00-95 Resolution No. 00-95
RESOLUTION
AUTHORIZING EXECUTION OF PHASE I OF AN AGREEMENT WITH
ALVORD, BURDICK & HOWSON, L.L.C. FOR ENGINEERING SERVICES
FOR WATERMAIN PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute Phase I of an agreement on behalf of the City of
Elgin with Alvord, Burdick & Howson, L.L.C. for engineering
services for the Brandt Drive, Stonehaven Drive and Shales
Parkway/Bluff City Boulevard watermain projects, a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: April 12 , 2000
Adopted: April 12 , 2000
Vote: Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
( )
j5'••1,' Agenda Item No.
City of Elgin
rn „M
°417L1)tk`6
April 3 , 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Award of Agreement for Engineering Services for the
Design, Bidding & Construction for Brandt Drive,
Stonehaven and Shales Parkway/Bluff City Boulevard
Water Mains
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorizing an
engineering services agreement for the design and construction
services for Brandt Drive, Stonehaven and Shales Parkway/Bluff City
Boulevard Water Main projects .
BACKGROUND
This project includes the Engineering Services for the design,
bidding and construction services for the following projects :
1 . Brandt Drive is currently served by a 10-inch water main
connected to the Dundee Avenue booster station. This
arrangement provides a single water feed to Brandt Drive .
This project will provide for a second feed to the Brandt
Drive area and eliminate the need for the Dundee Avenue
Booster Station. The main extension will consist about 5, 000
feet of 12-inch main, including installation underneath I-90 .
2 . The Shales Parkway/Bluff City Boulevard water main is an
important east side water reinforcement transmission main to
meet water quantity and pressure demand in the east and
southeast areas of the City. Phase 1 work was completed with
a 20-inch main installed on Shales from Chicago Street to just
north of Route 20 . Completed and placed in service in 1993 , •
Phase 2 work consisted of the installation of a 24-inch main
on Summit Street from Hunter Drive to Shales Parkway and from
Longford Drive to Chicago Street along the Shales right-of-
way. This phase of work will accomplish the tie from north of
Route 20 to Bluff City Boulevard. An easement from ComEd was
obtained for this extension.
flow. Water Mains
April 3 , 2000
Page 2
3 . Stonehaven main: The Master Plan for the distribution system
identified a major transmission main from Big Timber Road
south to the 20-inch main at Highland Avenue . This major line
connects Airlite Water Treatment Plant with the 1 Million
Gallon Alft Lane tower. All but a small portion of this line
was completed with the installation of the water main by IDI .
This project enhances the 8-inch main in Stonehaven Drive
which connects two 12-inch mains. Approximately 500 feet of
main will be installed with this project .
The Water Department requested proposals for service from 11
different engineering firms .
Attachment A identifies four firms that returned formal proposals
with price quotes separately submitted.
These four proposals were individually evaluated by a selection
team consisting of representatives from the Public Works,
Engineering and Water Departments . The selection committee ranked
two firms the highest, these two firms are Alvord, Burdick and
Howson and Rezek, Henry, Meisenheimer & Gende, and upon selection,
fees from all submittals were opened. The engineering firm of
Alvord, Burdick and Howson was selected the best qualified for this
work. The fees for the firms are as follows :
Alvord, Burdick & Howson (ABH) : $103 , 486
Rezek, Henry, Meisenheimer & Gende (RHMG) : $107, 982
Clark Dietz, Inc. (CDI) : $ 98, 522
Burns & McDonald (B&M) : $ 92, 286
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
The cost of the Engineering services is as follows :
1 . Stonehaven Drive and Shales Parkway:
Preliminary Design, Final Design,
and Construction Phase Services (2000) : $25, 010
2 . Brandt Drive :
Preliminary and Final Design (2000) : $38, 138
Construction Phase Services (2001) : $40, 338
. .
Water Mains --
April 3 , 2000
Page 3
The total cost of the engineering services for year 2000 (Phase I)
totaling $63 , 148 will be funded in the Water Department operating
fund, account number 401-4002-771-93-90, project number 409554 . The
engineering services for year 2001 (Phase II) ($40, 338) will be
funded in the Water Department operating budget of 2001 .
Vk N / LEGAL IMPACT
�(� The initial award of the contract must be limited to Phase I.
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the Mayor and members of the City Council
authorize the execution of a Agreement for the proposed engineering
services with Alvord, Burdick and Howson of Chicago, Illinois for
the design, bidding and construction services for phase I water
main projects in the amount of $63, 148 .
I-
'ce ectfully submitted,
i& egit---
' . Parker
City Manager
em.
. .
ATTACHMENT "A"
Qualifications Rating & Score Sheets
1 / .
QUALIFICATIONS RATING SHEET
Engineering Services For Water Main Design & Installation
Brandt Drive, Stonehaven and Shales PKYBIuff City Blvd.
February 29, 2000
Description Score Clark Dietz Burns&McDonnel Rezek,Henry,Meisenheimer&Gende Alvord Burdick&Howson
Joe Dennis Peter Kurt Torn Joe Dennis Peter Kurt Toni Joe Dennis Peter Kurt Torn Joe Dennis Peter Kurt Torn
Knowledge 0-10 6 5 9 10 8 6 8 9 10 8 7 10 9 10 7 7 10 9 10 9
&
Experience
Project 0-10 5 6 8 10 8 6 8 8 10 8 8 9 9 10 7 7 9 9 10 9
Manager
Specialized 0-15 10 8 13 15 12 12 10 13 15 11 13 12 14 15 10 14 15 14 15 12
Scope of 0-20 10 10 11 20 15 10 13 12 18 11 18 15 18 19 10 12 17 12 17 15
Services
Innovative 0-10 0 6 5 10 7 0 8 5 10 6 5 7 9 10 7 0 8 6 10 8
new ideas
Level of 0-10 4 6 6 10 8 5 7 7 10 8 8 8 9 10 7 5 9 8 10 8
Effort
Familiarity 0-15 10 8 12 15 9 7 10 8 15 7 12 12 14 15 6 5 13 12 15 7
with local
conditions
Public 0-10 0 5 8 10 7 0 7 8 10 8 0 6 9 10 7 0 8 8 10 8
presentation
Total 0-100 45 54 72 100 74 46 71 70 98 67 71 79 91 99 61 50 89 78 97 76
TOTAL SCORES SHEET
QUALIFICATIONS RATING SHEET __
Engineering Services For Water Main Design & Installation
Brandt Drive, Stonehaven and Shales PKY/Bluff City Blvd.
February 29, 2000
EVALUATORS
CONSULTANTS Joe Evers Dennis Peter Kurt Tom
Valentine Bityou Eshelman McCoy
Clark Dietz, Inc. 45 54 72 100 74
Burns&McDonnel 46 71 70 98 67
Rezek,Henry,Meisenheimer&Gende 71 79 91 99 61
Alvord Burdick&Howson 50 89 78 97 76
TOTAL SCORES SHEET
QUALIFICATIONS RATING SHEET
February 29, 2000
CONSULTANTS
Clark Dietz Burns&McDonnel Rezek,Henry, Alvord,Burdick&
Meisenheimer&Gende Howson
Selection Team
RATING RATING RATING RATING
TOTAL TOTAL TOTAL TOTAL
Joe Evers 1 2 4 3
Dennis Valentine 1 2 3 4
Peter Bityou 2 1 4 3
Kurt Eshelman 4 2 3 1
Tom McCoy 3 2 1 4
Total Score 11 9 15 15
'Notes: Assign Scores based on the following formula:
(4-Highest, 3-Second,2-Third, 1 Fourth)
AGREEMENT
THIS AGREEMENT is made and entered into this day of
/14A A. ! 7 , 2000, by and between the City of Elgin, an Illinois
municipal corporation (hereinafter referred to as "CITY" ) and
Alvord, Burdick & Howson, L.L.C. an Illinois Limited Liability
Company (hereinafter referred to as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the Engineer to furnish
certain professional services in connection with the water main
projects (hereinafter referred to as the "PROJECT" ) ; and
WHEREAS, the ENGINEER represents that it is in compliance with
all Illinois statutes relating to professional registration and has
the necessary expertise and experience to furnish such services
upon the terms and conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which are hereby
acknowledged, it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act for
and represent it in all engineering matters involved in the
PROJECT, subject to the following terms, conditions and
stipulations, to-wit :
I. SCOPE OF SERVICES
The ENGINEER shall provide the following services:
1. Preliminary Design:
TASK la: Meet with the City Staff and Obtain Records
The ENGINEER shall arrange a meeting with the City to obtain
available information that would assist in performing the work,
which include copies of existing water facilities and the layout at
each site, any existing City standards for installation of water
mains and appurtenances and similar information. The ENGINEER
shall discuss any constraints that may exist in performing the
work, other scheduled projects or plans that might be impacted,
contractor work site restrictions and limits to work area,
scheduling of contractors deliveries and storage of materials, and
similar issues which would need to be addressed in construction
documents .
TASK 1b: Preparation of base drawings
After reviewing the information in Task la, the ENGINEER shall
begin the preparation of base drawings of each site. To the extend
possible, existing information from aerial surveys, GIS, or other
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data will be utilized to facilitate the work. If the information
is not available the ENGINEER shall perform route surveys .
TASK lc: Design Memoranda & Preliminary Designs and Plans
The ENGINEER shall develop a design memoranda and preliminary
designs and plans, and shall be delivered to the City to be
reviewed by the City staff . All of the pertinent elements
including layout, elevations and site information shall be shown on
the plans and quality of materials and other key information shall
be covered in the design memoranda. Following the review,
discussion, revisions and agreement between the ENGINEER and the
City staff, these preliminary drawings and design memoranda will be
the basis of the final design.
TASK 1d: Plat of Survey and Legal Description of Easements
The ENGINEER shall submit to the City exhibits showing the proposed
easements and legal descriptions across the five parcels for the
Brandt Drive project as outlined on the sketch provided to the
ENGINEER by the City. The plats shall be prepared using the best
available records and deeds across the three identified ownerships .
These Plat of Survey and legal description will assist the City in
initiating the acquisition process . The ENGINEER shall continue to
provide any additional information and assistance needed to the
extend necessary to assist the City in the acquisition process .
2. Final Design:
TASK 2a: Prepare Design Documents
The preliminary design memoranda and the preliminary design
documents will provide the basis upon which the detailed designs
will be prepared. The drawings shall be in AutoCAD or Intergraph
format, and the specification and other contract documents should
be in WordPerfect format. Two separate sets shall be prepared, one
covering the work for the installation of 12-inch water main on
Stonehaven Drive and 16-inch water main on Shales Parkway/Bluff
City Boulevard, which will be installed in 2000, and the other
covering the work for the installation of 16-inch water main on
Brandt Drive in 2001 . Additional material shall be developed to
supplement existing City standard forms and cover all aspects of
the project, such as general and special conditions, requirements
for bidding, bid forms, and advertisements .
TASK 2b: Review of the drawings and documents
As the drawings and documents are being prepared by the ENGINEER,
they shall be submitted to the City for review and comments at 75%
completion level, at 90% completion stage, and at 100% or final
stage.
2
TASK 2c: Perform Quality control of Design
The ENGINEER' s technical advisory team will review the design
documents and provide the design team with comments based on their
extensive knowledge of similar system designs .
TASK 2d: Discuss Design with City and Finalize Design Documents
Three sets of design documents for each project will be provided to
the City for final review. Meeting will be scheduled by the
ENGINEER to discuss the design documents with the City and to
explain the drawings, specifications, and procedures, and advise
the City concerning any proposed revisions . Comments resultant from
the meetings will be addressed and the design documents will be
issued in a final version.
Twenty (20) sets of final documents for each of the two projects
will be provided to the City for bidding purposes .
TASK 2e: Prepare Opinions of Probable Construction Costs
Upon substantial completion of the contract documents the ENGINEER
shall prepare a detailed estimate of probable construction cost for
review by the City. The estimates will not include costs for
easement acquisition.
TASK 2f: Assist City with Permit Applications
The ENGINEER shall submit final drawings and specifications to the
Illinois Environmental Protection Agency, the Illinois State
Division of Waterways, Kane County, and any other governmental
agency that has a regulatory interest in the project, and provide
all other services to secure permit approval .
3. Bidding Services:
TASK 3a: Assist City with Bidding Phase
The ENGINEER will receive bidder questions and requests for
clarification. Based on these questions and requests, the ENGINEER
will prepare addenda as necessary to respond to the questions
presented. Addenda will be issued to the City for distribution to
the bidders .
TASK 3b: Assist City with Bid Review and Contract Award
The ENGINEER shall attend the bid opening and evaluate the Bids and
bidders to determine if the bids were submitted in accordance with
the contract documents and if the bidders are qualified to perform
the work. Following this review, a recommendation shall be
presented to the City for award of the construction contracts .
3
Assistance shall be provided by the ENGINEER in preparation of
conforming copies of contracts and execution of the contracts and
review of contract related documents provided by the successful
bidder. The ENGINEER shall attend a pre-construction meeting with
the City and the Contractor. The pre-construction meeting will help
to identify personnel from all parties, establish lines of
communication, discuss procedures for submittals, and discuss other
important administrative issues for the project .
4. Construction Phase Services:
TASK 4a: Review Contractor Submittals
The ENGINEER shall review shop drawings and data submitted by
construction contractors for compliance with the drawings and
specifications and appropriate action taken or recommended. Copies
of the submittals will be returned to the Contractor with comments .
Copies of the submittals will also be maintained in ENGINEER' s
office. A copy of each submittal shall be forwarded to the City
after completion of the review of each submittal .
TASK 4b: Provide Full Time Construction Resident Inspector
The ENGINEER shall provide a full time Resident Inspector during
the construction work as well as periodic site visits by the
Project Manager or Design Engineers as appropriate. Regular
meetings shall be held with the Contractor and the City staff
regarding the progress of the project and a written status reports
shall be prepared and distributed by the ENGINEER to all involved
parties . The ENGINEER does not have authority to direct the means
and methods of the work and has no responsibility for job site
safety.
TASK 4c: Review Contractor Pay Request Submittals
The Contractor' s monthly pay requests will be reviewed and compared
with the work completed. ENGINEER shall verify that the pay request
is consistent with the work completed and make recommendations to
the City regarding payments . Pay request reviews will include
updates on work progress, current issues of concern, and
anticipated progress .
