00-26 Resolution No . 00-26
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT
FOR THE MAINTENANCE OF ELECTRONIC TRAFFIC SIGNALS
WITH THE COUNTY OF KANE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute an
Intergovernmental Agreement for the Maintenance of Electronic
Traffic Signals on behalf of the City of Elgin with the County
of Kane for maintenance of the traffic signals at Randall Road
and Big Timber Road and Randall Road and Royal Boulevard, a
copy of which is attached hereto and made a part hereof by
reference .
s/ Ed Schock
Ed Schack, Mayor
Presented: February 9, 2000
Adopted: February 9, 2000
Omnibus Vote : Yeas 5 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
STATE OF ILLINOIS
COUNTY OF KANE
RESOLUTION NO 00 -
APPROVING INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF ELGIN
(MAINTENANCE OF ELECTRONIC TRAFFIC SIGNALS)
WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1 et
seq. authorizes the County of Kane and the City of Elgin to cooperate in the performance of their
respective duties and responsibilities by contract and other agreements; and,
WHEREAS, the County is interconnecting and synchronizing the traffic signals on Randall
Road to facilitate the safe and efficient flow of traffic; and,
WHEREAS, the City is responsible for traffic signal timing and maintenance of traffic
signals at the intersections of Randall at Big Timber Road and Randall at Royal Boulevard; and,
WHEREAS, the County desires to assume the responsibility of the traffic signal timing and
maintenance of all traffic signals on Randall Road consistent with the requirements of the County
Access Control Regulations; and
WHEREAS, the County and the City agree that the County should operate and maintain
the traffic signals on Randall Road.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman
thereof is hereby authorized and directed to execute an Intergovernmental Agreement for the
Maintenance of Electronic Traffic Signals with the City of Elgin (a copy of which is on file with the
County Clerk's Office).
Passed by the Kane County Board on �J .2 e' d .
CI k, County Board Chairm n, County Boar
Kane County, Illinois Kane County, Illinois
STATE OF ILLINOIS
COUNTY OF KANE
Vote: / DATE
Yes oZ3 I, Lorraine P. Sava, Kane County Clerk and Keeper of the Records in
No Kane County, Illinois do hereby certify that the attached is a true
and•correct copy of the original record on file.
In witness thereof, I have hereunto set
3SGAGELG.4LH my hand and affixed the Seal of the. County
of Kane at my office in Geneva, Illinois.
(seal)
Lo acne P. Sava, K n� elsoant Clerk
Y
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INTERGOVERNMENTAL AGREEMENT FOR THE MAINTENANCE OF
ELECTRONIC TRAFFIC SIGNALS
This Agreement entered into this e'- day of 2000 by and between the
County of Kane (hereinafter the "County") a body corpora e and politic of the State of
Illinois and the City of Elgin (hereinafter the "City") a municipal corporation of the State
of Illinois.
WITNESSETH
WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1
et seq. authorizes the County and the City to cooperate in the performance of their
respective duties and responsibilities by contract and other agreements; and,
WHEREAS, the City has certain maintenance responsibilities for County owned traffic
signals on Randall Road; and,
WHEREAS, the City and the County desire to provide for the maintenance of said traffic
signals on Randall Road under the yearly maintenance contract of the County; and,
WHEREAS, the County and the City desire to perform the traffic signal maintenance as
contemplated in that it will be of immediate benefit to the citizens of the County of Kane
in that it shall facilitate the safe and efficient movement of traffic and shall provide for
the safety of the motoring public and shall be permanent in nature; and,
WHEREAS, the cost per year for the performance of the maintenance of said traffic
signals is estimated to be ninety two dollars and fifty cents ($92.50) per signal, per
month; and,
WHEREAS, the County and the City desire to cooperate among themselves to
accomplish the maintenance of traffic signals on Randall Road.
