00-188 Resolution No. 00-188
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT TO AGREEMENT FOR
ENGINEERING SERVICES WITH BLACK AND VEATCH LLP FOR THE
EXPANSION OF THE WATER TREATMENT PLANT FACILITIES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an Amendment to Agreement for Engineering Services
on behalf of the City of Elgin with Black and Veatch LLP for
the expansion of the Riverside Water Treatment Plant and
improvements to the Airlite Water Treatment Plant , a copy of
which is attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: August 23 , 2000
Adopted: August 23 , 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AMENDMENT
TO
AGREEMENT FOR ENGINEERING SERVICES
This contract amendment is hereby made and entered into this Zr day of
UCH uS T , 2000, by and between the City of Elgin, Illinois, a municipal
corporation (hereinafter referred to as "CITY"), and Black and Veatch LLP
(hereinafter referred to as "ENGINEER").
WHEREAS, the parties hereto have previously entered into an agreement dated
August 1, 1995 (hereinafter referred to as "AGREEMENT"), a copy of which is
attached hereto and made a part hereof as Attachment "A", by which CITY has
engaged ENGINEER to perform certain engineering services related to the
evaluation and design of upgrades and expansion of City's water treatment
facilities; and
WHEREAS, the parties hereto have previously entered into agreements to
amend and modify the Agreement, dated May 10, 1996; October 29, 1996;
January 23, 1997; June 8, 1998; and April 19, 1999, copies of which are
attached hereto and made a part hereof as Attachment "B"; and
WHEREAS, the parties hereto have each determined it to be in their best
interests to further amend and modify Agreement pursuant to the terms and
provisions of this contract amendment.
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby acknowledged, the parties
hereto hereby agree to amend Agreement, as previously amended, as follows:
SECTION I - SCOPE OF SERVICES
In accordance with Paragraph I-D of the AGREEMENT, the following Services
are hereby authorized:
DESIGN SERVICES
The ENGINEER shall perform extended design services for revised Airlite Water
Treatment Plant Improvements - Section II to incorporate additional improvements
into the previously prepared contract documents as follows:
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1. Revise construction contract specifications and drawings in preparation for
advertisement for Section II work based on CITY staffs review comments,
including review of the freezing of the existing roof drain under the Chlorine
Building and modification of the installation to prevent freezing of the drain.
2. Perform design services necessary to incorporate additional work items requested
by CITY staff to be included in the Contract Documents as follows:
a. Replace the three existing ferric sulfate pumps utilizing sole source
equipment.
b. Replace the five existing chlorine feeders utilizing sole source
equipment.
c. Remove and replace piping and three existing butterfly valves
within Valve Vault B.
d. Provide an abatement program for removal of the lead paint on the filter pipe
gallery piping, and repaint the piping. CITY shall provide the lead sampling
and testing information for inclusion into the Contract Documents for this
work.
3. Perform design services and prepare additions to construction contract
specifications and drawings for Airlite Water Treatment Plant Improvements —
Section II, to incorporate a sodium hydroxide storage and feed system at the
Riverside Water Treatment Plant for finished water pH adjustment. The level of
effort for these design services is based on the anticipated use of the existing
Odor Control Building at the Riverside WTP to house the new chemical feed
system with the exception of the bulk storage tanks(s). It is anticipated that the
bulk storage tank(s) would be located outside and would be provided with
insulation and heat tape for storage of the 25 percent solution. Services to design
new and/or upgraded instrumentation, electrical, and SCADA control for automatic
pacing of the chemical feed to the effluent of each ground storage reservoir shall
also be provided.
A preliminary design effort shall be conducted by ENGINEER to determine
whether locating the sodium hydroxide facilities within the existing Odor Control
Building or within the existing Chemical Building is the best arrangement before
proceeding with final design. If it is determined that the new sodium hydroxide
feed and storage facilities should be located within the existing Chemical Building,
the final design shall then proceed on that basis. If additional structural design
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effort is required to accommodate the new facility, this additional effort shall be
defined and handled as supplemental services.
The preliminary design effort also includes up to 16 hours for ENGINEER to assist
CITY staff in evaluating and initiating installation of an interim finished water pH
adjustment chemical feed system to be utilized until the new sodium hydroxide
feed system is operational. This support effort does not include any detailed
design or preparations of construction or installation documents relative to any
interim feed system. The installation and/or construction of the interim feed
system shall be performed by CITY staff.
Any laboratory sampling and testing of existing filter media or testing of potential
methods for removal of the calcium buildup from the filter GAC media associated
with evaluation or design of the chemical feed system for final pH adjustment shall
be performed by CITY staff.
4. Submit three sets of final Contract Documents to CITY staff for final review. Meet
with CITY staff to review project and resolve any CITY review comments.
5. Update the opinion of probable construction cost for Section II, including the
additional work outlined in paragraphs 2 and 3 above. Submit opinion to City staff.
6. Submit two sets of final construction documents to Illinois EPA and five sets of
Contract Documents to CITY staff.
