01-107 Resolution No . 01-107
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
THE ELGIN ENRICHMENT SERIES, INC .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk,
be and are hereby authorized and directed to execute a Purchase
of Service Agreement on behalf of the City of Elgin with the
Elgin Enrichment Series, Inc . for funding of the Elgin Enrichment
Series, a copy of which is attached hereto and made a part hereof
by reference .
_ s/ Ed Schock
Ed Schock, Mayor
Presented: April 25, 2001
Adopted: April 25, 2001
Omnibus Vote : Yeas 5 Nays : 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this==13-1 day
Of April , 2001 , by and between the ELGIN ENRICHMENT SERIES,
Inc . , an Illinois not-for-profit corporation, (hereinafter referred
to as the "ELGIN ENRICHMENT SERIES" ) and the CITY OF ELGIN,
Illinois, a municipal corporation, (hereinafter referred to as the
"CITY" ) ;
WHEREAS, the City has determined the Elgin Enrichment Series
serves a beneficial public purpose by providing programs that bring
nationally and internationally renowned speakers to Elgin; and
WHEREAS, the Elgin Enrichment Series has served- the community
since 1997, providing presentations on matters of public interest
and relevance to the community; and
WHEREAS, the Elgin Enrichment Series attracts people from
throughout the region and enhances the image of the Elgin
community;
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged, the parties hereto hereby agree as follows :
1 . The City shall pay to the Elgin Enrichment Series the sum
of $10, 000 . The payment shall be made within 30 days
following the execution of this agreement .
2 . The Elgin Enrichment Series shall address all inquiries
and requests made pursuant to this agreement to City' s
Management Assistant .
3 . The Elgin Enrichment Series shall. apply the
aforementioned $10 , 000 to speaker' s fees and promotional
expenses for events . Topics of the events shall be
related to matters of public interest and relevance to
the greater Elgin community.
4 . The Elgin Enrichment Series shall present a minimum of
five events during the 2001 calendar year.
5 . The City shall have the right to review all accounting
records related to the use of the $10 , 000 provided for
herein upon 72 hours written notice, and at a reasonable
time agreed upon by both parties hereto.
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6 . To the fullest extent permitted by law, Elgin Enrichment
Series agrees to and it shall indemnify, defend and hold
harmless the City, its officers, employees, boards and
commissions from and against any and all claims, suits,
judgements, costs, attorney' s fees, damage or other
relief arising out of any negligence, acts or omissions
of Elgin Enrichment Series or its officers, employees or
agents in the performance of this agreement or operations
funded pursuant to this agreement . Nothing herein
affects Elgin Enrichment Series' duty to defend the City.
In the event of any action against the City, its
officers, employees, agents, boards or commissions
covered by the foregoing duty to indemnify, defend and
hold harmless, such action shall be defended by legal
counsel of the City' s choosing.
7 . Elgin Enrichment Series shall provide two written reports
detailing the disbursement of $10, 000 . These reports
shall be provided to the City Council by May 31, 2001 and
December 31, 2001, and shall include all program
activity. These reports shall be submitted to the City
Manager' s Office, City Hall , 150 Dexter Court, Elgin, IL
60120 .
8 . Elgin Enrichment Series shall provide the City with
financial statements relative to the organization' s total
operations . These statements shall be provided on or
before July 31, 2001 and December 31, 2001 .
9 . This agreement shall be in full force and in effect from
the date of its execution through December 31, 2001 .
10 . This agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency
relationship between the parties hereto .
11 . The terms of this agreement shall be severable . In the
event any of the terms or provisions of this agreement
shall be deemed to be void or otherwise unenforceable for
any reason, the remainder of this agreement shall remain
in full force and effect .
12 . This agreement shall be subject to and governed by the
laws of the State of Illinois. Venue for the resolution
of any disputes or the enforcement of any rights arising
out of or in connection with this agreement shall be in
the Circuit Court of Kane County, Illinois .
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1
13 . This agreement is the sole agreement between the parties
hereto . There are no other agreements either oral or
written, which shall affect the terms or performance of
this agreement . This agreement shall not be modified or
amended without the written agreement of the parties
hereto.
14 . Time is of the essence of this agreement .
15 . In the event the program for which the City funds
provided herein are to be applied is discontinued or the
Elgin Enrichment Series ceases its operations prior to
December 31, 2001, the Elgin Enrichment Series shall
refund to the City on a pro rata basis the funds paid
hereunder for the portion of the year such program or its
operations were to be conducted.
