00-78 . .
resolution No. 00-78
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE IAGREEMENT WITH
SENIOR SERVICES ASSOCIATES, INC.
BE IT RESOLVED BY THE CITY COUNCIL O THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, and to1onna Mecum, City
Clerk, be and are hereby authorized and d rected to execute a
Service Agreement on behalf of the City f Elgin with Senior
Services Associates, Inc. to provide support for programs
assisting senior citizens, a copy of which is attached hereto
and made a part hereof by reference .
s/ Ed Schock
Ed Schock1 Mayor
Presented: March 22 , 2000
Adopted: March 22 , 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this Ilr day of
PlaV , 2000 , by and between SENIOR SERVICES ASSOCIATES, Inc . ,
an Illinois not-for-profit corporation, (hereinafter referred to as
the "SENIOR SERVICES" ) and the CITY OF EL9IN, Illinois, a municipal
corporation, (hereinafter referred to as the "CITY" )
WHEREAS, the City has determined it to serve a beneficial
public purpose to provide support for programs assisting senior
citizens ; and
WHEREAS, Senior Services has provided services to seniors in
the community since 1973 ; and
WHEREAS, Senior Services provide assistance to seniors
throughout the community and seeks to involve seniors in community
events and activities;
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged, the parties hereto hereby agree as follows :
1 . The City shall pay to Senior Srvices the sum of $20, 000
payable in two equal installments of $10, 000 each. The
first payment shall be made within 30 days following the
execution of this agreement and the second payment before
July 1, 2000 .
2 . Senior Services shall address all inquiries and requests
made pursuant to this agreement to City' s Assistant City
Manager.
3 . Senior Services shall apply th4 aforementioned $20, 000 to
operating expenses . For pu poses of this agreement ,
operating expenses shall include salary and benefit
expenses, rent, facility mainItenance expenses, meeting
expenses, and expenses associated with sponsorship of
community events/activities .
4 . Senior Services shall continue to coordinate the Neighbor
to Neighbor program matchin volunteers to seniors '
needs . Senior Services sh 11 actively promote the
Neighbor to Neighbor program throughout the community
including outreach to City staff and neighborhood groups .
5 . Senior Services shall develop at least one
intergenerational program in conjunction with the City' s
Parks and Recreation Department .
6 . Senior Services, cooperatin with the City ' s Police
Department , shall offer the Triad program designed to
reduce the criminal victimization of senior citizens and
enhance the delivery of la ' enforcement services to
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senior citizens .
7 . Senior Services shall provide i formation and assistance
to Elgin residents requiring a cess to City services .
8 . Senior Services shall work with the City to provide
Senior volunteers to assist kith City and community
events .
9 . Senior Services shall provide written report detailing
the disbursement of the $20900 provided for herein.
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This report shall be provide to the City Council by
January 1, 2000 and shall i clude a description of
program activity including t e number and types of
programs offered and the number of participants .
10 . Quarterly activity reports summarizing services provided
shall be provided to the City Council .
11 . The City shall have the right to review all accounting
records related to the use of the $20, 000 provided for
herein upon 72 hours written notice, and at a reasonable
time agreed upon by both parties hereto .
12 . Senior Services shall indemnify and hold City harmless
from and against any and all claims for damages, suits,
causes of action or any and all other liability which may
arise out of or in connection with the performance of
this agreement or other operations as result of any
negligent actions by Senior SHrvices .
13 . This Agreement shall be in full force and in effect from
the date of its execution thrOugh December 31, 2000 .
14 . This agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency
relationship between the partes hereto .
15 . The terms of this agreement shall be severable . In the
event any of the terms or provisions of this agreement
shall be deemed to be void or Otherwise unenforceable for
any reason, the remainder of this agreement shall remain
in full force and effect .
16 . This agreement shall be subject to and governed by the
laws of the State of Illinois . Venue for the resolution
'
of any disputes or the enforce ent of any rights arising
out of or in connection with his agreement shall be in
the Circuit Court of Kane County, Illinois .
