00-85 Resolution No. 00-85
RESOLUTION
AUTHORIZING FILING OF APPLICATION AND ONE YEAR ACTION PLAN FOR
A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development
Act of 1974 provides for block grant funding assistance to
units of general purpose local governments for the purpose of
strengthening the ability of said governments and elected
officials to determine the community development needs, set
priorities, and allocate resources to various activities; and
WHEREAS, the City Council of Elgin, Illinois, has
determined that additional emphasis is needed in the area of
community development in order that beneficial solutions to
the problems of slum and blight, and housing and neighborhood
deterioration may be addressed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS :
Section 1 . That a submission be made to the Department
of Housing and Urban Development for a grant in the amount of
Nine Hundred and Eighty-Nine Thousand Dollars ($989, 000) .
Section 2 . That the City Manager is hereby authorized
and directed to execute and file such submission with the
Department of Housing and Urban Development and to provide
additional information and furnish such documents as may be
required by said Department to execute such agreements as are
required by said Department, and to act as the authorized
correspondent of the City of Elgin.
s/ Ed Schock
Ed Schock, Mayor
Presented: March 22 , 2000
Adopted: March 22 , 2000
Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
LONI ME.C UM
ITY CLERK
CITIZEN PARTICIPATION PLAN
AND
PROJECT PROPOSAL APPLICATION
Program Year 2000-2001
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City of Elgin
Planning Department
Community Development Block Grant Program
October 1999
TABLE OF CONTENTS
Page
1.0 Introduction 1
1.1 Community Development Block Grant Program 1
1.2 Consolidated Plan 1
1.3 Citizen Participation Plan 1
2.0 Community Development Block Grant Program 3
2.1 Program Objective 3
2.2 Funding Policy for 2000-2001 CDBG Program 3
2.3 National Objectives 3
2.4 Eligible Activities 4
3.0 Public Hearing and Project Review Schedule 7
3.1 First Public Hearing 7
3.2 City Council Worksession 7
3.3 Action Plan and Consolidated Plan Review Process 7
3.4 Final Public Hearing 8
3.5 Additional Information 8
3.6 Technical Assistance 8
3.7 Low and Moderate Income Population Map 9
4.0 Project Information and Application 10
4.1 Required Information 10
4.2 , Project Submittal 10
4.3 Project Application 11
•
1.0 INTRODUCTION
1.1 Community Development Block Grant Program
In 1999.the City of Elgin received a total of$991.000 in Community Development Block Grant(CDBG) funds
from the U.S. Department of Housing and Urban Development. For the 2000-2001 CDBG Program Year,the
City estimates that the community will receive$940,000 in funding through this program.
For cities having a population of 50.000 or more persons.CDBG funds are distributed by the federal government
through an automatic "entitlement" formula based upon local statistical needs. This means that the federal
government estimates the relative local need for CDBG funding. A community may accept or reject CDBG
funds, however, funds are set aside for each qualifying community. Nationwide, over 1,100 local political
jurisdictions are eligible for CDBG entitlement funds. CDBG funds are allocated annually and may be spent in
a variety of ways based on local priorities and CDBG regulations.
1.2 . Consolidated Plan
Every 5 years the City of Elgin develops a long range plan for the Community Development Block Grant(CDBG)
Program. This Plan consists of three sections :
1. An Analysis of Housing and Community Development Needs
2. A Housing and Community Development Strategic Plan, and
3. A One-Year Action Plan(updated annually)
Elgin's existing Consolidated Plan covers the 1995-1999 CDBG program years. A new 2000-2005 Consolidated
Plan is being prepared concurrently with the 2000-2001 Action Plan and will be submitted to the U.S.
Department of Housing and Urban Development by April 15,2000. The 2000-2001 annual Action Plan will
be a component of this Consolidated Plan.
1.3 Citizen Participation Plan
_Citizen participation is vital to the development and implementation of any plan or program. The City of Elgin
recognizes the importance of citizen input,encourages the participation by all City residents and has established
procedures for citizen participation in the development of the annual CDBG Program and in the 5-year
Consolidated Plan..
The purpose of this document(the Citizen Participation Plan and Project Proposal Application)is to provide a
means and opportunity for citizens,organizations and other interested parties to participate in the planning for
the upcoming CDBG Program Year as well as the 2000-2005 Consolidated Plan. Copies of the Citizen
Participation Plan and Project Proposal Application will be distributed by direct mail and will be available in the
City of Elgin's Planning Department,Municipal Building, 150 Dexter Court, Second Floor,Elgin,IL 60120. A
copy of the 1995-1999 Consolidated Plan also is available for review and reference at this address.
1
a
Citizens are offered the opportunity to comment on past CDBG Programs and projects. The CDBG hearings and
meetings are open to all interested individuals and organizations. CDBG hearing and meeting dates and times
are contained in this document(please reference the public hearing schedule). Hearing and meeting dates and
times will be published in the local paper. Citizens also can participate in the development process of both the
Consolidated Plan and the Action Plan by mailing comments to the attention of the CDBG Program. City of
Elgin's Planning Department,Municipal Building. 150 Dexter Court, Second Floor, Elgin, IL 60120.
2
2.0 YEAR 2000-2001: COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
2.1 Program Objective
The primary objective of the Community Development Block Grant Program is:
"the development ofviable urban communities, by providing decent housing and a suitable living environment
and expanding economic opportunities,principally for persons of low and moderate income."
Consistent with this objective,not less that 70 percent of CDBG funds shall be used for activities that benefit
persons of low and moderate income and no more than 30 percent of CDBG funds may be used for activities
eliminating blight or blighting influences. CDBG funds can be used to pay program administration charges yet
cannot exceed 20%of the total grant allocation.
2.2 Funding Policy for 2000-2001 CDBG Program
The Elgin City Council has established a local policy giving priority for Community Development Block Grant
funding to capital improvement projects with a minimum cost of$25,000. To obtain funding, all projects must
fall under an authorized category of basic eligibility and must meet a national objective as defined by the U.S.
Department of Housing and Urban Development. Appropriate documentation of eligibility must be attached to
the project application by the proposing agency or organization. All fund recipients must sign a Subrecipient
Agreement and Reversion of Assets Agreement with the City of Elgin to ensure compliance with federal
requirements.
2.3 National Objectives
Each funded activity must meet one of three national objectives. At least 70%of CDBG program expenditures
must be designated for activities that benefit low and moderate income persons. The three national objectives
are:
1. Benefit low and moderate income persons or households as defined by Section 8 Housing Assistance
Payments Program limits. A project may benefit the low and moderate income population by either
providing an area benefit,serving limited clientele,resulting in housing that will be occupied by low and
moderate income households,or by creating or retaining jobs for low and moderate income persons. In
all situations, at least 51%of the beneficiaries must be identified as low and moderate income.
2. Prevent or eliminate slums or blight.
3. Meet other community development needs having a particular urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community and other financial
resources are not available to meet such needs.
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2.4 Eligible Activities
CDBG funds can only be used for eligible activities as defined by general HUD program requirements. The types
of projects which may be eligible for funding under the Community Development Block Grant program are
included in the following list of activities.
1. Acquisition.. Acquisition in whole or in part. by purchase. long-term 15-year lease, donation or
otherwise of real property for any public purpose subject to certain limitations.
2. Disposition. Disposition through sale, lease,donation,or otherwise, of any real property acquired with
CDBG funds or its retention for public purposes,provided that the proceeds from any such disposition
shall be program income to the CDBG program.
3. Public Facilities and Improvements. Acquisition, construction, reconstruction, rehabilitation or
installation of public facilities and improvements (including design features and improvements which
promote energy efficiency and enhance the aesthetic quality of public facilities)carried out by public or
private nonprofit entities. Buildings for the general conduct of government cannot be assisted with
CDBG funds except for the removal of architectural barriers.
4. Clearance. Clearance,demolition and removal of buildings and improvements, including the movement
of structures to other sites.
5. Public Services. Provision of public services including but not limited to those concerned with
employment,crime prevention,child care,health, drug abuse,education, fair housing counseling,energy
conservation,welfare,homebuyer downpayment assistance or recreational needs. A public service must
be either a new service or a quantifiable increase in the level of an existing service above that which has
been provided by or on behalf of the unit of general local government(through funds raised by the unit
or received by the unit from the State in which it is located) in the 12 calendar months before the
submission of the action plan. The amount of CDBG funds used for public services shall not exceed 15
percent of the total grant allocation. (Please note: The City Council typically funds capital improvement
projects rather than public service projects.)
6. Interim Assistance. Assistance to alleviate emergency conditions threatening the public health and safety
requiring immediate resolution.
7. Payment of non-Federal Share. Payment of the non-Federal share required in connection with a Federal
grant-in-aid program undertaken as part of CDBG activities, provided, that such payment shall be
limited to activities otherwise eligible for CDBG funding.
8. Loss of Rental Income. Payments to housing owners for losses of rental income incurred in holding,for
temporary periods,housing units to be used for the relocation of individuals and families displaced by
program activities assisted under this part.
9. Housing Services. Housing services,such as housing counseling in connection with tenant based rental
assistance and affordable housing projects assisted under the National Affordable Housing Act,energy
auditing,preparation of work specifications,loan processing inspections,tenant selection,management
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of tenant-based rental assistance,and other services related to assisting owners,tenants,contractors and
other entities participating in housing activities under the National Affordable Housing Act.