In WITNESS WHEREOF, the parties hereto have executed this
. agreement on the date and year written above .
CITY OF ELGIN ELGIN ENRICHMENT SERIES, Inc,
a municipal corporation a not-for-profit corporation
By By U-4u
Ed Schock PAW Marcene Linstrom
Mayor litk"W911614t Development Director
Attest :
Dolonna Mecum, City Clerk
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.Agenda Item No
City of Elgin g _
April 11, 2001
RECREATIONAL LEISURE
TO: Mayor and Members of the City Council ANO CULTURAL OFFORTUNITIES
FOR ALL CITI2 ENS
FROM: Joyce A. Parker, City Manager
SUBJECT: Elgin Enrichment Series Contribution
PURPOSE
The purpose of this memorandum is to provide information to the
Mayor and members of the City Council to consider a funding request
frbm_ the Elgin Enrichment Series .
BACKGROUND
Since 1997, the Elgin Enrichment Series has brought nationally
• renowned speakers to Elgin. Internationally recognized speakers
have included Ed Asner, Linda Ellerbee, Rita Moreno, Kathy
Cronkite, Bill Kurtis, and Bob Mackie . The Elgin Enrichment Series
is a registered Illinois 501 (c) (3) non-profit corporation,
originally incorporated in 1997 . Attached is . .a funding request
from the organization for $10, 000 to support this year' s program.
The City provided a $10, 000. contribution to the Elgin Enrichment
Series in 2000 .
Attached is a purchase of service agreement drafted in conjunction
with the Elgin Enrichment Series .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
Sufficient funds are available in the non-departmental Special
Projects, account number 010-6902-719 . 89-02 to pay for this
request .
LEGAL IMPACT
None .
.y
Elgin Enrichment Series PSA
April 11, 2001
Page 2
ALTERNATIVES
The City Council could approve the agreement as drafted, edit the
agreement or decline to provide support to the Elgin Enrichment
Series .
RECOMMENDATION
It is recommended that the City Council approve the Purchase of
Service Agreement in the amount of $10, 000 with the Elgin
Enrichment Series .
Re ectfully submitted,
J ce A Parker
City Manager
DKN/od
Attachments
•
•
C,
0 ELGIN ENRICHMENT SERIES
P.O. Box 5070 Elgin, Illinois 60121-5070 Telephone: 847-289-4332
March 13, 2001
Officers: Joyce Parker, City Manager
Donna Burnidge City of Elgin
President 150 Dexter Ct.
Elgin, IL 60120
Caren Nickelsen
Vice-President Dear Joyce,
Pat Szpekowski Please be assured of the atitude of our Elgin Enrichment Series Board for the strong
Vice-President Elect
support the series has received from the City of Elgin Our mission remains the same; to
Cheri Lee Lewis bring education, enrichment and enjoyment to Elgin and the Fox Valley area. As you are
Secretary aware, our subscribers come from about 40 communities throughout our area.
Vony Fahrenwald We would like to request $10,000 from the City of Elgin to aid us in bringing prominent
Treasurer personages to our community during this current program year. To remind you of the
quality of our lectures, I would like to note that our 2000-2001 series includes Roger Ebert,
tors: the film critic; Rick Bayless, Chicago's star chef and cookbook author; Arthur Frommer,
the travel czar; and two performances by Loretta LaRoche, humorist. Our 2001-2002
Irene Arsoniadis program year will include George Stephanopaulos, Senior Advisor to President William
Clinton; Deborah Norville, TV journalist and host of INSIDE EDITION; C. Hugh
Penny Cassell Midesley, art expert, auctioneer and Executive Vice President for Sotheby's; Dr. Elliot
Judy Fishburn Engel scholar and performer who will present two programs including"The Greatness of
Gone with the Wind" and"The Inimitable Winston Churchill."
Claire Johannesen
I am enclosing a copy of our current brochure for your information, I am sure you share
Julie Lichtenberg our enthusiasm for the programs that we offer. We believe they provide a unique profile
for Elgin among the western suburbs. Continued support from the City of Elgin is critical
Marcene Linstrom to our mission and we look forward to your response. Please let me know when the
Robin Narum request will come before the City Council and if you need additional information from us.