TASK 4d: Assist with Change Orders, and Assist with Project Close
Contractor questions regarding the design intent will be received,
reviewed, and responded to as necessary to clarify, interpret, and
modify the contract documents . Assistance with preparation of
Contract change orders will be provided to the City as necessary
during the construction work. ENGINEER shall prepare documents as
necessary to obtain proposals from the Contractors for the desired
changes . Change order documentation and justification will be
4
prepared as necessary for changes which are implemented. Upon
completion of the work, the ENGINEER shall arrange a walk-through
of the project site with representatives of the Contractor and the
City to determine if items remain to be addressed or corrected.
The ENGINEER shall maintain a record of the corrective actions
taken and, when completed shall advise the City in writing that the
contract work is complete and that the final payment can be made
subject to compliance with all legal requirements .
Project close-out assistance shall be provided by the ENGINEER to
include review of Contractor warranty submittals, Contractor
insurance submittals, and Contractor bond submittals .
TASK 4e: Provide Record Drawings
The ENGINEER shall submit to the City two sets of record drawings
along with copies of the drawings in electronic CD-ROM format. The
record drawings shall be based on revising a copy of original
contract drawings, reflecting changes made during construction.
These drawings would also be in AutoCAD or Intergraph format and
shall be provided to the City on CD ROM for a permanent record.
The line shall be registered into State Plan 83 East Illinois
Region System.
Part A and Part B of the Engineer' s proposal dated February 29,
2000 and Request For Proposals issued by the City dated January 25,
2000, are part of this Agreement (Attachment A , Attachment B and
Attachment C respectively) .
II . WORK PRODUCT
All work product prepared by the ENGINEER pursuant hereto
including, but not limited to reports, designs, calculations,
work drawings, studies, photographs, models and
recommendations shall become the property of the CITY and
shall be delivered to the CITY upon its request, provided,
however, that the ENGINEER may retain copies of such work
products for its records . Such work product is not intended
or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such
reuse shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
III. PAYMENTS TO THE ENGINEER
A. Not To Exceed Method
A. 1 The CITY shall pay the ENGINEER for its services under this
5
Agreement a lump sum fee of One Hundred Three Thousand, Four
Hundred Eighty Six Dollars ($103 , 486) regardless of the actual
costs incurred by the ENGINEER unless modifications to the
scope of the work are authorized in writing by the CITY. A
listing of the ENGINEER' s current hourly rates is set forth in
a Exhibit B attached hereto.
It is understood and agreed that payment for phase I of this
project in the amount of Sixty Three Thousand One Hundred
Forty Eight Dollars ($63 , 148) shall be made in 2000 . Further
payment for phase II in the amount of Forty Thousand Three
Hundred Thirty Eight Dollars ($40, 338) shall be made in 2001
after proper funding approval is made by the City Council of
the City of Elgin.
A.2 The CITY shall make periodic payments to the ENGINEER based
upon actual progress within 30 days after receipt and approval
of invoice. Said periodic payments for each task shall not be
made until the task is completed and accepted by the CITY.
A.3 Schedule / Phases of the Project:
The Services provided in this agreement shall be
completed in accordance to the following project phases :
Phase I: This phase of the project shall be completed in 2000
and shall include:
1 . Preliminary design of the water main in Stonehaven Drive,
Shales Parkway/Bluff City Boulevard and Brandt Drive .
This work shall be completed in two months from the
date of notice to proceed.
2 . Final design of the water main in Stonehaven Drive,
Shales Parkway/Bluff City Boulevard. This work shall be
completed in four months from the date of notice to
proceed.
3 . Final Design of the water main in Brandt Drive. This
work shall be completed in six months from the date of
the notice to proceed.
4 . Bidding & Construction services for the water main in
Stonehaven Drive, Shales Parkway/Bluff City Boulevard.
The duration of this work is four months .
Phase II: This phase of the project shall be completed in
2001 and shall include:
1 . Bidding & Construction services for the water main in
Brandt Drive. The duration of this work is six months .
6
a
•
It is understood and agreed that phase II of this project is
subject to and contingent upon the condition that the City
Council of the City of Elgin appropriate funds in the 2001
City of Elgin budget sufficient to provide for the
expenditure as contemplated in phase I of the project. It
is further understood and agreed that the award of phase II
of the project and any contract for same will not be made
unless and until the City Council of the City of Elgin
appropriates funds in the 2001 City of Elgin budget
providing for Phase II of the project.
IV. INVOICES
A. The ENGINEER shall submit invoices in a format approved by
the CITY. Progress reports shall be included with all
payment requests .
B. The ENGINEER shall maintain records showing actual time
devoted and cost incurred. The ENGINEER shall permit an
authorized representative of the CITY to inspect and audit
all data and records of the ENGINEER for work done under
this Agreement. The ENGINEER shall make such records
available at reasonable times during the Agreement period,
and for three years after termination of this Agreement.
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may
terminate this Agreement at any time upon fifteen (15) days
prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid
for services actually performed and reimbursable expenses
actually incurred prior to termination, except that
reimbursement shall not exceed the total amounts set forth
under paragraph III or IV above, whichever is less .
VI . TERM
This Agreement shall become effective as of the date the
ENGINEER is given a written Notice to Proceed and, unless
terminated for cause or pursuant to Article V, shall be
deemed concluded on the date the CITY determines that all of
the ENGINEER' s work under this Agreement is completed. A
determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter
acquire with respect to any term or provision of the
Agreement.
VII . NOTICE OF CLAIM
7
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY, the
ENGINEER shall give written notice of its claim within
fifteen (15) days after occurrence of such action. No claim
for additional compensation shall be valid unless such
notice is so provided. Any changes in the ENGINEER' s fee
shall be valid only to the extent that such changes are in
writing and signed by the CITY and the ENGINEER. Regardless
of the decision of the CITY relative to a claim submitted by
the ENGINEER, all work required under this Agreement as
determined by the CITY shall proceed without interruption.
VIII . BREACH OF CONTRACT
All of the terms and provisions of this agreement are
material . If either party violates or breaches any term of
this Agreement, such violation or breach shall be deemed to
constitute a default, and the non-breaching party shall have
the right to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach. If
either party, by reason of any default, fails within fifteen
(15) days after written notice thereof by non-breaching
party to comply with the conditions of the Agreement, the
non-breaching party may terminate this Agreement.
IX. INDEMNIFICATION
To the fullest extend permitted by law, ENGINEER agrees to
and shall indemnify, defend and hold harmless the CITY, its
officers, employees, agents, boards and commissions from and
against any and all claims, suits, judgments, costs,
attorney's fees, damages or other relief, including but not
limited to workers ' compensation claims, in any way
resulting from or arising out of negligent actions or
omissions of the ENGINEER in connection herewith, including
negligence or omissions of employees or agents of the
ENGINEER arising out of the performance of this Agreement.
In the event of any action against the CITY covered by the
foregoing duty to indemnify, defend and hold harmless such
action shall be defended by legal counsel of the CITY' s
choosing.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
CITY shall be charged personally or held contractually
liable under any term or provision of this Agreement or
because of their execution, approval or attempted execution
of this Agreement.
8
XI. INSURANCE
A. Commercial Liability. The ENGINEER shall provide, pay for
and maintain in effect, during the term of this Agreement, a
policy of commercial general liability insurance with limits
of at least $1, 000, 000 aggregate for bodily injury and
$1, 000, 000 aggregate for property damage.
The ENGINEER shall deliver to the CITY a Certificate of
Insurance naming the CITY as additional insured. Such
policy shall not be modified or terminated without thirty
(30) days prior written notice to the CITY.
Such Certificate of Insurance which shall include coverage
for Contractual obligations assumed by the ENGINEER under
Article IX, entitled "Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect
to any other insurance or self-insurance programs afforded
to the CITY. There shall be no endorsement or modifications
of this insurance to make it excess over other available
insurance, alternatively, if the insurance states that it is
excess or prorata, it shall be endorsed to be primary with
respect to the CITY.
B. Comprehensive Automobile Liability. ENGINEER shall maintain
Comprehensive Automobile Liability Insurance covering all
owned, non-owned and hired motor vehicles with limits of not
less than $500, 000 per occurrence for damage to property.
C. Combined Single limit Policy. ENGINEER' S requirements for
insurance coverage for general liability and auto exposures
may be met with a combined single limit of $1, 000, 000 per
occurrence subject to a $1, 000, 000 aggregate.
D. Professional Liability. The ENGINEER shall carry
Engineer' s professional Liability Insurance Covering claims
resulting from error, omissions or negligent acts with a
combined single limit of not less than $1, 000, 000 per
occurrence/$3 , 000 , 000 aggregate. A Certificate of Insurance
shall be submitted to the CITY as evidence of insurance
protection. The policy shall not be modified or terminated
without thirty (30) days prior written notice to the
DIRECTOR.
XII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from
this Agreement, there shall be no discrimination against any
employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, or the
9
presence of any sensory, mental or physical handicap, unless
based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination,
rates of pay or other forms of compensation and selection
for training, including apprenticeship.
No person shall be denied or subjected to discrimination in
receipt of the benefit of any services or activities made
possible by or resulting from this Agreement on the grounds
of sex, race, color, creed, national origin, age except
minimum age and retirement provisions, marital status or the
presence of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a violation
of a material provision of this Agreement and shall be
grounds for cancellation, termination or suspension, in
whole or in part, of this Agreement by the CITY.
III. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties
hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
XIV. DELEGATION AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other provisions of
this Agreement and the ENGINEER shall remain liable to the
CITY with respect to each and every item, condition and
other provision hereof to the same extent that the ENGINEER
would have been obligated if it had done the work itself and
no assignment, delegation or subcontract had been made. Any
proposed subcontractor shall require the CITY' s advanced
written approval .
XV. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is
intended or shall be construed to, in any respect, create or
establish the relationship of co-partners, joint venture or
employment between the CITY and the ENGINEER, or as
constituting the ENGINEER as a general representative or
general agent of the CITY for any purpose whatsoever.
XVI . SEVERABILITY
The terms of this agreement shall be severable. The parties
intend and agreed that, if any paragraph, sub-paragraph,
phrase, clause or other provision of this Agreement, or any
10
portion thereof, shall be held to be void or otherwise
unenforceable for any reason, all other portions of this
Agreement shall remain in full force and effect.
XVII .HEADINGS
The headings of the several paragraphs of this Agreement are
inserted only as a matter of convenience and for reference
and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor
shall they be construed to affect in any manner the terms
and provisions hereof or the interpretation or construction
thereof.
XVIII MODIFICATION OR AMENDMENT
This Agreement and its attachments constitute the sole and
entire Agreement of the parties on the subject matter hereof
and may not be changed, modified, discharged or extended
except by written amendment duly executed by the parties .
Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or
change order as herein provided.
XIX. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and
shall be construed in accordance with the laws of the State
of Illinois . Venue for the enforcement of any rights and
the resolution of any and all disputes shall be in the
Circuit Court of Kane County, Illinois .
XX. NEWS RELEASES
The ENGINEER may not issue any news releases without prior
written approval from the CITY, nor may the ENGINEER make
public any reports or documents developed under this
Agreement without prior written approval from the CITY prior
to said documentation becoming matters of public record.
XXI . COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in
the CITY's employ or any work associated with the PROJECT.
XXII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A 85-1295
The ENGINEER certifies hereby that it is not barred from
bidding on this contract as a result of violations of either
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Section 33E-3 or Section 33E-4 of the Illinois Criminal
Code.
XXIII. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have a
written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment, utilizing examples;
D. The vendor' s internal complaint process including
penalties;
E. The legal recourse, investigative and complaint process
available through the Illinois Department of Human
Rights and Illinois Human Rights Commission.
F. Directions on how to contact the department and
commission;
G. Protection against retaliation as provided by section
6-101 of Human Rights Act.
A Copy of such policy must be provided to the Department of Human
Rights upon request . P.A. 87-1257 .
XXIV. PREVAILING WAGE/PAYMENT OF TAXES.
The ENGINEER shall comply with the requirements of the
Prevailing Wage Act (820 ILCS 130/0 . 01 et seq. ) The
ENGINEER certifies it is not delinquent in the payment of
any tax administered by the Illinois Department of Revenue
unless there is a pending proceeding contesting the tax.
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by ENGINEER to
the CITY and other participants which may affect cost or
time of completion shall be made or confirmed in writing.
The CITY may also require other recommendations and
communications by the ENGINEER be made or confirmed in
writing.
XXVI NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by First
Class Mail, postage prepaid, addressed as follows :
A. As to CITY:
Larry E. Deibert, Director of the Water Department
City of Elgin
12
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER
Bon G. Mui, Partner
Alvord, Burdick & Howson, L.L.C.
20 North Wacker Drive, Suite 1401
Chicago, Illinois 60606
IN WITNESS WHEREOF, the undersigned have placed their hands
and seal upon and executed this Agreement in triplicate as though
each copy hereof was an original and that there are no other oral
agreements that have not been reduced to writing in this
statement .
For CITY:
ATTEST: C Y OF ELGIN
By
C U �'- - /`� �• By it ,- _i_',
City Clerk , City Manager
For the ENGINEER:
Dated this day of , A.D. 2000
WITNESSED:
By A_A/ / By
(Print name) (Print Name)
,, ll
Officer Title ✓ oG72A4r-6-t (SEAL)
13
ATTACHMENT "A"
ENGINEERING AGREEMENT WITH
ALVORD, BURDICK & HOWSON
2000
if
PROPOSAL
TO PROVIDE
ENGINEERING SERVICES
FOR
WATER MAIN DESIGN AND INSTALLATION SERVICES
BRANDT DRIVE, STONEHAVEN DRIVE,
AND SHALES PARKWAY/BLUFF CITY BOULEVARD
..-4:.
.r
FEBRUARY 2000
ALVORD, BURDICK & HOWSON , L.L.C.
_� _
W/i ■ • IIwiiVKIIIMIIII VIc»VIVIIV100:a. 71111MwQIN11 1ii4•11
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PROPOSAL
TO PROVIDE
ENGINEERING SERVICES
FOR
WATER MAIN DESIGN AND INSTALLATION
BRANDT DRIVE, STONEHAVEN DRIVE,
AND
SHALES PARKWAY/BLUFF CITY BOULEVARD
I
CITY OF ELGIN
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TABLE OF CONTENTS
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Letter of Transmittal Section 1
Project Approach and Time Frames Section 2
Similar Project Descriptions and References Section 3
Proposed Team Qualifications Section 4
Firm Qualifications Section 5
Fee Proposal Separate Cover
MEIER
J
ALVORD, BURDICK & HOWSON, L. L. C.