10. Privately Owned Utilities. Acquisition,construction.reconstruction, rehabilitation,or installation of
distribution lines and facilities of privately owned utilities,including the placing underground of new or
existing distribution facilities and lines.
11. Construction of Housing. Construction of housing assisted under section 17 of the United States
Housing Act of 1937(Rental Rehabilitation Program).
12. Microenterprise Assistance. Facilitate economic development by providing credit for, technical
assistance to and general support for the establishment,stabilization and expansion of microenterprises,
13. Technical Assistance. Provision of technical assistance to public and nonprofit entities to increase the
capacity of such entities to carry out eligible neighborhood revitalization or economic development
activities.
14. Assistance to Institutions of Higher Education. Provision of assistance to institutions of higher education
when it is determined that such an institution has demonstrated a capacity to carry out eligible CDBG
activities.
15. Rehabilitation and Preservation Activities.
a. Rehabilitation assistance for privately owned buildings and improvements for residential
purposes, low-income public housing, publicly or privately owned commercial or industrial buildings
(if privately owned,funding is limited to the exterior and the correction of municipal code violations),
nonprofit-owned nonresidential buildings and manufactured housing.
b. Types of assistance.Finance the preceding types of rehabilitation activities through grants,loan
guarantees, and interest supplements for the buildings and improvements listed except for the
limitation on commercial and industrial buildings. Acquisition of tools to be lent to owners and
tenants to carry out rehabilitation activities,by the provision of rehabilitation services such as
counseling,energy auditing,preparation of work specifications,inspections and loan processing
and improvements designed to remove architectural barriers that restrict mobility.
c. Code Enforcement.-Costs incurred for inspection for code violations and enforcement of codes
in deteriorating or deteriorated areas when such enforcement together with public or private
improvements,rehabilitation or services to be provided may be expected to arrest the decline
of the area.
d. Historic Preservation. Rehabilitation,preservation or restoration of historic properties whether
publicly or privately owned.
e. Renovation of closed buildings. Renovation of closed buildings, such as closed school
buildings,for use as an eligible public facility or for housing.
5
f. Lead-based Paint Hazard Evaluation and Reduction. Lead-based paint hazard evaluation and
reduction pursuant to the Residential Lead-Based Paint Hazard Reduction Act of 1992.
16. Special Economic Development Activities. Appropriate level of public benefit must be derived pursuant
to Guidelines For Evaluating and Selecting Economic Development Projects prior to obligating funds.
Special economic development activities include the acquisition, construction, reconstruction,
rehabilitation or installation of commercial or industrial buildings, structures and other real property
improvements:the provision of assistance through grants, loans. loan guarantees, interest supplements,
technical assistance. Minimize the displacement of existing businesses and jobs in neighborhoods.
17. Special Activities by Community Based Development Organizations. Provision of grants or loans to any
CBDO qualified to carry out a neighborhood revitalization,community economic development or energy
conservation project.
18. Planning Activities. Eligible planning, urban environmental design and policy planning activities
such as comprehensive plans, community development plans,housing plans, land use/environmental
design plans,economic plans,open space and recreation plans,neighborhood plans, capital improvement
plans,environmental studies,historic preservation studies and analysis of impediments to fair housing
choice.
19. Program Administration. Payment of reasonable administrative costs and carry charges related to the
planning and execution of community developments activities assisted in whole or in part with CDBG
funds. Costs may include general management, oversight and coordination,public information, fair
housing activities,submission of applications for federal programs and costs for facilitating housing.
6
3.0 PUBLIC HEARING AND PROJECT REVIEW SCHEDULE
3.1 First Public Hearing
The purposes of the first public hearing are:
1. to review the purpose of the Community Development Block Grant Program,
2. to hear citizen comments on community needs and suggestions for the 2000-2005 Consolidated Plan,
3. to hear citizen comments on past and present CDBG funded projects and project performance, and
4. to hear proposals for projects to be considered for funding from the 2000-2001 CDBG Program.
Please note: Proposals for proiects submitted after the first public hearing will not be considered for
funding for the 2000-2001 CDBG Program,
Time: 6:00 P.M.
Day: Wednesday
Date: January 5,2000
Place: Elgin Municipal Building, City Council Chambers, 2nd Flr,North Tower, 150 Dexter Ct,Elgin,IL
3.2 City Council Worksession
During the worksession,the City Council will review the CDBG budget,consider comments from the first public
hearing,select proposed projects for the 2000-2001 CDBG Program and propose project funding levels. During
the worksession,public input is generally limited to responses to questions asked by City Council members. The
City Council also will discuss the objectives of the draft Consolidated Plan and provide comments based on their
review and citizen comments.
Time: 6:00 P.M.
Day: Wednesday
Date: February 16,2000
Place: Elgin Municipal Building, City Council Chambers, 2nd Flr,North Tower, 150 Dexter Ct,Elgin,IL
3.3 Action Plan and Consolidated Plan Review Process
After the City Council selects the projects proposed for funding for the 2000-2001 CDBG Program,the proposed
projects will be published in the Courier News. A 30-day citizen review period will take place between February
24,2000 and March 25,2000. The proposed projects will be outlined in the annual Action Plan as a component
of the Consolidated Plan and will be available at the City of Elgin Planning Department, 150 Dexter Court,
Second Floor,Elgin, IL.
7
3.4 Final Public Hearing
The purposes of the final public hearing held by the Elgin City Council are:
1. to hear and consider any comments from citizens regarding the proposed projects for the 2000-2001
CDBG Program and the objectives of the 5-year Consolidated Plan,
2. to act on any changes to the proposed projects, and
3. to adopt a resolution authorizing the submission of the annual Action Plan to the Department of Housing
and Urban Development.
Time: 7:30 P.M.
Day: Wednesday
Date: March 22,2000
Place: Elgin Municipal Building,City Council Chambers, 2nd Flr,North Tower, 150 Dexter Ct,Elgin,IL
3.5 Additional Information
All written comments received regarding the CDBG Program will be kept on file for public examination during -
regular working hours in the Planning Department. Written responses will be made to any written question or
complaint within 15 days of receipt. All pertinent information,records and regulations concerning Community
Development grants will be available for public inspection.
3.6 Technical Assistance
The Planning Department offers technical assistance to any person or organization interested in developing a
project proposal for consideration for CDBG funding. Information regarding the Community Development Block
Grant Program, the Consolidated Plan and past and present CDBG funded projects may be obtained by
contacting the Planning Department,City of Elgin, 150 Dexter Court,Elgin, IL 60120 or by telephone at(847)
931-5910.
The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with
disabilities who plan to attend any of these hearings and meetings and who may require accommodations in order
- to allow them to observe and/or participate in these hearings and meetings,or who have questions regarding the
accessibility of the meetings or facilities, are requested to contact Rich Hoke at(847) 931-5617 or TDD(847)
931-5616)promptly to allow for the City of Elgin to make reasonable accommodations for those persons.
8
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9
4.0 PROJECT INFORMATION AND APPLICATION
4.1 Required Information
Proposals for funding under the 2000-2001 Community Development Block Grant Program should include the
following information.
1. Statement of Purpose. A written statement describing the type of project being proposed and the need
for the proposed project. Indicate if the proposed project will benefit low and moderate income persons
and how that determination was made.
2. Cost Estimate. Provide an estimate of the cost for the proposed project and the method used in preparing
the cost estimate.
3. Plans and specifications. Plans and specifications for construction,rehabilitation and equipment should
be provided if available.
4. Other Funding Sources. Provide potential sources of additional funding for the proposed project or other
sources of funding sought(if any)for the proposed project. If other fund sources will be used,specify
the amount of funds,source of funds and when the funds will be available.
5. Other Information. Provide other information as necessary to understand the proposed project
(photographs, drawings, site plans, letters of support,project background,etc.). No videos, slides or
recordings will be accepted.
6. Organizations: Additional Requirements. Provide a summary of the purposes of the organization,
documentation of non-profit status as granted by the General Not-for-Profit Corporation Act of the State
of Illinois,Articles of Incorporation and by-laws of the organization.the names of the Board of Directors,
and a letter from the Board of Directors authorizing the submission of the proposed project(s).
The Planning Department staff is available to answer questions,to review your proposed project and to provide
other technical assistance to help you submit a proposed project. Please contact the Planning Department for
technical assistance at(847) 931-5910.
4.2 Project Submittal
Please use the following project proposal application form as part of your submission for funding. Submit all
proposed projects to the Elgin Planning Department, CDBG Program, 150 Dexter Court,Elgin,IL 60120. If
proposed projects are submitted by 5 p.m.on December 23, 1999,the material will be provided to the Elgin City
Council in the agenda package for the January 5, 2000 CDBG Public Hearing. Proposals may be submitted at
the Public Hearing. No proposed project submissions will be accepted after the January 5,2000 CDBG Public
Hearing.
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4.3 PROJECT APPLICATION
CITY OF ELGIN CDBG PROGRAM
2000-2001 PROGRAM YEAR
Date of Submittal
Submitting Agency/Organization
Project Name
Project Address
City State Zip Code
Contact Person:
Name
Address
City State Zip Code
Telephone
Fax and/or E-mail
11
Statement of Purpose: Provide below or attach a written statement describing the type of project proposed for
funding and the need for the proposed project.
Low &Moderate Income Benefit Statement: Explain how the proposed project benefits low and moderate
income persons,households or neighborhoods. Please describe the method used to calculate the benefit. Provide
supporting material, as necessary.
