00-206 Resolution No . 00-206
RESOLUTION
APPROVING CHANGE ORDER NO. 3 IN THE CONTRACT WITH
WHITTAKER EXCAVATING FOR THE WING PARK FAMILY AQUATIC CENTER
WHEREAS, the City of Elgin has heretofore entered into a
contract with Whittaker Excavating for the Wing Park Family
Aquatic Center; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 3 ,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 3 , a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: September 13 , 2000
Adopted: September 13 , 2000
Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Change Order No. 3
ORIGINAL CONTRACT: The original contract with Whittaker Excavating dated August, 1999
for the construction of the Wing Park Family Aquatic Center totaled $4,653,170.
SCOPE: This Change Order#3 will compensate Whittaker Excavating for work related to
performance improvements and City Code requirements unforeseen at the time of the original bid.
REASONS FOR CHANGE: The circumstances necessitating the change were not reasonably
foreseeable at the time the contract was signed. The additional issues are as follows:
$25,973.76 Fire Sprinkler System- Requested by Fire Department following contract
award and final plan review.
$11,169.84 Plumbing Changes- Requested by Code Department following contract
award and on-site inspections.
$54,759.18 Performance Improvements- These entail safety improvements (fencing
under water slide and add retaining wall), issues for expediting opening in
July (sod in lieu of seed and contractor overtime), and general design
improvements noted during pre-opening walk-through (add landscaping,
add computer cables and add countertops).
($ 2,050) Credit- Stationary lifeguard chairs changed for portable chairs to improve
safety coverage of lifeguards.
$89,852.78 Total Change Order#3
SUMMARY OF CHANGES AND CONTRACT AMOUNT: The Whittaker Contract will be
revised as follows:
Original Contract: $4,653,170.00
Change Order#1* 0
Change Order#2 87,998.02
Change Order#3 89,852.78
New Total Contract $4,831,020.80
* Change Order#1 was to extend the completion date by 30 days and was approved at the time of
contract.
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
AGREED TO THIS 5TH DAY OF SEPTEMBER, 2000.
WHITTAKER EXCAVATING CITY OF ELGIN
By B /2L_
Cit
Manager
OF
City of Elgin Agenda Item No.
p„.044
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September 7, 2000 G
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TO: Mayor and Members of the City Council 11E( Olt AT 1“NAI t I I.1..Rt
i. 14 ALL 4-
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 3 with Whittaker Excavating
for the Wing Park Family Aquatic Center
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Change Order No.
3 to the Whittaker Excavating contract for the Wing Park Family
Aquatic Center.
rBACKGROUND
In August 1999 the City Council awarded a contract with Whittaker
Excavating for the construction of the Wing Park Family Aquatic
Center in the amount of $4, 653, 170 . Included within the project
funding was $50, 000 for utility work and $144, 000 in contingency.
Change Order No. 1 was approved at the time the contract was
approved and provided for an extension to the project completion
date due to the floodway mapping and permit approval processing.
Change Order No. 3 involves capital improvements and City code
requirements . The change order cost breakdown is as follows :
Fire Sprinkler System $25, 973. 76
City Code Requirements $11, 169. 84
add piping
add bathhouse plumbing
Performance Improvements $54, 759. 18
sod in lieu of seed
add landscaping
add retaining wall
add computer cables
contractor overtime
add waterslide fence
add counter tops
t Change Order No. 3/Wing Park
September 7, 2000
Page 2
Subtotal Change Order No. 3 $91, 902 . 78
Lifeguard Chair Deduct ($ 2, 050 . 00)
Total Change Order No. 3 $89, 852 . 78
It is anticipated that a final change order will be processed for
approximately $15, 000, to bring the project total over the initial
budget by approximately $20, 500 . Hey and Associates was contracted
after the initial budget was established, and prior to the bidding
phase, for a cost of $21, 500 to acquire permits due to the floodway
issues of the site. The additional Illinois Department of Health
requirements, contractor premium costs to fast track work on
evenings and weekends for a July opening, and performance
improvements were elements of the contract where contingency funds
were used.
Since the grand opening of the Wing Park Family Aquatic Center on
July 3rd, Whittaker Excavating continues to complete minor punch
list items at the facility that do not affect operations . Final
(ow completion is scheduled by the end of October. Additionally, the
mechanical contractor will train staff on proper winterization
procedures and will again perform and provide training on the
start-up and winterization procedures for the 2001 season.
