01-126 Resolution No. 01-126
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
TEMPLE DISPLAY, LTD. FOR 2000 HOLIDAY DECORATIONS
WHEREAS, the City of Elgin has heretofore entered into a
contract with Temple Display, Ltd. for 2000 holiday decorations;
and
WHEREAS, it is necessary and desirable to modify the terms of
the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be and is
hereby authorized and directed to execute Change Order No. 1, a
copy of which is attached hereto and made a part hereof by
reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: May 9, 2001
Adopted: May 9, 2001
Omnibus Vote : Yeas 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN,ILLINOIS
2000 HOLIDAY DECORATIONS
CHANGE ORDER No. 1 &FINAL PAYMENT
SCOPE: This Change Order No. 1 will authorize the additional funds necessary for final payment
of the purchase and installation of the 2000 Holiday Decorations.
The general contractor for this project is Temple Display, LTD. of Naperville,Illinois.
REASONS FOR CHANGE: This Change Order No. 1 is necessary to cover rush shipping costs
incurred in order to ensure receipt and installation of holiday decorations by the December 2,
2000 deadline. This change order is in the best interest of the City and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised as follows:
ITEM UNIT PRICE QUANTITY TOTAL
Shipping $1,808.86
The original contract with Temple Display is $101,000. By reason of Change Order No. 1, the
contract for the 2000 Holiday Decorations will be increased in the amount of one thousand eight
hundred eight and 86/100 dollars( $1,808.86). The new and final contract amount, inclusive of
Change Order No. 1, is one hundred two thousand eight hundred three and 86/100 dollars
($102,808.86).
MATERIAL/ SERVICES
RECEIVED IN GOOD CONDITION
APPR• **RIP MEIN
CHANGE ORDER No.
1 & FINAL SIGNATURE 1 1• � f . Al)
2000 HOLIDAY DECORATIONS DATE
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this ( day of rZ' ,2001.
Recommended:
PUBLIC WORKS DEPARTMENT
By: _ d� e.._
Title: 1uf3Uc 44,ocL ai"i Ec.TaR
Date: inz/O/
Accepted:±,
TE 'E DISP • Y,LTD
Party of the Se d Part (Contractor)
By: .l■
Title: RICE07
Date: V/7
CITY OF ELGIN
Party of the First Part(Owner)
By: C l=-e Title:
Date: j
MATERIAL I SERVICES
RECEIVED IN GOOD CONDITION
APPR• *• P' ME■i +
CHANGE ORDER No. 1 & FINAL SIGNATURE Z � � �I
2000 HOLIDAY DECORATIONS DATE
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this '1 day of ,67,-z ,2001.
Recommended:
PUBLIC WORKS DEPARTMENT
By: / d< _
Title: 1124gz/c �J
RIt S 04l?EGTd/e
Date: ///z/e/
f `�^Accepted:A,
TE % E DISP Y, LTD
Party of the Se d Part (Contractor)
By: L�
Title: „,„,„7
Date: ! /
CITY OF ELGIN
Party o e First Part(Owner)
By: .�
y / Q
Title: _ ' `/ ,I •
_
Date: /02� o
f
• ,` OF fz
" ' City of Elgin Agenda Item No.
���RATED FED�0 Ai;'
ffin 11
April 20, 2001
4,, 0
N
TO: Mayor and Members of the City Council ALIVE DOWNTOWN
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1,
Final Payment for 2000 Holiday Decorations
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorization of
Change Order No. 1 and final payment for 2000 Holiday Decorations .
BACKGROUND
In November 2000, City Council approved contracts with Temple
Display in an amount not to exceed $101, 000 and with Christmas
Decor in an amount not to exceed $24, 000, for the purchase and
installation of holiday decorations for the 2000 holiday season.
Due to the short time frame between when the order was placed with
Temple Display and the installation deadline, additional shipping
costs were incurred in order to ensure that all decorations were
installed prior to the holiday tree lighting ceremony and the grand
opening of the ice rink on December 2 , 2000 . As a result, the
final invoice from Temple Display is $1, 808 . 86 more than the amount
that was originally approved by Council last year, bringing the
total contract amount to $102, 808 . 86 .
A copy of Change Order No. 1 is attached as Exhibit A.
GROUPS/INTERESTED PERSONS CONTACTED
None .
/FINANCIAL IMPACT
Although the final costs from Temple Display exceeded the approved
rb. amount by $1, 808 . 86, the final costs from the City' s other holiday
decoration vendor, Christmas Decor, were $680 less than originally
anticipated. The cost for this additional expense of $1, 808 . 86
will be paid for out of the 2001 Holiday Decoration Program Budget
($50, 000) , account number 275-0000-791 . 92-46, project number
339699 .
elow Holiday Decorations
April 20, 2001
Page 2
vivin) LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOMMENDATIONS
It is recommended that the City Council approve Change Order No. 1
and authorize final payment in the amount of $1, 808 . 86 to Temple
Display for the purchase and installation of 2000 holiday
decorations .
Respectfully submitted,
•
yce . Parker
City Manager
TSP
Attachment