17 . This agreement is the sole agreement between the parties
hereto . There are no other agreements either oral or
written, which shall affect the terms or performance of
this agreement . This agreement shall not be modified or
amended without the written agreement of the parties
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hereto .
18 . Time is of the essence of this agreement .
19 . In the event the program fo which the City funds
provided herein are to be ap lied is discontinued or
Senior Services ceases its operations prior to December
31 , 2000 , Senior Services shall refund to the City on a
pro rata basis the funds paid hereunder for the portion
of the year such program or its operations were to be
conducted.
IN WITNESS WHEREOF, the parties h reto have executed this
agreement on the date and year written above .
CITY OF ELGIN,
a municipal corporation
BY ./:iehil,er
Ed Sc ock
Mayor
Attest :
/90)7Uv-s4c AO-e... ..-
City Clerk
SENIOR SERVICES ASSOCIATES, Inc,
a not-for-profit corporation
_ -
Bettte Schoenholtz
11P
Executive Director
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City of Elgin Agenda Item No.
March 1, 2000
TO: Mayor and Members of City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Senior Services Associates
Purchase of Service Agreement
PURPOSE
The purpose of this memorandum is to provide information to the
Mayor and members of City Council to consider a Purchase of Service
Agreement with the Senior Services Associates, Inc . for 2000 .
BACKGROUND
Senior Services Associates, Inc. was fo9nded in 1973 for the
purpose of meeting the needs of the c mmunity' s older adult
population. Senior Services provides assistance for approximately
2, 500 older adults from Elgin each year. These services include
recreation, transportation, home deliveredl meals, assistance in
m accessing public benefits, adult day care and in-home services .
Senior Services help to assess the health, financial and housing
needs of seniors 60 and older.
As part of the 2000 Budget process, Senior Services requested and
was granted $20 , 000 from the City for pogram support (funded
through the Riverboat Fund) . Senior Services had proposed that
this support be utilized to support the following programs :
• Neighbor to Neighbor - a program matching community volunteers
with specific senior needs .
• Triad - an educational program designed to reduce the criminal
victimization of senior citizens and enhance the delivery of
law enforcement services to senior citizens .
• Intergenerational programming - Senioi. Services has proposed
working jointly with Parks and Recreation to develop
intergenerational programming.
• Information/communication to senior population regarding City
and community services .
• Volunteer recruitment for City and cmmunity needs .
rm. COMMUNITY GROUPS/INTERESTED PERSONS CONTAdTED
The proposed agreement was drafted in conjunction with the Senior
Services Executive Director.
•
Senior Services Associates PSA
March 1, 2000
rak Page 2
Ott.—FINANCIAL IMPACT
Funding of $20, 000 is included in the 2000 Budget in account number
275-0000-791 . 80-04 to cover the Purchase Of Service Agreement with
Senior Services .
I LEGAL IMPACT
None .
ALTERNATIVES
The City Council could approve the agreement as drafted, edit the
agreement or decline to provide supp5)rt to Senior Services
Associates .
RECOMMENDATION
It is recommended that the City Council approve the Purchase of
Service Agreement in the amount of $20, 090 with Senior Services .
R4111r *1
-ctfullly submitt ,
, GOL—d
ir
Joe A.1 Parker
rk City Manager
Attachments
emb-
. . •
es- SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this day of
, 2000, by and between SENIOR SERVICES ASSOCIATES, Inc. ,
an Illinois not-for-profit corporation, (her6inafter referred to as
the "SENIOR SERVICES") and the CITY OF ELGIN. Illinois, a municipal
corporation, (hereinafter referred to as the "CITY" )
WHEREAS, the City has determined it to serve a beneficial
public purpose to provide support for pro rams assisting senior
citizens ; and
WHEREAS, Senior Services has provided services to seniors in
the community since 1973 ; and
WHEREAS, Senior Services provides assistance to seniors
throughout the community and seeks to involye seniors in community
events and activities;
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficienIcy of which is hereby
acknowledged, the parties hereto hereby agree as follows :
1 . The City shall pay to Senior Services the sum of $20, 000
payable in two equal installment of $10, 000 each. The
r first payment shall be made withii 30 days following the
execution of this agreement and t e second payment before
July 1, 2000 .