Following the closure of the pool after Labor Day, a full report of
this first season' s attendance and revenue will be compiled.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
D4KFINANCIAL IMPACT
The budget for the Wing Park Family Aquatic Center, project number
509538, totaled $5. 538 million. Expenditures and encumbrances to
date, including Change Order No. 3 for $89, 852 . 78, total
$5, 543, 415 . The difference of $5, 415 can be funded from monies
remaining in the Wing Park Pool repair project that were initially
set aside to make repairs to the pool prior to the construction of
the current aquatic center. A final accounting of the entire
project will be presented along with the final change order and
A�` close-out of the project .
E
Change Order No. 3/Wing Park
September 7 , 2000
Page 3
LEGAL IMPACT
None.
ALTERNATIVES
Option 1- Utilize the savings in the Public Works resurfacing
account to fund the Whittaker Change Order No. 3 .
Option 2- Determine another funding source other than the Public
Works resurfacing account .
RECOMMENDATION
The recommendation is to approve Change Order No. 3 to the
Whittaker Excavating contract for the Wing Park Family Aquatic
Center construction in the amount of $89, 852 . 78 and to utilize the
savings from the Public Works street resurfacing account .
(11164 ctfully submitted,
4a - •
Joy e A. Parker
City Manager
BURBACH AQUATICS, LLC
5974 HIGHWAY 80 SOUTH* P.O. BOX 721* PLA1TEVILLE,WI 53818
608-348-3262 FA/C:608-348-4970
5505 NORTH BERKELEY BLVD* WHITEFISH BAY,WI 53217
414-967-7005 FAX:414-967-7006
July 28, 2000
To: Monica Myers, Director
Park & Recreation, City of Elgin Fax: 847-931-6144
From: Duane C. Wepking, Project Engineer
Re: "Proposed Construction of the City of Elgin, Wing Park Family Aquatic Center,
Change Order #3(revised#3).
This memo is a summarization of the proposals presented by the contractor since Change
Order #2. These proposals are first listed according to the contractors submittal sequence.
This listing provides a brief description of the work, cost and status. The summary categorizes
the proposals according the purpose of the work. The work categories are unforeseen
work(UW), performance improvements(PI) and city code requirements(CC).
The following list constitutes the change orders presented by the contractor to date:
Contract CO#, Description Cost/Work Catagory Status
23. Add, additional cost over the $5,381.25 PI Recommend to
allowance provided in the base bid Owner
the landscape plan approved for the
project.
24. Add, additional cost over the $24,535.68 CC Recommend to
allowance provided in the base bid for Owner
the bathhouse dry fire sprinkler system.
25. Add surveillance camera at second $ 318.26 PI Recommend to
ticket booth. Owner
27. Add two sections of retaining wall $7,565.32 PI Recommend to
including deduct for deck drain Owner
collection pipe deletion.
26. Add sod in lieu of seed and mulch. 13,722.19 PI Recommend to
Owner
28. Add upsizing of groundwater pumps. $ 779.45 PI Recommend to
Owner
29. Deduct, exchange four permanent
life guard chairs for four portable. $2,050.00 PI Recommend to
Owner
30. Add, Electric space heater for
$1,438.08 CC Recommend to
dry fire sprinkler control room
Owner
31. Add Cat 5 computer cable to 6 jack $4,880.03 PI Recommend to
locations and 10 yard hydrants PA speakers Owner
and cabling.
32. Add, General Contractor's mark-up for$3,334.58 PI Recommend to
previouly approved work for the surveilance Owner
and intercom improvments which was
inadvertently omitted from Change Order #2.
35. Add additional rules for pool $ 117.88 PI Recommend to
rule signage. Owner
36. Add water service pipe change $1,093.88 CC Recommend to
per water utility request for water Owner
testing.
37. Add premium time concrete deck $2,799.28 PI Recommend to
construction and finish grading, Owner
June 3, 2000.
39. Add premium time for concrete deck, $5,754.09 PI Recommend to
pool painting and site finish grading Owner
for period June 6-June 10, 2000
40. Add enlarged pump enclosure for $ 337.85 PI Recommend to
second water slide pump. Owner
41. Add countertop for ticket booth. $1,181.11 PI Recommend to
Owner
43. Add two emergency lights in $ 990.15 PI Recommend to
bathhouse per building inspection Owner
request.
45. Add premium time concrete deck $4,050.16 PI Recommend to
construction, finish grading and Owner
pool deck finish work June 14-17, 2000.