Eligible Activity Designation: Identify the eligible activity which qualifies the project for funding under the
CDBG Program. Please refer to the list of categories in Section 2.4, Eligible Activities of this document.
12
Project Cost Estimate: Provide cost information below and/or attach additional cost estimate summaries. Ten
percent of the cost sub-total must be added for both federal labor standards and project contingency
costs.
Project Cost Elements Estimated Cost
1.
2.
3.
4.
5. Estimated Cost Sub-Total
6. Add 10%of line 5 for
federal labor standards
7. Add 10%of line 5 for
project contingency
8. Total Estimated Cost
Other Project Funding Sources and Amounts:
Funding Source Amount of Funding
1. $
2. $
Total Funding From Other Sources $
13
AGENDA
CITY COUNCIL WORKSESSION
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2000-2001 PROGRAM YEAR
FEBRUARY 16, 2000
6:00 P.M., WEDNESDAY
CITY COUNCIL CHAMBERS
Call to Order
Roll Call
Approval of Minutes: First Public Hearing on January 5, 2000 for the 2000-2001 Community
Development Block Grant Program and the 2000-2004 Consolidated Plan.
A. Review of 2000-2001 Community Development Block Grant (CDBG) proposals and budget.
Note: Public input is generally limited to responses to questions asked by the City Council.
B. Selection of projects for tentative funding for the 2000-2001 CDBG program year and
allocation of budget.
C. Announcement of the thirty (30) day public review and comment period ending March 21,
2000, and the date of the final Public Hearing.
Time: 7:00 P.M.
Date: March 22, 2000
Day: Wednesday
Location: City of Elgin Municipal Building
150 Dexter Court
City Council Chamber
Second Floor, North Tower
Adjournment
Americans with Disabilities Act
The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990.
Individuals with disabilities who plan to attend this meeting and who require certain accommodations
in order to allow them to observe and/or participate in this meeting, or who have questions regarding
the accessibility of the meeting or the facilities, are requested to contact the ADA Coordinator at
(847)931-5620 {Tdd (847)931-5616) promptly to allow the City of Elgin to make reasonable
accommodations for those persons.
DRAFT
SPECIAL COMMITTEE OF THE WHOLE MEETING
COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING
JANUARY 5, 2000
The special Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present :
Councilmembers Figueroa, Gilliam, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Absent : None.
Presentation from the City of Elgin Planning Department
Providing an Overview of the Community Development Block Grant
(CDBG) Program and Citizen Review Process
Community Development Manager Biernacki gave an overview of the
regulations and objectives of the Community Development Block
Grant program. Cities with a population of 50, 000 or over are
eligible to participate in the program, and this is the 26th
year Elgin is participating. The City expects to receive an
allocation of approximately $989, 000 for the 2000/2001 program
year. Federal regulations require that at least 70% of the
funds be used to benefit low to moderate income households and
no more than 30% is to be used to reduce blight . Mr. Biernacki
reviewed a list of the type of projects which are eligible for
CDBG funding.
Receipt of Comments from Citizens Regarding: Current and past
CDBG programs and Community and Housing Needs for the 2000-2004
Consolidated Plan
No one chose to speak.
Presentation of Proposals by Individuals and Organizations for
Funding Under the 2000-2001 Community Development Block Grant
Program
City of Elgin Planning Department - Residential Rehabilitation
Program
Community Development Manager Biernacki submitted a proposal for
continued funding of the Residential Rehabilitation Program. It
is estimated that an allocation of $839, 000 would be required to
sustain program operation throughout the 2000 program year.
A funding proposal in the amount of $75, 000 was also submitted
by the City for a new program which is for a First-Time
Homebuyers Assistance Program.
Housing Authority of Elgin
Ken Warren, Director of Technical Services, described the
following funding proposals:
Exterior renovation and security improvements for Watch
Court Buildings - $94 , 038
Replacement of nine bath exhaust fans on rooftop at
120 South State Street - $29, 700 . Mr. Warren stated that
Committee of the Whole Meeting
January 5, 2000
Page 2
this proposal was being withdrawn in that funding for this
renovation has been received from another source.
Completion of window security screens installation at
family court buildings - $30 , 000
Elgin Community College
Intersection improvement at Spartan Drive and Second Street
in the amount of $110, 040
City of Elgin Parks and Recreation Department
Monica Meyers, Parks and Recreation Director, submitted the
following funding proposals :
Gifford Park improvements - $182, 020
Ryerson Park improvements - $231, 600
Northeast Neighborhood Association
Cherie Murphy and Betsy Couture presented a proposal in the
amount of $137, 934 for an entryway park at the intersection of
Kimball Street and Douglas Avenue.
YWCA of Elgin
Pam Hoffman, President of the Board of the YWCA of Elgin,
presented a proposal in the amount of $149, 899 . 20 for continued
facility improvements .
Association for Individual Development
Bob Eickmeier presented the following proposals :
Modifications to the Elgin Rehabilitation Center at 1485
Davis Road - $42, 290 .40
Accessibility project for two group homes (854 South Street
and 1482 Maple Lane) - $65, 650 . 80
Prairie State Legal Services
Tammie Grossman, managing partner, for Prairie State Legal
Services, Inc. , presented a proposal to provide legal advocacy
services to low income and elderly Elgin residents who have
legal problems threatening their housing. They are requesting
funding for the proposed Homelessness Prevention Project in the
amount of $5, 000 .
Ecker Center for Mental Health
William Sundblad presented a funding proposal in the amount of
$$242 , 026 for rehabilitation of the Larkin Professional Building.
Committee of the Whole Meeting
January 5, 2000
Page 3
Greater Elgin Family Care Center in Coordination with the Well
Child Center
Donna Anderson, President of Greater Elgin Family Care Center,
presented a funding proposal in the amount of $180 , 000 for
rehabilitation of the building at 620 Wing Street to develop a
one-site continuum of care facility, which will provide a number
of diverse services at one location.
Beverly Cohen Saiz, Executive Director of Well Child Center,
Inc. , requested that funds previously designated for
improvements to the current Well Child Center facility at 5 N.
Geneva Street be reallocated for its new location at the above
continuum of care center.
Community Crisis Center
Lisa Sampson, site manager, presented proposals for installation
of central air conditioning and attic renovation totaling
$162, 000 .
Elgin Community Garden Project
Sally Brown, member of the Elgin Community Garden Board,
presented a proposal in the amount of $87, 000 for the City' s
purchase of two vacant lots at Ann and Douglas Streets for
development of a community garden.
Elgin Community Theatre
Jon Kramp presented a funding proposal in the amount of $135, 000
for renovation of the Drake Field Fieldhouse .
Announcement of Future CDBG meetings
Mayor Schock announced that the City Council will hold a CDBG
work session on February 16, 2000, at 6 p.m. , and the final
public hearing will be at the regular City Council meeting on
March 22 , 2000 , at 7 p.m. in the Council Chambers .
Adjournment
Councilman Gilliam made a motion, seconded by Councilwoman
Munson, to adjourn the meeting. Yeas : Councilmembers Figueroa,
Gilliam, Munson, Wasilowski, Yearman, and Mayor Schock. Nays :
None.
Meeting adjourned at 6 :47 p.m.