2 . Senior Services shall address all inquiries and requests
made pursuant to this agreement t0 City' s Assistant City
Manager.
3 . Senior Services shall apply the aforementioned $20, 000 to
operating expenses . For purpo es of this agreement,
operating expenses shall incluc3.e salary and benefit
expenses, rent , facility maintenance expenses, meeting
expenses, and expenses associated with sponsorship of
community events/activities.
4 . Senior Services shall continue to coordinate the Neighbor
to Neighbor program matching volunteers to seniors '
needs . Senior Services shall actively promote the
Neighbor to Neighbor program t roughout the community
including outreach to City staff nd neighborhood groups .
5 . Senior Services shall dev6lop at least one
intergenerational program in conjunction with the City' s
Parks and Recreation Department .
6 . Senior Services, cooperating with the City' s Police
ew Department, shall offer the Triad program designed to
reduce the criminal victimizatior of senior citizens and
enhance the delivery of law e forcement services to
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I
senior citizens.
7 . Senior Services shall provide information and assistance
to Elgin residents requiring ac. ess to City services.
8 . Senior Services shall work wi h the City to provide
Senior volunteers to assist with City and community
events .
9 . Senior Services shall provide a written report detailing
the disbursement of the $20, 000 provided for herein.
This report shall be provided to the City Council by
January 1, 2000 and shall in lude a description of
program activity including t e number and types of
programs offered and the number of participants .
10 . Quarterly activity reports summ-rizing services provided
shall be provided to the City C•uncil .
11 . The City shall have the right io review all accounting
records related to the use of she $20, 000 provided for
herein upon 72 hours written novice, and at a reasonable
time agreed upon by both parties hereto.
12 . Senior Services shall indemnif , and hold City harmless
from and against any and all claims for damages, suits,
causes of action or any and all •ther liability which may
arise out of or in connection with the performance of
this agreement or other oper-tions as result of any
negligent actions by Senior Se vices .
13 . This Agreement shall be in full force and in effect from
the date of its execution thro gh December 31, 2000 .
14 . This agreement shall not be co strued so as to create a
partnership, joint venture, employment or other agency
relationship between the parti=s hereto.
15 . The terms of this agreement sh- ll be severable . In the
event any of the terms or provisions of this agreement
shall be deemed to be void or o herwise unenforceable for
any reason, the remainder of this agreement shall remain
in full force and effect .
16 . This agreement shall be subjec to and governed by the
laws of the State of Illinois. Venue for the resolution
of any disputes or the enforcem-nt of any rights arising
out of or in connection with t lis agreement shall be in
the Circuit Court of Kane Counvy, Illinois .
17 . This agreement is the sole agre-ment between the parties
(0P- hereto. There are no other aereements either oral or
written, which shall affect the terms or performance of
this agreement . This agreement shall not be modified or
amended without the written -greement of the parties
-2-
rhereto.
18 . Time is of the essence of this agreement .
19 . In the event the program for, which the City funds
provided herein are to be applied is discontinued or
Senior Services ceases its operations prior to December
31, 2000, Senior Services shall refund to the City on a
pro rata basis the funds paid hereunder for the portion
of the year such program or itis operations were to be
conducted.
IN WITNESS WHEREOF, the parties he eto have executed this
agreement on the date and year written abbve.
CITY OF ELGIN,
a municipal corporation
By
Ed Schock
Maydr
Attest :
City Clerk
SENIOR BERVICES ASSOCIATES, Inc,
a not-fOr-profit corporation
BY
Bete Schoenholtz
Executive Director
em-
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