ENGINEERS
20 NORTH WACKER DRIVE• SUITE 1401 MEMBERS
SERVICES
WATER SUPPLY,PURIFICATION AND DISTRIBUTION CHICAGO,IL 60606 AMERICAN CONSULTING ENGINEERS COUNCIL
WASTEWATER COLLECTION AND TREATMENT TEL.(3121 236-9147 FAX:(3121236-0692 AMERICAN PUBLIC WORKS ASSOCIATION
FLOOD RELIEF E-MAIL:SER VQABHENGINEE RS.COM AMERICAN SOCIETY OF CIVIL ENGINEERS
STORMWATER FACILITIES AMERICAN WATER WORKS ASSOCIATION
INVESTIGATIONS,REPORTS AND DESIGNS JOHN W.ALVORD CHARLES B.BURDICK LOUIS R.HOWSON CHICAGOLAND CHAMBER OF COMMERCE
CONSTRUCTION AND OPERATION SERVICES 1861-1943 1874-1955 1867-1985 NATIONAL ASSOCIATION OF
APPRAISALS AND RATE REPORTS CORROSION ENGINEERS
DONALD E.ECKMANN DR.YA-TAI LIN
WATER ENVIRONMENT FEDERATION
J.WARREN GREEN BON G.MUI DR.RAY S .CHENG WESTERN SOCIETY OF ENGINEERS
JAMES W.HEDGES WILLIAM L.MEINHOLZ RICHARD D.SHEA
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February 28, 2000
Ms. Gail Cohen
Purchasing Director
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
Re: Proposal to Provide Engineering Services for
Water Main Design and Installation Services
Brandt Drive, Stonehaven Drive and Shales
ParkwayBluff City Boulevard
Dear Ms. Cohen:
I
The firm of Alvord,Burdick&Howson is pleased to submit three copies, each an original,
of our Proposal to Provide Engineering Services for Water Main Design and Installation Services
Brandt Drive, Stonehaven Drive, and Shales Parkway/Bluff City Boulevard. We have visited the
site,attended the pre-proposal meeting and feel very comfortable that the necessary work,including
all of the tasks outlined in the RFP and normally associated with installations of this type, can be
completed within the time frames shown. We have also reviewed the draft contract that was
included with the request for proposal and find the conditions to be acceptable.
AB&H has specialized in water and wastewater facilities since its inception nearly 100 years
ago. Within the last ten years alone,more than 300 miles of water main designed by the firm have
been installed. For these installations the firm has provided all of the necessary preliminary
investigations, ROW acquisition assistance, designs, contract documents, bidding assistance,
engineering services during construction, and drawings of record upon completion. The vast
majority of this work has been accomplished in the Chicago Metropolitan Area, under conditions
similar to those which will need to be addressed on this assignment.
I
Ms. Gail Cohen - 2 - February 2, 2000
We are a local firm,having been at our present office,20 N.Wacker Drive in Chicago,since
1929, and in the area since our formation in 1902. All of the AB&H team members proposed for
your assignment work from this office, making it convenient to attend meetings, verify field
conditions, and perform other tasks facilitated by on-site presence.
Within the pages that follow you will find all of the information outlined in the request for
proposal,including a detailed description of our method of analysis and schedule showing how the
various tasks will be performed in order to meet your overall schedule. Also included is a list of
very recent projects similar to those for Elgin, along with a client reference for each specific project
who could provide information on our performance. A brief description of the qualifications of the
proposed team with detailed resumes for each key member is included,as well as an overview of the
firm. A proposed fee schedule is included under separate cover.
The staff is available to begin work rk immediately upon authorization of the City and can
devote sufficient time to meet the schedules outlined in your request and preproposal meeting. In
addition,if desired by the City,the schedule could be accelerated should conditions or plans of the
City change.
Within this proposal we have deliberately attempted to be brief in order to conserve the
reviewers' time. However, should additional information or clarification be required,we would be
pleased to respond at any level of detail the City may desire. We would also assure the City that,
if selected,we would accept no other work which would be assigned a higher priority or otherwise
interfere with meeting the City's requirements for this project.
Again, thank you for the opportunity to submit this proposal. We would welcome the
opportunity to provide this work for the City, demonstrating our capability to provide all of the
necessary services in an efficient, prompt, professional, and satisfactory manner.
Yours very truly,
ALVORD, BURDICK&HOWSON
Bon G. Mui, Partner
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PROJECT APPROACH AND TIME FRAME
The work to be performed is that which is necessary to permit bidding and award of two
separate contracts for construction of three segments of water main that, combined, total
approximately 6000 feet of 12 and 16 inch diameter pipeline. All of the designs are to be completed
in 2000 with construction of 500 feet of 12 inch diameter line in Stonehaven Drive and 500 feet of
16 inch diameter main in Shales Parkway/Bluff City Boulevard to be constructed this year. The
5000 feet of 12 inch diameter main in Brandt Drive is to be installed in 2001. The work consists of
all necessary preliminary engineering remaining, detailed design and preparation of contract
documents, and assistance during construction as will be outlined later. It is recognized that a
number of issues must be addressed in performing this work,including identification and delineation
of the additional right-of-way requirements, methodology to accommodate construction at major
roadways, and similar factors. These will be addressed in more detail below,however,there are a
number of general practices the firm always follows to facilitate communications and coordination,
between the City and our team,that will be addressed first. These general approaches will then be
followed by specific steps in our project approach and a proposed schedule to demonstrate ability
to meet the City's milestone dates.
COMMUNICATIONS AND COORDINATION
We believe every assignment can be best accomplished by considering the project as a team
effort, with our engineering team working closely with a designated contact person from the City
of Elgin and other staff as desired by the City,to ensure that we are always supportive of the City's
positions and practices. This will enable the"partnership"to combine the design team's technical
expertise and manpower availability with the City staff's familiarity with local conditions and
sentiments, City policy and plans, and City management objectives. Thus, an important aspect of
every assignment will be adequate and timely communication between the engineering team and the
City, from the initial stages of the project all the way through its completion. This is particularly
critical since all of the construction segments can potentially impact the public to varying degrees.
For this reason we would propose that immediately after contract finalization and before beginning
work on the individual assignments,a meeting would be scheduled with designated personnel from
the City to introduce the project team members and discuss coordination procedures the City desires
us to follow. At that time we would also discuss the type and frequency of feed-back the City would
like and how we can best provide the City staff all of the information they desire in a timely and
efficient manner.
We would suggest that at that"kickoff'meeting arrangements be made for a regular series
of progress review meetings,as mutually deemed appropriate,which would continue throughout the
assignment. These progress meetings would be used to regularly discuss status with the City,
review any issues that arise, show conformance to the schedule and any corrections needed to
maintain it, and address other items of interest. The opportunity for the staff to have up-to-date
information and provide input throughout the formative stages of all work, as well as at formal
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Project Approach -Page 2
review points and the end of tasks, will provide the most cost effective results and most functional
designs for the City of Elgin. In addition,as critical decision points are reached,or if any significant
problem should arise, a special meeting would be arranged to keep the City staff aware of such
developments and recommended courses of action. Of course, it is also anticipated that informal
meetings and discussions will occur routinely throughout the work.
In addition to the regular project meetings,at various stages of completion,or when specific
milestones are reached,reports,up-to-date plans and other work products will be submitted formally
for review and comment. In each case, any issues or questions would be resolved,revisions made,
and agreement obtained before proceeding to subsequent steps. Regular written progress reports will
also be prepared and submitted, documenting status and comparing it to the expected level of
achievement based on the schedule originally agreed upon.
In order to facilitate the work with minimum inconvenience to the City,we would make all
requests for information or meetings through one person designated by the City. This could be the
same person for all projects or different individuals for each project. This is not intended to, and
would not, limit the input of various staff members as desired by the City, but rather is meant to
ensure that requests related to the project are dealt with in the proper priority, as determined by the
City, and are balanced with other work activities and employee assignments. It also ensures that a
City representative is always current on project status and can advise other involved personnel, as
appropriate, and respond to any internal or public questions which may arise.
If the City believes there may be local concern about the projects, assistance could be
provided in communicating with local residents by preparing information suitable for public
distribution, posting on a City web site, or providing to the local media. If one or more public
meetings would be desirable for a project, it would be arranged for the project manager to be
available to answer any questions and address concerns of the residents. The thrust of these
communications would be to stress the need for the improvement,outline the benefits to the City and
local residents,to acknowledge areas of concern and the steps taken for addressing them,to provide
information on the schedule and/or status, and to request understanding and cooperation.
PROJECT MANAGEMENT AND QUALITY CONTROL
Every project undertaken by the firm is directed by a partner as project manager. This
individual also functions as a working team member, actively involved in every aspect of the work.
Such an approach provides a number of advantages to the client. One advantage is that it ensures
that the individual who is responsible for the work has sufficient authority to allocate whatever
resources are necessary to meet the firm's commitments and maintain agreed upon schedules. It also
ensures that commitments can be made promptly and implemented without waiting for approval
from higher corporate authorities or a board, providing each client direct access to upper levels of
the firm.
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Project Approach - Page 3
Another policy used on each project is an internal project management and quality control
program to deliver a final product which will best meet the client's needs. This begins with detailed
project planning and development of a monitoring system that targets key milestone goals such as
budget and schedule. This monitoring system is then used internally by our team, and will be
provided to the City, as a benchmarking reference for the duration of the work. Included are
projected milestone dates for completion of discrete tasks in sufficient detail to easily compare
actual status with that originally scheduled. This will allow both the City and the design team to
regularly compare work progress against that expected and permit identification and correction of
any potential problems at an early date, before the City's schedule is jeopardized. Such progress
reviews, measured against the initial time line and budget, would be part of the discussion at each
progress meeting and,in addition,would be addressed in the written status reports submitted at least
monthly.
A second means of project management and quality control will be a brief but intense and
P J g q tY
thorough peer review at critical points during preliminary and final design. Experienced engineers
will conduct a review of the work products as though they were the client and the project were being
undertaken at their expense. Work products will be reviewed for clarity, whether adequate
information is provided,whether there may be better solutions or if there are more economical ways
to achieve the objectives. In addition, the review team will consider such aspects as flexibility to
meet conditions that could not be anticipated, ease of installation, impact during construction, and
similar features. While these reviews are normally internal and in addition to formal reviews by the
City,the City is also welcome to participate with our staff in this activity and be part of our internal
discussions if they desire. In that case, the peer reviews could be held at the City offices for the
convenience of the staff.
As a result of focusing on communications,management control,and rigid quality assurance
reviews, in addition to the continual emphasis on striving for excellence, the firm has developed a
reputation for planing and designing projects which are functional, economical, easily constructed,
and completed on time and within budget. It is against this general background that the detailed
steps to accomplish the preliminary design, final design, and assistance during bidding and
construction phases will be addressed. The following steps are intended to reflect our opinion as to
a logical sequence and methodology for performing the work necessary. It will be subject to
refinement based upon discussions with the City and incorporation of any modifications the staff
may desire.
PRELIMINARY DESIGN
At the beginning of the work, as discussed above, key team members will meet with
designated City staff and make arrangements to obtain available information that would assist in
performing the work. The types of information collected would include records of existing water
facilities and the layout at each site, any existing City standards for installation of water mains and
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Project Approach- Page 4
appurtenances, and similar information. In addition to background information on the existing
system, we would also discuss any constraints that may exist in performing the work, other
scheduled projects or plans that might be impacted, contractor work site restrictions and limits to
work areas, scheduling of contractor deliveries and storage of materials, and similar issues which
would need to be addressed in construction documents.
At the same time the above information is being reviewed,the firm will begin the preparation
of base drawings of each site. To the extent possible, existing digitized information from aerial
surveys, GIS, or other data base will be utilized to facilitate the work. If information is not
economically available,and to supplement or verify the available information,route surveys will be
performed. These will utilize total station, so that the results can be downloaded directly into
AutoCAD or Intergraph format for plotting, along with other digitized base records. Information
will also be collected from the various utilities for use in determining appropriate alignment and
elevation of the mains and for inclusion on the contract drawings .
Preliminary designs and plans,and design memoranda,will be developed for review by the
City staff. All of the pertinent elements including layout, elevations and site information will be
shown on the plans and quality of materials and other key information will be covered in the design
memoranda. Following review, discussion, revisions and agreement between the team and City
staff, these preliminary drawings and design memoranda would be the basis of the final design.
Exhibits showing the proposed easements and legal descriptions across the five parcels
outlined on the sketch provided to us by the City will be prepared to assist the City in initiating the
acquisition process. The plats will be prepared using the best available records and deeds for the
three ownerships. The team would continue to provide any additional information and assistance
needed to the extent necessary to assist the City in the acquisition process.
DESIGN
Based upon the approved design,detailed drawings and contract documents will be prepared.
The drawings would be in AutoCAD or Intergraph format, as preferred by the City, and the
specifications and other contract documents would be in WordPerfect,Word,or other preferred word
processing format. Two separate sets would be prepared, one covering the work to be installed in
2000 and the other covering work for 2001. Standard City boiler plate would be utilized to the
extent desired by the City. Additional material, satisfactory to the City would be developed to
supplement existing City standard forms and cover all aspects of the project, such as general and
special conditions, requirements for bidding, bid forms, and advertisements.
As the drawings and documents are being prepared they will be submitted for review and
comment at any desired stage of completion. With a review being performed upon completion of
the preliminary design,it is suggested that submittal and review at the 75%completion level, 90%
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Project Approach -Page 5
or prefinal stage, and the 100% or final stage would be appropriate. However, the suggested
frequencies or stages will be modified to any desired by the City. In addition to submittal for review,
appropriate team members will meet with the staff to discuss any questions and suggestions of the
staff in connection with their review.
Upon substantial completion of the contract documents the firm will prepare a detailed
estimate of probable construction cost for review by the City and use in evaluating bids received.
Also, at the appropriate level of completion, with agreement by the City,permit applications will
be prepared for submission to all regulatory agencies. During the review process,the team will be
available to meet with the various entities, respond to any questions, and otherwise expedite the
process of obtaining the necessary approvals and permits. During the bidding period,the firm will
prepare any addenda desired by the City,prepare responses to bidder's inquiries, attend any prebid
meetings desired, and assist in any other means the City desires.
CONSTRUCTION PHASE SERVICES
During construction,the firm will also provide any support services desired by the City. This
will include providing plans and specifications to be issued to prospective bidders,attending the bid
opening and assisting in evaluating bids received, preparing a bid report with recommendations
concerning contract award, and, after contract award decision, preparing conformed copies of the
contracts for execution.
