01-121 Resolution No. 01-121
RESOLUTION
AUTHORIZING EXECUTION OF ENGINEERING SERVICES AGREEMENT
AMENDMENT NO. 2 WITH CLARK DIETZ, INC . FOR THE
SPARTAN DRIVE EXTENSION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to execute
Amendment No. 2 to an Engineering Services Agreement on behalf of
the City of Elgin with Clark Dietz, Inc . for the Spartan Drive
extension, a copy of which is attached hereto and made a part
hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: May 9, 2001
Adopted: May 9, 2001
Omnibus Vote : Yeas 6 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN,ILLINOIS
SPARTAN DRIVE EXTENSION
ENGINEERING SERVICES AGREEMENT
AMENDMENT NO. 2
THIS AMENDMENT NO. 2 entered into this jaZday of fit C 2001, by and
between the City of Elgin, an Illinois municipal corporation (herein r referred to as
"CITY"), and Clark Dietz, Inc., an Illinois Business Corporation (hereinafter referred to
as "ENGINEER"), shall modify the Agreement dated the 21st day of January, 1998
(hereinafter referred to as "Original Agreement") as well as Amendment No. 1 dated the
20th day of May, 1999, whereby the ENGINEER was engaged by the CITY to perform
certain professional services in connection with the completion of Phase I - Preliminary
Engineering and Phase II - Final Engineering Design for the extension of Spartan Drive
(hereinafter referred to as "PROJECT"). This change is germane to the original contract
as signed.
Whereas, the ENGINEER completed the Phase I - Preliminary Engineering for
the PROJECT which presented the preferred alignment for the extension of College
Green Drive and the proposed intersection improvements with Randall Road and College
Green Drive.
AND
Whereas, the ENGINEER completed the Phase II - Final Engineering Design for
the preferred alignment for the extension of Spartan Drive.
AND
Whereas, the ENGINEER was required to provide additional engineering and
surveying service associated with changes in the SCOPE of SERVICES caused by
requirements of Kane County, increases in the project length, and development activities
adjacent to the project.
In response to these changes, certain revisions must be made to the Original
Agreement and Amendment No 1. In compliance, therefore, the terms and conditions of
the Original Agreement are modified as specifically set out below.
SECTION I of the original agreement is hereby amended to add the Scope of
Services included in Attachment A.
SECTION IV of the original Agreement is hereby amended by adding the
following to Paragraph A thereof:
For additional services provided in Attachment A of Amendment 2 the ENGINEER
shall be reimbursed a total additional fee of$41,589, including outside services and
job related expenses, regardless of the actual time expended or actual costs incurred
by the ENGINEER. This will increase the total and final amount of the fee and
expenses to be paid to the ENGINEER for the project to $281,748.
All other provisions of the ORIGINAL AGREEMENT shall remain in full force
and effect.
IN WITNESS whereof,the undersigned have placed their hands and seals upon
and executed AMENDMENT NO. 2 in triplicate as though each copy hereof was an
original and that there are no other oral agreements that have not been reduced to writing
in this statement.
For the CITY:
ATTEST: THE CIT •F ELGIN
By �8 , �� -- By,, --ea:-
City Clerk City Mana_
(SEAL)
For the ENGINEER:
Dated this .� day of n
,A.D., Z cU
ATTEST:
A mimstrative Assistant Executive Vice President
(SEAL)
I:Proj?rans/Spartanherc agate 13.5 99.doc
ATTACHMENT A
CITY OF ELGIN
SPARTAN DRIVE EXTENSION
ADDITIONAL SCOPE OF SERVICES
Phase I - Preliminary Engineering Study
1. Additional survey performed by Baird& Company along Randall Road.
2. Additional traffic projections for new development adjacent to the project.
3. Additional geometrics and IDS revisions for alternate traffic
projections and adjacent development.
4. Revisions to the Intersection Design Study based upon changes in
development.
Phase II -Final Engineering Design
1. Additional plat of roadway by Baird & Company for revised roadway
alignment.
2. Additional survey along Randall Road for further lengthening of
project.
3. Modification of project limits due to Kane County requirements.
4. Revision to construction limits for alternate construction bid packages.
5. Final geometric revisions to incorporate Kane County requirements.
6. Addition of approach lighting as required by Kane County.
I:Projlfcros/Spanan/Auach A.doc
„ 40
City of Elgin Agenda Item No.
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April April 20, 2001
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TO: Mayor and Members of the City Council ! ` EN
FINANCIALLY STABLE CITYGOVERNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: Joyce A. Parker, City Manager
SUBJECT: Amendment No. 2 to an Agreement with Clark Dietz, Inc.
(CDI) for Design Engineering Services for the Spartan
Drive Extension Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Amendment No. 2 to
an Agreement with CDI for additional design services for the
Spartan Drive Extension Project .
BACKGROUND
The original agreement with CDI ($111, 109) for preliminary
engineering and roadway location purposes was authorized by the
City Council at its December 17, 1997 meeting. Amendment No. 1
($129, 050) to the agreement with CDI for the preparation of plans,
specifications, bid documents and bidding assistance was authorized
by the City Council at its April 28, 1999 meeting.
Amendment No. 2 ($41, 589) will provide compensation to CDI for
additional design work required in order to obtain a permit from
Kane County for modifications to the College Green Drive/Randall
Road intersection. Kane County required more significant
modification to Randall Road than was initially anticipated. This
included the addition of dual left turn lanes from southbound
Randall Road to eastbound College Green Drive, additional widening
on Randall Road to accommodate a barrier median and right turn
lanes and the complete resurfacing of Randall Road within the
project limits . This resulted in the need for additional survey
work and redesign of nearly complete plans .
The significant increase in the design work scope obviously
warranted additional fees but staff felt that CDI ' s initial request
for $96, 840 was excessive. Multiple meetings over several months
were held to review the documentation/justification. The mutually
acceptable total fee for Section I (the western half of Spartan
Spartan Drive Extension Project
rw April 20, 2001
Page 2
Drive plus the College Green/Randall Road intersection
improvements) was based on 12 . 6% of the actual construction cost
for that section/project ($1, 458, 457) . The originally established
engineering fees for Sections 1 and 2 ($240, 159) were 12 . 6% of the
original construction estimate for both sections ($1, 958, 436) .
Since it has already been decided not to have CDI complete the
design engineering for Section 2 , fees for that section were
limited to billings to date at the time that work was halted.
Upon final payment for this Amendment No. 2 , the agreement with CDI
will be terminated. Because the final design for Section II
(Spartan Drive through Spartan Meadows Golf Course) is only 50%
complete, the City will need to hire a new consultant to complete
the design. It is anticipated that a new firm will be selected in
late 2001 with completion of final design in 2002 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
12(iti\--
Amendment No. 2 is in the amount of $41, 589 . The final contract
amount with CDI will be $281 , 748 . Sufficient funds are available
in account number 270-0000-791 . 93-80, project number 339514, to
fund this amendment . This project is 50% reimbursable from Elgin
Community College.
EGAL IMPACT
None .
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that City Council approve Amendment No. 2 with
Clark Dietz, Inc. in the amount of $41, 589, leaving a total final
fee with CDI of $281, 748, and authorize staff to execute the
amendment .
Res ectfully submit d,
r /7
. _
a t 2,JL._,
Jo ce A. Parker
City Manager