00-162 Resolution No . 00-162
RESOLUTION
AUTHORIZING EXECUTION OF AN ENGINEERING SERVICES AGREEMENT
AMENDMENT NO. 1 WITH R.H. ANDERSON AND ASSOCIATES, INC.
FOR ILLINOIS ROUTE 31 AND WING STREET IMPROVEMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an Engineering Services Agreement Amendment No. 1
on behalf of the City of Elgin with R.H. Anderson and
Associates, Inc . , for which the city has committed $74 , 056,
for engineering services for the Illinois Route 31 and Wing
Street improvements, a copy of which is attached hereto and
made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: June 28 , 2000
Adopted: June 28 , 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
r
CITY OF ELGIN, ILLINOIS
WING STREET/STATE STREET (IL RTE 31) IMPROVEMENTS
ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1
•
This Amendment No. 1 entered into thist7/4day of J O L `/ , 2000, by and between
the City of Elgin, an Illinois Municipal Corporation(hereinafte referred to as "CITY") and
Robert H. Anderson and Associates, Inc., a Delaware corporation (hereinafter referred to as
"ENGINEER"), shall modify that Agreement dated July 29, 1999 (hereinafter referred to as
"AGREEMENT"), whereby the ENGINEER was engaged by CITY to perform certain
professional services in connection with Phase I(preliminary)Engineering of the Wing
Street/State Street (Il Rte 31) improvements (hereinafter referred to as "PROJECT"). A copy of
Agreement is attached hereto and incorporated by reference as Attachment A.
Whereas the CITY has requested Federal Participation with Transportation TEA 21 funding to
complete the Phase I Project Report for improvements to the Illinois Route 31 intersection with
Wing Street (Section#96-00159-00-CH, Project#M-0336, Job#P91- -99, Funding STU,
Existing Str. #N/A) in the City of Elgin, County of Kane, State of Illinois; and
Whereas the Illinois Department of Transportation(hereinafter referred to as the"STATE") will
be administrating Federal-aid Funds known as Transportation TEA 21 for this project and has
requested changes to the AGREEMENT between the City of Elgin and Robert H. Anderson to
rincorporate all provisions as stated in the STATE's"Preliminary Engineering Services Agreement
for Federal Participation" (BLR 4351 rev. 11/89); and
Whereas the CITY and the ENGINEER mutually agree to expand the scope of services to include
all of provisions of the"Preliminary Engineering Services Agreement for Federal Participation"
and reduce costs to the existing agreement.
Now, therefore, in consideration of the mutualpromises and covenants contained herein, the
sufficiency of which are hereby acknowledge,the parties hereto hereby agree as follows:
In response to these additional services, certain revisions must be made to the Agreement. In
compliance, therefore, the terms and conditions of the agreement are modified as specifically set
out below. All other parts of the Agreement remain unchanged.
1. Section I Scope of Services, subsection B. is hereby amended to create the following
subparagraphs:
i. The ENGINEER agrees to perform or be responsible for the performance of the
following engineering services for the CITY in connection with the proposed
improvement in addition to those already described under Section I, subsection B
under the AGREEMENT. The engineering services are as follows:
a. Make such detailed surveys as are necessary for the planning and design of
roadways and/or bridges and for the preparation of the Phase 1 Project Report.
b. Make or cause to be made such soil surveys or subsurface investigations
including borings and soil profiles as may be required to furnish sufficient data for
• the design of the proposed improvement. Such investigations to be made in
accordance with the current requirements of the STATE.
c. Analyze and evaluate the soil surveys and structure borings to determine the
roadway structural design and bridge foundation.
d. Prepare the Phase 1 Project Report and meet with representatives of the LA
and STATE at the site of the improvement for review of plans prior to the
establishment of final vertical and horizontal alignment location and size of
drainage structures and compliance with applicable design requirements and
policies.
•
e. Make or cause to be made such traffic studies and counts and special
intersection studies as may be required to furnish sufficient data for the Phase 1
Project Report.
f. Prepare the necessary environmental documents in accordance with the
guidelines contained in the Federal-Aid Procedures for Local Highway
Improvements manual. (Environmental Survey Request Form).
ii. To attend conferences to be held at the request of the CITY and visit the site of work
at any reasonable time when requested to do so by the CITY or representatives of the
STATE.
iii. To commence the work within 10 calendar days, and to complete the services
provided for herein within 300 calendar days, from the date of the Notice to Proceed,
excluding from consideration periods of delay caused by circumstances beyond the control
of the ENGINEER.
iv. That should the CITY require changes in any of the Bridge Design and Hydraulic
Report,ROW, Plats Easements, environmental documents, detailed construction plans,
specifications or estimates after they have been approved in writing by the CITY, the
• CITY shall pay the ENGINEER, in addition to the Fees set forth in Section IV of the
AGREEMENT, hourly rates in amounts equal to the entire value to the ENGINEER for
the actual time spent in making such changes but in no case shall the CITY be billed at
rates in excess of those listed below nor shall the total compensation for changes under the
provisions of this SECTION exceed $5000.00 without renegotiation of the agreement and
concurrence of the STATE.