BIDDING AND PREAWARD SERVICES
The ENGINEER shall perform extended bidding and preaward services for revised
Airlite Water Treatment Plant Improvements - Section II as follows:
1 . Coordinate bid letting date, time, and place with the CITY and prepare final
Invitation to Bid for the contract.
2. Assist the CITY in placing the advertisement for the Invitation to Bid and the
Contract Documents with up to two plan rooms.
3. Identify potential contractors and suppliers, and distribute copies of the Invitation
to Bid for the contract.
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4. Provide a sufficient number of sets of construction contract drawings and
specifications to the CITY for bidding purposes. CITY shall reimburse the
ENGINEER $65.00 for each set of Contract Documents requested.
5. Furnish up to 10 sets of construction contract drawings and specifications to the
successful bidder.
6. Conduct, at a date and time selected and a place provided by the CITY, a prebid
conference.
7. Interpret construction contract drawings and specifications, and provide written
responses to questions from bidders requiring clarification during the bidding
period. Prepare and issue addenda to the construction contract documents when
required. Requests for review of substitute "or equal" materials or equipment to
that specified shall not be considered by ENGINEER until after the construction
contract has been awarded.
8. Examine the questionnaire during bid opening to identify any supplier whose
equipment or materials may not conform to the construction documents. This
examination shall be based on the knowledge and experience of ENGINEER.
9. Review and evaluate the qualifications of the apparent low bidder and the
proposed major or specialty subcontractors. The reviews and evaluations shall
include such factors as work previously completed, whether adequate equipment
is available to complete the work properly and expeditiously, financial resources,
and technical experience. Provide CITY a written statement summarizing the
evaluations.
10. Prepare and distribute a formal bid tabulation sheet, evaluate bids and make
written recommendations to the CITY concerning contract award.
11. Prepare and distribute conforming copies of the construction contract documents.
These services shall include review of Contractor's bonds, furnishing the
Contractor unsigned construction contract documents, and transmitting the
construction contract documents to the CITY for signature and distribution.
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CONSTRUCTION PHASE SERVICES
The ENGINEER shall perform construction phase services, including project
administration and control system configuration for revised Airlite Water Treatment
Plant Improvements - Section II as follows.
PROJECT ADMINISTRATION
The ENGINEER shall perform project administration services during the
construction phase of revised Airlite Water Treatment Plant Improvements Section
II. By performing these services, the ENGINEER shall not have authority or
responsibility to supervise, direct, or control the Contractor's work or the
Contractor's means, methods, techniques, sequences or procedures of
construction. The ENGINEER shall not have authority or responsibility for safety
precautions and programs incident to the Contractor's work or for any failure of the
Contractor to comply with laws, regulations, rules, ordinances, codes or orders
applicable to the Contractor furnishing and performing the work.
The CITY's current general services contract for testing laboratory services shall
be utilized for any construction phase testing or laboratory services required for
the project. The CITY shall be solely responsible for obtaining independent testing
services for the project.
Services to be performed by the ENGINEER are as follows:
1 . Receive copies of the Contractor's insurance certificates and forward the
certificates to the CITY for acceptance by the CITY's legal counsel.
ENGINEER's review of the insurance certificates is only for the purpose of
determining if the Contractor maintains the general types and amounts of
insurance required by the contract documents, and is not a legal review to
determine if the Contractor's insurance coverage complies with any other
requirements.
2. At a date and time selected by the CITY and at facilities provided by the CITY,
conduct a preconstruction conference. The ENGINEER shall prepare an
agenda for the conference and prepare and distribute minutes. The
preconstruction conference shall include a discussion of the Contractor's
schedules and scheduling requirements, procedures for transmittal and review
of the Contractor's submittals, processing payment applications, critical work
sequencing, change orders, record documents, and the Contractor's
responsibilities for safety and first aid.
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3. Review and comment on the Contractor's initial construction schedule and
advise the CITY as to acceptability. The Contractor shall be solely responsible
for establishing, monitoring, and providing input for revising the construction
schedule including construction means, methods, techniques, site safety,
sequences and procedures used in the construction of the project.
4. Analyze the Contractor's construction schedule, activity sequence, and
construction procedures as applicable to the CITY's ability to keep existing
facilities in operation.
5. Review the Contractor's initial and updated schedule of estimated monthly
payments and advise the CITY as to acceptability.
6. Make up to twelve (12) periodic visits to the construction site to observe
progress of the work and consult with the CITY and Contractor concerning
problems and/or progress of the work.
7. Review drawings and other data submitted by the Contractor as required by
the construction contract documents. The ENGINEER's review shall be for
general conformity to the construction contract drawings and specifications for
the Contract and shall not relieve the Contractor of any of his contractual
responsibilities. Such reviews shall not extend to means, methods, techniques,
sequences, or procedures of construction or to safety precautions and
programs incident thereto.
8. Receive and review guarantees, bonds, and certificates of inspection, tests,
and approvals which are to be assembled by the Contractor in accordance with
the construction contract documents, and transmit them to the CITY.
