00-272 Resolution No. 00-272
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
JOEL KENNEDY CONSTRUCTING CORP . FOR THE
TYLER CREEK INTERCEPTOR SEWER, PHASE VI
WHEREAS, the City of Elgin has heretofore entered into a
contract with Joel Kennedy Constructing, Corp. for the Tyler
Creek Interceptor Sewer, Phase VI Project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, be and is
hereby authorized and directed to execute Change Order No. 1,
a copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: December 13 , 2000
Adopted: December 13 , 2000
Omnibus Vote : Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
Sanitary Sewer System Improvements
Tyler Creek Interceptor Sewer-Phase VI
CHANGE ORDER NO. 1 (Final)
•
CHANGE ORDER CERTIFICATE
With respect to the subject Change Order and in accordance with 720 ILCS 5/33E-9, the
CITY Of ELGIN, ILLINOIS has independently made the following determination:
Check one or more:
o the circumstances necessitating the change in performance were not reasonably
foreseeable at the time the project contract was signed, or
o the Change Order is germane to the original project contract as signed, or
the Change Order is in the best interest of the CITY OF ELGIN, ILLINOIS and
authorized by law.
The undersigned certifies that he(she) is the responsible designee of the CITY OF
ELGIN, ILLINOIS authorized to approve the subject Change Order on behalf of the CITY OF
ELGIN, ILLINOIS.
CITY OF ELGIN, ILLINOIS
Authorized Designee
Date: /c/2 j/c
H:\PROJ\ELGNC\990946\7201LCS.DOC
CHANGE ORDER NO. 1
PROJECT: Elgin- Sanitary Sewer System DATE OF ISSUANCE: September 19, 2000
Improvements Tyler Creek Interceptor Sewer
Phase VI
OWNER: City of Elgin ENGINEER: Baxter& Woodman, Inc.
CONTRACTOR: Joel Kennedy Constructing Corporation ENGINEER's Project No. 990946
You are directed to make the following changes in the Contract Documents:
Description:
BASE BID
PAY ITEM NO. 3 Temporary work boundary fence.
Reduction in quantity due to field conditions.
Reduction of 60 lineal feet @ $7.00 per lineal feet. ($420.00)
PAY ITEM NO. 4 Erosion control silt filter fence.
Reduction in quantity due to field conditions.
Reduction of 7,400 lineal feet @$1.50 per lineal foot. ($11,100.00)
PAY ITEM NO. 6 Sanitary sewer(open cut) 20-24 feet deep.
Addition in quantity due to a field variation in the actual overall length for
the pipe run from the existing pipe stub to the new sanitary manhole No.
43.
Addition of 8.4 lineal feet @ $160.00 per lineal foot. $1,344.00
PAY ITEM NO. 7 Reduction in cost due to the Contractor change in means and methods
substituting a 48" casing instead of a 60" casing.
Reduction in unit cost of$36.00 per lineal foot @ 125 lineal feet. ($4,500.00)
PAY ITEM NO. 9 Manhole drop connection: 12' with 10" drop.
Addition in quantity due to field conditions. .
Addition of 0.4 vertical feet @ $140.00 per vertical foot$56.00. $56.00
PAY ITEM NO. 12 Air pressure joint testing 36-inch and 24-inch.
Reduction in quantity. Individual joint testing was not required.
Reduction in quantity for 36-inch joint testing.
Reduction of 20 each @ $170.00 per joint ($3,400.00). ($3,400.00)
Reduction of quantity for 14-inch joint testing.
Reduction of 1 each @ $2,000.00 per joint. ($2,000.00)
PAY ITEM NO. 13 Removal and replacement of unsuitable material.
Reduction in quantity due to field conditions.
Reduction of 30 cubic yards @ $40.00 per cubic yard. ($1,200.00)
CHANGE ORDER NO. 1 2.
A. New items added to the Base Bid contract.
Field welding of the first joint due to the existing pipe being deflected.
Additional cost of $1,724.00
B. Replacement of field tiles 4" through 8" using PVC pipe for $40.00
per lineal foot.
1,241 lineal feet of field tile @$40.00 per lineal foot. $49,640.00
C. Contract time extension not to exceed 30 days
Total Net Changes to Base Bid $30,144.00
ALTERNATE A ITEMS:
PAY ITEM NO. 3 Temporary work boundary fence.
Addition in quantity due to field conditions.
Addition of 470 lineal feet @ $2.00 per lineal feet. $940.00
PAY ITEM NO. 4 Erosion control silt fence.
Reduction in quantity due to field conditions.
Reduction of 2,000 lineal feet @$1.50 per lineal foot ($3,000.00)
PAY ITEM NO. 12 Air pressure joint testing 18-inch.
Reduction in quantity. Individual joint testing was not required.
Reduction of 15 each @ $100.00 per joint ($1,500.00)
PAY ITEM NO. 13 Removal and replacement of unsuitable material.
Reduction in quantity due to field conditions.
Reduction of 50 cubic yards @ $60.00 per cubic yard. ($3,000.00
- Total Net Changes to Alternate A ($6,560.00)
TOTAL Changes for the Contract Base Bid and Alternate A $23,584.00
Purpose of Change Order: Change in contract Price and Contract Time.