NOW, THEREFORE, in consideration of the above preambles and the mutual promises
and covenants as contained herein and for other good and valuable consideration the
sufficiency of which is agreed to by the parties hereto, both the County and the City
covenant, agree and bind themselves as follows:
1. Both the County and the City acknowledge that the City has, pursuant to previous
agreements with the County has certain maintenance responsibilities for the traffic
signals at the following locations:
Randall Road at Big Timber Road,
Randall Road at Royal Boulevard,
Said traffic signals hereinafter referred to as the "Traffic Signals".
, .i
2. The County agrees to maintain the Traffic Signals. When the County lets its
annual contract for the maintenance of County traffic signals, the County agrees that it
shall include in the bid specifications therefore the maintenance responsibilities for the
Traffic Signals.
3. The County agrees to pay one hundred percent (100%) of the actual cost of the
maintenance of the Traffic Signals.
4. Both the County and the City acknowledge that the maintenance of the Traffic
Signals performed under said annual traffic signal maintenance contract shall be in
accordance with the standards of the Illinois Department of Transportation (hereinafter
"IDOT").
5. The County and the City acknowledge that the provisions of this Agreement do
not in any way modify, amend, or relieve the City of any of its duties, responsibilities, or
obligations to the County pursuant to the terms of any other traffic signal maintenance
agreement(s).
6. This agreement shall be effective upon approval by the respective legislative
bodies of the County and the City.
7. The failure of the County, at any time, to insist upon performance or observation
of any term, covenant, agreement, or condition contained herein shall not in any manner
be construed as waiver of any right to enforce any term, covenant, agreement, or
condition herein contained.
8. No purported oral amendment, change, or alteration hereto shall be allowed. Any
amendment hereto shall be in writing, approved by the governing body of each party
hereto and signed by their respective president, chairman, or mayor.
9. This agreement shall inure to the benefit of the parties hereto their heir's
successors and assigns.
Dated at Geneva, Illinois this day of , 2000 .
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ATTEST: COUNTY OF KANE
/
By: .. — `t.I�' By: / . ACL.
Sounty Clerk, Kane Coun Chat an, Ka e Cou B. rd
CITY OF ELGIN ATTEST:
/
By: /_ .!w By: iitt/C--pu,,‹ ��Mayor, City of Elgin City Clerk, City of Elgin
I V OF pt. F
°� . Agenda Item No.
At.t, City of Elgin g
or
p'II[DIO'
January 12, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Proposed Intergovernmental Agreements
with Kane County - For the Maintenance
of Electronic Traffic Signals
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the proposed
intergovernmental agreement with Kane County with respect to the
Randall Road - the Big Timber Road and the Randall Road Royal
,,,, Boulevard intersections .
BACKGROUND
em. The execution of the intergovernmental agreement (attached as
Exhibit A) will turn the responsibility and cost of maintaining two
electronic traffic signal systems over to the County. Kane County
has prepared an agreement requesting that maintenance of the Big
Timber/Randall intersection and the Royal/Randall intersection be
turned over to the County Highway Department . Turning over the
maintenance to the County will allow the County to proactively
monitor and adjust the signal timings as needed to increase the
overall efficiency of the Randall Road Corridor.
The County' s acceptance of the maintenance is also relative to
their plans to install a signal interconnection system from Hopps
Road to Illinois Route 72 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Representatives from Kane County Division of Transportation.
INANCIAL IMPACT
Orl"--"
The City will realize a reduction in its annual maintenance costs
of approximately $2, 220 . Kane County will now be fully responsible
for the maintenance and related costs of the two traffic signal
systems .
LEGAL IMPACT
e1191/None .
em" Traffic Signals IGA w/Kane County
January 20 , 2000
Page 2
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize the execution of
the intergovernmental agreement .
R- - •ectfully subm' ed,
Jere ,. Parker
City Manager
JE:do
Attachment
rb.
EXHIBIT A
Intergovernmental Agreement
r'' with Kane County