9. Interpret construction contract drawings when requested by the CITY or
Contractor. If authorized by the CITY and Contractor, the ENGINEER may
interpret construction contract drawings and specifications upon request by
subcontractors and suppliers.
10. Review and process the Contractor's monthly payment requests, and forward
to the CITY for processing. The ENGINEER's review shall be for the purpose of
making a full independent mathematical check of the Contractor's payment
request. The ENGINEER is responsible for verifying the quantities of work
which are the basis of the payment request.
11 . Provide documentation and administer the processing of change orders,
including applications for extensions of construction time. Items involving any
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delays to the project shall be documented. Evaluate the cost and scheduling
aspects of all change orders and, where necessary, negotiate with the
Contractor to obtain a fair price for the work. Said negotiation shall be subject
to the approval of the CITY.
Work related to unusually complex or unusually numerous claims is covered
under supplemental services.
12. The ENGINEER shall review value engineering change orders proposed by the
Contractor.
13. Upon completion of the project, revise the construction contract drawings to
conform to the construction records. Submit one copy of each mylar
reproducible and one set of blue-line prints to the CITY.
14. Act as initial negotiator on all claims of the CITY and the Contractor relating to
the acceptability of the work or the interpretation of the requirements of the
construction contract documents pertaining to the execution and progress of
the work.
15. Analyze data from performance testing of equipment by the Contractor or
supplier(s) when the construction contract documents require the equipment to
be tested after installation. Submit conclusions to the CITY.
16. Upon substantial completion, inspect the construction work and in cooperation
with the CITY's staff prepare a tentative listing of those items to be completed
or corrected before final completion of contract. Submit results of the inspection
to the CITY and Contractor.
17. Upon completion or correction of the items of work on the tentative list, conduct
final inspection in cooperation with CITY's staff to determine if the work is
completed. Provide written recommendations concerning final payment to the
CITY, including a list of items, if any, to be completed prior to the making of
such payment.
18. Collect and organize 5 sets of operations and maintenance data provided by
Contractor. Each set shall be placed in separate binders and provided with a
table of contents, and submitted to CITY.
19. Receive and review the consent of surety to final payment furnished by the
Contractor.
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CONTROL SYSTEM SOFTWARE CONFIGURATION SERVICES
The ENGINEER shall provide control system software configuration and application
services for Airlite Water Treatment Plant Improvements Section II including
programming specific application information into the plant control systems as
required to accommodate any changes made to the control system under this
construction contract.
The configuration services shall include entry of database information in the CITY's
existing plant control system SCADA software standard database format;
development and programming of graphic screens which display real-time
equipment status and process values; and programming of control algorithms in the
PLCs to implement equipment control. All configuration services work shall utilize
the CITY's existing plant control SCADA system software package.
Configuration services shall be performed as indicated below for the revised work as
indicated on the revised Contract Documents.
• Database development and entry for digital and analog input and
output points.
• Programming control algorithms for new plant process equipment
installed under the Airlite Water Treatment Plant Improvements
Section Il contract, including the sodium hydroxide storage and feed
system at the Riverside Water Treatment Plant.
• Graphic screen development for process monitoring and control, with
CITY participation. Up to 12 displays will be developed or modified for
plant monitoring and control.
Database, control algorithm, graphic screen, and related information shall
be initially developed, entered into the system and revised as necessary
only:
• Once after CITY review, to resolve CITY comments,
• Once prior to field acceptance testing, to correct any omissions or
deficiencies revealed during start-up, and
• Up to four times within a period of 60 days after final acceptance, to
correct any omission or deficiencies revealed during acceptance
testing.
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The ENGINEER shall correct omissions and deficiencies described above only for
configuration work performed by the ENGINEER as defined herein. Any re-entry of
information or duplication of services made necessary by the failure of existing or
contractor-supplied hardware or software shall be performed as a supplemental
service.
Configuration services shall consist of the following tasks:
1 . System standards and conventions previously developed for the Riverside
WTP shall be used to ensure consistency throughout the configuration
process, and to allow the CITY to maintain consistency in presentation after
final acceptance.
2. Enter the configuration data into the CITY's existing plant control SCADA
system using software available to the ENGINEER. Support CITY staff and
Contractor by addressing configuration related questions.
3. As part of the configuration process, ENGINEER shall provide up to 24 hours
of training of CITY's personnel identified as responsible for continuing system
software maintenance. The training process shall familiarize the CITY's
designated personnel with the configuration work that has been completed to
promote self-sufficiency. Training for up to three CITY personnel shall be
provided.
4. The ENGINEER shall be present during the Contractor's initial system start-up
and checkout. At this time, CITY staff shall exercise equipment controlled by
the system, verify proper operation of work performed by ENGINEER, and
provide modifications to work done by ENGINEER as needed to confirm
operation of the system as intended. A maximum of 10 staff-days shall be
provided for this task. Additional start-up assistance services shall be provided
as a supplemental service.