Attachments: Work Change Directive No. 1
Change in casing size.
Contractor letter dated 1/27/2000.
Work Change Directive No. 2
Contract Time Extension
Contractor letter dated 2/29/2000.
•
CHANGE ORDER NO. 1 3.
Field welding of first pipe joint.
Contractor letter dated 3/1/2000.
Baxter &Woodman, Inc. facsimile letter to Steve Pertzborn dated 3/2/2000.
Work Change Directive No. 3
Replace of Field tiles.
Contractor letter dated 5/16/2000.
E-mail message from Steve Pertzborn dated May 17, 2000
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME
Original Contract Price $1,395,317.00 Original Contract Time:
Substantial Completion: May 12, 2000
Completion: June 30, 2000
Previous Change Orders Change from previous Change Orders:
No. - to No. - $ 0.00 Substantial Completion:
Completion:
Current Contract Price $1,395,317.00 Current Contract Time:
Substantial Completion: May 12, 2000
Completion: June 30, 2000
Net increase of this Change Order $ 23,584.00 Net increase of this Change Order:
30 Days
Contract Price with this Change Contract Time with this Change Order:
Order: $1,418,901.00 Substantial Completion: June 12, 2000
Completion: July 31, 2000
i
CHANGE ORDER NO. 1 4.
Pursuant to 720 ILLS 5/33E-9, • ' •
as signed, or(3) the change order is in the best interest of the City of Elgin.
PREPARED BY: APPROVED: ACCEPTED:
BAXTER& WOODMAN, INC. CITY OF ELGIN JOEL KENNEDY
CONSTRUCTING, CORP.
By
�.. ii,/ By ":-el,,Z%-r/Z---
Jame".
Repp Ed Schock, Mayor Joel ennedy,President
Co,* ction Project anager
RECOMMENDED BY:
,C
By ,P 1
Atttat-
Darrel R. Gavle, P.E.
Client Manager
H:\PROJ\ELGNC\990946\ChangeOrder\No l.doc
" Agenda Item No.
City of Elgin04.
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rft. Tyler Creek Interceptor
November 17, 2000
Page 2
Subsequent to the installation of the interceptor sewer, several
areas of the farm field within the project limits began to retain
water. An investigation revealed that several existing field tiles
crossing the path of the new sewer had not been seen and had been
damaged by the installation. In order to allow farming activities
to resume, it was necessary to repair those tiles . Due to the size
(36" diameter) , and depth (varied from 12 ' to 40 ' in depth) of the
interceptor sewer, the excavation was very wide and it was
extremely difficult to see the field tiles during the construction.
A pay item for the repair of field tiles was not included in the
original contract and therefore, needed to be added as part of this
change order.
Reductions and increases to existing contract pay items results in
a deduction of $21, 220 . 00 to the City funded portion of the
contract and a deduction of $6, 560 . 00 to the Chicago White Metal
portion of the contract . The total net change to the City portion
of the contract is $30, 144 . 00 ($51, 364 . 00 - $21, 220 . 00) and the
total net change to the Chicago White Metal portion is $ (-
6, 560. 00) . The value of the change to the overall contract (Change
Order No. 1) is $23, 584 . 00 ($30, 144 . 00 - $6, 560 . 00) .
A copy of Change Order No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
INANCIAL IMPACT
The final construction contract amount with Joel Kennedy
Construction is as follows :
• Original Contract Amount : $1, 395, 317 . 00
• Change Order No. 1: 23, 584 . 00
• Final Contract : 1, 418, 901 . 00
Payments made to date total : $1, 341, 852 . 26
Leaving a final payment of: $ 77, 048 . 74
•
(00P. Tyler Creek Interceptor
November 17, 2000
Page 3
The project was accounted for as follows :
Tyler Creek Interceptor Sewer - Phase VI
Project # 339584
Account # 380-4200-795 . 92-41 $ 300, 000 . 00
398-4200-795. 92-41 100, 000. 00
399-4200-795. 92-41 2, 114, 120 . 00
Total Budget $2, 514, 120 . 00
Chicago White Metal
Account # 399-0000-605 . 52-00 $ 322, 093 . 50
Expenditures and Encumbrances by Account Number:
398-4200-795. 92-41 Joel Kennedy Construction: $ 100, 000 . 00
399-4200-795 . 92-41 Baxter & Woodman $ 140, 000 . 00
Joel Kennedy Construction $1, 318, 901 . 00
rik Miscellaneous $ 7, 134 . 00
Total $1, 566, 035 . 00
Sufficient funds are available to fund Change Order No. 1
($23, 584 . 00) and for final payment in the amount of $77, 084 . 74 .
Also, Chicago White Metal shall be reimbursed in the amount of
$6, 560 . 00 for the unused portion of their construction monies .
Their portion of the project totaled $315, 533 . 50 .
vva VLEGAL IMPACT
/1P°
None.
ALTERNATIVES
None .
Tyler Creek Interceptor
November 17, 2000
Page 4
RECOMMENDATION
It is recommended that City Council authorize execution of Change
Order No. 1, accept the completed project and authorize final
payment in the amount of $77, 084 . 74 to Joel Kennedy Construction.
Res.ectfully submitted,
42. /01-\,_
Joyce A. Parker
City Manager
SP:do
Attachments
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