00-74 Resolution No. 00-74
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH BLACK & VEATCH
FOR THE LIME RESIDUE TRANSMISSION MAIN WATER HAMMER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Black & Veatch for the lime residue transmission main water
hammer, a copy of which is attached hereto and made a part
hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: March 22, 2000
Adopted: March 22, 2000
Omnibus Vote: Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
T '
AGREEMENT
THIS AGREEMENT, made and entered into this rt day of jhtle c , 2000, by
and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as
"CITY") and Black & Veatch a Delaware Corporation (Hereinafter referred to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the lime residue transmission main water hammer for the City of
Elgin's Water Department (hereinafter referred to as the "PROJECT").
AND
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER to act for and represent it in all engineering
matters involved in the PROJECT, subject to the following terms and conditions and
stipulations, to-wit:
I. SCOPE OF SERVICES
The Engineering Services for this proposal will be to evaluate the vertical profile and hydraulics
of the lime residue transmission main, inspect existing air relief structures, and recommend
locations for installation of air and vacuum relief valves by City staff. The Engineer will provide
cost estimates for any recommended improvements to the system and will outline and include in
their cost estimate an expense budget, including all field testing required for this project. Part A
and Part B of the Engineer's proposal dated February 3, 2000 are part of this Agreement
(Attachment A and Attachment B respectively).
II. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not limited
to reports, designs, calculations, work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY
upon request of the DIRECTOR, provided, however, that the ENGINEER may retain
copies of such work products for its records. Such work products are not intended or
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represented to be suitable for reuse by the CITY on any extension to the PROJECT or
on any other project, and such reuse shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
III. PAYMENTS TO THE ENGINEER
A. Not To Exceed Method
A.1 The CITY shall pay the ENGINEER for services under this Agreement at 2.85 times the
direct hourly rate of personnel employed on this PROJECT, plus direct expenses at cost,
plus 1.05 times the invoice cost for outside services provided by other firms or
subconsultants,with the total not to exceed $9,500 (Nine Thousand and Five Hundred
Dollars) regardless of the actual costs incurred by the ENGINEER unless modifications
to the scope of the work are authorized in writing by the DIRECTOR.
A.2 The CITY shall make periodic payments to the ENGINEER based upon actual progress
within 30 days after receipt and approval of invoice. Said periodic payments for each
task shall not be made until the task is completed and accepted by the DIRECTOR.
IV. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports shall be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for three year after termination of this Agreement.
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen(15)days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the total amounts set forth under paragraph III or IV
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above,whichever is less.
VI. TERM
This Agreement shall become effective as of the date the ENGINEER is given a written
Notice to Proceed and, unless terminated for cause pursuant to Article V shall be deemed
concluded on the date the CITY determines that all of the ENGINEER's work under this
Agreement is completed. A determination of completion shall not constitute a waiver of
any rights or claims which the CITY may have or thereafter acquire with respect to any
term or provision of the Agreement.
VII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY, the ENGINEER shall give written notice of its claim within 15
days after occurrence of such action. No claim for additional compensation shall be valid
unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent
that such changes are in writing and signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to a claim submitted by the
ENGINEER, all work required under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
VIII. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach.
If either party, by reason of any default, fails within fifteen (15) days after written notice
thereof by other party to comply with the conditions of the Agreement, the other party
may terminate this Agreement.
IX. INDEMNIFICATION
To the fullest extend permitted by law, ENGINEER agree to and shall indemnify, defend
and hold harmless the CITY, its officers, employees, agents, boards and commissions
from and against any and all claims, suits,judgments, costs, attorney's fees, damages or
other relief, including but not limited to workers' compensation claims, in any way
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resulting from or arising out of negligent actions or omissions of the ENGINEER in
connection herewith, including negligence or omissions of employees or agents of the
ENGINEER arising out of the performance of this Agreement. In the event of any action
against the CITY covered by the foregoing duty to indemnify, defend and hold harmless
such action shall be defended by legal counsel of the CITY's choosing.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally
or held contractually liable under any term or provision of this Agreement or because of
their execution, approval or attempted execution of this Agreement.
XI. INSURANCE
A. Commercial Liability. The ENGINEER shall provide, pay for and maintain in
effect, during the term of this Agreement, a policy of commercial general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage. This insurance shall apply as primary insurance with
respect to any other insurance or self-insurance programs afforded to the CITY. There
shall be no endorsement or modification of this insurance to make it excess over other
available insurance, alternatively, if the insurance states that it is excess or prorata, it shall
be endorsed to be primary with respect to the CITY.