The CITY shall furnish qualified personnel to assist in system checkouts. CITY
personnel shall have authority and qualifications necessary to place equipment
in and out of service, disconnect equipment as necessary to allow off-line
testing, and shall act as the liaison between checkouts operations and CITY's
facility management to minimize disruption of ongoing facility operation.
5. After the revisions to the system are fully operational and accepted by the
CITY, deliver final documentation to the CITY recording all data and
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configuration items as finally accepted. Modification to the final documentation
reflecting CITY initiated changes shall be the CITY's responsibility.
PART TIME RESIDENT SERVICES DURING CONSTRUCTION
The ENGINEER shall furnish a part-time Resident Project Representative (RPR) for
construction of revised Airlite Water Treatment Plant Improvements - Section 11 and the
River Intake and Pumping Station Expansion - Sections I and II. An office engineer
shall be provided to assist the CITY's staff in monitoring the construction activity. CITY
staff shall observe and document construction activity during periods when the RPR is
not on site. A total of 54 resident staff days are budgeted for the River Intake and
Pumping Station project and 108 resident staff days are budgeted for the Airlite Water
Treatment Plant Improvements project. If required and requested by the CITY,
additional resident services shall be provided by the ENGINEER as a supplemental
service under this Amendment.
The RPR shall observe the Contractor's work and perform the services listed below
when on site. The RPR shall not have responsibility for the superintendence of
construction site conditions, safety, safe practices or unsafe practices or conditions,
operation, equipment, or personnel other than employees of the ENGINEER. This
service shall in no way relieve the Contractor of complete supervision of the work or the
Contractor's obligation for complete compliance with the drawings and specifications.
The Contractor shall have sole responsibility for safety and for maintaining safe
practices and avoiding unsafe practices or conditions.
Part-time RPR shall review or observe the Contractor's activities or construction site
conditions as they are during his on-site visits. CITY staff shall review, observe, and
document activities and conditions when RPR is not on-site and report to RPR any
items of concern. General services to be performed by the part-time RPR during on-site
visits for each contract are as follows:
SITE OBSERVATIONS AND LIAISON WITH THE CITY AND THE
CONTRACTOR
1 . Conduct on-site observations of the general progress of the work to assist the
ENGINEER in determining if the work is proceeding in accordance with the
construction contract documents.
2. Serve as the ENGINEER's liaison with the Contractor, working principally
through the Contractor's Superintendent, and assist the ENGINEER in
providing interpretation of the construction contract documents. Transmit the
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ENGINEER's clarifications and interpretations of the construction contract
documents to the Contractor.
3. Consult with the CITY and the Contractor, giving opinions and suggestions
based on his (Resident Project Representative's) observations regarding
defects or deficiencies in the Contractor's work and relating to compliance
with drawings, specifications, and design concepts.
4. Advise the ENGINEER and the Contractor or his superintendent immediately
of the commencement of any work requiring a shop drawing or sample
submission if the submission has not been accepted by the ENGINEER.
5. Monitor changes of apparent integrity of the sites (such as subsurface
conditions, existing structures, and site-related utilities when such utilities are
exposed) resulting from construction related activities.
6. Observe pertinent site conditions when the Contractor maintains that differing
site conditions have been encountered, and document actual site conditions.
The review and analysis of the Contractor claims for differing site conditions
are supplemental services.
7. Review the Contractor's construction sequence and traffic control plans for all
construction work undertaken simultaneously. Review the Contractor's
proposed changes to the construction drawings.
8. Verify that Contractor has contacted utilities in the general construction area
and advised them of the Contractor's schedule.
9. Visually inspect materials, equipment, and supplies delivered to the work site.
Reject materials, equipment, and supplies which do not conform to the
construction contract documents.
10. Assist the CITY's RPR in coordinating on-site materials testing services
during construction. Copies of testing results shall be forwarded to the CITY
and Contractor for review and information.
11. Observe field tests of equipment, structures, and piping, and review the
resulting reports, commenting to the CITY as appropriate.
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OUTSIDE LIAISON AND PUBLIC RELATIONS SERVICES
1 . Accompany visiting inspectors representing public or other agencies having
jurisdiction over the project. Record the results of these inspections and
report to the ENGINEER and CITY.
MEETINGS, REPORTS, AND DOCUMENTS REVIEW AND MAI NTENANCE
1 . Attend preconstruction conferences, and assist the ENGINEER in explaining
administrative procedures which will be followed during construction.
2. Prepare for and attend monthly progress meetings, and other meetings when
deemed necessary, with the CITY and the Contractor to review and discuss
construction procedures and progress scheduling, engineering management
procedures, and other matters concerning the project.
3. Report to the ENGINEER whenever work is known to be defective or does
not meet the requirements of any inspections, tests, or approval required to
be made or has been damaged prior to final payment, and advise the
ENGINEER when the work should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection, or
approval.
4. Review applications for payment with the Contractor for compliance with the
established procedure for their submission and forward them with
recommendations to the ENGINEER, noting particularly their relation to the
schedule of values, work completed, and materials and equipment delivered
to the site but not incorporated into the work.