Dolonna Mecum, C.1 y Clerk Date Approved
CDBG Project Proposals
FY 2000-2001
Project Name I Submitting Agency Funding Request
1 Residential Rehabilitation Grant Program I City of Elgin,Planning Department $ 839,000.00
2 First-Time Homebuyers Program City of Elgin,Planning Department $ 75,000.00
3 HAE Exterior Renovation and Security Imp. !Housing Authority of Elgin $ 94,038.00
4 HAE Window Security Screen Installation !Housing Authority of Elgin $ 30,000.00
5 Intersection Improvement-Spartan Dr/Second St Elgin Community College $ 110,040.00
6 Gifford Park Renovation i City of Elgin,Parks and Recreation Dept. $ 182,020.00
7 Ryerson Park Renovation I City of Elgin,Parks and Recreation Dept. $ 231,600.00
8 Kimball-Douglas Entryway Park iNortheast Neighborhood Association $ 137,934.00
9 YWCA of Elgin Facility Improvements 1YWCA of Elgin $ 149,899.20
10 Elgin Rehab Center Workshop Improvements Association of Individual Development Elgin $ 42,290.40
11 Association for Ind. Dev. Accessibility Project Association of Individual Development Elgin $ 65,650.80
12 Homelessness Prevention Project Prairie State Legal Services, Inc. $ 5,000.00
13 Larkin Professional Building Rehabilitation Ecker Center for Mental Health $ 242,026.00
14 Building Rehab for Continuum of Care Center Greater Elgin Family Care Center $ 180,000.00
15 Central Air Cond. Installation/Attic Renovation Community Crisis Center $ 162,000.00
16 Elgin Community Garden Project Elgin Community Garden Board $ 87,000.00
17 Drake Field Fieldhouse Renovation Elgin Community Theatre, Inc. $ 135,000.00
Total Funding Requested $ 2,768,498.40
FY2000 CDBG Allocation $ 989,000.00
CDBG Program Administration Cost $ (100,000.00)
FY2000 CDBG Program Budget S 889,000.00
Revised 2/10/00
action/plans/2000/2000.xl s
CDBG Program FY2000
CDBG Project Proposals and Allocations
FY 1995 to FY 2000
Funding Funding
Submitting Agency Request Request/Allocation
FY2000 FY 1999 FY 1998 FY 1997 FY 1996 FY 1995
City of Elgin, CDBG Program Administration $ 100,000 $85000/$85,000 $75,000/$75,000 $75,000/$75,000 $75,000/$66,543 $75,000/$75,000
-- --- --- ---- -
City of Elgin,Res. Rehab. Grant Program $ 839,000 $625,000/$600,000 $650,000/$503,476 $500,000/$375,083 $150,000/$150,000 $650,000/$578,423
City of Elgin, First-Time Homebuyers Program $ 75,000
Housing Authority of Elgin $ 124,038 $199,620/$144,300 $118,000/$0 $330,830/$0 $251,680/$250,000 $240,058/$77,960
City of Elgin,Parks and Recreation Dept. $ 413,620 $439,800/0 $482,380/$0 $596,424/$0 $1,187,200/$100,000 $430,000/$115,000
YWCA of Elgin $ 149,899 $298,110/$77,000 Transfer/$175,000 $295,657/$25,000 $94,724/$50,000 $60,785/$0
Association of Individual Development Elgin $ 107,941 $58,427/0
Elgin Community College $ 110,040
--------- ----Community Crisis Center $ 162,000 $30,000/0 $30,060/$0 $42,000/$0 $150,000/$100,000 $52,000/$52,000
Northeast Neighborhood Association $ 137,934
Prairie State Legal Services, Inc. $ 5,000
Ecker Center for Mental Health $ 242,026 $146,360/0
Greater Elgin Family Care Center/Well Child $ 180,000 $71,760/$71,7600
Elgin Community Garden Board $ 87,000
Elgin Community Theatre, Inc. $ 135,000
Total Funding Requested $ 2,868,498
FY2000 CDBG Allocation $ 989,000
FY2000 CDBG Allocation less Administration $ 889,000
Listing revised 2/10/00
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Residential Rehabilitation Grant Program
B. Funding Requested: $839,000
C. Project Location: City-wide and Target Area
D. Applicant: Mark Biernacki, Community Development Director
City ofElgin, Planning and Neighborhood Services Department
150 Dexter Court, Elgin, IL 60120
847-931-5910
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The city of Elgin's Planning and Neighborhood Services Department is requesting
$839,000 for the Residential Rehabilitation Grant Program to provide financial
assistance for housing rehabilitation projects.
The goal of this program is to (1) eliminate code violations that impact health and
safety, (2) improve energy efficiency and (3) facilitate building rehabilitation. Many
low income households find it financially difficult to comply with the City's housing
maintenance regulations and defer home maintenance, which in turn results in code
violations. City building inspectors refer households to the Rehabilitation Program
to obtain financial assistance in the form of either 100% grants or percentage (10-
50%) grants depending on household size and income. The Exterior Rehabilitation
Grant and the Target Area Rehabilitation Programs also are available to eligible
property owners located within the defined program locations.
B. Project Eligibility:
1. Eligible Activity:
This project is eligible pursuant to 570.202 (a) and (b) as a rehabilitation
activity, providing financial assistance primarily for privately-owned
residential buildings and improvements.
2. National objective--Low and moderate income benefit:
This activity complies with the national objective 570.208 (a)( 3) by providing
assistance for the rehabilitation of property by an individual homeowner.Every
property assisted with Rehabilitation Program funds meets the qualifying
criteria for the national objective.
C. Key Community Issues Addressed:
• Safe Neighborhoods
• Image
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of administrative service required.
2. Administrative procedures:
• Environmental review.
• Program application intake and client interviews.
• Verification of income with the IRS.
• Building inspections.
• Work order development.
• Historic preservation review and clearance, as required.
• Program contract execution.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
In program year 1999, $600,000 was allocated to the Residential Rehabilitation Grant
Program. This allowed the City to serve 148 households. Program funds were completely
allocated within a 3-month period, generating a waiting list of 44 homeowners. This
program, particularly the single-family component, is extremely popular with Elgin residents.
In the previous program year(1998), $503,476 was allocated to the program resulting in 101
residential households being rehabbed.
With the requested $839,000 budget for program year 2000, it is anticipated that 152
homeowners will be assisted through this program.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: First-Time Homebuyers Downpayment Assistance Program
B. Funding Requested: $75,000
C. Project Location: City-wide
D. Applicant: Mark Biernacki, Community Development Director
City of Elgin
Planning and Neighborhood Services Department
150 Dexter Court, Elgin, IL 60120
847-931-5910
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The city of Elgin's Planning and Neighborhood Services Department is requesting
$75,000 for the First-Time Homebuyers Downpayment Assistance Program to
provide financial assistance to low and moderate income homebuyers purchasing their
first residence. The goal of this program is to assist homebuyers with the
downpayment and closing costs associated with the purchase of a house. This
financial assistance will provide low and moderate income households with a greater
opportunity to purchase affordable housing. The requested funding is expected to
assist 22 households in their purchase of a residence.
The details of the program and policy will be provided to the City Council if this
project is approved for CDBG finding. As an example, the maximum purchase price
of an eligible property might be $140,000 with a maximum benefit of$2,800 or 2%
of the purchase price.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (n) as homeownership assistance.
2. National objective--Low and moderate income benefit:
This activity complies with the national objective 570.208 (a) (3) by providing
assistance to a low/moderate income household to enable it to acquire
ownership of a home. Family size and income will be obtained to guarantee
income eligibility. 100% of the clients benefitting from this program will be
low and moderate income households.
C. Key Community Issues Addressed:
• Safe neighborhoods.
• Social need.
D. Consistent with City Council CDBG Funding Criteria:
• Funding level greater than $25,000.
E. Project Administration:
1. High level of administrative service required.
2. Administrative procedures:
• Environmental review.
• Contract execution with administering agency.
• Subrecipient Agreement.
• Program application intake and client interviews.
• Verification of income with the IRS.
• Verification of mortgage qualification.
• Homebuyer seminar provision.
• Program contract execution.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This is a new program that is being requested by the Planning and Neighborhood Services
Department. The intent of the program is to provide low and moderate income homebuyers
with downpayment or closing cost assistance to increase a family's ability to qualify for a
mortgage and achieve homeownership. Pride of ownership is a key factor in maintaining the
affordable housing stock, promoting neighborhood stability and revitalizing communities.
The Planning and Neighborhood Services Department expects to provide funding to 22
households. The Department will contract with a not-for-profit organization such as
Neighborhood Housing Services (NHS) to administer this program. The Department will
monitor the administration of the program to guarantee consistency with federal and City
requirements and will oversee the distribution of funds.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: HAE Exterior Renovation and Security Improvements
B. Funding Requested: $94,038
C. Project Location: 320 Watch Street, Elgin, IL 60120
D. Applicant: Sandra Freeman, Executive Director
Housing Authority of Elgin
120 South State Street, Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The HAE submitted 2 project proposals for funding and has identified this project as
its #1 priority. The HAE proposes to renovate the exterior of their Watch Court
buildings located at 320 Watch Street to improve security, structural integrity and
appearance of these structures. HAE proposes to repair and paint the exterior of the
5 family court buildings, install an irrigation system and install sod where needed.
HAE also proposes to remove the present chain-link fencing which is falling into
disrepair and install 6-foot high fencing and 42-inch high fencing constructed of
• powder-coated commercial grade steel ornamental fencing. Since the HAE property
is located in the National Watch Historic District, the original chain-link fence must
be replaced with a wrought iron fence that meets established design guidelines.
B. Project Eligibility:
1. Eligible activity:
This project is eligible for CDBG funding pursuant to 570.202 (a) (2) and (b)
(2) for rehabilitation assistance to low-income public housing to fund repair
directed toward an accumulation of deferred maintenance, the replacement of
components of existing structures and installation of security devices.
2. National objective--Low and moderate income benefit:
This activity benefits an area where at least 51% of the residents are low and
moderate income persons pursuant to 570.208 (a) (1). The Watch Court
buildings are located in Census tract 8513, block group 4 which is comprised
of 67.3%low and moderate income households. This project benefits low and
moderate income households based upon income guidelines for public
housing.
C. Key Community Issues Addressed:
• Social needs.
• Image.
• Safe neighborhoods.
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Project Administration:
1. High level of administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP development, advertisement and review for architect/engineer.
• Award of bid.
• Specification development.
• Wage rate determination.
• Bid package assembly, advertisement and review for contractor.
• Award of bid.
• Pre-construction conference.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
Information on the number of residents benefitting from this activity and household incomes
(if available)is requested from HAE for federal reporting purposes. HUD has approved the
installation of an irrigation system and sod (2/8/00 conversation).
The HAE received$144,300 in 1999 CDBG funds for security screen installation on family
court buildings(including Watch Ct.) and for the Washington St. site reconstruction project.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: HAE Window Security Screen Installation
B. Funding Requested: $30,000 (see Project Review Comments)
C. Project Location: Clifford/Owasco and Wing Court: Family Court Apartments
D. Applicant: Sandra Freeman, Executive Director
Housing Authority of Elgin
120 South State Street, Elgin, IL 60123
(847)742-1496
II. ELIGIBILITY DETERMINATION
A. Project Summary:
This project is one of two proposed by the HAE and has been rated as the#2 priority.