The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance naming the
CITY as additional insured. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by the
ENGINEER under Article IX entitled "Indemnification" shall be provided.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of not less
than $500,000 per occurrence for damage to property
C. Combined Single limit Policy. The requirements for insurance coverage for
general liability and auto exposures may be met with combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
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D. Professional Liability. The ENGINEER shall carry Engineer's professional
Liability Insurance Covering claims resulting from error, omissions or negligent acts
with a combined single limits of not less than $1,000,000 per occurrence/ $3,000,000
aggregate. A Certificate of Insurance shall be submitted to the DIRECTOR
as evidence of insurance protection. The policy shall not be modified or terminated
without thirty (30) days prior written notice to the DIRECTOR.
XII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall
be no discrimination against any employee or applicant for employment because of sex,
age, race, color, creed, national origin, marital status, or the presence of any sensory,
mental or physical handicap, unless based upon a bona fide occupational qualification,
and this requirement shall apply to, but not be limited to, the following: employment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on
grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions, marital status or the presence of any sensory, mental or physical
handicap. Any violation of this provision shall be considered a violation of a material
provision of this Agreement and shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by the CITY.
XIII ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of the CITY.
XIV. DELEGATION AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the
CITY with respect to each and every item, condition and other provision hereof to the
same extent that the ENGINEER would have been obligated if it had done the work itself
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and no assignment, delegation or subcontract had been made. Any proposed
subcontractor shall require the CITY's advanced written approval.
XV. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or shall be construed
to, in any respect, create or establish the relationship of co-partners between the CITY
and the ENGINEER, or as constituting the ENGINEER as a general representative or
general agent of the CITY for any purpose whatsoever.
XVI. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or
other provision of this Agreement, or any portion thereof, shall be held to be void
otherwise unenforceable, all other portions of this Agreement shall remain in full force
and effect.
XVII. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to
affect in any manner the terms and provisions hereof or the interpretation
or construction thereof.
XVIII. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified, discharged or extended except
by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or change order as herein
provided. Venue for all disputes shall be in the Circuit Court of Kane County, Illinois.
XIX. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
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accordance with the laws of the State of Illinois. Venue for all disputes shall be in the
Circuit Court of Kane County, Illinois.
XX. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public any reports or documents developed
under this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXI. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or
any work associated with the PROJECT.
XXII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A 85-1295
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal
Code.
XXIII. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have a written sexual harassment
policies that include, at a minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment, utilizing examples;
D. The vendor's internal complaint process including penalties;
E. The legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights and Illinois Human Rights Commission.
F. Directions on how to contact the department and commission;
G. Protection against retaliation as provided by section 6-101 of Human Rights Act.
A Copy of the Policies must be provided to the Department of Human Rights upon request.
P.A.87-1257.
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XXIV. PREVAILING WAGE/PAYMENT OF TAXES.
The ENGINEER shall comply with the requirements of the Prevailing Wage Act(820
ILCS 130/0.01 et seq.) The ENGINEER certifies it is not delinquent in the payment of
any tax administered by the Ill. DOR unless there is a pending proceeding contesting the
tax.
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by ENGINEER to the DIRECTOR and
other participants which may affect cost or time of completion, shall be made or
confirmed in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
XXVI NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
Larry E. Deibert
Director of the Water Department
City of Elgin
150 Dexter Court, Elgin, Illinois 60120-5555
B. As to ENGINEER
David B. Hunt. P.E.
Vice President
Black& Veatch Corporation
101 N. Wacker Drive, Suite 1100
Chicago, Illinois 60606
IN WITNESS WHEREOF, the undersigned have placed their hands and seal upon and executed
this Agreement in triplicate as though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in this statement.
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For the CITY:
A'1"I'EST: THE CITY OF ELGIN
BY -- By i /.L.« 2
City Clerk City Manager
(SEAL)
For the ENGINEER:
Dated this � day of /;/�1 v'ri(-j ,A.D. 2000
WITNESSED: BLACK& VEATCH CORPORATION
r
By /9 /e� By
!// �`` Vice President
Officer Title (SEAL)
9
CITY OF ELGIN
PROPOSAL
ENGINEERING SERVICES
FOR
LIME RESIDUE TRANSISSION MAIN
WATER HAMMER
PART A - NARRATIVE
IV/
BLACK & VEATCH
C o r p o r a t i o n
February 3, 2000
1.0 INTRODUCTION/PROJECT UNDERSTANDING
Introduction to Black and Veatch
Black & Veatch is well known to the City of Elgin for our recent work at the
Riverside Water Treatment Plant, the McLean Lagoons and other facilities. Specific
other experience related to this project will be described later.