Also during construction, contractor submittals would be reviewed and appropriate action
taken or recommended. This would include review of shop drawings and data, reviewing
correspondence and preparing recommended responses to claims or requests, review of payment
documents, and similar activities. We would also provide for a full time resident inspector during
the significant work as well as periodic site visits by the Project Manager or design engineers as
appropriate. During construction, as well as during design, regular meetings would be held with
staff and written status reports provided to keep all involved parties abreast of progress. Upon
completion of the work,we would arrange for a walk-through of the project site with representatives
of the team,the contractor, and, if desired,the City to determine if items remain to be addressed or
corrected. We would maintain a record of the corrective actions taken and,when completed,would
advise the City in writing that the contract work is complete and that final payment can be made
subject to compliance with all legal requirements.
Drawings of record would be submitted based on revising a copy of original contract
drawings,reflecting changes made during construction. These drawings would also be in AutoCAD
or Intergraph format and provided to the City on CD ROM for a permanent record. The line would
-- be registered into State Plan 83 East Illinois Region System.
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Project Approach - Page 6
TIME FRAME
The team is prepared to complete the work outlined in the request for proposal, and this
document, in accordance with the milestone dates outlined. The time periods of performing the
various tasks is indicated on the following bar chart. It should be noted that for the first contract,
restoration and final site work may need to be performed in the spring when asphalt plants reopen
for the construction season and seeding or sodding would be effective.
I
If desired by the City the schedule shown could be accelerated to some extent, at least in
terms of the engineering and design. While we do not have control over the permit procedures,we
can take steps to expedite that process also,such as arranging preliminary meetings to discuss permit
requirements and design concepts prior to formal submittal and making ourselves available to answer
any questions. It should also be noted that,with the extensive number of projects we have designed,
we are aware of the requirements of most agencies and have not experienced frequent or long delays.
Most permits are obtained without question on the basis of the initial submittal.
CONTINUED AVAILABILITY
The firm maintains copies of work products and is proud of the ability to provide copies of
reports, designs, and photographs when needed by the client, even decades after a project has been
completed. In addition, career employment is common at AB&H so that individuals who
participated in a project remain available to respond to any future questions or discuss aspects of the
work. This service is provided as a courtesy to our clients and is a continuing advantage of the initial
utilization of our firm.
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Authorization to Proceed
Preliminary Phase
Data Collection
Plot& Legal Description for Easements
Preparation of Plans
Review by City
Design Phase
Geotechnical Survey
Plans and Specifications
Review by City
Final Plans and Specifications
Permit Applications
Construction Phase
Bidding and Award of Contract
Shop Drawings and Data Submittal
Construction
Drawings of Record
Progress Meetings • 4 •
A A M J J
2001
All Brandt Dr. StonICK & HOWSON L.L.C.
Shalp
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SIMILAR PROJECTS
Alvord, Burdick & Howson's specialization in the water and wastewater industry has
included extensive experience on water main projects, with thousands of miles of mains designed
in the Chicago office, several hundred of which involved participation by members of this project
team. This experience allows the engineers on your project team to recognize potential obstacles
which may exist,and permits them to take measures, in conjunction with the City, to address these
issues before they present a serious problem. This results in fewer changes during the designs, a
lesser number of change orders during construction, and lower project cost. Following are a few
representative examples of the firm's recent work, each involving tasks similar to those envisioned
for some or all of the City's projects. Many additional examples will be provided if desired.
Argonne Water Supply Main, DuPage Water Commission
1
In 1996 the firm provided engineering services to the DuPage Water Commission for a water
supply for Argonne National Laboratory. Water supply mains were installed to bring Lake Michigan
water to the laboratory via the Commission's previously installed transmission system,
encompassing more than 150 miles of main designed by the AB&H.
Complete engineering services were performed including planning and preliminary studies,
design,preparation of contract documents,assistance during bidding,construction services and field
observation, and drawings of record. A total of 3 miles of water main, 12 inches in diameter, was
installed under this project.
Much of the pipeline was installed under a tree lined roadway in a primarily residential area.
To prevent any damage to the trees the main was installed under the roadway which is in accordance
with recommendations of experts on preservation of trees in construction areas. The roadway is a
major artery and traffic control was provided during construction. For the majority of the installation
conventional trench methods were used,however,a section of the water main that ran under I-55 was
installed in a casing. Additionally, it was necessary to work with contaminated soil in some areas,
and measures were taken to ensure that the installation proceeded safely and without risk to the
residents.
An individual who would be familiar with this work is:
Mr. Edward Nawrocki
Manager of Maintenance and Construction
DuPage Water Commission
600 E. Butterfield Road
Elmhurst, IL 60126
(630) 834-0100
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Similar Projects-Page 2
Fox River Water Main Crossing, Green Bay, Wisconsin
In 1996, AB&H completed a project for the construction of new water main for the Green
Bay Water Utility. The project consisted of the conventional installation of 2,250 feet of 24 inch
diameter ductile iron pipe installed by open cut, and approximately 1,550 feet of 24 inch diameter
7 steel pipe, installed by directional drilling across the Fox River. Directional drilling was selected
so as to avoid damaging the existing piles and sea walls. This project also required jacking for
50 feet of 36 inch steel casing pipe.
Engineering services provided included preparation of a preliminary design report, design
of the facility, preparation of contract documents, traffic control plans, site restoration, and shop
drawing review.
Information on this project can be obtained from:
Mr. William Nabak
General Manager
Green Bay Water Utility
631 S. Adams Street
Green Bay, WI 54305
(414) 448-3480
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Water Main Replacement, Lincolnshire, Illinois
The firm has recently performed a number of improvements for the Village of Lincolnshire,
following development of a model of the existing water system and analysis of its needs. One such
project is a water main being completed in three separate sections, each under a unique set of
conditions. The three sections are in a residential area,under a section of the Des Plaines River,and
under a major state highway.
A total of 2,400 feet of 12 inch diameter main has been designed and the project is now
t awaiting advertising and bidding. The design includes an option for one of the sections to be bid at
16 inches in diameter, rather than 12 inches. This will provide the Village a choice based on
comparative capacities and firm bid prices and the opportunity to allow for greater future growth
without having to replace or parallel the main in a more difficult construction area where installation
costs are higher.
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Similar Projects- Page 3
Each section presented its own challenges to overcome in the design. The installation in the
residential area necessitates going through a large wooded area with the potential of injury to trees.
AB&H was able to avoid such permanent damage by using GPS to locate the trees,then developing
a design which minimized disruption. Similarly, the design under the river crossing has been
completed so as to prevent damage to the trees in the immediate area and eliminate environmental
issues associated with the crossing. Installation under the highway required that the engineers work
with the state to meet their requirements,while satisfying the needs of the Village. Tunneling will
be used for this installation because it meets the need of the client and complies with the State's
regulations.
A reference from Lincolnshire is:
Mr. Frank Tripiccochio
Director of Public Works
Village of Lincolnshire
One Olde Half Day Road
Lincolnshire, IL 60069
(847) 883-8600
Water Distribution System Analysis and Improvements, Morton Grove, Illinois
Since 1990, Alvord, Burdick & Howson has performed a number of computer analyses of
the Morton Grove water distribution system utilizing a model the firm developed. The computer
model was used to examine the feasibility and the most cost-effective means of combining
distribution zones and to assess the need for system improvements. Recommendations by the firm
included two new elevated storage tanks,associated pumping station improvements,and 18,000 feet
of new water main to provide adequate water pressures and balance storage capacities in the
distribution system. Based upon the analyses, AB&H was authorized to design all of the proposed
system improvements.
The distribution system improvements included the installation of water main for both
normal flow and fire flow usage. A total of 6890 feet of new 16 inch diameter water main was
installed to balance flows between storage facilities during normal demand periods. Of that amount,
400 feet were installed under railroad and river crossings. Water mains designed to improve fire
flow in specific local areas, were 8 inches and 12 inches in diameter, and totaled 11,600 feet in
length.
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Similar Projects- Page 4
A contact person at the Village is:
Mr. Charles S. Scheck
Director of Community Development
Village of Morton Grove
6101 Capulina Avenue
Morton Grove, IL 60053
(847) 470-5231
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PROPOSED TEAM QUALIFICATIONS
Alvord,Burdick&Howson is pleased to present a team which is exceptionally well-qualified
to provide engineering services for the water main design and installation project.The team members
are each highly qualified,both by training and experience,for the role which they would be assigned.
All of the necessary disciplines to perform the tasks required for this project are included on the
project team, as shown on the organization chart included in this section. Detailed resumes of the
team members have been provided at the end of this section.
As a general practice,Alvord,Burdick&Howson assigns a partner to an administrative role
in each project undertaken by the firm.This is done to ensure that the client has direct and immediate
access to the management of the firm whenever desired. This individual, as the Project Manager,
serves as the working head of the team and the primary liaison with the client.This also ensures that
the necessary resources are allocated for this project, the needs of the client are met in a timely
fashion, and the standard of the finished product is of the quality expected. For this project the
partner who would serve in this capacity would be Mr. Bon G. Mui. Bon is registered both as a
Professional Engineer and a Structural Engineer. He has been with the firm for nearly thirty years,
and has served as Project Manager for a number of projects, including water distribution systems.
His background includes water distribution and transmission systems, treatment facilities, and
financial studies of water systems and their operations.
An additional policy of the firm is to assign a highly qualified individual to independently
review the work at various critical points, for the purpose of quality control. This periodic"fresh
look" is intended to ensure that the client's needs are being addressed, that viable options are not
being overlooked,that proposed recommendations are feasible and economical,and that the quality
of work meets the high standards of the firm. The quality control function for this project will be
performed by Mr. J. Warren Green, a registered Professional Engineer who has over twenty years
of experience in water systems engineering and operation. He is also licensed as a water supply
operator in two states, and has extensive experience in utility management.
The Project Engineer would be Mr.David Barnas.Dave is a registered Professional Engineer
who's many years of experience have included design,cost estimating,and preparation of plans and
specifications for water projects of various sizes. For this project he would coordinate the data
collection and surveys, and lead the preliminary and final design activities. He would also be
responsible for the preparation of cost estimates,specifications and bid documents and would make
periodic site visits during construction.
Assisting Dave with various engineering activities would be Mr.Joseph Michalski,a young,
enthusiastic civil engineer with AB&H. Joe would assist in the preparation of drawings and
specifications, as well as the preparation of bid documents. He would lead the data collection and
field activities, and make periodic site visits during the construction.
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Proposed Team Qualifications-Page 2
Full time on-site observation would be provided by Mr. Kurt Kaszuba throughout the
construction period. Kurt is a field technician with AB&H who has provided construction
observation for previous water main installations.He would also assist Joe with data collection and
other field activities, as needed.
In addition to the personnel from AB&H noted above, outside services would be provided
for the plat and legal description and geotechnical portion of this project. The plat and legal
descriptions for the easements would be prepared by National Survey Services,Incorporated,based
in Chicago. Geotechnical services would be provided by SEECO Consultants of Tinley Park,
Illinois. The specialization of these firms enables them to provide the services needed efficiently
and economically. AB&H has worked with both of these companies in the past and is confident of
their ability to meet the requirements of this project.
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Bon G. Mui, P.E., S.E.
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Bon G. Mui, P.E., S.E.
Education Experience
M.S. Environmental Engineering
Illinois Institute of Technology Mr.Mui is a Partner with the firm and has extensive experience in the
1986 design and evaluation of water supply treatment and distribution
B.S. Civil Engineering, systems.For water distribution system designs and evaluations he has
Illinois Institute of Technology prepared reports and designs while functioning as project manager
1972 under tight constraints of time and budget.Other experience includes
chemical feed systems and handling facilities, long distance water
Registration transmission pipelines and pumping systems, and wastewater
Professional Engineer collection systems. The following projects are representative of Mr.
1976 Mui's experience applicable to this assignment:
Structural Engineer Liberia Water and Sewer Corporation, Monrovia, Liberia: Project
1979 Manager responsible for the design and construction supervision of
water treatment plant, transmission and distribution mains for the
Applicable Expertise City. He was also responsible for preparation of plans and
Project Management specifications of chemical feed facilities for chlorine gas, lime, and
Design alum for the water treatment plant. The system included unloading
Water Distribution Systems and storage facilities, and feeding and conveyance systems to
Cost Estimating application points.
Contract Administration
Reports and Studies DuPage Water Commission, Elmhurst, Illinois: Design of
transmission and feeder mains for the commission's system which
Professional Positions included 150 miles of pipeline ranging in size from 12 to 144 inches
Alvord, Burdick&Howson in diameter.
1972 to Present
United Utilities, Arizona: Prepared study on 16 water systems.
Included were population projections,water demand projections and
Professional Activities developing a capital improvement program for the water supply and
American Academy of distribution system for future growth.
Environmental Engineers
DuPage Water Commission: Project Engineer responsible for
American Society of Civil preparing hydraulic study for parallel pipeline from the Lexington
Engineers Pumping Station in Chicago to the DuPage reservoir. The study
American Water Works included evaluation of pipeline routes, impact on pumping capacity
1 Association at the pumping station, and economic analysis.
Water Environment Federation DuPage Water Commission, Elmhurst, Illinois: Project Engineer
Western Society of Engineers responsible for preparing a number of hydraulic studies for the
DuPage Water Commission to serve the following communities, in
DuPage county:Warrenville and Winfield,Illinois;Citizens Utilities
Company; and Argonne National Laboratory.
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Page 2
Experience- Continued
Department of Water, Chicago, Illinois: Project Manager responsible for the preparation of a study
for the South Water Purification Plant which considered the feasibility of replacing the existing
chlorine gas system with a liquid sodium hypochlorite system.
Department of Water, Chicago, Illinois: Project Manger responsible for the design and preparation
of plans and specifications for the replacement of the chlorine gas system for the water treatment
plant. The project included unloading and storage facilities, evaporators, chlorinators, piping, and
ejectors to application points. Plans and specifications were prepared for the replacement of the
fluoride system including unloading and storage facilities,metering and transfer pumps, and piping
to application points.
City of Winnetka, Winnetka, Illinois: Project Manager for a chlorine room remodeling study. The
study identified and recommended architectural and equipment improvements to meet with IEPA
regulations. The study also considered the feasibility of replacing the existing chlorine gas system
with a liquid sodium hypochlorite system or on-site generation of sodium hypochlorite.