The requested funding is for window rescreening and the installation of security
screens to deter break-ins and to improve safety for small children at these family
court buildings. The security screens will be constructed with .028 gauge stainless
steel mesh and will clasp over the existing frame. This material resists cutting and
ripping while allowing the occupant to remove the screen.
B. Project Eligibility:
• 1. Eligible activity:
This project is eligible for CDBG funding pursuant to 570.202 (a) (2) and (b)
(2) for rehabilitation assistance to low-income public housing to fund the
replacement of components of existing structures and installation of security
devices.
2. National objective--Low and moderate income benefit:
This activity benefits an area where at least 51% of the residents are low and
moderate income persons pursuant to 570.208 (a) (1). The Clifford/Owasco
and Wing Ct. buildings are located in Census Tract 8509, block group 2
which consists of 59.96% low/mod income households. This project would
benefit low and moderate income households based upon income guidelines
for public housing.
C. Key Community Issues Addressed:
• Social Need
• Safe Neighborhoods
• Image
D. Consistent with CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000
E. Project Administration:
1. A medium level of project administration is required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement
• Wage rate determination.
• Bid package assembly including RFP development.
• Bid award.
• Pre-construction conference.
• Initiation of rehabilitation work.
• Project monitoring and reporting.
• Payment processing.
III. PROJECT REVIEW COMMENTS
The HAE requested $51,120 in funding for window rescreening and security screen
installation for the 1999 CDBG program year. A portion of the request was funded; HAE
received $25,500 for the project. City Screen Inc. submitted a bid for $15,600 to perform
the window rescreening and security screen installation on the HAE family court buildings.
•
The contract was awarded to this vendor in December, 1999.
Since the actual cost of the project was less than anticipated, a total of$9,900 remains in this
budget. These remaining funds can be applied to the rescreening and security screens at the
Clifford/Owasco and Wing Court buildings.
The itemized cost list submitted by the HAE with their 1999 proposal estimated the screening
improvements to be $7,965 for Clifford/Owasco and $5,760 for Wing Ct. buildings. By
adding 10%for federal labor standards and for contingency, the estimated project cost totals
$16,471. Therefore, this project budget can be reduced from $30,000 to approximately
$8,000 since $9,900 from the 1999 project can be used for this activity. This budget is below
the $25,000 funding criteria established by the City Council.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Intersection Improvement-Spartan Dr./Second St.
B. Funding Requested: $110,040
C. Project Location: 1700 Spartan Dr., Elgin, IL 60123-7193
D. Applicant: Paul A. Dawson, Director of Operations and Maint, ECC
1700 Spartan Dr., Elgin, IL 60123-7193
Telephone: 847-214-7364 Fax: 847-214-7990
II. ELIGIBILITY DETERMINATION
A. Project Summary:
Elgin Community College is proposing the redesign of the intersection of Second
Street and Spartan Drive. The College proposes to reconstruct the intersection into
a conventional T-intersection in order to improve efficiency and safety and to reduce
traffic congestion. The College also is proposing a traffic study to determine the need
for a traffic light or three-way stop sign when Spartan Road is extended.
The funding request includes the demolition of the present intersection, engineering
and design work, construction of the new intersection including curbs, striping and
roughed in electrical for a future traffic light. Landscaping the area adjacent to the
• roadway is also included in the requested budget.
B. Project Eligibility:
1. Eligible activity:
This project is an eligible activity pursuant to 570.201 (c) for the construction,
reconstruction, rehabilitation and installation of public facilities and
improvements.
2. National objective--Low and moderate income benefit:
This project does not meet one of the national objectives identified in 570.208
and therefore is not eligible for CDBG funding. The project does not benefit
low and moderate income persons, aid in the prevention or elimination of
slums or blight, or address an urgent need.
ECC is located in Census tract 851902 block group 9 with a low and
moderate(L/M)income population of 18.6%. However, the College provides
educational services not only to the entire city of Elgin, which has a 38%L/M
income population, but also to a service area beyond City limits. This
intersection also serves an extensive number of users other than students at
ECC. To determine eligibility, 51% of the population benefitting from this
project must be low and moderate income. Since usage is extensive, L/M
benefit cannot be determined.
C. Key Community Issues Addressed:
• Safe Neighborhoods
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP development, advertisement and review for engineering services.
• Award of contract for engineering services.
• Preparation of plan design for improvements.
•
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project is an eligible activity yet does not meet a national objective as outlined in the
CDBG regulations. Therefore, the project is not eligible for CDBG funding.
li
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Gifford Park Improvements
B. Funding Requested: $182,020
C. Project Location: 355 DuPage Street, Elgin, Illinois 60123
D. Applicant: Monica Meyers, Director
City of Elgin Parks and Recreation Department
31 S. Grove Ave., Elgin, IL 60123
Telephone: 847-931-6120 Fax: 847-931-6144
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The city of Elgin's Parks and Recreation Department and the Gifford Park Association
are coordinating efforts to renovate Gifford Park. The goal of this proposed project
is to(1)replace the playground equipment with a structure that is ADA accessible and
meets Consumer Products Safety Commission Guidelines; (2) add new benches,
landscaping and signage; (3)remove berms; (4) realign paths; and (5) install an ADA
ramp to the existing gazebo.
The current playground equipment was installed with CDBG funds in 1980. Part of
the new playground installation is to be coordinated as a"community built" project
with assistance from the East Side Neighborhood Association and the Gifford Park
Association.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (c) as the construction,
reconstruction, rehabilitation and replacement of public facilities and
improvements.
2. National objective--Low and moderate income benefit:
This project benefits an area where at least 51% of the residents are low and
moderate income persons pursuant to 570.208 (a) (1). Elements of this
project provide ADA accessibility which is presumed to benefit low and
moderate income persons pursuant to 570.208 (a) (2) (A).
Gifford Park is located in Census Tract 8513 and serves block groups 3, 4, 5,
and 6. Collectively, 66%of the population in this service area are considered
low and moderate income according to 1990 Census statistics.
C. Key Community Issues Addressed:
• Safe Neighborhoods
• Image
• Parks
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Meetings with neighborhood organizations, as needed.
• Preparation of plan design for improvements.
• Heritage Commission review.
• Historic preservation clearance.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project was submitted in program year 1999 but was not selected for funding at that
time. The Parks and Recreation Department ranks this project as their#1 priority out of the
2 projects submitted this program year. The park renovation would improve recreational
opportunities and promote ADA accessibility to the playground and gazebo.
The total cost of the park improvements is estimated to be $322,020. Partial funding in the
amount of$140,000 from the Neighborhood Park Improvement Fund reduces the CDBG
fund request to $182,020.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Ryerson Park Improvements
B. Funding Requested: $231,600
C. Project Location: 357 South State Street, Elgin, Illinois 60123
D. Applicant: Monica Meyers, Director
City of Elgin Parks and Recreation Department
31 S. Grove Avenue, Elgin, IL 60120
Telephone: 847-931-6120 Fax: 847-931-6144
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The city of Elgin's Parks and Recreation Department is requesting funding for the
renovation of Ryerson Park to promote recreational opportunities, ADA accessibility
to the playground and improve neighborhood image. The goal of this proposed
project is to (1) replace the playground equipment with a structure that is ADA
accessible and meets Consumer Products Safety Commission Guidelines; (2) add new
benches, landscaping and a gazebo; (3) remove berms; (4) install ADA accessible
paths (5) provide signage, fencing and lamp poles.
The current playground equipment and landscaping were installed with CDBG funds
in 1982-1983. Part of the new playground installation is planned to be coordinated
as a "community built" project with assistance from the Near West Neighbors
Association.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (c) for the construction,
reconstruction, rehabilitation and replacement of public facilities and
improvements.
2. National objective--Low and moderate income benefit:
This project benefits an area where at least 51% of the residents are low and
moderate income persons pursuant to 570.208 (a) (1). Elements of this
project provide ADA accessibility which is presumed to benefit low and
moderate income persons pursuant to 570.208 (a) (2) (A).
Ryerson Park serves Census tract 8515 block group 1 and Census tract 8516
block group 3. Collectively, 52% of the population in this service area are
low and moderate income according to 1990 Census statistics.
C. Key Community Issues Addressed:
• Safe Neighborhoods
• Image
• Parks
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Meetings with neighborhood organization, as needed.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bids.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project was submitted in program year 1999 but was not selected for funding at that
time. The Parks and Recreation Department has requested funding for 2 projects for the
current program year and ranks this project as their#2 priority. The park renovation would
promote recreational opportunities and ADA accessibility and also improve the image of the
neighborhood.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin -
GENERAL INFORMATION
A. Proposed Project: Kimball-Douglas Entryway Park
B. Funding Requested: $134,984 (revised budget)
C. Project Location: Northwest corner of Kimball and Douglas Ave.
D. Applicant: Cherie Murphy
Northeast Neighborhood Association (NENA)
P.O. Box 1446, Elgin, IL 60121
Telephone: 847-931-7428 Fax: 847-931-9917
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The goal of this proposed project is to develop a vacant parcel (that was recently
acquired by the city of Elgin)into park space. This proposed park would connect the
Spring-Douglas Historic District to the downtown and civic center and would provide
an open space area with a garden, paths and benches for nearby residents. In addition,
by converting an unmaintained parking lot into usable green space, it is NENA's
intention to aesthetically enhance the Kimball Street corridor.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (c) as the construction,
reconstruction, rehabilitation and installation of public facilities and
improvements.