5. Assist CITY staff in maintaining a marked set of record drawings and
specifications at the job site based on data provided by the Contractor. This
information shall be combined with information maintained by the Contractor
and a master set of record documents produced.
ASSISTANCE IN CERTIFICATION OF SUBSTANTIAL COMPLETION
1. Before the ENGINEER issues a Certificate of Substantial Completion, assist
the CITY in submitting to the Contractor a list of observed items requiring
completion or correction.
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2. Assist the ENGINEER in conducting final inspection in the company of the
CITY and the Contractor, and prepare a final list of items to be completed or
corrected.
3. Verify that all items on the final list have been completed or corrected and
make recommendations to the ENGINEER concerning acceptance.
SECTION IV - PAYMENTS TO THE ENGINEER
In accordance with Paragraph IV-C of the AGREEMENT, the CITY agrees to
reimburse the ENGINEER on the basis of 2.85 times the direct salary cost of
personnel employed for work associated with Design Services, Bidding and
Preaward Services, Construction Phase Services, and part-time resident services
authorized by this Amendment, plus direct expenses at cost, plus subcontract
billings times 1 .05. The maximum amount to be invoiced for Services under this
Amendment shall not exceed Five Hundred Ten Thousand Five Hundred Forty
Dollars ($510,540.00) without further authorization in writing by the CITY.
The CITY shall not be obligated to reimburse the ENGINEER for costs incurred in
providing Bidding and Preaward Services and Construction Phase Services in
excess of the billing limit specified above, nor shall the ENGINEER be obligated
to continue performance under the AGREEMENT or otherwise incur costs in
excess of that amount, unless and until the CITY notifies the ENGINEER in
writing that the billing limits have been increased, and has specified in such notice
revised billing limits for the services in question. When and to the extent that the
billing limits have been increased, any costs incurred by the ENGINEER in
excess of the billing limits prior to their increase shall be allowable to the same
extent as if such costs had been incurred after the increase in the billing limits
was approved.
In accordance with Paragraph IV-D of the AGREEMENT, a detailed fee
breakdown of these Amendment services is attached hereto as Attachment C.
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon
and executed this AMENDMENT in triplicate as though each copy hereof was an
original and that there are no other oral agreements that have not been reduced to
writing in this statement.
For the CITY:
ATT T' BHFCI OF ELGIIJ 7_3
By y ((,��
Dolonna Mecum Ji ce ' rker
City Clerk City Manager
(SEAL)
For the ENGINEER:
sf
Dated this
/ 'day of/1-1 u !,T A.D., 20 P i
By �, ►�_�
David B. Hunt
Vice President
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ELGIN, ILLINOIS JUNE 21,2000
ENGINEERING SERVICES CONTRACT Page 1 of 2
AMENDMENT - ATTACHMENT C
FEE BREAKDOWN SUMMARY
�1 RIVER INTAKE AIRLITE WTP
PUMPING STATION IMPROVEMENTS AnTOTALSNT
�' I
EXPANSION SECTION II
SECTIONS I & II I
i i[1DESIGN PHASE SERVICES * $97,100 $97,10011
,BIDDING AND PREAWARD SERVICES $41,500 $41,500
I1
,jCONSTRUCTION PHASE SERVICES
PROJECT ADMINISTRATION * $186,515' $186,5151!
II RESIDENT SERVICES DURING CONSTRUCTION $42,100 $83,900 $126,000
it CONTROL SYSTEM CONFIGURATION SERVICES * $59,425 $59,425
SUBTOTAL CONSTRUCTION PHASE SERVICES $42,100 $329,8401 $371,940
1
(TOTAL-AMENDMENT 11 $42,1001 $468,440;1 $510,5401
*Services included under current contract.
AMENDMENT•ATTACHMENT
DESIGN.PHEAwARO,AND CONSTRUCTION 1.1.50 SERVICES
ENGINEERING SERVICES FEE BREAKDOWN
Pags3a,�1
Juno 21.WOO
FOX RIVER INTAKE 6 PUMPING STATION EXPANSION Iq 'A IBi . IBa '9 'C] N`A
P C Prof Mgr Prof Engr 0.S Engr Shop OWga/, Graphics SVuc1 Ea, r Moon f E ec 16C «
P S RPR r es Chem Clerical ANUA, i EXPENSE FEE
DBH ! ADP JLN JOL I Paint Sp.c.I Jolt NOM I LSICS 1 ON SK PB AL I OBE OCG WLK TOTAL TOTAL TOTAL '
. .. .
RESIDENT ENGINEERING SERVICES ' r ..
•0 Part M.Resident Profec,Roonsentn.