46. Add premium Saturday concrete $ 275.37 PI Recommend to
charge for June 19, 2000. Owner
47. Add toilet accessories for DOH $1,297.80 PI Recommend to
and ADA requirements. Owner
48. Add water closet exchange for $ 749.69 PI Recommend to
women's ambulatory stall. Owner
49. Add hand sink and mop sink $4,898.89 PI Recommend to
required by code for concession area. Owner
50. Add two hose bibs in bathhouse $ 364.23 PI Recommend to
for wash down and cleaning. Owner
51. Add two 2" RPZ valves for $1,775.20 PI Recommend to
plumbing code. Owner
52. Add waterslide 42" chain link $4,262.36 PI Recommend to
patron barrier fence. Owner
Summary
Project
Change Order Purpose/Work Category Value Status
#1 Time Extension -0- Approved
#2 ILDOH requirements $19,214.44 Approved
Unforeseen Conditions 31,271.89
Tree preservation 2,915.90
Performance additions 15,038.03
Utility Improvements 19,557.76
Total Change Order #2 87,998.02
#3 Performance additions $62,785.14
City Code requirements 27,067.64
Total Change Order #3 $89,852.78 Under review
Change Order #3 will not extend the substantial completion date.
The contract substantial completion date is July 22, 2000.
Any questions or comments regarding this memo should be directed to BA's Whitefish Bay
office. Duane Wepking's mobil telephone number is 815-238-2581.
fc: David F. Burbach, P.E.
Change Order No. 3
ORIGINAL CONTRACT: The original contract with Whittaker Excavating dated August, 1999
for the construction of the Wing Park Family Aquatic Center totaled $4,653,170.
SCOPE: This Change Order #3 will compensate Whittaker Excavating for work related to
performance improvements and City Code requirements unforeseen at the time of the original bid.
REASONS FOR CHANGE: The circumstances necessitating the change were not reasonably
foreseeable at the time the contract was signed. The additional issues are as follows:
$25,973.73 Fire Sprinkler System- Requested by Fire Department following contract
award and final plan review.
$11,169.84 Plumbing Changes- Requested by Code Department following contract
award and on-site inspections.
$54,759.18 Performance Improvements- These entail safety improvements (fencing
under water slide and add retaining wall), issues for expediting opening in
July(sod in lieu of seed and contractor overtime), and general design
improvements noted during pre-opening walk-through(add landscaping,
add computer cables and add countertops).
($ 2,050) Credit- Stationary lifeguard chairs changed for portable chairs to improve
safety coverage of lifeguards.
rb. $89,852.78 Total Change Order#3
•
SUMMARY OF CHANGES AND CONTRACT AMOUNT: The Whittaker Contract will be
revised as follows:
Original Contract: $4,653,170
Change Order #1* 0
Change Order#2 84,437.98
Change Order#3 89,852.78
New Total Contract $4,827,460.76
* Change Order#1 was to extend the completion date by 30 days and was approved at the time of
contract.
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
AGREED TO THIS DAY OF AUGUST, 2000.
WHITTAKER EXCAVATING CITY OF ELGIN
r By By
City Manager
BURBACH AQUATICS, LLC
5974 HIGHWAY 80 SOUTH* P.O. BOX 721* PLATTEVILLE,WI 53818
--" 608-348-3262 FAX:608-348-4970
5505 NORTH BERKELEY BLVD*WHITEFISH BAY,WI 53217
414-967-7005 FAX:414-967-7006
CHANGE ORDER
Project Wing Park Family Aquatic Center Date July 28, 2000
Owner City of Elgin Change Order Number 03
Contractor Whittaker Excavating
Changes Ordered: Add work for performance performance improvements, add $62,785.14.
Add work for City Code requirements, add $27,067.64
Reason for Change Order: Performance improvements are for additions and clarifications for
operational functions. The City Code additions were determined as a part of plan review by
the code offical.
CONTRACT PRICE: CONTRACT TIME:
_ Not Changed xx Not Changed
xx Increased by $ 89,852.78 Increased by Days
Decreased by $ Decreased by Days
ORIGINAL CONTRACT AMOUNT: $ 4,653,170.00
PREVIOUS CHANGES: $ 87,998.02
eisb. THIS CHANGE ORDER: $ 89,852.78
CONTRACT TOTAL: $ 4,831,020.80
The foregoing change, work affected thereby, is subject to all
contract stipulations and covenants.