2. National objective--Low and moderate income benefit:
This project provides an activity that aids in the prevention or elimination of
slums or blight pursuant to 570.208 (b). Although this site is located in
Census Tract 8513,block group 6 which has a population comprised of 74%
•
low and moderate income residents, the benefit of this project mainly
addresses the reversal of blight and concentrates on neighborhood
stabilization.
C. Key Community Issues Addressed:
• Safe Neighborhoods
• Image
• Parks
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Meetings with neighborhood organization, as needed.
• Subrecipient Agreement.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project is located nearby the proposed Elgin Community Garden site at Ann and Douglas
Streets. The proposed park has received support from a variety of individuals and
organizations. NENA would like to use its $10,000 Neighborhood Improvement Grant and
funds from various sponsors to improve this parcel. The submitted budget estimate of
$137,934 was recalculated, taking into account the additional funding sources, and the budget
has been amended to $134,984 (see budget below).
NENA's #1 project priority is to install the "bones" of the landscaping which includes
plantings and pathways. Other elements of the project such as benches and the gazebo can
be incrementally added to the park.
NENA has applied for a grant from the Illinois Department of Transportation (IDOT) to fund
the installation of historic street lighting throughout its neighborhood. The organization tried
to add the lighting for this project to the IDOT application but did not meet funding criteria
and was determined to be ineligible.
* Revised project budget for the Kimball-Douglas Entryway Garden.
$164,070 Structural elements and landscape materials
16,407 10% Cost of Federal Labor Standards
16,407 10% Contingency
$196,884 Subtotal
(10,000) Neighborhood Improvement Grant
(1,900) Fund Raising, Vanity Bricks
(50,000) Corporate Sponsorships/Partnerships
$134,984 Total budget
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: YWCA of Elgin Facility Improvements
B. Funding Requested: $149,899.20
C. Project Location: 220 East Chicago St., Elgin, IL 60120
D. Applicant: Carol Elias, Executive Director
220 East Chicago St., Elgin, IL 60120
Telephone: 847-742-7930 Fax: 847-742-8217
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The YWCA is seeking funding to pursue improvements, most of which were
identified in the 1996 YWCA Facility Assessment. Through the proposed project,
improvements to the HVAC roof top unit, pool, locker rooms and other various
building components would be made. Door locks for security and panic bars for
safety are also proposed.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (c) for the construction,
reconstruction, rehabilitation and replacement of public facilities and
improvements.
2. National objective--Low and moderate income benefit:
This project benefits low and moderate income persons pursuant to 570.208
(a)(2) (B). This activity benefits a limited clientele at least 51% of whom are
low or moderate income persons as indicated through data on family size and
income. ADA accessibility components of this project are presumed to benefit
low and moderate income persons pursuant to 570.208 (a) (2) (A).
•
The YWCA of Elgin serves primarily low and moderate income families
through its various programs. HUD has requested clientele data from the
YWCA to verify eligibility. A final determination by HUD has not yet been
received.
C. Key Community Issues Addressed:
• Safe neighborhoods
• Youth initiatives
• Social needs
•
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP development, advertisement and review for architectural services.
• Award of contract for architectural services.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
• III. PROJECT REVIEW COMMENTS
In 1996, CDBG funds were allocated to the YWCA for building rehabilitation which included
first aid kits, fire extinguishers, ADA elevator improvements and ADA accessible drinking
fountains. In 1997-98, funds were allocated for the repair and replacement of sections of the
pool deck area and the pool piping and drainage systems, conduit and wiring within the tunnel
area beneath the pool, asbestos removal, emergency lighting, ADA accessible women's and
men's washrooms and locker rooms and exterior building repairs. In 1999, funds were
allocated for an ADA compliant fire alarm system.
The YWCA and the city of Elgin's Planning and Neighborhood Services Department are
currently working with HUD to provide household size and income data in an effort to show
that the YWCA serves primarily low and moderate income clientele. The 1998 data prepared
by the YWCA in response to HUD's request has shown that the programs offered by this
organization are primarily targeted to, and used by, a low and moderate income population.
HUD also has requested 1999 data from the YWCA and the compilation of data is nearly
complete. T he city of Elgin will not proceed with the expenditure of funds for the 1999 ADA
Fire Alarm System project until HUD has made a final, written determination. Any CDBG
fund allocation to the YWCA at this time is contingent on the resolution of current eligibility
issues.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Elgin Rehabilitation Center Workshop Improvements
B. Funding Requested: $42,290.40
C. Project Location: 1485 Davis Road, Elgin, IL 60123
D. Applicant: Bob Eickmeier, Association for Individual Development
1485 Davis Road, Elgin, IL 60123
Telephone: 847-888-5540 ext. 102 Fax: 847-888-6079
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The goal of this proposed project is to renovate the Elgin Rehabilitation Center to
improve the facility and develop an area to provide vocational training for adults with
disabilities in a workshop setting. The Association for Individual Development (AID)
is requesting funding to construct a new doorway to an existing office; construct a 30'
by 14' training area consisting of 2 new walls, 2 entry doors, plexiglass windows,
suspended ceiling with fluorescent light fixtures, electrical outlets, a folding partition
and plywood shelving and cabinets, spray type insulation and glue-down carpet;
insulate all existing and new office/training area ceilings in the developmental training
area with R30 batt insulation; and remove of the existing heating/air conditioning
system and install a new furnace and air conditioning system to supply new and
existing offices.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (c) for the construction,
reconstruction, rehabilitation and replacement of public facilities and
improvements.
1. National objective--Low and moderate income benefit:
This activity benefits low and moderate income persons who are presumed to
be principally low and moderate income persons pursuant to 570.208 (a) (2)
(A). The benefit must be provided to individuals meeting the Bureau of the
Census' Current Population Reports definition of"severely disabled". The
Association for Individual Development serves individuals of all ages with
developmental and/or physical disabilities or who are in need of behavioral
health care. If funded, AID must submit required information on clientele.
C. Key Community Issues Addressed:
• Social needs.
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP development/advertisement. Proposal review and contract award.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project will provide an adequate learning environment for clients to improve their skills
in order to obtain employment or maintain their current level of employment.
As part of the Kane County Continuum of Care, the AID of Aurora applied for and was
awarded $366,670 in 1999 HUD Homeless Grant funds. These funds are for 2 projects that
provide permanent housing and supportive services to 90 homeless individuals who are
disabled with severe mental illness (SMI) or SMI and substance abuse.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Association for Individual Development Accessibility Project
B. Funding Requested: $65,650.80
C. Project Location: 854 South Street & 1482 Maple Lane, Elgin, IL 60123
D. Applicant: Carla Saelens, Association for Individual Development
1970 Larkin Ave., Suite 5, Elgin, IL 60123
Telephone: 847-742-0070 ext. 10 Fax: 847-742-3252
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Association for Individual Development (AID) is requesting funding for the
renovation of two group homes, making these homes fully accessible to individuals
with disabilities. Exterior and interior building improvements are proposed in order
to make the homes accessible for the physically disabled and individuals confined to
wheelchairs. Barriers will be removed to provide accessible entrances, doorways,
bathrooms and common areas. Access improvements to the garage at the home on
Maple Lane are also requested.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (c) as the rehabilitation of public
facilities and improvements. Public facilities include group homes for disabled
individuals. Data on clientele will be required from AID to verify eligibility.
1. National objective--Low and moderate income benefit:
This project is eligible pursuant to 570.208 (a) (3) as a housing activity that
provides or improves permanent residential structures which, upon
completion, will be occupied by low and moderate income households. This
includes the rehabilitation of property by the recipient or subrecipient. This
project also benefits a clientele who are presumed to be principally low and
moderate income persons pursuant to 570.208 (a) (2) (a).
C. Key Community Issues Addressed:
• Social needs.
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP development, advertisement and review for architectural services.
• Award of contract for architectural services.
• Preparation of plan design for improvements.
• Bid package development, advertisement and review of bid.
• Bid award to contractor.
• • Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project was submitted in program year 1999 but was not selected for funding at that
time. If funded, data on clientele will be required to guarantee eligibility.
As part of the Kane County Continuum of Care, the AID of Aurora applied for and was
awarded $366,670 in 1999 HUD Homeless Grant funds. These funds are for 2 projects that
provide permanent housing and supportive services to 90 homeless individuals who are
disabled with severe mental illness (SMI) or SMI and substance abuse.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Homelessness Prevention Project
B. Funding Requested: $5000.00
C. Project Location: 201 Houston Street, Suite 200, Batavia, IL 60510
D. Applicant: Tammie Grossman, Prairie State Legal Services, Inc.
201 Houston Street, Suite 200, Batavia, IL 60510
Telephone: 630-232-9415
H. ELIGIBILITY DETERMINATION
A. Project Summary:
This project is being requested by Prairie State Legal Services, Inc. (PSLS) to provide
legal advocacy services to low income and elderly Elgin residents who are having
legal problems associated with their housing. This project is targeted to families who
are at-risk or are becoming homeless due to illegal lock-outs or evictions. Legal
advice and representation will be offered through this program, particularly for cases
violating fair housing laws.
B. Project Eligibility:
1 Eligible activity:
This project is eligible as a public service pursuant to 570.201 (e) which
provides a quantifiable increase in the level of existing service above that
which has been provided by or on behalf of the unit of general local
government 12 months before submission of the Action Plan.