Based on our knowledge and our current understanding of the problem, we have
identified several potential solutions. In lieu of preparing a full blown qualifications
package, we have decided to present a series of steps, starting with the least costly, to be
implemented directly by City staff, to mitigate this problem. We would be pleased to
assist with this implementation.
Project Understanding
The City of Elgin has been experiencing water hammer in the eight-inch lime
residue transmission main that extends approximately five miles from the Riverside
Water Treatment Plant to the South McLean Lagoon Site. The plant, the transmission
main, and the lagoons were originally designed and later modified by Black & Veatch,
starting in the early 1980's and continuing to the recently completed plant expansion in
1999. Therefore, we are intimately familiar with the facilities and with their operation.
In recent years, the City has received complaints of water hammer associated with
this transmission main from several of the residents located along the pipeline alignment.
In fact, the recently completed plant expansion increased the amount of lime residue
thereby increasing the pumping frequency through the transmission main. The recently
designed second lime residue pump station was fitted with slow opening and closing
valves to minimize any surges caused by pump start-up and shut-down. The existing
lime residue pump station was also modified to be identical with the new pump station.
On January 25, Black & Veatch staff met with City of Elgin staff to view the
existing drawings, inspect the newly installed valves, pumps, and pumping station, and
discuss the operational activities related to the water hammer occurrences. To date, staff
has been unable to correlate pump sequencing with the water hammer occurrences.
Detection of water hammer has been physically noticed by staff at one specific location
along the pipeline route, although it is very difficult to determine exact plant operations
which may be causing the water hammer. The water hammer is noticeable at a location
approximately two miles downstream from the water treatment plant near Demond and
Aldine streets. This location has two ninety-degree bends in the transmission main,
approximately 200 feet apart directly adjacent to the location of the resident who has
noticed the water hammer.
The original force main, or lime transmission main, was designed and constructed
in the early 1980s. The pipeline begins at the Riverside Water Treatment Plant, is routed
west towards Route 31, crosses Route 31 continuing in a generally southerly and westerly
direction, rising from the treatment plant roughly at Elevation 770 to a high point at
approximately Elevation 845. The pipeline then continues to the South McLean Lagoons
terminating in the lagoons at Elevation 811. The pipeline was designed to have a
minimum depth of 5-1/2 feet and the profile indicates that the pipeline raises and lowers
with river crossings, road crossings, and terrain changes. Air release valve structures
were installed as part of the original design. Sometime in the early 1990s, some of the
existing fittings in the release valve structures experienced corrosion due to the lime, and
fittings were replaced by City staff City staff periodically visits each of the release valve
structures, and bleeds air and some small amounts of lime residue as appropriate.
2.0 PROJECT APPROACH
2.1 Method of Analysis
City of Elgin has requested a description of the consultant's method of analysis
and projected time frames to perform the work described herein. Based on our review
and understanding of the water hammer situation, we believe that a sequential approach
to solving this problem would be most beneficial to the City. This approach will expedite
the solution of the problem, minimizing any potential long-term effect that continued
water hammer may have on the life of the transmission main, and also minimizes the
City's cost outlay.
Based on our preliminary evaluation and investigation to this point, we believe we
understand the source of the water hammer, and have several suggestions to mitigate this
situation. We believe that the cause of the water hammer is due to water column
separation in the force main near the high point in the main. Since the plant output has
increased with a corresponding increase in lime residue, the water hammer frequency has
probably increased in recent years.
Work Tasks
Black and Veatch has developed the following work tasks to be performed in a
stepwise fashion, in an effort to immediately reduce the severity and impact of water
hammer on the transmission main. Each step is to be taken sequentially.
Step 1 -Installation of Air Release/Vacuum Release Valves
We believe that the installation of air and vacuum release valves at the
appropriate locations would either eliminate or reduce the severity of water hammer
caused by water column separation. We would work with City staff to inspect all of the
existing air relief valve structures, perform investigation of the pipeline profile and rough
hydraulics, and recommend location or locations for immediate installation of air and
vacuum release valves.