TOTAL.FOX RIVER INTAKE•PS EXPANSION 0 A 00 0. 0. 0. 0.00' 0. 0. I 1.031 o. 0.00 52 00. 0.00 I 00. 000 0 5.00. $3,679 $63,100
104 ,W 104 1 103 1 W-_-1 103__.1 Icts ---1,‘ -] -
AIAUTEWTPIMPROVEMENTS.SECTIONII A A A ♦ I B B B ! 'C9 I 1D] ,D] .1 rH] L '1
PIC Prof Mgr Prof Engr : 0.s Erg I SNop OWg Graphics i Arch SO./ EN t4 I EMC ISC PR p OC
Clerical
IT I .. I
Clerl-a. '
-
n
EXPENSE
I i FEE DBH RDA JLN JDL 1 Palnl JH GNI• LS/CS DN 1 SK PB AL DBE .0. WLK TOTAL TOTAL TOT•
II L f! I DESIGN PHASE SERVICES
t
I�I - 1, x.wi lno 1 a.w s, R evise Occurs.. 0.15! zoo, I50 1 5. 1.50! s l
•
19.7
2.0 se .0 Y 3.00 ! 1 S'''1001' {u S a '
• "0.g F pH I n mlwl Feed System IRw etle WTP f i:TO sw 6.001 100 w 3Aw 1 3e. <. a01 I f 001
_ _A oc R rg 0.50 l f 00 62._ r � ; I !s Duality 00 100f 050 zso .IS'I fI ry
•
em l Fnl Documents So I OIO I O a 1w y �
SUBTOTAL 0.50 0 w 30011 6001 01 150I : 31.asi % 6 17 3. J II - $9995$ $97.10011
••
• 5.0 Provide 10' 7.0 Intwimot Construction !
• I BIDDNG AND PREAWARD SERVICES l ! f ,! I 11. ! ''50 1. 90]. %T.w 0 { 1 91'E ti ! 610 6535r edl E O 1B red eco 1«e _yp I ! w1 s% UOJO4 1 I v P• nw Bid E 1 Ma I I 0 1601� a3 P p 0 CO ed CnO.1 0oc .ntF . t I 5660 52.777 sUBTOTAL w SO O 501 O.wI 250{ , . i _ Ow ] 1.501 fm 00 0� -
i 11
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ONSTRUCTIO PHASE SERVICES I I PROJECTADMINISTRATION 1 1 1 I 1 1 - i f l I
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1 00 Review ac GuaanWa BOea a7M0. B s ] 050' q. 0 Construction COnVDoc 1501 w 10001 3.00 250 5.00 ).00� el ' xr I 11 1 10.0' 11.0 Process 6w1 53 639.614,A P CO or' 1 Y P y m e M9 !s I 100 ]w I 1.50 � 1.50l1 00 $600 $29:1! . r Chary O and TI Extension R� aa ].w I { I w 950 OSO ]�1 1 w 1I 3 Revive, ooE1...en B B 1 aaO� ` $1 100, 1131091
■ •
13 0 it
•18.0 Co1.1 $I 1 . $2'1tlR wzoo 6 w I 50 6.001 o so s0 u.]eo, s 1'T 1500, $.1753aY C Y and TOO awl 3.w l zoo I 9, .t Performance ng oat,From Cnext« w s l 1 o.:s I '.1 ! �LO eo In'P•0 w 1 a. 2w : 1.w $00 1 s $66 % i 1 ! !s f )] 62.152 i a�ctl � I MO g O6Y I 1.50 I 0 ]x01 4] 9 $ 1 11.192;
• 0; • ••
' l .50 610 H.;90 ReHeW CO I Surety 1w Fl r •m I 5 S� -SUBTOTAL; 2.501 17 151 %w 30.SOr 91J 4-00 5.00I 5.04 1 0.00 w 000! asp w! lazsl 261 891 $u.a]J u66 s,s
ili _ a o .ed s RES GENT ENGINEERING SERVICES 1 r I !