Department of Water and Sewers,Evanston,Illinois:Project Manager responsible for the design and
preparation of plans and specifications for replacement of chlorine gas facility for the water treatment
plant. The system was replaced with a new separate building for the storage of chlorine cylinders,
chlorinators with piping, and ejectors to application points.
North Jersey Water Supply Commission, Wanaque,New Jersey:Design and preparation of plans and
specifications of chemical feed facilities for the water treatment plant.The project included unloading
and storage facilities, and feeding and conveyance of the chemicals to application points for carbon,
alum, lime potassium permanganate, and chlorine gas.
City of Highland Park, Highland Park, Illinois: Prepared study on 24 MGD water plant expansion.
Included were population projections, water demand projections and identification of capital
improvement program for future growth of the water plant. Also included were cost estimates and
conceptual layouts for ammonia gas, alum, fluoride, chlorine gas, carbon,potassium permanganate
and polymer feed systems. These improvements included facilities for unloading and storing
chemicals and systems for feeding chemicals to points of application.
North Jersey Water Supply Commission, Wanaque, New Jersey: Prepared operations manual for
chemical feed systems for 100 MGD water treatment plant. The manual included procedures for the
proper storage,handling, and feeding of carbon, alum, lime,potassium permanganate, and chlorine
gas.
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J. Warren Green, P.E.
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J. Warren Green, P.E.
Education Experience
B.S. Civil Engineering
Mississippi State University Mr. Green is a Partner,responsible for engineering management and
1978 quality control of complex water treatment and distribution system
Registration projects. He has guided water system improvements through all
Professional Engineer phases, including feasibility studies, pilot testing, design, financial
Multiple States evaluation, land acquisition, construction, start-up, and operation.
Following are a few examples of his experience that are directly
Additional Professional applicable to this project:
Qualifications
Certified Class A Water Works Department of Public Works, Jackson, Mississippi: Responsible for
Operator supervision of the design and construction of 110,000 feet of
Applicable Expertise 12 through 24 inch water main and appurtenances.
Quality Control
Project Management Department of Public Works, Jackson, Mississippi: Responsible for
Design the supervision of the design and contract administration for
Water Mains approximately$11 million of water main installation.
Construction Observation
Contract Administration
Cost Estimating DuPage Water Commission, Elmhurst, Illinois: Project Manager
responsible for supervision of technical observation and contract
Professional Positions administration for 185 miles of 12 to 90 inch diameter water main,
Alvord, Burdick&Howson three 7.5 million gallon standpipes,two 5.0 million gallon standpipes,
1988 to Present 64 metering facilities with rated capacities 1.9 MGD to 31.9 MGD,
a 185 MGD pump station,and 30 MG reservoir. Associated with this
City of son,Mississippi project was the relocation and installation of approximately 85,300
Department of Public Works
1983 to 1988 feet of 8 through 60 inch diameter sanitary, storm, and combined
sewers including all manholes, flow control structures and junction
} Mississippi State Department of chambers.
Health-Division of Water Supply
1978 to 1983 Department of Public Works, Jackson, Mississippi: Responsible
charge of a $54 million water works improvement program. His
Professional Activities: involvement included feasibility studies,preliminary design,financial
American Water Works
Association evaluations,and detailed design. The program was comprised of the
design of 17 miles of water transmission mains ranging from 36 to 60
Mississippi Water and Pollution inches in diameter, rehabilitation of a 52 MGD surface water
Control Operators Association treatment plant,and design of a new 25 MGD surface water treatment
American Society of Civil plant.
Engineers
DuPage Water Commission, Elmhurst, Illinois: Project Engineer
Illinois Potable Water Supply responsible for the design and contract administration for
Operators Association approximately 9.5 miles of 72 inch diameter transmission main.
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Page 2
Experience- Continued
= DuPage Water Commission,Elmhurst,Illinois:Provided start-up and operational services including
disinfection ofpreviously outlined facilities,system operation and maintenance training for the staff,
pump and venturi meter performance testing,chlorination facility start-up,and meter inventory and
testing procedures.
Department of Public Works, Jackson, Mississippi: Managed the engineering, construction,
treatment,and distribution divisions for the Department. Responsibilities included management of
water well rehabilitation; elevated tank repair and painting; chemical storage facilities and feed
systems for alum, hydrated lime, chlorine, ammonia, dry and liquid polymer and fluoride; large
diameter taps; insert valves; and in-service line stops and bypasses.
Green Bay Water Utility, Green Bay, Wisconsin: Project Manager for the design and contract
administration for the expansion of the water treatment plant. The project includes a 42 MGD LOX
ozone facility and contactor, new rapid mix and flocculator basins, chemical feed systems, filter
wash water recirculation system, and a sludge lagoon with decant towers and pumping system.
City of Flint, Flint Michigan: Project Manager for the design of a 36 MGD surface water treatment
plant expansion and upgrade for the City of Flint,Michigan. The project includes the evaluation of
advanced treatment technologies to meet the current and proposed drinking water regulations.
Selected processes included ozone, mixing facilities, plate settling basins, GAC filtration, solids
contact softening units,recarbonation facilities,residuals processing equipment,site improvements
and chemical systems renovation. Also included were new employee facilities, water quality
laboratory and SCADA system.
Department of Public Works, Jackson, Mississippi: Supervised bench scale treatability studies to
optimize plant performance. Evaluations concentrated on chemical application points and sequence,
coagulant and filter aid polymers, alum sulfate and hydrated lime dosages, and mixing intensities.
Green Bay Water Utility, Green Bay, Wisconsin: Project Manager for study to determine options
and costs for Green Bay to supply water to Brown County.
Department of Public Works, Jackson, Mississippi: Responsible charge for the development of a
master plan for the City of Jackson,Mississippi. The project involved the evaluation of the existing
water supply and wastewater treatment systems to meet the City's needs for 20 years, and
determination of the impact of the proposed changes in the regulations.
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David P. Barnas, P.E.
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David P. Barnas, P.E.
Education Experience
B.S. Civil Engineering
University of Wisconsin During Mr. Barns' professional career with Alvord, Burdick &
1984 Howson he has participated in the design, field survey, construction
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and analysis of a number of water systems.He has strong capabilities
in project execution and construction management.These abilities are
Registration particularly valuable when dealing with the client, contractor and
Professional Engineer public to resolve issues and maintain schedules. Examples of his
1991 experience applicable to this project include:
Hazardous Waste Site Worker
1993 City of Des Plaines, Des Plaines, Illinois: Provided resident
engineering rvhnem
Main consistinseg of ices approfor tximately e Des 8Plai,000 s feet West of 20 Side inch Tran diametesission r
main, 9,000 feet of 24 inch diameter main and 5,000 feet of 30 inch
Applicable Expertise diameter main. Also included in the project were surge anticipator
Design valves and piping at the Maple Street Pump Station.
Water Mains
Cost Estimating
DuPage Water Commission, Elmhurst, Illinois: Designed a 12 inch
I Contract Administration g
Resident Engineering diameter feeder main relocation for the Oakbrook metering station.
Construction Observation The relocation was performed in conjunction with the residential
Surveying development of an easement that was being used by the Commission,
Jand incorporated sequencing of the work and wetland preservation.
If DuPage Water Commission,Elmhurst, Illinois: Served as project
Professional Positions Alvord,Burdick&Howson engineer and resident engineer for the design of 8,850 feet of 36 inch
1987 to Present diameter water main.
t
Schal Associates Saginaw-Midland Municipal Water Supply Corporation, Bay City,
1986 to 1987 Michigan: Provided construction and field engineering services for
40,000 feet of 60 inch diameter parallel pipeline. This was the first
- ductile iron water main installed in Michigan. The project included
connections to an existing reservoir,pipelines, and yard piping that
Professional Activities had critical shutdowns and required timely completion of work.
American Water Works
Association During the design he complete field surveys, cost estimates, and
T environmental investigations. He also assisted in wetlands
American Society of Civil identification, restoration and permitting.
Engineers
City of Lake Forest,Lake Forest,Illinois:Assisted in design of water
Western Society of Engineers distribution system and storage facilities improvements.
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Page 2
Experience- Continued
DuPage Water Commission,Elmhurst,Illinois: Performed resident engineering services for 72 inch
diameter transmission main.He conducted field testing of the soil for petroleum hydrocarbons and
drafted specifications which detailed the handling,transporting,disposal,monitoring and reporting
for soil with gasoline contamination. He also assisted in the transmission main route design to
minimize the quantity of contaminated soil that would be handled.
DuPage Water Commission, Elmhurst, Illinois: Performed resident engineering services for
34,000 feet of 30 and 36 inch diameter water main.
Village of Morton Grove, Morton Grove, Illinois: Design of 12 inch diameter sanitary sewer and
alleyway reconstruction.
Village of Mount Prospect, Mount Prospect, Illinois: Assisted in the preparation of storm sewer
drawing and cost estimates for testimony which AB&H provided as an expert witness.
DuPage Water Commission, Elmhurst, Illinois: Performed designs and field inspections for
relocations and replacements of 6 through 48 inch diameter sanitary sewer associated with water
main construction.
Green Bay Water Utility, Green Bay, Wisconsin: Provided construction services for a 2 MG
composite elevated storage tank, dealing with issues of cold-weather concrete placement, design
standards which preceded the AWWA Standard for Composite Tanks, and aesthetic design
parameters. He also provided shop drawing coordination and review.
O'Hare International Airport, Chicago,Illinois: Provided field engineering on a taxiway relocation
project which included construction of 96 inch diameter storm sewer,construction of 12 to 90 inch
diameter combined sewer, relocation and replacement of 48 inch diameter combined sewer with
elliptical pipe, underground structures, and asphalt and concrete paving; a detention basin and
96 inch diameter trunk storm sewer installation tunneled under an active runway, classification of
} soil borrow, and basin erosion protection; and a terminal roadway expansion project incorporating
sewer and water main construction.
DuPage Water Commission, Elmhurst, Illinois: Provided resident engineering services for
340 MGD Lexington Pumping Station in Chicago, Illinois. Work included relocation of 48 inch
diameter combined sewer by tunneling on a 400 foot radius.
City of Evanston, Evanston, Illinois: Assisted in inspection and evaluation studies for the water
distribution and sewer systems.
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Joseph E. Michalski, E.I.T.
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Joseph Michalski, E.I.T.
Education Experience
B.S. Civil Engineering
University of Illinois Mr. Michalski has performed a variety of engineering assignments
1996
including both design and field engineering in the environmental and
water/wastewater fields. The following are examples of pertinent
1r projects:
Registration
Engineer In Training Green Bay Water Utility, Green Bay, Wisconsin: Provided resident
1996 engineering services for water treatment plant improvements and a
design and construction of a new ozone facility. Hi responsibilities
included data collection,preparation of drawings,specifications,and
Applicable Expertise bid documents, cost estimating, and construction observation.
Design
Water Mains Wisconsin Department of Natural Resources, Madison, Wisconsin:
Sewers Assisted in the design of environmental remediation system and
Construction Observation prepared construction documentation for an industrial site in
Contract Administration Janesville, Wisconsin.
Cost Estimates
Burbank, Illinois: Designed pavements, storm sewer systems and
sanitary sewer systems for several schools.
Professional Positions
Alvord, Burdick&Howson Elmwood Park,Illinois:Participated in on-site construction meetings
1998 to Present as civil engineering representative to assist architect and owner
resolve design issues for a high school site located in Elmwood Park.
DC Consulting Engineers
1997 to 1998 Janesville and Watertown, Wisconsin:Provided technical observation
= Environmental Resources services during the installation of environmental remediation systems
Management, 1996 to 1997 at industrial sites in these towns.
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Education Experience
Oakton Community College
1990 to 1992 Mr. Kaszuba is a Field Technician responsible for activities relating
to water supply,treatment,and distribution systems.His background
as a water system operator included responsibility for all treatment
and pumping operations. Following are a few examples of his
experience that are applicable to this project:
DuPage Water Commission, Elmhurst, Illinois: Field Technician
Applicable Expertise responsible for verifying site elevations and on-site observation for
Field Measurements a 48 inch diameter precast concrete water main installation.
Construction Observation
GPS
DuPage Water Commission, Elmhurst Illinois: Field Technician
responsible for assisting with GPS measurements along a proposed
pipeline route to verify the locations of other utilities in the area.
DuPage Water Commission, Elmhurst, Illinois: Assisted in drafting
activities for Drawings of Record for a project which included the
installation of a 48 inch diameter steel transmission main.
Professional Positions
Alvord,Burdick&Howson City ofDes Plaines,Des Plaines,Illinois:Water system operator with
1999 to Present responsibility for operating and maintenance activities at the City's
City of Des Plaines 7 MGD water facility, including pump start-up and shut-down
1998 to 1999 sequences, equipment maintenance, and water quality sampling. He
was also responsible for responding to the public's inquiries about
water service after regular business hours.
Northwest Suburban Municipal Joint Action Water Agency, Elk
Grove Village, Illinois: Field Technician responsible for assisting in
Cathodic Protection testing activities. Tasks included taking
measurements of voltage potentials at testing stations along various
sections of the Agency's transmission system.
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QUALIFICATIONS OF THE FIRM
Alvord,Burdick&Howson was established as a consulting engineering practice in 1902,is
debt-free and privately-owned. The primary office of the firm and the location at which all
employees proposed for this project are permanently assigned is 20 N. Wacker Drive, Chicago,
Illinois, 60606.
The firm specializes in all aspects of water and wastewater engineering, providing
comprehensive services in the fields of water supply,treatment,storage and distribution;wastewater
collection, treatment and disposal; stormwater management; flood control; and financial analysis.
Full in-house staff capabilities include experienced personnel in the areas of hydraulic,civil,process,
structural,architectural,mechanical,electrical,instrumentation,and HVAC evaluation and design.
} The firm has the hydraulic and computer modeling skills to analyze both equilibrium and transient
flow conditions. Engineering services provided include:
1
❑ Appraisals and valuations: cost of service, revenue requirement, and rate studies;
inventory and valuation reports;provision of expert testimony.
❑ Planning: preliminary investigations; feasibility studies and reports; master plan
development; treatability and process definition studies.
❑ Design: preparation of detailed design reports, contract plans, and specific"tons.
❑ Construction services: construction management and technical observations;
assistance in acquiring permits; cost estimating; capital financing.
❑ Hydraulic analysis and computer modeling.
❑ Automation plans and SCADA systems.
❑ Power generation and energy recovery systems.
❑ Client orientation: initial start up procedures; preparation of operating manuals;
training of client personnel.