2. National objective--Low and moderate income benefit:
This project will provide services that benefit low and moderate income
persons who are limited clientele based on data on family size and income
pursuant to 570.208 (a) (2) (B). PSLS will provide housing advocacy for low
•
and moderate income residents of Elgin as well as elderly residents regardless
of their income. At least 189 hours of legal assistance will be provided in
cases that threaten homelessness. Representation will be provided to persons
with incomes of less than 125% of the federal poverty level and which are less
than 30% of the average median household income. PSLS also will serve
households with incomes up to 187.5% of the federal poverty level if the
household has high work-related expenses.
C. Key Community Issues Addressed:
• Social needs.
D. Consistent with City Council CDBG Funding Criteria:
• This project is not a capital improvement and does not meet the minimum
$25,000 budget.
E. Project Administration:
1. Medium level of project administration required.
2. Administrative procedures:
• Subrecipient Agreement.
• Review of work scope and progress reports.
• Monitor project performance by the subrecipient according to service
dates, fee structure and provider.
• Monitor subrecipient records on clientele income and household size.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project request is below the $25,000 funding criteria established by the City Council.
The proposed service provides legal assistance to individuals and families in an effort to
protect them from homelessness. If funding is allocated to this project, the subrecipient--
. PSLS--must maintain detailed records on clientele served, the dates of service and the reason
for the assistance. PSLS must agree to monitoring by the city of Elgin and if requested by
HUD representatives. The proposed budget will pay for the lawyer's salary, benefits,
overhead costs and secretarial support.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Larkin Professional Building
B. Funding Requested: $242,026
C. Project Location: 1845 Grandstand Place, Elgin, IL 60123
D. Applicant: W. C. Sundblad, Ecker Center for Mental Health
1845 Grandstand Place, Elgin, IL 60123
Telephone: 847-695-0484 Fax: 847-695-1265
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Ecker Center for Mental Health is requesting funding for building rehabilitation
and site repairs for the Larkin Professional Building. The proposed building
rehabilitation includes the installation of a new roof, a new HVAC system, and
emergency lighting as well as the renovation of the elevator to provide ADA
accessibility. The rehabilitation of the parking lot has also been requested.
The Ecker Center owns this three-story multiple use building and occupies
approximately 68% of the structure. Other tenants within the building include the
Social Security Administration office (17%), 3 non-profits consisting of 2 churches
and a hearing aid service (10%), and 2 for-profit tenants (5%).
B. Project Eligibility:
1. Eligible activity:
This activity is eligible for CDBG funding as the rehabilitation of a public
facility pursuant to 501.201 (c). CDBG funds can be used for facility
rehabilitation even if part of a multiple use building contains ineligible uses.
However,the eligible facility must occupy a distinct and discrete area within
the larger facility and the eligible improvements are limited to those
attributable to the eligible portion of the building or facility.
Both eligible and ineligible uses are contained in this building. Since the
requested improvements benefit all building tenants, the cost of the
improvements must be prorated, based on square footage of leased or
occupied space, and those costs associated with the ineligible uses paid from
a different source of funds.
2. National objective--Low and moderate income benefit:
This project must benefit a limited clientele, at least 51% of whom are low
and moderate income persons pursuant to 570.208 (a) (2) (B). Information
on family size and household income is needed to show that 51% of the clients
served by the eligible uses (subrecipients) are low and moderate income.
C. Key Community Issues Addressed:
• Social need.
• Education.
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement
• RFP development, advertisement and review for architectural services.
• Award of contract for architectural services.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development/advertisement. Review and award of bid.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project was submitted in program year 1999 but was not selected for funding at that
time. Since both eligible and ineligible uses are contained in this building, only the portion of
expenses attributed to benefiting low and moderate income persons is eligible for CDBG
funding. The Center's main priorities for funding are: HVAC ($29,000) and roof($20,000).
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
I. GENERAL INFORMATION
A. Proposed Project: Building Rehabilitation for Continuum of Care Center
B. Funding Requested: $180,000.00
C. Project Location: 620 Wing St., Elgin, IL 60123
D. Applicant: Donna Anderson, President, Greater Elgin Family Care Ctr.
Bev Saiz, Executive Director, Well Child Center, Inc.
1112 South Street, Elgin, IL 60123
Telephone: 847-622-1048 Fax: 847-622-0948
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The Well Child Center (WCC) is purchasing a building at 620 Wing Street to serve
as a one-site continuum of care center. The WCC expects to obtain ownership of this
building in early April. The building is 25,000 sq. ft. and will be used by the following
organizations. Several other non-profit organizations have expressed interest in
leasing space in this building, as well.
The Greater Elgin Family Care Center and WCC will provide healthcare, pediatric
dental services, education and support services to low income and the working
uninsured population of Elgin. Twenty percent of the WCC's clients are at-risk teen
mothers.
WCC: 6,000 sq. ft.
Greater Elgin Health Care Center: 3,000 sq. ft.
Visiting Nurse Association (VNA): 1,000 sq. ft.
U46: 4,000-5000 sq. ft.
Renz Center: 1,800 sq. ft.
Shelter, Inc. (Healthy Families Program): 1,000 sq. ft.
Hallways: 3,700 sq. ft.
Total: 21,500 sq. ft.
The Greater Elgin Health Care Center, WCC and the VNA are requesting funds to
rehabilitate/construct areas within the building that pertain to health care and health
education--laboratories, exam rooms, a dental office, nurse's work area, supply
rooms. Construction costs are estimated at $60/sq.ft. In addition, funding is
requested for equipment--surgical light fixtures, filing cabinets, exam room furniture,
computers and printers.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201 (c) for the construction,
reconstruction, rehabilitation or installation of public facilities. Since the
Center is providing a public service, the request for fixtures and equipment
associated with the service may be eligible pursuant to 570.201 (e) and
570.207(b)(3)if in accordance with OMB Circulars and when necessary for
use by the subrecipients in the administration of activities assisted with CDBG
funds.
•
2. National objective--Low and moderate income benefit:
This project complies with 570.208 (a) (2) (B) as an activity benefitting
limited clientele at least 51%of whom are low and moderate income persons.
Family size and income data are required to verify that 51% of the clientele
are from low and moderate income households.
The Continuum of Care Center is located in Census tract 8509 block group
2. Nearly 60%of the population in this area are considered low and moderate
income according to 1990 census statistics. However, the facility's service
area expands beyond this Census tract.
C. Key Community Issues Addressed:
• • Social need.
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• Wage rates for contracted work.
• Development of detailed specifications by WCC architect.
• Bid package development, advertisement and review.
• Bid award
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
Furnishings and equipment that are not integral structural fixtures are generally ineligible for
CDBG funding. However, if in accordance with OMB standards and if necessary for the
administration of activities assisted with CDBG funds, the equipment will be eligible.
CDBG funds can be used rehabilitate/construct areas within the building that pertain to health
care and health education--laboratories, exam rooms, a dental office, nurse's work area, and
supply rooms. Detailed specifications are required for this project to guarantee the use of
funds on eligible activities.
This project is consistent with the objectives of the Kane County Continuum of Care--to
provide needed social services so as to eliminate gaps in service provision. This Center is
designed to provide a one-stop facility to meet many needs of the low income population and
to promote self-sufficiency.
The Well Child Center is requesting the reallocation of approximately $67,000 in unspent
funds from their 1998 CDBG ADA accessibility project. These funds will be used for the
rehabilitation of the WCC's interior space. An itemization of specific improvements that will
be made with the reallocated funds is requested so that compliance with federal regulations
is guaranteed.
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Community Crisis Center
B. Funding Requested: $162,000
C. Project Location: 37 S. Geneva Street, Elgin, IL 60103
D. Applicant: Gretchen Vapnar, Community Crisis Center
37 S. Geneva Street, Elgin, IL 60120
Telephone: 847-697-2380 Fax: 847-742-4182
II. ELIGIBILITY DETERMINATION
A. Project Summary:
One goal of this proposed project is to install central air conditioning in the
Community Crisis Center (CCC) building which is a 24-hour service facility, houses
40 women and their children and is the workplace for 50 employees. The health clinic
in the building's lower level was recently remodeled using 1996 program year CDBG
funds and has central air conditioning. However, the shelter's bedrooms and offices
have either fans or window air conditioning units that do not appropriately cool the
inhabited areas causing a high level of discomfort to workers and clients who are there
for extensive timeperiods.
The second goal of this proposal is to remodel existing attic space into storage space.
A majority of the building space is being used for services and there is a lack of
storage space. The Center is seeking funds from another source to perform a space
feasibility study for the attic area but is requesting CDBG funds to perform the
renovations necessary to create usable storage space that meets City codes.
B. Project Eligibility:
1. Eligible activity:
This project is for the construction, reconstruction and rehabilitation of public
facilities and improvements and is eligible pursuant to 570.201 (c).
2. National objective--Low and moderate income benefit:
This project benefits a clientele who are presumed to be principally low and
moderate income persons pursuant to 570.208 (a) (2) (A). The Center serves
clientele who are presumed to be principally low and moderate income
persons. The Center is a 24-hour social service agency that provides
assistance related to domestic violence, sexual assault and other crisis issues.
The Center houses a free health and dental clinic.
C. Key Community Issues Addressed:
• Safe neighborhoods
• Social need
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• RFP development, advertisement and review for consultant services.
• Award of contract for architectural/engineering services.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid.
