuccessful in reaching a contract agreement
with the top rated consultant, negotiations will cease and
the second rated consultant will be invited to negotiate
with the city.
Section IV - Proposal Schedule
• Issue Request For Proposal (RFP) February 28, 2001
• Proposal received March 21 , 2001
• Selection of Firms March 26 , 2001
• Authorize Agreement April 11 , 2001
• Execution of Agreement April 26, 2001
• Notice to Proceed April 30 , 2001
• Completion of the Construction
Bid Document October 12 , 2001
Section V - Inauiries
Any requests for additional information may be directed to
Peter L. Bityou, Water Operations Engineer at (847) 931-
6159 .
5
Section VI - Procurement of Professional Services
General
The following process is that which will be followed in
the review and selection of a Consultant on this
project .
1 . Proposal Evaluation and Final Selection
Upon receipt of each consultant ' s two-part proposal,
"Part A" shall be evaluated and a tentative ranking
shall be made with regard to the consultant ' s stated
qualifications, scope of work, staffing or loading,
schedule, familiarity with the site or the work, past
record, technical approach, and any other relative
factors . The sealed "Part B" of the selected consultant
shall be then opened for inspection.
If the estimate in Part B of the proposal is shown by an
audit or other independent analyses to be improper or
subsequent negotiations are unsuccessful in bringing the
fee proposal into an acceptable range, negotiations will
commence with the number two ranked consultant .
2 . Negotiation Guidelines
The successful Consultant shall be advised as to the fee
negotiation meeting. The negotiation and discussion
will cover the consultant' s costs - direct costs,
indirect costs, and profit or net fee - as may be
considered by the Department to be reasonable. The
Department and Consultant will also agree upon the
project schedule and any final adjustments in the
project requirements at this time .
3 . Standard Agreement
When the fee has been agreed upon, the Director will
prepare a Council Action requesting permission to enter
into an Agreement for professional services . He will
also inform the remaining short-listed consultants that
the award has been made to another firm.
The Contractual agreement between the City and the
successful consultant shall be in a form substantially
as set forth in the draft of agreement attached hereto.
4 . Compensation and Payment
The Consultant shall submit to the Department monthly, a
certified invoice. The Department will review the
invoice to insure that all charges are proper and
supported by the Consultant' s Project Progress Report
stapled thereto before authorizing payment to the
Engineer .
6
Section VII - Submittal
An original non-price proposal must be delivered, along with
2 additional copies in a sealed package, plainly marked
"Proposal for Engineering Services for Water Main Design and
Installation Services, Geneva Street Water Main. (Part A) "
and an original price proposal along with 2 additional
copies in a sealed package, plainly marked "Price Proposal
for Engineering Services for Water Main Design and
Installation Services, Geneva Street Water Main, (Part B) "
and addressed to Gail Cohen, Purchasing Director, City of
Elgin, 150 Dexter Court, Elgin, Illinois, 60120 by 11 : 00 AM,
Wednesday, March 21, 2001 .
Section VIII - Withdrawal or Re-iection of Proposals
The City of Elgin expressly reserves the right to withdraw
the Request of Proposals or to reject any or all proposals
in whole or in part.
7
4
•
CITY OF ELGIN, ILLINOIS
REQUEST FOR PROPOSALS
FOR
Design and installation Services for Geneva Street Water Main
ADDENDUM NO. 1
March 9, 2001
1. The length of the proposed 16-inch water main on Geneva Street will be approximately
1600 feet.
2. Each firm is requested to acknowledge receipt of this Addendum No. 1 in their proposal.
AD-1
•
•
CITY OF ELGIN, ILLINOIS
REQUEST FOR PROPOSALS
FOR
Design and installation Services for Geneva Street Water Main
ADDENDUM NO. 2
March 13, 2001
1. Delete entire item 1.6 of Section I.
2. Add the following to the end of item 3.5 of Section I: "and provide a full time
Construction Resident Inspector".
3. Each firm is requested to acknowledge receipt of this Addendum No. 2 in their proposal.
AD2-1