The firm's success results from a combination of technical excellence, commitment to
address the needs of clients, and integrity. AB&H staff possesses the training, experience, and
professional skills to address the complete requirements of a wide variety of projects. Teams are
assembled for each project with experienced personnel selected to address specific areas, and are
committed to satisfying the needs of the client. The experience and dedication of these teams result
in the completion of projects within the specified time frame and for the budgeted cost.
ii NI M
Qualifications of the Firm- Page 2
AB&H is widely recognized for its expertise in water and wastewater engineering. It has a
reputation among its clients and peers for excellence,professionalism, and quality. Service to the
engineering profession is a high priority of AB&H. Members of the firm are active in a number of
professional organizations and hold key positions in the American Water Works Association , the
Water Environment Federation,the American Public Works Association,and the American Society
of Civil Engineers. Several are diplomates in the American Academy of Environmental Engineers
and three AWWA national presidents have been from the firm.
In terms of preliminary planing and layout, design, and engineering assistance during
construction for water main installations,the firm has extensive experience. Within the last ten years
alone,more than three hundred miles of water main designed by personnel in the Chicago office has
been placed in service. These mains have varied in size from 8 to 90 inches in diameter, utilizing
prestressed concrete cylinder, steel, or ductile iron pipe, as preferred by the client. In many cases,
more than one material have been specified as alternates in order to increase competition and
improve prices.
It should also be noted that much of this work has been in the Chicago metropolitan area and
involved dealing with the types of issues that will be faced in Elgin. Right-of-way acquisition,
existing utility congestion, contaminated soils,and crossing major obstacles such as limited access
highways,wetlands,streams,and railroads are a few examples of the issues successfully addressed
on numerous recent projects. In addressing these issues, various techniques have been used
depending upon specific circumstances,relative economics, and obtaining the required approvals.
The firm is proud of the reputation it has earned over the years and encourages verification
of past performance by contacting our clients. In a previous section we provided specific examples
of prior similar projects with a specific client contact provided for each. On the following pages is
a more comprehensive list of references who have utilized our services in the past. Feel free to
contact any or all of these individuals relative to our approach to addressing their concerns, ability
to meet budget and schedule commitments, quality of work, professionalism, and other issues of
importance to the City.
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Qualifications of the Firm- Page 3
Mr. George Drye Mr. William Nabak
Director General Manager
Engineering& Water Department Green Bay Water Utility
P.O. Box 1524 631 S. Adams Street
Bloomington, Illinois 61702-1524 Green Bay, WI 54305
(815) 233-0711 (920) 448-3480
Mr. Dennis Connolly Mr. Ramesh Gupta
Deputy Commissioner Engineering Section Chief
Chicago Department of Sewers Illinois Department of Transportation
333 South State Street- Suite 410 Bureau of Electrical Operations
Chicago, IL 60604-3971 201 W. Center Court
(312) 747-7071 Schaumburg, IL 60196
(847) 705-4370
Mr. Edward Nawrocki
Manager of Maintenance and Construction Mr. Herman Cooper
DuPage Water Commission Director of Public Works
600 E. Butterfield Road City of Jackson
Elmhurst, IL 60126 P.O. Box 17
(630) 834-0100 Jackson, MS 39205
(601) 960-1175
Mr. Dennis Streicher
Assistant Director of Public Works Mr. Frank Tripicchio
City of Elmhurst Director of Public Works
209 N. York Village of Lincolnshire
Elmhurst, IL 60126 One Olde Half Day Road
(630) 530-3020 Lincolnshire, IL 60069
(847) 883-8600
Mr. G. Robert Carlyon
1 Supervisor Mr. Manuel Castaneda
Flint Water Treatment Plant Superintendent of Public Works
4500 North Dort Highway Village of Lincolnwood
Flint, MI 48505 6900 N. Lincoln Avenue
(810) 787-6537 Lincolnwood, IL 60646
(847) 673-1540
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Qualifications of the Firm- Page 4
Mr. Ray C. Peterson Mr. Jerry J. Nolte
Public Works Director General Manager
Village of Lisle North Jersey District
1040 Burlington Avenue Water Supply Commission
Lisle, IL 60532 1 F.A. Orechio Drive
(630) 969-1424 Wanaque,NJ 07465
(201) 835-3600
Mr. Martin Aquino
Engineer in Charge Mr. Thomas H. White
Environmental Section General Manager
1 City of Milwaukee Racine Water and Wastewater Utilities
Municipal Building Room 227, City Hall Annex
841 N. Broadway 800 Center Street
1 Milwaukee, WI 53202 Racine, WI 53403
(414) 286-2400 (414) 636-9181
Mr. Charles S. Scheck Mr. Gary Peters
Director of Community Development Manager
Village of Morton Grove Saginaw-Midland Municipal
6101 Capulina Avenue Water Supply Corporation
Morton Grove, IL 60053 4678 S. Three Mile Road
(847)470-5231 Bay City, MI 48706
( (517) 684-2220
Mr. Joseph Fennell
Executive Director Mr. Joseph P. Martin
Northwest Suburban Municipal Assistant for Administrative Services
Joint Action Water Agency City of Virginia Beach
903 Brantwood Municipal Center
Elk Grove Village, IL 60007 Virginia Beach, Virginia 23456
(847) 981-4083 (757) 427-4171
MIMEO I.
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ATTACHMENT "B"
ENGINEERING AGREEMENT WITH
ALVORD, BURDICK & HOWSON
2000
FEE PROPOSAL
TO PROVIDE
ENGINEERING SERVICES
FOR
WATER MAIN DESIGN AND INSTALLATION SERVICES
BRANDT DRIVE, STONEHAVEN DRIVE,
AND SHALES PARKWAY/BLUFF CITY BOULEVARD
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FEBRUARY 2000
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ALVORD, BURDICK & HOWSON, L. L. C.
ENGINEERS
20 NORTH WACKER DRIVE•SUITE 1401
SERVICES MEMBERS
WATER SUPPLY,PURIFICATION AND DISTRIBUTION CHICAGO, IL 60606 AMERICAN CONSULTING ENGINEERS COUNCIL
WASTEWATER COLLECTION AND TREATMENT TEL.(312)236-9147 FAX:(312)236-0692 AMERICAN PUBLIC WORKS ASSOCIATION
FLOOD RELIEF E-MAIL:SERVOABH ENGINEERS.COM AMERICAN SOCIETY OF CIVIL ENGINEERS
STORMWATER FACILITIES AMERICAN WATER WORKS ASSOCIATION
INVESTIGATIONS,REPORTS AND DESIGNS JOHN W.ALVORD CHARLES B.BURDICK LOUIS R.HOWSON CHICAGOLAND CHAMBER OF COMMERCE
CONSTRUCTION AND OPERATION SERVICES 1861-1943 1874-1955 1887-1985 NATIONAL ASSOCIATION OF
APPRAISALS AND RATE REPORTS DONALD E.ECKMANN DR.VA-TAI LIN CORROSION ENGINEERS
WATER ENVIRONMENT FEDERATION
J.WARREN GREEN BON G.MUI DR.RAY S.T.CHENG
WESTERN SOCIETY OF ENGINEERS
JAMES W.HEDGES WILLIAM L.MEINHOLZ RICHARD D.SHEA
February 28, 2000
Ms. Gail Cohen
Purchasing Director
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
Re: Price Proposal to Provide Engineering Services for
Water Main Design and Installation Services
Brandt Drive, Stonehaven Drive, and Shales Parkway/
Bluff City Boulevard
Dear Ms. Cohen:
Transmitted herewith is our cost proposal based upon the format indicated in the RFP. This
fee, including a not-to•exceed amount of$ 104,000 is based upon using the highly qualified and
experienced personnel identified in the proposal to complete the assignment, including each
individual task described in the RFP.
The following attachment shows a detailed derivation of our numbers so that you can review
the time we feel will be required for the various tasks. This will also enable the City,should it desire
at any time, to reduce the scope of work or perform a portion of the work with its own staff, to
determine the new cost Similarly,if it should be desired to add design of any other installations,the
hourly salary rates and multipliers indicated would still apply.
It was also suggested that fee escalation provisions be spelled out in our proposal for the
contingency of a delay in authorizing all or portions of the work. The fees included herein are based
upon the schedule in the request for proposal and no escalation would be required for work currently
scheduled to be performed in 2001. Should the projects be delayed to a significant degree beyond
that now envisioned, we would propose that the fees be increased by the same percentage as the
actual salary increases of the employees involved or the consumer price index, whichever is less.
The percentage increase would be measured only from the time the work was scheduled until it is
performed and not from the initial date of the engineering agreement.
ti
Ms. Gail Cohen - 2 - February 28, 2000
Should you desire a different form of contract than that we have assumed in developing the
numbers, such as a lump sum, this would also be acceptable. If you have any questions or would
like to discuss this matter further, please let us know.
Yours very truly,
ALVORD, BURDICK& HOWSON
AN
Bon G. Mui, Partner
PRICE PROPOSAL
WATER MAIN DESIGN AND INSTALLATION SERVICES
Based on our understanding of the scope of work we have allocated the projected manhour
requirements and costs to performing the various major tasks. The results are tabulated in the
following tables,beginning with the hours and proceeding through the derivation to a not-to-exceed
amount.
TABLE 1
ESTIMATED TOTAL MAN HOURS
Partner/, Project/ Office/
Project Senior Engr. Tech/ Field
Activity Manager Engineer Engineer Draftsman Support
Preliminary Phase
Progress meetings 6 6
Data Collection 8
Legal Survey for Easements* 1
Plans 6 6 96 96
Subtotals 12 21 96 96
Design Phase
Progress Meetings 6 6
Route Survey 4 48 48
Geotechnical* 1
Plans and Specifications 14 14 144 144
Cost Estimates 1 8
Permit Applications 1 8 4
Subtotals 20 27 208 192 4
Fee Proposal- Page 2
TABLE 1 (CONTINUED)
ESTIMATED TOTAL MAN HOURS
Partner/ Project/ Office/
Project Senior Engr. Tech/ Field
Activity Manager Engineer Engineer Draftsman Support
Construction Phase - Stonehaven Drive and Shales Parkway(2000)
Progress Meetings 6 6
Bidding & Contract Award 4 8 4
Shop Drawings and Submittals 8 80
Periodic Visits by Engineer 16
Full Time Site Observer- 1 Month 160
Drawings of Record 1 8
Subtotals 10 23 96 168 4
Construction Phase -Brandt Drive(2001)
Progress Meetings 12 12
Bidding & Contract Award 4 8 4
Shop Drawings and Submittals 10 100
Periodic Visits by Engineer 64
Full Time Site Observer- 4 Months 640
Drawings of Record 2 16
Subtotals 16 32 164 656 4
TOTAL 58 103 564 1112 12
* For administration and coordination of outside services which are included as direct expense
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Fee Proposal-Page 3
PROPOSED BASIS OF PAYMENT
Alvord, Burdick & Howson would propose, for your consideration, the following fee
structure. The fee would be computed upon the actual hourly rates of employees engaged on the
project as follows:
1. Direct labor cost would be the actual hourly salary rate paid individuals
engaged in the project multiplied by the hours dedicated to this assignment.
2. Indirect cost, which would include employee fringe benefits and employer
taxes, business expenses, insurance, computer and equipment usage,
overhead,profit,and similar items would be calculated as 1.7 times the direct
labor cost.
3. Out-of-pocket expenses,which would be those costs directly attributable to
the performance of the work under this project and identifiable as pertaining
specifically to this project would be reimbursed at cost without mark-up.
This would include costs of geotechnical work and legal descriptions and
plats.
The billings for services would be the sum of items 1, 2, and 3 listed above.
The following table indicates the general salary schedule for various classes of employees.
This table and the above components and multiplier would also be applicable if any additional
projects were requested by the City. Of course any additional work would require a specific request
and authorization, and a not-to-exceed or lump sum cost based upon the above formula would be
developed for approval before initiating the extra work, if desired.