Step 2 -Valve Operators and Sequencing
Presuming that the action taken in Step 1 does not adequately eliminate water
hammer, or, in the event that the installation of multiple air and vacuum release valves is
excessively costly, the second step would be the installation of controls and electrically
operated valves, or installation of operators on existing valves, at the McLean Lagoon
site. These valves would work in conjunction with the slow opening and closing valves
recently installed in the lime residue pump stations. The operation of these valves would
coincide with the pump operation such that the transmission main would remain
completely full of liquid, eliminating the water column separation phenomenon.
Step 3 -Additional Hydraulic Analysis and Field Testing.
The third step would be to perform detailed computer hydraulic analysis of the
transmission main, pump stations, and all of the related systems. This could involve
extensive gathering of field data, installation of pressure and vacuum and recording
devices, and extensive fieldwork. This level of effort would only be required if the
solutions proposed in steps one and two proved inadequate to eliminate the water
hammer.
Step 4 - Complex Action.
Following the analysis in step three, review of any residual water hammer may
result in the construction of additional measures or devices to mitigate the water hammer
situation. These might include surge tanks, surge suppression valves, and additional
control or surge valves.
2.2 SCHEDULE
The request for proposal indicated a three-month schedule for completion of the
work. We would propose that completion of the first step of the project would occur in
less than four weeks, depending on availability of City staff for completion of the
inspection of the air release structures. Air and vacuum release valves could be
purchased directly by the City and installed by City staff. If current workload is such that
this option is not available, a construction package for bidding could be prepared. Our
assumption is that City staff would be available to install any recommended devices in
Step 1.
Each additional step would take place over a period of two to four weeks
following the completion of the previous step and authorization to proceed to the next
step.
3.0 EXPERIENCE
As a leader in the planning and design of water treatment plants, pumping stations, and
pipelines, Black & Veatch has acquired a great deal of experience in all aspects of water
and other fluid transmission. Hydraulic transient, or surge analysis, is a specialized area
of hydraulics, primarily related to long pipelines or pipelines with substantial changes in
elevation.
B&V has been retained by a number of clients to specifically analyze an existing surge or
hydraulic problem, such as this project. We have selected several recent projects that are
similar in nature to your project, which are described below. For additional experience,
please refer to the resumes of the project team members.
City of Highland Park, IL. Water Transmission Main Repair Consultation. Black &
Veatch was retained to investigate the repair of an 1880's cast iron water transmission
main. The 20-inch main, operating at a pressure of approximately 110 psig, had
previously undergone repairs at several leaking joints, prior to the failure at a 20-inch
elbow. The water transmission system was subsequently shut down. Black & Veatch
visited the site, interviewed operating staff, reviewed the high service pump operating
records, analyzed the potential for hydraulic surges and developed scenarios of the
events that ultimately led to the failure. We also recommended a repair procedure to
return the transmission to active service, which was successfully performed.
Recommendations for improving the long-term reliability of the transmission main
system were also provided, particularly as related to the older portions of the system.
Reference: Highland Park, Illinois
Mr. Perry Walcott, P.E.
Deputy Director of Public Works
(847) 926-1145
Johnson County Unified Wastewater Districts, Kansas
A transient analysis was conducted on the Turkey Creek Pumping Station after a series of
valve failures flooded the pumping station. The pumping station pumps approximately
30 mgd of wastewater to the treatment plant. Using a computer based model it was
determined that the cause of the valve failures was a result of the operating speed of the
pump discharge valves. The actuators on the discharge valves were replaced with slow
closing valves and this solved the problem.
Another transient analysis was conducted on the Belinder Pumping Station. This
pumping station pumps approximately 10 mgd through approximately three miles of
force main that had several high points and no air release valves. The surge study was
conducted to resolve the causes of surges which resulted in pipe movement within the
pumping station. Using a computer based model it was determined that the cause of the
pipe movement was surges due to water column separations at the high points in the
pipeline combined with fast closing valves on the pumping units. A surge relief valve
was installed in the pumping station to relieve the surge pressures, protecting the
pumping station.
Reference: Johnson County, Kansas
Mr. John Metzler, P.E.
Chief Engineer
(913) 338-1300
Lawrence,Kansas
A transient analysis was conducted on the Wakarusa Pumping Station. This pumping
station pumps approximately 15 mgd from two pumping facilities through two parallel
mains. The pumping station has had a history of shaft breakages on the pumping units.