Sincerely yours,
Marcene J. Linstr m, Development chair,Elgin Enrichment Series
Robin Narum, Development co-chair, Elgin Enrichment Series
• Cc: Mayor Ed Schock
Members of the City Council
Deborah Nier
�gNG F
O� �
0 ELGIN ENRICHMENT SERIES
P.O. Box 5070 Elgin, Illinois 60121-5070 Telephone: 847-289-4332
March 13, 2001
Officers: Joyce Parker, City Manager
Donna Bumidge City of Elgin
President 150 Dexter Ct.
Elgin, IL 60120
Caren Nickelsen
Vice-President Dear Joyce,
Pat Szpekowski please be assured of the atitude of our Elgin Enrichment Series Board for the strop
Vice-President Elect gr g
support the series has received from the City of Elgin. Our mission remains the same;to
Cheri Lee Lewis bring education, enrichment and enjoyment to Elgin and the Fox Valley area. As you are
Secretary aware, our subscribers come from about 40 communities throughout our area.
Vony Fahrenwald We would like to request $10,000 from the City of Elgin to aid us in bringing prominent
Treasurer personages to our community during this current program year. To remind you of the
quality of our lectures, I would like to note that our 2000-2001 series includes Roger Ebert,
Otors: the film critic; Rick Bayless, Chicago's star chef and cookbook author; Arthur Frommer,
the travel czar; and two performances by Loretta LaRoche, humorist. Our 2001-2002
Irene Arsoniadis program year will include George Stephanopaulos, Senior Advisor to President William
Clinton; Deborah Norville, TV journalist and host of INSIDE EDITION; C. Hugh
Penny Cassell Hildesley, art expert, auctioneer and Executive Vice President for Sotheby's; Dr. Elliot
Judy Fishburn Engel scholar and performer who will present two programs including"The Greatness of
Gone with the Wind"and"The Inimitable Winston Churchill."
Claire Johannesen
I am enclosing a copy of our current brochure for your information, I am sure you share
Julie Lichtenberg our enthusiasm for the programs that we offer. We believe they provide a unique profile
for Elgin among the western suburbs. Continued support from the City of Elgin is critical
Marcene Linstrom to our mission and we look forward to your response. Please let me know when the
Robin Narum request will come before the City Council and if you need additional information from us.
Sincerely yours,
Mj c ne J. Linstrom, Development chair, Elgin Enrichment Series
Ro in Narum,Development co-chair, Elgin Enrichment Series
• Cc: Mayor Ed Schock
Members of the City Council
Deborah Nier
• Elgin Enrichment Series Final Report to the City Council
January 1, 2001
The Elgin Enrichment Series wishes to express its appreciation to the City of Elgin for
$10,000 in support for our program. Many prominent personages have appeared in Elgin
in the past year. Your support has enabled us to continue to meet our Statement of
Purpose goals as follows:
"The Elgin Enrichment Series, a not for profit organization, is
formed out of a desire to bring people of high profile in the world
of entertainment, culture and education to the Elgin area in order
to enrich all who attend. We will continually strive for excellence
in performance and pride in our local communities."
Specifically, your grant of$10,000 was used to provide speakers fees and promotional
expenses.
We have provided two evening programs and three morning programs for a total of five.
The morning programs, in addition to the lecture or presentation, also provide a luncheon
forum for those who wish to engage in a continuing dialog with the presenter. These
programs have been uniformly well attended by an average of about 500 persons at each
• program. The cumulative total would be about 2,500 persons. The attendance has shown
an increasing pattern since our initial average of about 300.
The wide variety of programs that we provide has attracted a diverse audience. While
women seem to make up the majority of the morning program attendance, the evening
programs have enjoyed a strong support from both genders. While most attendees are
adult, there is a wide age differential among attendees. A full listing of our speakers and
schedule is attached to this report.
'We believe our programs have done much to enhance the image of Elgin. Our programs
have been reviewed this year by West Suburban Living magazine and publicized on the
television and radio programs of Roger Ebert and Rick Bayless. Regular reports have
also appeared in all area newspapers. We also continue to draw subscribers from 40
surrounding communities.
The City of Elgin is a full partner in bringing the education, enrichment and
entertainment to our community that is made possible through the programs of the Elgin
Enrichment Series. We thank you and look forward to your continued support.
Sincerely yours,
The Elgin Enrichment Series B rd of Directors.
