00-7 Resolution No . 00-7
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
GLENBROOK EXCAVATING AND CONCRETE, INC. FOR THE
1999 NEIGHBORHOOD SEWER REHABILITATION II PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Glenbrook Excavating and Concrete, Inc . for the
1999 Neighborhood Sewer Rehabilitation II Project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1 , a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: January 12 , 2000
Adopted: January 12 , 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339607
CHANGE ORDER No. 1 and FINAL
SCOPE: This Change Order No. 1 and Final Change Order will provide additional items
necessary to complete the 1999 Neighborhood Sewer Rehabilitation II Project in an acceptable
manner.
The general contractor for this project is Glenbrook Excavating and Concrete, Inc. of Prairie
View, IL.
REASONS FOR CHANGE: The circumstances which necessitate the change in performance
were not reasonably foreseeable at the time the contract was signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A
The original contract with Glenbrook Excavating is $189,910.00. By reason of Change Order
No. 1, the contract for the1999 Neighborhood Sewer Rehabilitation II Project will be increased
in the amount of seventeen thousand two hundred fifty-five and 20/10U dollars ($17,255.20). The
new and final contract amount, inclusive of Change Order No. 1 is two hundred seven thousand
one hundred sixty-five and 20/100 dollars ($207,165.20).
n •�
CHANGE ORDER No.1
December 1, 1999
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 1999.
Recommended:
ENGINEERING DIVISION
By:
Title: a — �*-
Date: Y
Accepted:
GLENBROOK EXCAVATING AND CONCRETE, INC.
Party of the Second Part (Contractor)
By: r V�
Title: U�Of
Date: 1)
Approved:
CITY OF ELGIN
Party o the First Part (0 r)
By: 111,
� .
Title:
Date: 1/(2A,,
Attachment A
Quantity Changes
•
• •
, City of Elgin 1999 Sewer Rehabilitation-II
Kane County,Illinois City Cost Center 4015
Engineer's Payment Estimate
Estimate No.3 and Final From November 4,1999 to December 1,1999
Payable to: Glenbrook Excavating&Concrete,Inc.
20389 Weiland Rd
Prairie View,Illinois 60069
(847)724-9477
Item Awarded Contract Unit Added Deducted Completed Total
No Description Unit Quantity Value Price Quantity Quantity Quantity Value
1 5'I 0 Sanitary Manhole Each 6 $18,000.00 $3,000.00 1.0 7 $21,000.00
2 4'1D Storm Manhole,Ty A Each 1 $2,500.00 $2,500.00 0.0 1 $2,500.00
3 5'I D Dry Well Each 1 $5,000.00 $5,000.00 0.0 1 $5,000.00
4 Ty A Catch Basin,4'Dia Each 2 $4,000.00 $2,000.00 0.0 2 $4,000.00
5 Sanitary Sewer Connection-24"Main Each 8 $10,400 00 $1,300.00 11 0 19 $24,700.00
6 Sanitary Sewer Connection-8"Main Each 6 $3,000.00 $500.00 0.0 3 $1,500.00
7 24"DIP Sanitary Main Ln Ft 215 $30,100.00 $140.00 0.0 212.5 $29,750.00
8 12"DIP Sanitary Main Ln Ft 15 $1,275.00 $85.00 4.0 19 $1,615.00
8"DIP Sanitary Ln Ft 50 $3,750.00 $75.00 0.0 48 $3,600.00
10 6"DIP Sanitary Ln Ft 50 $3,250.00 $65.00 0.0 $0.00
11 8"PVC Sanitary Main Ln Ft 100 $5,000.00 $50.00 0.0 97 $4,850.00
12 6"PVC Sanitary Ln Ft 50 $2,250.00 $45.00 0.0 28.5 $1,282.50
13 12"DIP Storm Ln Ft 330 $16,500.00 $50.00 0.0 310 $15,500.00
14 6"DIP Storm Ln Ft 10 $350.00 $35.00 2.0 12 $420.00
15 Neenah R-1712-C(3901bs) Each 7 $3,500.00 $500.00 1.0 8 $4,000.00
16 Neenah R-1712 Ty A F&G(390 lbs) Each 1 $500.00 $500.00 2.0 3 $1,500.00
17 Neenah R-3065-Ty A F&G(410 lbs) Each 2 $1,200.00 $600.00 0.0 $0.00
18 Class"C"Patch-8" Sq Yd 475 $15,200.00 $32.00 74.0 549 $17,568.00
19 Class"C"Patch-8"(Quick Set) Sq Yd 50 $3,250.00 $65.00 0.0 33.3 $2,164.50
20 Class"D"Patch-8" Sq Yd 100 $3,500.00 $35.00 258.2 358.2 $12,537.00
21 Bituminous Mixture Complete Class B Modified Ton 80 $4,000.00 $50.00 6.0 86 $4,300.00