,1
1 I •2 00
. 0.w { 6831031�p I I 1 SUBTOTAL11 0.00 0 w I 0001 0.00 I 1 0 w 0 w{ Ow 000 3.w 000' I001 Owl 0.00 1 000! o ! Huo ooI ss,.9 I ow
CONTROL SYSTEM CONFIGURATION S SUPPORT { I I 001 I I 11�g11
1
5 earW Conventions
O.SOI
'I a9 Control
SystmS ,p5 a.C...oul - .1 0351 050 _-- --_-_ -_.. :101 1.. I _- 0.2s %.�� Y fW,W�
1 _ SUBTOTAL; o.wl 0.501 Iwl owl eow' o_mI 0ooi _{_ orof wroI w1 o� ml poi osol - )., $ s1.5p1,
I a
I Iw� x)wI 57.751 .603 ...ti eV I f6e6.o
O ez0.5 35x,19,
II
I! TOTAL•NgIlTE WATER TREATMENT IMPROVEMENTS SECTION 1111 ..w, 36,551 N.)SI 60 wI w)SI 16.SOi )_SO{ )wI l ,._I_ IOaw1 6wI 3a.101 2 501 35.]31 „ I
- - TOTAL SERVICES$; 601 ]6.61 M.e� .00, 9..e1 1631 r.Sl )ol 1.SI 310 31♦I eel
I 11 1sewl .0' ]6I I 25j u.I 6)6.01 {53,5)01 {5106601
NOTE:THIS LEVEL OF EFFORT AND FEE HAS BEEN INCORPORATED IN THE SPREADSHEET ABOVE-DO NOT PRINT THE SHEETS BELOW OR INCLUDE THEM IN THE SPREADSHEETS SUBMITTED WITH ADDENDUM TO THE CITY
II 104 I iw
DESIGN OF FINAL pH ADJUSTMENT CHEMICAL FEED SYSTEM A A I 'A ItI A 1 W B t B I 1B lw 10D1 lD J P00 1106] WA i PIC P of Mgr I Prof Eng 0.a Engr SNop DwgM G specs oJ1 I E Mech EMC ITC RPR Process C OC Clerial AND•Y . EXPENSE FEE 1
DBH ICOR I J JDL alai Spec _ _ _ - f WLK 1 TOTAL TOTAL Ill TOTAL
_ JAM GNY LAM/ DN SK p0 RS DBE DC ,
1 I 71t 1r` I
II
1 F. FINAL DESIGN I - 1 I -� 1 I - _ I I Y
I 0 re nary Evaluations aref Inte11um p1 A2IuMment Support 0
Final 1 Design 0 1 5 s 4 1 t I 1 x4 » 2 9 530 557 N.va
Quality conti9l RrvYw roI 2)x -
Subtotal 0 pe6l90 0 2 6 0 4 1 24 20 0 0 9 x 0 0.30 x "2�
91 90. 1).05) $55.030
CONSTRUCTION PHASE SERVICES i
Rev..Clop drawings and Data 10 I 1 - ' 5aaa {54•urprel Construction contract DOCUmrn1s • 1 { •
90 Pnpan Recora Drawings I ml ).oI 2 - 1 s s:.
Subtotal•Conatiucuon PNa»SrM». 0. 0. 1. 0. 10. 2. 01 W,f 0 0. 9 20 0. 0.00 J 0 0. 30.N {f3 626,640
00 m 301 mf - 14.
CONTROL SYSTEM SOFTWARE CONFIGURATION 1 I I ''
2. 00nng ra Entry and suppon F "' t 21',••c Sy r H ng II I f 5702• 9x 19x
Control s C Gry� II _ I_ ! 1 _- j. I II 12m "xo. s ?n''
LI 1 � I n o0
. y p 3300' s
•P MW F Documentation - -
Subtotal.COnngu 5051005 ---- 0 0.00::. 0 '1- 0 0011 9011 001 0. 0. 0 ()Asti, 9.10 5,026.'. 3
sueTOrAL ox 2x1 m f J: { ow 4 39 9 a ,
'I s Doi 6011. x011 ooY 00!1 r 130 a 51!»), {121,9]0,
oo. m --o _ 0 _ a9.�9
o oo.', 660 m_' so]
TOTAL.ALL sERYICESI 4.0'.. 23.9 242 400; 945; 14.51 761 )01.. 1.51 2•O'' 51.5, 1126. 67691 $65,5101
1x.9. x xs' 23.4,1 t5losw',sasI EFFECTIVE
PER HOUR NIL::1 ASS 2.25' 2.03 ESSI 2.251 1 TOTAL 1
• SALARY PER Y4ND S plY f 679 929„..711 $3 {33 ' {1900 S26.50 fiix 11363 S13.001 f30 32925 3 I 5 5 614.001? S�
ENGINEERING SUMMARY 1
E E TVE SALARY TIPUER ELM 1210 T Flri.991 12153 1 2.03!
--- 323015: "a.»1 322,5151 564620 1 53.201 N,M:0 55.347 {flx 621.067 31 3.19,x11 576147 31 30100161 $a2"I 032x: 5$750: {1 9 I
TOTAL SOLARY- -- { 1 s s I 3901 s a)sl_..- 3301 s 921 3 3fs'x' 1 1
TOTAL SALARY•ESY S t2 N 1 { j
TOTAL EXPENSES $0 xi " $U x 30 x 50 x xl x. x $0 30 x1 {,60 ".o MI H3.952
TOTAL FEE-(SALARY■ESY/•EXPENSES 1j 53,15$. 325,2)5' "1031; 522,0751 554,020', $9,251 ",s2 15,N) •l,lx 521,0371 539,x11 $74,14), $111510, {3,222 5 $21x1 50,093 54 5,0)4�I
•:EXPENSE S q prR Y Trips
x submIMIsi x56/ra rg f ontll Mminl 1 ' I I - - t ' -. TOTAL so,
T (•100/ - 1 {. x.
T
Trawl(516S AIrfmMpeftiOn.29079( ��sary night Yp s spill rpon ParYrg , - -_ 1 •i I w•
••
•Y 520 9 L f hour ho 3( __ I i 1 _ .. •
CADO(520/uGE hour MI MU person Ilmwl I 1 I W
Computer(i r( _ 1 I w
W 679(3 I�Yr hour L I 1 j x
979/7 009 - - -- -- - - I
I_ _ _ _ I • 1 wl
TOTAL EXPENSES - - '-- - - - - - , ---
— w so' x' xI FI "�_ _— xI_ xI xf
A OF
tri A enda Item No.