• Marcene J. Linstrom, Board Member and Development Chair
Speakers
March 1997 May 2001
EN RMENT
SERIES
• Bill Kurtis
International investigative television journalist
• Bob Mackie
One of America's top fashion designers
• Henry Haller
Retired executive chef at the White House
• Dr. Elliot Engel
Scholar, performer, author
• Linda Ellerbee
Award winning television producer, best-selling author
• Rita Moreno
• Oscar, Emmy, Tony, and Grammy award winning performer
• Kathy Cronkite
Author, mental health advocate
• Judith Viorst
Author and journalist
• Peter Bogdanovich
Hollywood director, screenwriter, actor, critic
• Ed Asner
Emmy award winning actor, activist
• Dr. Sylvia Earle
Marine biologist, oceanographer, deep sea diver
• Dr. Patricia Palmieri
Internationally known scholar/author on women's history
• Michael York
Award winning performer
• Roger Ebert
Film critic, author, tv host
• Rick Bayless
Chicago's star chef, restaurateur, cookbook author and tv host
• Arthur Frommer
America's travel czar
• • Loretta LaRoch
Humorist
the ELGIN ENRICHMENT SERIES P.O. Box 5070 Elgin, Illinois 60121-5070 Phone: 847-289-4332
Elgin Enrichment Series 4/3/01
Proposed Bud et 2001-2002
2000-01 2001-02
Budget Budget
Revenues:
Ticket Sales-Series $32,250.00 450 $55, 100 $45, 100 $30
Ticket Sales-Series A $13,750.00 250 @$55
Ticket Sales-Series B $5,500.00 100 $55
Ticket Sales-Series C $6,000.00 200 @$30
Ticket Sales-Series D $6,075.00 135 @$45
.Ticket Sales-Individual $2,000.00 1100 @$20 $6,000.00 300 @$20
Ticket Sales-Luncheon $10,260.00 190x$18x3 $10,260.00
Special Events $0.00 WASH
Program Brochure Advertising $8,000.00 $9,000.00
Book Sales 1 $310.00 $200.00
Contributions-Unrestricted $500.00 $0.00
Contributions-Friends of Forum $3,000.00 $1,000.00
Contributions-Patron $0.00 $2,500.00
Contributions-Supporting Patron $0.00 $500.00
Contributions-Sustaining Patron $0.00 $1,500.00
Contributions-Benefactor $0.00 $3,000.00
Contributions-Restricted $0.00 $0.00
Contributions,Co-Sponsor $36,000.00 $36,000.00
Grants $12,000.00 $12,000.00
Interest Income $1,000.00 $2,000.00
Total Revenues $105,320.00 I $115,285.00
,Axpenses
eaker's Fees $53,000.00 ITotal speakers $52,500.00
eaker's Travel&Housing $5,000.00 $6,000.00
Occ.and Usage Fees-ECC $3,500.00 $4,200.00
Lecture Luncheons $10,260.00 $10,260.00
Lecture Rece lions $875.00 $175 x 5 $875.00
Technical Equipment Rental $0.00 $1,200.00
Decorations-Table and Stage $200.00 $200.00
Special Events $0.00 WASH $1,000.00
Series Brochures $5,500.00 $6,000.00
Program Books $7,000.00 $4,000.00
Flyers/Posters $700.00 $700.00
Newspaper Advertising $10,000.00 $10,000.00
Program Book Advertising I $0.00 $0.00
Press Releases $100.00 $100.00
Radio Advertising $0.00 $2,000.00
Bulk Rate Permit $100.00 $100.00
P.O.Box Fee $44.00 $45.00
Mailing Coordinator $600.00 $600.00
Brochure Postage $1,000.00 $1,200.00
Brochure Processing Fee $1,000.00 $1,200.00
Marketing Expense $2,000.00 Incl.Web Site $2,500.00
Newsletter 1 $0.00 $5,000.00
Slide Program $200.00 $200.00
Ticketing Expense $0.00 In 1.in ECC Usage Fee $0.00
Le al Fees $35.00 $35.00
Business Manager $0.00 $4,000.00
Grant and Allocation Expense $0.00 Incl.in Marketing Expense $0.00
Membership Fees 1 $0.00 Incl.in Marketing Expense $0.00
Insurance Expense-Gen.Liab. $600.00 $650.00
Cost of Books Sold $0.00 $0.00
lephone Expense $155.00 $155.00
ostage Expense $100.00 $125.00
Supplies Expense $150.00 $200.00
Photography Expense $1,500.00 . $1,500.00
Miscellaneous Expense $101.00 $100.00
Total Expenses I $103,720.00 I $116,645.00