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project can be accomplished in phases and does not require the total amount of funding
at this present time. The CCC was allocated $100,000 in 1996 for the renovation of unused
basement space for a health clinic. Additional CDBG funding ($58,200) was added to the
budget in 1998 in order to award the lowest bid. Construction was completed in 1999 except
for the delivery and installation of new exterior doors.
As part of the Kane County Continuum of Care, the CCC applied for and was awarded
$285,348 in 1999 HUD Homeless Grant funds. These funds are for 2 projects targeted to
transitional living and outreach and case management services to homeless persons and
families on the streets and in homeless shelters.
,
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Elgin Community Garden Project
B. Funding Requested: $87,000.00
C. Project Location: Ann and Douglas Streets, Elgin, IL 60123
D. Applicant: Sally Brown, 365 Algona Ave., Elgin, IL, 847-742-2206
Jodie Stackowiak, 720 Brook Street, Elgin, IL, 847-741-2147
II. ELIGIBILITY DETERMINATION
A. Project Summary:
The goal of this proposed project is to develop a community vegetable and flower
garden at Ann and Douglas Streets. The Elgin Community Garden Board is
requesting funding to (1) purchase land currently owned by the Progressive Baptist
Church, (2)hire a garden coordinator, (3)purchase and install historically appropriate
wrought-iron fencing and (4) purchase and install lumber for raised garden beds that
are accessible to individuals with disabilities.
It is the intent of this project to foster a sense of community, create an opportunity
for multicultural and intergenerational interaction as well as recreational needs.
Ecological education and vocational training programs would also be offered.
B. Project Eligibility:
1. Eligible activity:
This project is eligible pursuant to 570.201(a) and (b) as both acquisition and
disposition activites as well as(c)the construction, and rehabilitation of public
facilities and improvements. The Coordinator provides a new public service
and addresses education and recreational needs, pursuant to 570.201 (e).
2. National objective--Low and moderate income benefit:
This project provides an activity that benefits all the residents in a particular
area, where at least 51% of the residents are low and moderate income
persons pursuant to 570.208 (a) (1). This project also is eligible, in part,
pursuant to 570.208 (a) (2) (A) for ADA accessibility which is presumed to
benefit low and moderate income persons. The proposed garden site is located
in Census Tract 8513, block group 7. Over 61% of the area residents are
considered low and moderate income according to 1990 census statistics. The
community garden would serve handicapped adults, low and moderate income
adults and children. Raised planting beds for individuals with disabilities and
a play area for children would be provided. Allocation of garden areas will
be provided to area residents on a first-come, first-served basis.
C. Key Community Issues Addressed:
• Safe Neighborhoods
• Image
• Parks
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. Extremely high level of project administration required.
2. Administrative procedures:
• Environmental review.
• Meetings with neighborhood organizations, as needed.
• RFP development, advertisement and review of proposal for real
estate appraisal.
• Award of bid.
• Soil condition assessment.
• Acquisition activities consistent with the Acquisition and Relocation
Policies Act of 1970.
• Development of specifications and preparation of plan design for
improvements.
• Wage rates for contracted work.
• Bid package development, advertisement and review of bid for
contractor
• Bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• r ^
• Inspection of completed work and client approval.
• Payment authorization and processing.
III. PROJECT REVIEW COMMENTS
This project has received support from community residents and organizations. The proposed
site for this garden is located nearby the proposed Kimball-Douglas Entryway Park.
The budget for this project does not include costs associated with property acquisition such
as real estate appraisals, site evaluations and site cleanup/preparation. Therefore, an additonal
cost for these activities would be needed.
To be eligible for CDBG funding, the garden must benefit all the residents in the area. The
usage fee is allowable for the use of facilities assisted with CDBG funds. However, the fee
must not be excessive and preclude low and moderate income persons from using the facility.
The fee can be based on participant income. The usage fee obtained from project participants
is not viewed as CDBG program income since it will not exceed $25,000 in a single program
year.
The stipend($8,000) for the garden coordinator is an allowable expense using CDBG funds
if the services provided address educational and recreational needs. This activity is viewed
as a public service pursuant to 570.201 (e) and would meet the requirement of being a new
service. Public service activities cannot exceed 15% of the annual grant allocation and this
requested budget is well within those parameters. Please note that, if funded, this stipend will
cover the coordinator salary during program year 2000 (June 1, 2000 to May 31, 2001).
M A
PROJECT REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT
2000-2001 PROGRAM YEAR
Planning and Neighborhood Services Department
City of Elgin
GENERAL INFORMATION
A. Proposed Project: Drake Field Fieldhouse Renovation
B. Funding Requested: $135,000
C. Project Location: Drake Field (Hastings St.), Elgin, IL 60120
D. Applicant: Jon Kramp, Elgin Community Theatre
P.O. Box 208, Elgin, IL, 60120
Telephone: 847-741-0532 E-mail: TICKETS @INTL.COM
H. ELIGIBILITY DETERMINATION
A. Project Summary:
The Elgin Community Theatre is proposing to renovate the building that they utilize
for storage. This building is owned by the city of Elgin and is located in Drake Field.
The renovations include repairs to the roof, windows, door, gable, and chimney; the
replacement of the building heater; painting the building exterior; and trimming trees.
B. Project Eligibility:
1. Eligible Activity:
This project is an eligible activity pursuant to 570.202 (a) (3) for the
rehabilitation of a publicly-owned commercial/industrial building.
1. National Objective--Low and moderate income benefit:
This project does not meet one of the national objectives identified in
570.208 and therefore is not eligible for CDBG funding. The project does not
benefit low and moderate income persons, aid in the prevention or elimination
of slums or blight, or meet community development needs having a particular
urgency as defined by federal interpretation.
•
This building is located in Census tract 8514 block group 7 which is 20 % low
and moderate income and does not provide an area benefit. Income and
household size data is not available to determine the exact number of low and
moderate income individuals the theatre serves on an annual basis and to be
eligible for CDBG funds.
C. Key Community Issues Addressed:
• Safe Neighborhoods
• Parks
D. Consistent with City Council CDBG Funding Criteria:
• Capital improvement.
• Funding level greater than $25,000.
E. Project Administration:
1. High level of project administration required.
2. Administrative procedures:
• Environmental review.
• Subrecipient Agreement.
• Development and advertisement of RFP, review of proposals and
award of contract for architectural services.
• Preparation of plan design for improvements.
• Wage rates for contracted work.
• Bid package development.
• Advertisement, review of bid and bid award.
• Preconstruction conference for contracted work.
• Project monitoring.
• Inspection of completed work and client approval.
• Payment authorization and processing.
• III. PROJECT REVIEW COMMENTS
This project is an eligible activity yet does not meet a national objective. Therefore, this
project is not eligible for CDBG funding.
•
SPECIAL COMMITTEE OF THE WHOLE MEETING
COMMUNITY DEVELOPMENT BLOCK GRANT WORK SESSION
FEBRUARY 16, 2000
The special Committee of the Whole meeting was called to order
by Mayor Schock at 6 : 00 p.m. in the Council Chambers . Present :
Councilmembers Figueroa, Munson, Walters, and Mayor Schock.
Absent : Councilmembers Gilliam, Wasilowski, and Yearman.
Approval of Minutes
Councilman Walters made a motion to approve the minutes of the
January 5, 2000, meeting. Upon roll call vote : Yeas :
Councilmembers Figueroa, Munson, Walters, and Mayor Schock.
Nays : None .
Review of 2000-2001 Community Development Block Grant Proposals
and Budget
Community Development Manager Biernacki made introductory
remarks . He stated that the selection process had again been
difficult this year. The recommendation this year is for a
program oriented approach rather than designating the funds for
capital improvements . Staff ' s recommendation for allocation of
the $989, 000 for the 2000-2001 program year are as follows :
CDBG Program Administration $100, 000
Residential Rehabilitation Program 719, 962
First-Time Homebuyers Program 75, 000
Housing Authority of Elgin Exterior
Renovation and Security Improvements 94 , 038
TOTAL $989, 000
Selection of Projects for Tentative Funding for the 2000-2001
CDBG Program year and Allocation of Budget
The recommended projects were discussed, and Councilmembers
expressed the desire to explore other options for funding some
of the projects submitted by the social service agencies . Mayor
Schock suggested that when unbudgeted revenues become available
that consideration be given to this list of proposed projects
which are not being funded by CDBG funds .
Councilman Walters made a motion, seconded by Councilwoman
Munson, to approve the recommendation to fund the following
projects for the 2000-2001 program year:
Committee of the Whole Meeting
February 16, 2000
Page 2
CDBG Program Administration $100, 000
Residential Rehabilitation Program 719, 962
First-Time Homebuyers Program 75, 000
Housing Authority of Elgin Exterior
Renovation and Security Improvements 94 , 038
TOTAL $989, 000
Upon roll call vote : Yeas : Councilmembers Figueroa, Munson,
Walters, and Mayor Schock. Nays : None .
Announcements
Mayor Schock announced that there will be a thirty-day public
review and comment period ending March 21, 2000 . The date of
the final public hearing will be held at the regular City
Council meeting on March 22 , 200 , at 7 p.m.
Adiournment
Councilwoman Munson made a motion, seconded by Councilman
Figueroa, to adjourn the meeting. Upon roll call vote : Yeas :
Councilmembers Figueroa, Munson, Walters, and Mayor Schock.
Nays : None.
Meeting adjourned at 6 : 25 p.m.
_February 23 , 2000
Dolonna Mecum, City Clerk Date Approved