Hourly rate
including Burden, Fringe, Overhead &Profit
Principal Engineer $110.00
Principal Assistant Engineer $ 95.00
Assistant Engineer $ 80.00
Draftsmen- Senior $ 73.00
CAD Technician II $ 68.00
Survey Party $115.00
Clerical $ 38.00
2. Section DI Work Products is hereby amended to add the following paragraphs:
i. The CITY agrees to furnish the ENGINEER with all presently available survey data and
information including instructions for scales to be used, standard details and Standard
Specifications adopted by the STATE and other available data useful to the work to be
done by the ENGINEER
ii. That all plans, specifications, estimates, plats, and other documents furnished to the
CITY by the ENGINEER in accordance with this AGREEMENT shall be endorsed by
him and shall show his professional seal where such is required by law.
iii. That tracings, plans, specifications, estimates, maps and other documents prepared by
the ENGINEER in accordance with this AGREEMENT shall be delivered to and become
the property of the CITY and that basic survey notes, sketches, charts, and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon
request, to the CITY, or to the STATE,without restriction of limitation as to their use.
•
iv. That all reports, plans, plats, estimates, and special provisions to be furnished by the
ENGINEER in accordance with Section 1 of this amendment inclusive, of THE
ENGINEER AGREES shall be in accordance with the current standard specifications and
policies of the STATE, it being understood that all such furnished documents shall be
approved by the CITY and the STATE before final acceptance. During the performance
of the engineering services herein provided for, the.ENGINEER shall be responsible for
any loss or damage to the documents herein enumerated while they are in the
ENGINEER's possession and any such loss or damage shall be restored at the
ENGINEER's expense.
v. That the ENGINEER and his subcontractors will maintain all books, documents,
papers, accounting records and other evidence pertaining to cost incurred and to make
such materials available at their respective offices at all reasonable times during the
AGREEMENT period and for three years from the date of the final payment under this
AGREEMENT, for inspection by the STATE, Federal Highway Administration, or any
authorized representatives of the Federal Government and copies thereof shall be
furnished if requested.
3. Section XVI Delegations and Subcontractors shall hereby be amended to include the
following paragraph:
That none of the services to be furnished by the ENGINEER shall be sublet, assigned, or
transferred to any other party or parties without written consent of the CITY, except as'+ o3f 5ro11!' L
prrj& -stated in Sections 1.i.b. and 1.i.c. of this Amendment. The consent to sublet, assign or
otherwise transfer any portion of the services to be furnished by the ENGINEER shall not
be construed to relieve the ENGINEER of any responsibility for the fulfillment of this
AGREEMENT.
4. Section XXVII Notices shall hereby be amended to include the following paragraph:
No work shall be commenced by the ENGINEER prior to issuance by the CITY of a
written Notice to Proceed.
5. The AGREEMENT shall hereby be amended to include the following documents
attached to this amendment:
CERTIFICATE OF ENGINEER(1 page)
ii STATE OF ILLINOIS DRUG FREE WORKPLACE CERTIFICATION(1 page)
iii EXHIBIT A(a revised PHASE I ENGINEERING cost spread sheet) (1 page)
. iv SUPPLEMENT TO EXHIBIT A(5 pages)
v UPDATE SCOPE OF WORK&IN-HOUSE DIRECT COST(7 pages)
vi EXHIBIT 13 (HOURLY RATE RANGE) (2 pages)
vii UPDATE SOILS CONSULTANT(2 pages)
6. The AGREEMENT shall hereby be amended to include all provisions of the
STATE's standard "Preliminary Engineering Services Agreement for Federal
Participation" a copy of which is attached as Attachment B.
All other provisions of the AGREEMENT shall remain in full force and effect.
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed
this Agreement in triplicate as though each copy hereof was in original and that there are no other
oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: 1'RE CITY OF ELGIN,ILLINOIS
/ l'Z'2Z---'
By: At 4..... Afil By: c /
ty
City C erk Ci Manager
(SEAL) (SEAL)
For the ENGINEER:
Dated this e day of Mai , A.D., .2cce,
ATTEST: ROBERT H. ANDERSON
BY: D....7Z_ e R, By: �� I • •
Ope°aarn ws MA,JA4a& Pig t
.,
. ?..
Certification e,f Engineer
President and duly authorized _ ��
I hereby certify that I am the an ul ut ,ori_ed represent-ti ve of t ,,e
fIrm of Robert H. Anderson & Assowhcse address is 220 rWl'lest River Drive, St. Charles, iL 6017'-
and that neither I nor the above firm I herein represent has:
(a) employed or retained for a commission, percentage, brokerage, contingent fee, or other considerations,
• any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit
or secure this AGREEMENT,
(b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
• of any firm or person in connection with carrying out the AGREEMENT, or
(c) paid, or agreed to pay to any firm, organization or person-.(other than a bona fide employee working solely
for me or the above ENGINEER) any fee, contribution, donation, or consideration of any kind for, or in con-
nection with, procuring or carrying out the AGREEMENT.