22 Bituminous Materials,Prime Coat Gal 250 $750.00 - $3.00 0.0 50 $150.00
23 Combination Curb&Gutter-Rem&Repl Ln Ft 25 $550.00 $22.00 0.0 22.4 $492.80
24 Barrier Curb(6")-Rem&Repl Ln Ft 5 $110.00 $22.00 0 0 3.7 $81.40
25 P.C.C.Drive Approach(8")-Rem&Repl Sq Yd 15 $750.00 $50.00 7.1 22.1 $1,105.00
26 P.C.C.Monolithic Walk-Rem&Repl Sq Ft 225 $1,125.00 $5.00 0.0 70.6 $353.00
27 Detector Loop Replacement Ln Ft 250 $2,500.00 $10.00 0.0 98 $980.00
28 Sodding and Supplemental Watering Sq Yd 25 $200.00 $8.00 0.0 2 $16.00
29 Temporary Trench Repair Ton 25 $1,500.00 $60.00 0.0 5 $300.00
30 Traffic Control L Sum 1 $45,000.00 $45,000.00 0.0 1 $45,000.00
:)1 Catch Basin to be Removed Each 2 $900.00 $450.00 0.0 2 $900.00
Totals $189,910.00 Value on Completed Work $207,165.20
0%Retainage $0.00
Total Value of Completed Work Less Retainage(0%) $207,165.20
Miscellaneous Debits Value
Payout#1 $121,434 84
Payout#2 $58,694.85
Net Amount Due $27,035.51 ,
Approved (/ ,Q- /' > Dated /2-.2---- 7
rrs /// Project Engineer
•
A of Etc
`' City of Elgin Agenda Item No.
►', �,i,
December 3, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1, Final
Payment and Acceptance of the 1999 Neighborhood
Sewer Rehabilitation II Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider acceptance of the
subject improvements and the authorization of Change Order No. 1
and final payment.
BACKGROUND
tek On September 22, 1999, the City Council awarded to Glenbrook
Excavating and Concrete, Inc . the contract for the 1999
Neighborhood Sewer Rehabilitation II Project. Construction began
on October 4, 1999 and was completed on October 29, 1999 . The
project generally included the replacement of a 24-inch
sanitary/storm sewer on Chicago Street from Spring Street to
approximately 205 feet east of the intersection, the installation
of a new 12-inch storm sewer line on Wellington Avenue, and
sanitary sewer point repairs and sanitary manhole repairs at
various locations throughout the City. Glenbrook Excavating has
completed the project in compliance with the plans and
specifications, as verified by the City' s Engineering staff .
Change Order No. 1 for $17, 255 . 20 adds additional quantities to the
contract . A total of 11 additional service connections ($14, 300 . 00)
were made to the new 24 inch sewer line installed in Chicago
Street . The original contract quantity (8) was based upon the
limited records available for the sewer in this location. The
remaining balance of the change order ($2, 955 .20) is adjustments to
various contract quantities.
A copy of Change Order No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
rk C.O. #1 & Fnl Pymnt 99 ' Sewer Rehab II
December 3 , 1999
Page 2
P- FINANCIAL IMPACT
The final contract amount with Glenbrook Excavating is as follows:
. Original Contract Amount : $189, 910 . 00
. Change Order No. 1 17, 255 . 20
. Final Contract $207, 165 . 20
Payments made to date total $180, 129 . 69
Leaving a final payment of $ 27, 035 . 51
Funds for Change Order No. 1 and final payment ($27, 035 . 51) are
available in the balance of account numbers 276-0000-791 . 93-80,
399-4200-795 . 92-41 and 399-4200-795. 93-41, project number 339607 in
the amount of $19, 870 . 31 . The remainder of the final payment
$7, 165 . 20 can be made from account number 276-0000-791. 93-80,
Annual Neighborhood Storm Sewer Reconstruction.
t�J EGAL IMPACT
None .
r
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council authorize execution of Change
Order No. 1, accept the completed project and authorize final
payment in the amount of $27, 035 . 51 to Glenbrook Excavating and
Concrete, Inc .
ectfully submit d,
C:.
&- , kV-4-s--
.
J ce Parker
ty Manager
SP:do
Attachments
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