ENGINEER
Approval Recommended:A. Date: July 28, 2000
CONTRACTOR
Accepted by: -v+ Date: 2 --/— 11-1-1
Title:
OWNER
Approved by: Date:
Title:
t
BURBACH AQUATICS, LLC
5974 HIGHWAY 80 SOUTH* P.O. BOX 721* PLATTEVILLE,WI 53818
608-348-3262 FAX:608-348-4970
5505 NORTH BERKELEY BLVD* WHITEFISH BAY,WI 53217
414-967-7005 FAX:414-967-7006
July 28, 2000
To: Monica Myers, Director
Park & Recreation, City of Elgin Fax: 847-931-6144
From: Duane C. Wepking, Project Engineer
Re: "Proposed Construction of the City of Elgin, Wing Park Family Aquatic Center,
Change Order #3(revised#3).
This memo is a summarization of the proposals presented by the contractor since Change
Order #2. These proposals are first listed according to the contractors submittal sequence.
This listing provides a brief description of the work, cost and status. The summary categorizes
the proposals according the purpose of the work. The work categories are unforeseen
work(UW), performance improvements(PI) and city code requirements(CC).
The following list constitutes the change orders presented by the contractor to date:
Contract CO#, Description Cost/Work Catagory Status
rum'. 23. Add, additional cost over the $5,381.25 PI Recommend to
allowance provided in the base bid Owner
the landscape plan approved for the
project.
24. Add, additional cost over the $24,535.68 CC Recommend to
allowance provided in the base bid for Owner
the bathhouse dry fire sprinkler system.
25. Add surveillance camera at second $ 318.26 PI Recommend to
ticket booth. Owner
27. Add two sections of retaining wall $7,565.32 PI Recommend to
including deduct for deck drain Owner
collection pipe deletion.
26. Add sod in lieu of seed and mulch. 13,722.19 PI Recommend to
Owner
28. Add upsizing of groundwater pumps. $ 779.45 PI Recommend to
Owner
29. Deduct, exchange four permanent
life guard chairs for four portable. $2,050.00 PI Recommend to
Owner
30. Add, Electric space heater for $1,438.08 CC Recommend to
dry fire sprinkler control room Owner
31. Add Cat 5 computer cable to 6 jack $4,880.03 PI
Recommend to
locations and 10 yard hydrants PA speakers
Owner
and cabling.
32. Add, General Contractor's mark-up for$3,334.58 PI Recommend to
previouly approved work for the surveilance Owner
and intercom improvments which was
inadvertently omitted from Change Order #2.
35. Add additional rules for pool $ 117.88 PI Recommend to
rule signage. Owner
36. Add water service pipe change $1,093.88 CC Recommend to
per water utility request for water Owner
testing.
37. Add premium time concrete deck $2,799.28 PI Recommend to
construction and finish grading, Owner
June 3, 2000.
39. Add premium time for concrete deck, $5,754.09 PI Recommend to
pool painting and site finish grading Owner
for period June 6-June 10, 2000
40. Add enlarged pump enclosure for $ 337.85 PI Recommend to
second water slide pump. Owner
41. Add countertop for ticket booth. $1,181.11 PI Recommend to
Owner
43. Add two emergency lights in $ 990.15 PI Recommend to
bathhouse per building inspection Owner
request.
45. Add premium time concrete deck $4,050.16 PI Recommend to
construction, finish grading and Owner
pool deck finish work June 14-17, 2000.
46. Add premium Saturday concrete $ 275.37 PI Recommend to
charge for June 19, 2000. Owner
47. Add toilet accessories for DOH $1,297.80 PI Recommend to
and ADA requirements. Owner
48. Add water closet exchange for $ 749.69 PI Recommend to
women's ambulatory stall. Owner
49. Add hand sink and mop sink $4,898.89 PI Recommend to
required by code for concession area. Owner
50. Add two hose bibs in bathhouse $ 364.23 PI Recommend to
for wash down and cleaning. Owner
51. Add two 2" RPZ valves for $1,775.20 PI Recommend to
plumbing code. Owner
4.
rik 52. Add waterslide 42" chain link $4,262.36 PI Recommend to
patron barrier fence. Owner
Summary
Project
Change Order Purpose/Work Category Value Status
#1 Time Extension -0- Approved
#2 ILDOH requirements $19,214.44 Approved
Unforeseen Conditions 31,271.89
Tree preservation 2,915.90
Performance additions 15,038.03
Utility Improvements 19,557.76
Total Change Order #2 87,998.02
#3 Performance additions $62,785.14
City Code requirements 27,067.64
Total Change Order #3 $89,852.78 Under review
Change Order #3 will not extend the substantial completion date.
The contract substantial completion date is July 22, 2000.
eirnk Any questions or comments regarding this memo should be directed to BA's Whitefish Bay •
office. Duane Wepking's mobil telephone number is 815-238-2581.
fc: David F. Burbach, P.E.