The surge study was conducted as part of improvements to the pumping station. Using a
computer based model it was determined that the system had potentials for water column
separations as a result of valve failure and recommended replacing slow closing check
valves with swing style check valves.
Reference: Lawrence, Kansas
Mr. Roger Coffey
Director of Utilties
(913) 785) 832-7800
4.0 PROJECT TEAM
PROJECT TEAM
The most important factor in selecting a consultant for your project is the team of
individuals who will perform the work. Black & Veatch has assembled a highly qualified team of
water professionals to work with Elgin staff on this assignment. The key words in this statement
are "work with". We consider the "Project Team" to be comprised of the collective group of City
and Black & Veatch personnel who will be working closely together to successfully complete the
project.
The Black& Veatch team was selected specifically for their knowledge of the Elgin facility
and their experience with water hammer and pipeline design
Capsule descriptions of the key team members and their responsibilities for this project are
provided below. Detailed resumes are included at the end of this section.
DAVE HUNT,PRINCIPAL IN CHARGE
As Principal in Charge, Dave Hunt will have overall responsibility for ensuring that project
objectives are met in an expedient and cost-effective manner. He will participate in contract
negotiations and provide oversight of the project. As a Vice President of the firm, he has the
authority to commit the resources of Black & Veatch to this project. Mr. Hunt has more than 26
years of professional experience and specializes in planning and design of water and wastewater
facilities. He served in a similar role on the Elgin Riverside Water Treatment Plant Expansion
project.
PAUL ROM,PROJECT MANAGER/PROJECT ENGINEER
Paul Rom will serve as your Chicago-based Project Manager/Project Engineer and will be your
day-to-day contact with Black & Veatch. He will lead and coordinate the technical effort. Mr.
Rom has more than 28 years of professional experience in the planning and design of water and
wastewater facilities,pumping stations and pipelines. Paul was technically involved with a pipeline
surge problem in Highland Park,Illinois along with Ted Stolinski.
TED STOLINSKI,PUMP AND HYDRAULICS SPECIALIST
Ted Stolinski will serve as a technical specialist in the areas of pumping systems and related
hydraulics,particularly surge or water hammer. Ted has over 25 years of related experience and is
Black& Veatch's principal pump specialist. He also specializes in analysis of hydraulic transients,
or surges, in force or transmission mains and other pipelines. Ted was technical consultant on the
Highland Park, Illinois pipeline surge analysis project.
BOB RENFROW,PROJECT CONSULTANT
Bob Renfrow will serve as technical consultant and information resource, having been the lead
designer and later project manager on the Elgin projects; Riverside Water Treatment Plant original
and expansion design, and the lime residue transmission main and McLean Lagoon project. His
knowledge of the existing conditions and design considerations will be invaluable.
AVAILABILITY AND LOCATION OF STAFF
We have selected the proposed staff based on their experience and their availability to provide the
level of effort required to complete this assignment within a minimal time frame. The work will be
managed and accomplished primarily by staff from the Chicago Office of Black & Veatch.
However, consultation from our specialized experts in the Kansas City headquarters location will
be used as beneficial to the project.
, • , ,
FEE BASIS - PART A NARRATIVE
In the RFP the City of Elgin has requested a detailed estimate of the proposed fee
for this project, subject to negotiation of the final scope of work. In our Project Approach
we have proposed a staged sequence of events which include solutions to be tried prior to
proceeding to the next, more costly stages. Therefore, we have provided an estimate of
the fee for only the first stage of our project approach. We believe that execution of the
recommendations from the first stage investigation will reduce or eliminate the current
water hammer problem.
Fees for our services will be based on 2.85 times the direct salary cost for
employees engaged in the project, plus direct reimbursement of expenses, plus 1.05 times
the invoice cost of specialized subcontractors, if any.
The table provided under separate cover in Part B details our proposed fee for the first
stage as described in our Project Approach.
CITY OF ELGIN
PROPOSAL
ENGINEERING SERVICES
FOR
LIME RESIDUE TRANSISSION MAIN
WATER HAMMER
PART B - FEE
11V/
BLACK & VEATCH
C o r p o r a t i o n
February 3, 2000
> ! , q
FEE BASIS - PART B
In the RFP the City of Elgin has requested a detailed estimate of the proposed fee
for this project, subject to negotiation of the final scope of work. In our Project Approach
we have proposed a staged sequence of events which include solutions to be tried prior to
proceeding to the next, more costly stages. Therefore, we have provided an estimate of
the fee for only the first stage of our project approach. We believe that execution of the
recommendations from the first stage investigation will reduce or eliminate the current
water hammer problem.