TABLE 2
HOURLY SALARY RATES
CLASSIFICATION RATE RANGE
Partner/Project Managers/Project Engineers $35.00- $60.00
Project/Senior Engineers $25.00 - $39.00
Engineers $19.00- $28.00
Draftsmen & Technicians $12.00- $19.00
Office & Field Support $ 10.00- $15.00
Fee Proposal- Page 4
TABLE 3
COST EXTENSION
CATEGORY OF AVERAGE HOURS DIRECT
EMPLOYEE RATE COST
Project Manager $52 58 $ 3,016
Project/Senior Engr. $24 103 $ 2,472
Engineer $21 564 $ 11,844
Draftsman & Technician $15 1112 $ 16,680
Office & Field Support $14 12 $ 168
Total Direct Labor $ 34,180
Indirect Cost $58,106
Out-Of-Pocket Expenses (Geotechnical & Legal Descriptions) $ 11,200
Total $103,486
SUGGESTED NOT-TO-EXCEED AMOUNT $104,000
• ESTIMATED MAN HOURS AND COST
WATER MAIN DESIGN AND INSTALLATION SERVICES '
CITY OF ELGIN,ILLINOIS
Mach 10,1999
. ALVORD,BURDICK 8,HOWSON
MAN HOURS COST
Partner/ Project/ Office/ Total Partner/ Project/ Office/
Project Senior Technician/ Field Man Project Senior Technician/ Field Total
Manaalt Engineer EraEiest Draftsman $t1DDoli lima Menaaer Engin44L Eosin= Quitman aauamt rag
Direct Coat Per Hour $52.00 $24.00 $21.00 $15.00 $14.00
Indrect Cost Per Hour $88.40 $40.80 $35.70 $25.50 $23.80
Total Cost Per Hour $140.40 $64.80 $56.70 $40.50 $37.80
Activity
Preliminary Phase Stonehaven Drive and Shales Parkway(20001(11
Progress Meetings 1.0 1.0 2.0 $140.40 $64.80 $0.00 $0.00 $0.00 $205.20
Data Colection 4.0 4.0 0.00 259.20 0.00 0.00 0.00 25920
Plans 1.0 1.0 16.0 16.0 34.0 140.40 64.80 907.20 648.00 0.00 1,760.40
Subtotals 2.0 6.0 16.0 16.0 0.0 40.0 $280.80 $388.80 $907.20 $648.00 $0.00 $2,224.80
Deakin Phase Stonehaven Drive and Shales Parkway(20001(11
Progress Meetings 1.0 1.0 2.0 $140.40 $64.80 $0.00 $0.00 $0.00 $205.20
Route Survey for Pipeline 2.0 8.0 8.0 18.0 0.00 129.60 453.60 324.00 0.00 907.20
Geotectnical(2) 0.5 0.5 0.00 32.40 0.00 0.00 0.00 32.40
Plans and Specifications 4.0 4.0 24.0 24.0 56.0 561.60 25920 1,360.80 972.00 0.00 3,153.60
Cost Estimates 0.5 4.0 4.5 0.00 32.40 226.80 0.00 0.00 259.20
Permit Applications 0.5 4.0 2.0 6.5 0.00 32.40 226.80 0.00 75.60 334.80
Subtotals 5.0 8.5 40.0 32.0 2.0 87.5 $702.00 $550.80 $2,268.00 $1,296.00 $75.60 $4,892.40
Danstruction Phase-Stonehaven Drive and Shales Parkway(20001
Progress Meetings 6.0 8.0 12.0 $842.40 $388.80 $0.00 $0.00 $0.00 $1,23120
Bidding and Award 4.0 8.0 4.0 16.0 561.60 518.40 0.00 0.00 151.20 1,231.20
of Contact 0.0 0.00 0.00 0.00 0.00 0.00 0.00
Shop Drawings and 8.0 80.0 88.0 0.00 518.40 4,536.00 0.00 0.00 5,054.40
Data Submittal 0.0 0.00 0.00 0.00 0.00 0.00 0.00
Periodic Site Visits by Engineer 16.0 16.0 0.00 0.00 907.20 0.00 0.00 90720
Ful Time Site Observer 1 month 160.0 160.0 0.00 0.00 0.00 6,480.00 0.00 6,480.00
Drawings of Record 1.0 8.0 9.0 0.00 64.80 0.00 324.00 0.00 388.80
Subtotals 10.0 23.0 96.0 168.0 4.0 301.0 $1,404.00 $1,490.40 $5,443.20 $6,804.00 $151.20 $15,292.80
SUBTOTALS-AB&H 17.0 37.5 152.0 216.0 6.0 428.5 $2,386.80 $2,430.00 $8,618.40 $8,748.00 $226.80 $22,410.00
OUTSIDE SERVICES(Stonehaven Drive and Shales Parkway)
Design Phase
Geotectntcal
$2,600.00
SUBTOTALS-OUTSIDE SERVICES $2,600.00
TOTAL -STONEHAVEN DRIVE AND SHALES PARKWAY $25,010.00
prein inary Phase Brandt Drive(20001(11
Progress Meetings 5.0 5.0 10.0 $702.00 $324.00 $0.00 $0.00 $0.00 $1,026.00
Data Colection 4.0 4.0 0.00 25920 0.00 0.00 0.00 25920
Legal Desaiplfon for Easements(2) 1.0 1.0 0.00 84.80 0.00 0.00 0.00 64.80
Plans 5.0 5.0 80.0 80.0 170.0 702.00 324.00 4,536.00 3,240.00 0.00 8,802.00
Subtotals 10.0 15.0 80.0 80.0 0.0 185.0 $1,404.00 $972.00 $4,536.00 $3,240.00 $0.00 $10,152.00
Design Phase Brandt Drive(20001(11
Progress Meetings 5.0 5.0 10.0 $702.00 $324.00 $0.00 $0.00 $0.00 $1,026.00
Route Survey for Pipeline 2.0 40.0 40.0 82.0 0.00 129.60 2,268.00 1,620.00 0.00 4,017.60
Geotechnical(2) 0.5 0.5 0.00 32.40 0.00 0.00 0.00 32.40
Plans and Specifications 10.0 10.0 120.0 120.0 260.0 1,404.00 648.00 6,804.00 4,860.00 0.00 13,716.00
Cost Estimates 0.5 4.0 4.5 0.00 32.40 226.80 0.00 0.00 259.20
Permit Appications 0.5 4.0 2.0 6.5 0.00 32.40 228.80 0.00 75.60 334.80
Subtotals 15.0 18.5 168.0 160.0 2.0 363.5 $2,106.00 $1,198.80 $9,525.60 $6,480.00 $75.60 $19,386.00
Construction Phase-Brandt Drive(20011
Progress Meetings 12.0 12.0 24.0 $1,684.80 $777.60 $0.00 $0.00 $0.00 $2,462.40
Biding and Award 4.0 8.0 4.0 16.0 561.60 518.40 0.00 0.00 151.20 1,23120
of Contract 0.0 0.00 0.00 0.00 0.00 0.00 0.00
Shop Drawings and 10.0 100.0 110.0 0.00 648.00 5,670.00 0.00 0.00 6,318.00
Data Submittal 0.0 0.00 0.00 0.00 0.00 0.00 0.00
Periodc Site Visits by Engineer 64.0 64.0 0.00 0.00 3,628.80 0.00 0.00 3,628.80
Ful Time Site Observer 4 months 640.0 640.0 0.00 0.00 0.00 25,920.00 0.00 25,920.00
Drawings of Record 2.0 16.0 18.0 0.00 129.60 0.00 648.00 0.00 777.60
Subtotals 16.0 32.0 164.0 656.0 4.0 872.0 $2,246.40 $2,073.60 $9,298.80 $26,568.00 $151.20 $40,338.00
SUBTOTALS-AB&H 41.0 65.5 412.0 896.0 6.0 1,420.5 $5,756.40 $4,244.40 $23,360.40 $36,288.00 $226.80 $69,876.00
OUTSIDE SERVICES(Brandt Drive)
preirinary Phase
Legal Deaaiption for Easements $5,000
Pedal Phase
Geotech ical $3,600
SUBTOTALS-OUTSIDE SERVICES $8,600
TOTALS-BRANDT DRIVE $78,476
GRAND TOTALS 58.0 103.0 564.0 1,112.0 12.0 1,849.0 $8,143.20 $6,674.40 $31,978.80 $45,036.00 $453.60$103,486.00
(1)Hours and cost based on performance of both projects during the same period.
(2)For administration and coordnation of outside services,which are included as direct expense.
ATTACHMENT "C"
ENGINEERING AGREEMENT WITH
ALVORD, BURDICK & HOWSON
2000
CITY OF ELGIN
REQUEST FOR PROPOSAL
ENGINEERING SERVICES
FOR
WATER MAIN DESIGN AND INSTALLATION SERVICES
BRANDT DRIVE, STONEHAVEN DRIVE,
AND SHALES PARKWAY/BLUFF CITY BOULEVARD
ISSUED: January 25 , 2000
1
CITY OF ELGIN
REQUEST FOR PROPOSAL
ENGINEERING SERVICES
FOR
Water Main Design and Installation Services
Brandt Drive, Stonehaven Drive
and Shales Parkway / Bluff City Boulevard.
General
Proposals are requested from Consultant Engineers to furnish
certain professional services in connection with the
preparation of plans , specifications , and estimate of the
cost for the following water main:
1 . Brandt Drive Water Main which is located in the north
east side of the City and is currently served by a 10-
inch water main connected to the Dundee Avenue booster
station. The proposals to install additional water main
approximately 5 , 000 feet of 12-inch diameter in size.
The design of the project will be completed in year 2000
and constructed in year 2001 .
2 . Stonehaven Drive Water Main which is located in the west
side of the City and includes approximately 500 feet of
12-inch water main to enhance the 8-inch water main in
Stonehaven Drive. The design and construction of this
project will be in year 2000 .
3 . Shales Parkway / Bluff City Blvd. Water Main, which is
located in the south east of the City, and includes
approximately 500 feet of 16-inch water main. This
water main will accomplish the tie north of Route 20 to
Bluff City Boulevard. The preliminary engineering is
complete . The design and construction of this project
will be in year 2000 .
Section I - Scope of Work
The selected Consultant firm shall provide the following
services :
1 . Preliminary Phase:
1 . 1 Make route surveys as necessary to obtain
additional data necessary for project design.
2
1 . 2 Plot additional field data.
1 . 3 Make a preliminary design of the project .
1 . 4 Prepare preliminary project plans .
1 . 5 Meet with the City staff to discuss the preliminary
plans .
1 . 6 Identify and secure any required easements .
2 . Design Phase:
2 . 1 Prepare detailed drawings and specifications for
the proposed construction to install :
a. Brandt Drive Water Main
An 12-inch water main to be extended north
from the existing 12-inch water main in
Toastmaster Drive, auguring underneath I-90
Illinois Toll Highway, then west along a
frontage road to connect to an existing 12-
inch water main on Brandt Drive . The project
consists of approximately 5 , 000 feet of
easement documents for use by the City of
Elgin. This project is scheduled to be
constructed in the year 2001 .
b. Stonehaven Water Main
An 12-inch water main on Stonehaven Drive .
This extension will connect two existing 12-
inch water mains and will be approximately 500
feet long. This project is to be constructed
in the year 2000 .
C. Shales Parkway / Bluff City Boulevard Water Main
An 16-inch water main on Shales Parkway shall be
extended 500 feet from existing 16-inch water main
north of Route 20 to Bluff City Boulevard. This
project will be constructed in the year 2000 .
2 . 2 Prepare an opinion of probable construction cost
for proposed work covered by the drawings and
specifications .
3
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2 . 3 Submit drawings and specifications to the City for
review and approval . Meet with representative of
the City during the review process to explain the
drawings , specifications, and procedures, and
advise the City concerning any proposed revisions .
2 . 4 Submit drawings and specifications to the Illinois
Environmental Protection Agency, the Illinois State
Division of Waterways, Kane County, Illinois Toll
Highway Authority, and any other governmental
agency that has a regulatory interest in the
project, and provide all other services to secure
permit approval .
2 . 5 Prepare bid forms, notices and addenda as necessary
for bidders .
3 . Construction Phase Services ,
The ENGINEER shall provide the following services :
3 . 1 Provide (20) sets of drawings and specifications to
be issued by the City to prospective bidders .
3 . 2 Assist the City in evaluating bids and make
recommendations concerning the award of contracts .
3 . 3 Assist the City in preparation of conforming copies
of contracts .
3 . 4 Review shop drawings and data submitted by
construction contractors for general conformity to
the contract drawings and specifications .
3 . 5 Make periodic visits to the site of the work during
the construction and consult with the City
concerning the progress .
3 . 6 Review all routine and final estimates and make
recommendations to the City regarding payments to
the contractor, and report regularly to the City
upon the progress and quality of work.
3 . 7 Upon completion of the work, revise construction
drawing to confirm to construction records . The
record drawings shall be submitted to the City in
CD-ROM. Files shall be generated either in
InterGraph or Auto-CAD format . Register the
4
digitalized line into geographical projection
system. The City of Elgin recommend using State
Plan 83 East Illinois Region System.
Section II - City' s Responsibilities
The city' s water department will provide a project
coordinator plus all available documentation and related
drawings, reports, and other data that are available in the
files of the Owner .
Section III - Submission of Proposal
Part A: Narrative
4 . Please provide a detailed description of the
consultant ' s method of analysis and projected time
frames to perform the work described herein.
2 . The consultant shall submit with its proposal a list of
current references for other similar projects that
includes contact persons and their phone numbers .
3 . The experience and educational qualifications of the
consultant ' s key staff members assigned to this contract
shall be included with the proposal and shall include,
at a minimum, one registered professional engineer. The
overall capabilities of the engineering firm and its
current and past clients should also be presented for
review by the city staff .
4 . The selected consultant shall not commence work under
this contract until it has obtained all insurance
required under this paragraph and has filed with the
city a certificate of insurance . The Engineer shall
furnish worker' s compensation insurance
(STATUTORY) ; Property Damage and Public Liability
Insurance in the amounts of $1, 000, 000 respectively; and
Comprehensive Automobile and General Bodily Injury
Liability with limits of $1 , 000 , 000 respectively. The
CITY OF ELGIN shall be named as ADDITIONAL INSURED on
the above policies . The Engineer shall carry Engineer' s
professional liability insurance with a combined single
limit of not less than $1 , 000, 000 per occurrence /
$3 , 000 , 000 aggregate .
Part B: Fee
The consultant' s fee shall include a detailed cost estimate
5
to furnish the services detailed in its proposal . This part
of the proposal shall be sealed and remain separate from
Part A while the city is evaluating the engineering firm' s
proposal .
Part B will not be used in the evaluation of proposals
leading to the selection of the consultant and will not be
opened until all evaluations have been completed. The fee
proposal will be used as the basis for negotiations leading
to final contractual scope of services and contract fee .
Should the evaluation process not result in a clear choice
as to the top rated consultant, the fee proposal may then be
used to assist the selection committee in determining final
recommendation.
If the city is unsuccessful in reaching a contract agreement
with the top rated consultant, negotiations will cease and
the second rated consultant will be invited to negotiate
with the city.
Section IV - Proposal Schedule
• Issue Request For Proposal (RFP) January 25 , 2000
• Pre-Proposal Meeting February 9 , 2000
• Proposal received February 29 , 2000
• Selection of Firms March 10 , 2000
• Authorize Agreement March 22 , 2000
• Execution of Agreement April 12 , 2000
• Notice to Proceed April 14 , 2000
• Completion of the Construction
Bid Document October 12 , 2000
Section V - Inquiries
Any requests for additional information may be directed to
Peter L. Bityou, Water Operations Engineer at (847) 931-
6159 .
Section VI - Procurement of Professional Services
General
The following process is that which will be followed in
the review and selection of a Consultant on this
project .
1 . Pre-Proposal Meeting
A pre-proposal meeting will be held at the Water
Department Conference room on Wednesday, February 9 ,
2000 , at 10:00 am to discuss and clarify any questions
6
about the Project .
If, through the pre-proposal meetings with the
consultants a significant change in the scope of work
and services are indicated, the City shall issue a
written addendum to all prospective consultants .
2 . Proposal Evaluation and Final Selection
Upon receipt of each consultant ' s two-part proposal,
"Part A" shall be evaluated with regard to the
consultant ' s stated qualifications, scope of work,
staffing or loading, schedule, familiarity with the site
or the work, past record, and technical approach. With
due consideration to this evaluation of the proposals,
a tentative selection shall be made by ranking the
proposals considering the consultant ' s understanding of
and familiarity with work, staff qualifications,
schedule, loading, office location and other relevant
factors . The sealed "Part B" of the selected consultant
shall be then opened for inspection.
If the estimate in Part B of the proposal is shown by an
audit or other independent analyses to be improper or
subsequent negotiations are unsuccessful in bringing the
fee proposal into an acceptable range, negotiation will
commence with number two ranked consultant .