City of Elgin
Agenda
.,,,„
E 47ki-
p)
August 1, 2000
1
TO Mayor and Members of the City Council N r-
FROM: Joyce A. Parker, City Manager RIVER ASA RESOURCE
SUBJECT: Amendment to the Agreement for Engineering Services
with Black & Veatch
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Amendment to the
agreement with Black & Veatch to provide for additional engineering
services for River Intake, Airlite Water Treatment Plant Expansion
Section II including Sodium Hydroxide Storage and Feed System at
Riverside Water Treatment Plant.
BACKGROUND
On July 26, 1995, the City Council authorized execution of a
contract with Black & Veatch to provide engineering plans and
specifications and additional engineering services for the
expansion of the Riverside plant and improvements to the Airlite
facility. The initial contract anticipated and outlined additional
phases of engineering services necessary to complete these
projects, including project administration and resident
engineering. This phase completes the Riverside and Airlite
project .
The City Council at its meeting of February 23, 2000 awarded the
Contract for River Intake improvements Section I and Section II to
Martam Construction Inc and R. W. Clark respectively.
This Amendment with Black & Veatch will provide the following
services :
1 . River Intake Pumping Station Expansion Section I & II :
A part time Resident Engineer will be provided during the
construction phase of this project for a total cost of
$42, 100 .
eft.
Amendment to Contract with Black & Veatch
August 1, 2000
Page 2
2 . Airlite Water Treatment Improvements Section II : The services
will include Additional Design Services to revise construction
contract specifications and drawings to include eliminating
the freezing problem of the existing roof drain under chlorine
building, perform design services necessary to replace the
three existing ferric sulfate pumps and five existing chlorine
feeders with new equipment, remove and replace piping and
three existing butterfly valves within a valve vault, provide
a program for removal of the lead paint and repaint the piping
in the filter pipe gallery. Totaling $97, 100 .
Provide Bidding & Pre-Award services totaling $41, 500 .
Provide Construction Phase Service which include, Project
administration for $186, 515, part time Resident Engineer
during the construction for $83, 900, and control system
configuration for $59, 425 .
3. Provide for a Sodium Hydroxide Storage and Feed System at the
Riverside Water Treatment Plant for finished water pH
adjustment . The cost of this item is included in item 2
above.
The total cost for these additional services is $510, 540 .
Black & Veatch is recommended to provide the necessary engineering
services for the following reasons :
1 . Black & Veatch is intimately aware of the design requirements
for control systems that will, by this extended contract, be
implemented at River Intake, Airlite and Riverside plants, and
must be compatible with the main control system at these
sites.
2 . The majority design has been completed for the Airlite plant
improvements section II . To bring another engineer in to
provide construction phase services may lead to a discrepancy
in construction and design philosophies between two different
engineering firms . A difference of opinion would detract from
the quality of the finished product .
3 . The Riverside plant Expansion and the of 5 . 0 million Reservoir
construction were progressed smoothly and on schedule. . It
would be hoped that maintaining similar philosophies and
working relationship will continue through the completion of
the Airlite plant improvements .
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•
Amendment to Contract with Black & Veatch
August 1, 2000
Page 3
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The initial budget for this project as prepared in 1999 anticipated
total cost of $1, 393, 000; of this $175, 000 was anticipated for
engineering services .
Due to the increase in scope of services, the construction cost for
this project, including the Riverside Sodium Hydroxide storage and
feed system, will increase the project cost by approximately
$980, 000 . The $980, 000 has not been included within the 2000-2004
Financial Plan. As part of the 2001 budget process, all capital
projects within the Water Fund will be reviewed to determine if
existing funds are available to fund these additional expenses .
The 2001 bond sale may need to be altered to accommodate this
construction project .
The construction document will be structured in separate and
distinct phases so that phase I will be awarded and funded by the
year 2000 . Phase II will be allocated and awarded in 2001 budget .
The $510, 540 amendment will be funded as follows :
1 . River Intake engineering services of totaling $42, 100 will be
funded through Water Department portion of the 2000 Bond Fund,
account number 399-4000-795. 92-36, project number 409536.
2 . Airlite Water Treatment Plant Improvement Section II Services
including Riverside Sodium Hydroxide Storage and Feed System
totaling $468, 440 will be funded through Water Department
portion of the 2000 Bond Fund, account number 380-4000-795. 92-
36, project number 409543 .
\ow LEGAL IMPACT
None.
ALTERNATIVES
None.
r
Amendment to Contract with Black & Veatch
August 1, 2000
Page 4
RECOMMENDATION
It is recommended that the members of the City Council authorize
the execution of an amendment to the agreement for engineering
services with Black & Veatch for a total of $510, 540 .
Respectfully submitted,
J ce . Parker
City Manager
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