Fees for our services will be based on 2.85 times the direct salary cost for
employees engaged in the project, plus direct reimbursement of expenses, plus 1.05 times
the invoice cost of specialized subcontractors, if any.
The table provided on the following page details our proposed fee for the first
stage as described in our Project Approach. Based on a maximum of 80 hours for the
staff indicated in the table, we estimate a fee of approximately $8,500 to 9,500. We
would be pleased to meet with to explain our approach and our fee.
, s . 4,
CITY OF ELGIN
. LIME RESIDUE TRANSMISSION MAIN WATER HAMMER
TASK LIST AND FEE ESTIMATE
DATE: FEBRUARY 2, 2000
HOURS PER STAFF
TASK ROM STOLINSKI REFROW CLER CADD TOTALS
1. Review existing data &plans&specs. 4 2 6
2. Conduct initiation meeting at site, inspect air release 8 8
vaults, request any additional data
3.Analyze pipeline profile, review operations of pumps 4 4 2 10
and lagoon filling sequence
4. Evaluate equipment and contact vendors 4 4 8
5. Prepare draft summary report and recommendations, 12 8 4 4 6 34
provide design details for installation and specs.
6.Attend meeting, present final Report 8 2 10
7. Project Admin and Adminstration of contract 4 4
TOTALS 44 20 6 4 6 80
p
■C4 OFEo
Agenda'_ City of Elgin Item No.
March 8, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Engineering Agreement for Lime Residue
Transmission Main Water Hammer
PURPOSE
The purpose of this memorandum is to seek authorization from the
Mayor and members of the City Council to enter into an engineering
agreement for design services related to the Lime Residue
Transmission Main Water Hammer concerns.
BACKGROUND
The City of Elgin Water Department has been experiencing a water
hammer effect in the eight-inch ductile iron lime residue
transmission main that extends approximately five miles from the
Riverside Water Treatment Plant to the South McLean Lagoon
Facility. Water hammer is the term applied to the vibration in a
piping system created when flow is started or stopped. The same
situation can occur in the home when a faucet is slammed shut and
the pipes rattle .
In recent years, the City has received complaints of water hammer
associated with this transmission main from several of the
residents located along the pipeline . The water hammer has been
physically noticed by the staff at one specific location
approximately two miles downstream from the Riverside Water
Treatment plant near Demmond and Aldine Avenues . This situation
can also lead to breaks in the pipe line .
Based on the City' s procurement ordinance, the Water Department
requested proposals for services from eleven (11) different
engineering firms . Attachment B identifies six firms that returned
formal proposals with price quotes separately submitted.
The six proposals were individually ranked by a selection team. The
engineering firm of Black & Veatch (B&V) and Consoer Townsend
Envirodyne Engineers, Inc (CTE) were selected the best qualified
based on the evaluation factors, after which proposal fees were
opened for these two firms. B&V' s proposal fee is $9, 500 , and
CTE' s fee is $9, 750 .
F _ft
teb.- Engineering Agreement with Black & Veatch
March 8 , 2000
Page 2
The proposed agreement is to provide engineering services in
connection with the lime residue transmission main water hammer
problem. The Engineering services include the following tasks :
1 . Review existing data, plans and specifications .
2 . Conduct initial meeting at site, inspect air release vaults,
request any additional data.
3 . Analyze pipeline profile, review operations of pumps and
lagoon filling sequence .
4 . Evaluate equipment and contact vendors .
5 . Prepare draft summary report and recommendations, provide
design details for installation and specifications .
6 . Attend meeting, present final report .
7 . Project administration.
A copy of the proposed agreement for engineering services is
attached (Attachment A) . Following the engineering report, the
Water Department will work to implement a solution to the water
hammer problem. As much as possible, the department will attempt
to use in-house crews in implementation.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
Clj .FINANCIAL IMPACT
The project will be funded through the 2000 Water Department
Operating Budget (Architectural & Engineering) account number 401-
4002-771 . 30-03 , where sufficient funds exist to pay for the
engineering services .
010/LEGAL IMPACT
None .
ALTERNATIVES.
None .
RECOMMENDATION
It is recommended that the members of the City Council authorize
the execution of the agreement for engineering services with Black
and Veatch for an amount not to exceed $9, 500 .
•ectfully s bmi t d,
tow l ,
..yce . Parker
City Manager
attachment