3 . Negotiation Guidelines
The successful Consultant shall be advised as to the fee
negotiation meeting. The negotiation and discussion
will cover the consultant ' s costs - direct costs ,
indirect costs, and profit or net fee - as may be
considered by the Department to be reasonable. The
Department and Consultant will also agree upon the
project schedule and any final adjustments in the
project requirements at this time .
4 . Standard Agreement
When the fee has been agreed upon, the Director will
prepare a Council Action requesting permission to enter
into an Agreement for professional services . He will
also inform the remaining short-listed consultants that
the award has been made to another firm.
The Contractual agreement between the City and the
successful consultant shall be in a form substantially
7
as set forth in the draft of agreement attached hereto .
8 . Compensation and Payment
The Consultant shall submit to the Department monthly, a
certified invoice. The Department will review the
invoice to insure that all charges are proper and
supported by the Consultant ' s Project Progress Report
stapled thereto before authorizing payment to the
Engineer .
Section VII - Submittal
An original non-price proposal must be delivered, along with
2 additional copies in a sealed package, plainly marked
"Proposal for Engineering Services for Water Main Design and
Installation Services, Brandt Drive, Stonehaven Drive, and
Shales Parkway / Bluff City Boulevard. (Part A)" and an
original price proposal along with 2 additional copies in a
sealed package, plainly marked "Price Proposal for
Engineering Services for Water Main Design and Installation
Services , Brandt Drive, Stonehaven Drive and Shales Parkway
/ Bluff City Boulevard, (Part B)" and addressed to Gail
Cohen, Purchasing Director, City of Elgin, 150 Dexter Court,
Elgin, Illinois , 60120 by 11 : 00 AM, Tuesday, February 29 ,
2000 .
Section VIII - Withdrawal or rejection of Proposals
The City of Elgin expressly reserve the right to withdraw
the Request of Proposals or to reject any or all proposals
in whole or in part .
8
lb.
DRAFT OF AGREEMENT
THIS AGREEMENT is made and entered into this day of
, 2000, by and between the City of Elgin, an Illinois
municipal corporation (hereinafter referred to as "CITY") and (Name
of the Engineering Firm) an Illinois Corporation (hereinafter
referred to as "ENGINEER") .
WHEREAS, the CITY desires to engage the Engineer to furnish
certain professional services in connection with the water main
projects (hereinafter referred to as the "PROJECT") ; and
WHEREAS, the ENGINEER represents that it is in compliance with
all Illinois statutes relating to professional registration and has
the necessary expertise and experience to furnish such services
upon the terms and conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which are hereby
acknowledged, it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act for
and represent it in all engineering matters involved in the
PROJECT, subject to the following terms, conditions and
stipulations, to-wit:
I. SCOPE OF SERVICES
The ENGINEER shall provide the following services :
1. Preliminary Phase:
1 . 1 Make route surveys as necessary to obtain additional data
necessary for project design.
1. 2 Plot additional field data.
1.3 Make a preliminary design of the project.
1. 4 Prepare preliminary project plans .
1. 5 Meet with the City staff to discuss the preliminary
plans .
1. 6 Identify and secure any required easements.
2 . Design Phase:
2 . 1 Prepare detailed drawings and specifications for the
proposed construction to install:
1
a. Brandt Drive Water Main
An 12-inch water main to be extended north from the
existing 12-inch water main in Toastmaster Drive,
auguring underneath I-90 Illinois Toll Highway, then west
along a frontage road to connect to an existing 12-inch
water main on Brandt Drive. The project consists of
approximately 5, 000 feet of easement documents for use by
the City of Elgin. This project is scheduled to be
constructed in the year 2001.
b. Stonehaven Water Main
An 12-inch water main on Stonehaven Drive. This
extension will connect two existing 12-inch water mains
and will be approximately 500 feet long. This project
will be constructed in the year 2000 .
C. Shales Parkway / Bluff City Boulevard Water Main
An 16-inch water main on Shales Parkway shall be extended
500 feet from existing 16-inch water main north of Route
20 to Bluff City Boulevard. This project will be
constructed in the year 2000 .
2 .2 Prepare a written Statement of Probable Construction Cost
for proposed work covered by the drawings and
specifications .
2 . 3 Submit drawings and specifications to the City for review
and approval. Meet with representative of the City
during the review process to explain the drawings,
specifications, and procedures, and advise the City
concerning any proposed revisions .
2 . 4 Submit drawings and specifications to the Illinois
Environmental Protection Agency, the Illinois State
Division of Waterways, Kane County, and any other
governmental agency that has a regulatory interest in the
project, and Provide all other services to secure permit
approval.
2 . 5 Prepare bid forms, notices and addenda as necessary for
bidders.
3 . Construction Phase Services .
3 . 1 Provide 20 sets of drawings and specifications to be
issued by the City to prospective bidders .
3 .2 Assist the City in evaluating bids and make
2
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recommendations concerning the award of contracts.
3 .3 Assist the City in preparation of conforming copies of
contracts .
3 . 4 Review shop drawings and data submitted by construction
contractors for general conformity to the contract
drawings and specifications .
3 . 5 Make periodic visits to the site of the work during the
construction and consult with the City concerning the
progress.
3 . 6 Review all routine and final estimates and make
recommendations to the City regarding payments to the
contractor, and report regularly to the City upon the
progress and quality of work.
3 . 7 Upon completion of the work, revise construction drawing
to confirm to construction records . The record drawings
shall be submitted to the City in CD-ROM. Files shall be
generated either in InterGraph or Auto-CAD format.
Register the digitalized line into geographical
projection system. The City of Elgin recommend using
State Plan 83 East Illinois Region System.
II. WORK PRODUCT
All work product prepared by the ENGINEER pursuant hereto
including, but not limited to reports, designs, calculations,
work drawings, studies, photographs, models and
recommendations shall become the property of the CITY and
shall be delivered to the CITY upon its request, provided,
however, that the ENGINEER may retain copies of such work
products for its records . Such work product is not intended
or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such
reuse shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
III. PAYMENTS TO THE ENGINEER
A. Not To Exceed Method
A. 1 The CITY shall pay the ENGINEER for its services under this
Agreement at the usual direct hourly rate of personnel
employed on this PROJECT directly by ENGINEER as listed herein
by Attachment "----" and for outside services provided by other
firms or sub-consultants, the CITY shall pay the ENGINEER the
invoiced fee to the ENGINEER, as described in ENGINEER's fee
attachment, attached hereto as Attachment "----", with the
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total not to exceed (amount of the contract) regardless of the
actual costs incurred by the ENGINEER unless modifications to
the scope of the work are authorized in writing by the CITY.
A.2 The CITY shall make periodic payments to the ENGINEER based
upon actual progress within 30 days after receipt and approval
of invoice. Said periodic payments for each task shall not be
made until the task is completed and accepted by the CITY.
IV. INVOICES
A. The ENGINEER shall submit invoices in a format approved by
the CITY. Progress reports shall be included with all payment
requests .
B. The ENGINEER shall maintain records showing actual time
devoted and cost incurred. The ENGINEER shall permit an
authorized representative of the CITY to inspect and audit all
data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make such records available at
reasonable times during the Agreement period, and for three
years after termination of this Agreement.
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may
terminate this Agreement at any time upon fifteen (15) days
prior written notice to the ENGINEER. In the event that this
Agreement is so terminated, the ENGINEER shall be paid for
services actually performed and reimbursable expenses actually
incurred prior to termination, except that reimbursement shall
not exceed the total amounts set forth under paragraph III or
IV above, whichever is less .
VI. TERM
This Agreement shall become effective as of the date the
ENGINEER is given a written Notice to Proceed and, unless
terminated for cause or pursuant to Article V. A
determination of completion by the CITY shall not constitute
a waiver of any rights or claims which the CITY may have or
thereafter acquire with respect to any breach of the Agreement
by the ENGINEER.
VII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY, the
ENGINEER shall give written notice of its claim within fifteen
(15) days after occurrence of such action. No claim for
additional compensation shall be valid unless such notice is
so provided. Any changes in the ENGINEER's fee shall be valid
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only to the extent that such changes are in writing and signed
by the CITY and the ENGINEER. Regardless of the decision of
the CITY relative to a claim submitted by the ENGINEER, all
work required under this Agreement as determined by the CITY
shall proceed without interruption.
VIII. BREACH OF CONTRACT
All of the terms and provisions of this agreement are
material. If either party violates or breaches any term of
this Agreement, such violation or breach shall be deemed to
constitute a default, and the non-breaching party shall have
the right to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach. If
either party, by reason of any default, fails within fifteen
(15) days after written notice thereof by non-breaching party
to comply with the conditions of the Agreement, the
non-breaching party may terminate this Agreement.
IX. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the CITY, its
officers and employees from and against any and all loss,
liability, suits and claims for damages of whatever nature,
including, but not limited to, Worker' s Compensation claims,
in any way resulting from or arising out of negligent actions
or omissions of the ENGINEER in connection herewith, including
negligence or omissions of employees or agents of the ENGINEER
arising out of the performance of this agreement.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY
shall be charged personally or held contractually liable under
any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XI. INSURANCE
A. Commercial Liability. The ENGINEER shall provide, pay
for and maintain in effect, during the term of this Agreement,
a policy of commercial general liability insurance with limits
of at least $1, 000, 000 aggregate for bodily injury and
$1, 000, 000 aggregate for property damage.
The ENGINEER shall deliver to the CITY a Certificate of
Insurance naming the CITY as additional insured. Such policy
shall not be modified or terminated without thirty (30) days
prior written notice to the CITY.
Such Certificate of Insurance which shall include coverage for
Contractual obligations assumed by the ENGINEER under Article
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IX, entitled "Indemnification"
B. Comprehensive Automobile Liability. ENGINEER shall
maintain Comprehensive Automobile Liability Insurance covering
all owned, non-owned and hired motor vehicles with limits of
not less than $500, 000 per occurrence for damage to property.
C. Combined Single limit Policy. ENGINEER'S requirements
for insurance coverage for general liability and auto
exposures may be met with a combined single limit of
$1, 000, 000 per occurrence subject to a $1, 000, 000 aggregate.
D. Professional Liability. The ENGINEER shall carry
Engineer's professional Liability Insurance Covering claims
resulting from error, omissions or negligent acts with a
combined single limit of not less than $1, 000, 000 per
occurrence/$3 , 000, 000 aggregate. A Certificate of Insurance
shall be submitted to the CITY as evidence of insurance
protection. The policy shall not be modified or terminated
without thirty (30) days prior written notice to the DIRECTOR.
XI I. NONDISCRIMINATION
In all hiring or employment made possible or resulting from
this Agreement, there shall be no discrimination against any
employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, or the
presence of any sensory, mental or physical handicap, unless
based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or termination,
rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to discrimination in
receipt of the benefit of any services or activities made
possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum
age and retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any violation of
this provision shall be considered a violation of a material
provision of this Agreement and shall be grounds for
cancellation, termination or suspension, in whole or in part,
of this Agreement by the CITY.
III. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be
binding upon the successors and the assigns of the parties
hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
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XIV. DELEGATION AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject
to all the terms, conditions and other provisions of this
Agreement and the ENGINEER shall remain liable to the CITY
with respect to each and every item, condition and other
provision hereof to the same extent that the ENGINEER would
have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made.
XV. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is
intended or shall be construed to, in any respect, create or
establish the relationship of co-partners, joint venture or
employment between the CITY and the ENGINEER, or as
constituting the ENGINEER as a general representative or
general agent of the CITY for any purpose whatsoever.
XVI. SEVERABILITY
The terms of this agreement shall be severable. The parties
intend and agreed that, if any paragraph, sub-paragraph,
phrase, clause or other provision of this Agreement, or any
portion thereof, shall be held to be void or otherwise
unenforceable for any reason, all other portions of this
Agreement shall remain in full force and effect.
XVII .HEADINGS
The headings of the several paragraphs of this Agreement are
inserted only as a matter of convenience and for reference and
in no way are they intended to define, limit or describe the
scope of intent of any provision of this Agreement, nor shall
they be construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof.
XVIII MODIFICATION OR AMENDMENT
This Agreement and its attachments constitute the sole and
entire Agreement of the parties on the subject matter hereof
and may not be changed, modified, discharged or extended
except by written amendment duly executed by the parties .
Each party agrees that no representations or warranties shall
be binding upon the other party unless expressed in writing
' herein or in a duly executed amendment hereof, or change order
as herein provided.
XIX. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall
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be construed in accordance with the laws of the State of
Illinois. Venue for the enforcement of any rights and the
resolution of any and all disputes shall be in the Circuit
Court of Kane County, Illinois .
XX. NEWS RELEASES
The ENGINEER may not issue any news releases without prior
written approval from the CITY, nor may the ENGINEER make
public any reports or documents developed under this Agreement
without prior written approval from the CITY prior to said
documentation becoming matters of public record.
XXI. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the
CITY's employ or any work associated with the PROJECT.
XXII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A 85-1295
The ENGINEER certifies hereby that it is not barred from
bidding on this contract as a result of violations of either
Section 33E-3 or Section 33E-4 of the Illinois Criminal Code.
XXIII. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have a
written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment, utilizing examples;
D. The vendor's internal complaint process including
penalties;
E. The legal recourse, investigative and complaint process
available through the Illinois Department of Human Rights
and Illinois Human Rights Commission.
F. Directions on how to contact the department and
commission;
G. Protection against retaliation as provided by section
6-101 of Human Rights Act.
A Copy of such policy must be provided to the Department of Human
Rights upon request. P.A. 87-1257 .
XXIV. PREVAILING WAGE/PAYMENT OF TAXES.
The ENGINEER shall comply with the requirements of the
Prevailing Wage Act (820 ILCS 130/0. 01 et seq. ) The ENGINEER
certifies it is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless
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there is a pending proceeding contesting the tax.
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by ENGINEER to
the CITY and other participants which may affect cost or time
of completion shall be made or confirmed in writing. The CITY
may also require other recommendations and communications by
the ENGINEER be made or confirmed in writing.
XXVI NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by First
Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Larry E. Deibert
Director of the Water Department
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER
IN WITNESS WHEREOF, the undersigned have placed their hands
and seal upon and executed this Agreement in triplicate as though
each copy hereof was an original and that there are no other oral
agreements that have not been reduced to writing in this statement.
For CITY:
ATTEST: CITY OF ELGIN
By By
City Clerk City Manager
For the ENGINEER:
Dated this day of , A.D. 2000
WITNESSED:
By By
(Print name) (Print Name)
Officer Title (SEAL)
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