In addition, f and the firm I herein represent:
(d) are not presently debarred,suspended, proposed for debarment,declared ineligible,or voluntarily
excluded from covered transactions by any Federal department or agency: • • -
(e) have not within a three-year period preceding this AGREEMENT been convicted of or had a civil judgement
• ,rendered against them for commission of fraud or a criminal offense in connection with obtaining,
'attempting to obtain or performing a public (Federal,State or local) transaction or contract under a public
transaction: violation of Federal or State antitrust statutes or commission of embezzlement, theft,forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(f) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,
• State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification; and
(g) have not within a three-year period preceding this AGREEMENT had one or more public transaction
• (Federal, State or local) terminated for cause or default.
•
Where the ENGINEER is unable to certify to any of the statements in this certification, such ENGINEER shall attach
an explanation to this AGREEMENT.
-1-acknowledge that this certificate is to be furnished to the LA and the STATE, in connection with this AGREEMENT
• involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both crimi-
nal and civil.
L. 23 `� •
/� °� (Date) � -.� � (Signature)
Certification of LA
I hereby certify that I am the Mayor of City of Elgin
(county Board C`air,,-,an/Mayor/Village President-etc.) • (Caumy/MunicipalitytTownship)
•
and that the above ENGINEER or his representative has not been required directly or indirectly as an express or im-
plied condition in connection with obtaining or carrying out this AGREEMENT to:
(a) employ or retain, or agree to employ or retain, any firm or person, or
(b) pay, or agree to pay, to any firm, person or organi_aton, any fee, contribution, donation, or consideration 01 any
kind;
except as herein expressly stated (ii any);
I acknowledge that this certificate is to be furnished to the STATE, iin connecion with this AGREEMENT involving
participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal ano
•
civill..
Ln 4351 ( 'i.
(5hee.7 c`
■C 1 pFF4.0
er.
'' Agenda Item No.
,,/ City of Elgin A
n g
% ,,,,,
e..... ,.,
E F ` •
June 14, 2000 G � ,,
TO Mayor and Members of the City Council , � 1
FROM: Joyce A. Parker, City Manager
NEIGHBORHOOD HOOD VITALITY
SUBJECT: Amendment to Engineering Services Agreement with R.H.
Anderson, Inc. for Illinois Route 31 and Wing Street
Intersection Improvements
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the authorization
of an amendment to the engineering services agreement for the
preliminary engineering of the Wing Street/State Street
intersection improvements .
BACKGROUND
rft. Upon the City' s abandonment of the North End Bridge project, the
City set about a program of improving the existing transportation
routes used in place of the bridge. These routes include Big
Timber Road, State Street, Kimball Street, Dundee Avenue and Summit
Street. Besides the Wing Street/State Street intersection the City
has also initiated engineering for improvements to the
Dundee/Summit and Waverly/Summit intersections .
In July of 1999 the City of Elgin entered into an agreement with
Robert H. Anderson and Associates for the preliminary engineering
of the subject intersection. The City was accepted into the
Surface Transportation Program for Federal cost participation at
the one half of the total preliminary engineer cost. This Federal
program is administrated by the Illinois Department of
Transportation (IDOT) and therefore the engineering services
agreement between the City and R.H. Anderson required IDOT' s
approval. In the near future, the City will apply for Federal
participation in final engineering, right-of-way acquisition,
construction engineering (inspection) and construction. Except for
construction, all Federal participation is at fifty percent.
Federal participation in construction is at seventy-five percent .
IDOT reviewed the 1999 Agreement with R.H. Anderson and they
(eft requested additional provisions be added and a resolution be signed
committing City funds to the project . The provisions the State
requested required several reviews by both the City and the State
until a final draft of the amendment could be completed. The
reb- Route 31/Wing Street Improvements
June 14, 2000
Page 2
final draft of the amendment is attached for your consideration.
The State also required a "joint agreement" , otherwise known as a
"Local Agency Agreement for Federal Participation" , which provides
the rules and regulations for the Federal Governments financial
participation in the engineering. This agreement is being
submitted to City Council under separate cover. Both the
amendment and the joint agreement must be executed simultaneously.
Future agreements will be required for the final and construction
engineering as well as the right-of-way acquisition.
The provisions that IDOT had requested be added to the 1999
Agreement with R. H. Anderson included the following. The original
scope of engineering services was revised to add detailed
surveying, a Phase One Project Report (a report that is typical to
IDOT projects but not to City projects) , a soils survey and report
of sufficient detail to design pavements, several project meetings
and conferences with IDOT, detail traffic studies and the
preparation of environmental documents to the satisfaction of
Federal policy. The amendment also includes provisions for
engineering charges if work completed falls outside the scope of
rk services, provisions for preliminary engineering products typically
associated with final engineering such as estimates, maps, plans
and environmental documents, Federal subcontracting rules and
specific attachments (for example, a Drug Free Workplace
Certification) required by the Federal Government .
The Wing Street/State Street intersection improvement project is
expected to improve traffic volume capacity via widening (to
accommodate left turn bays) and a new signal system. The right-
of-way acquisition and final engineering have been programmed in
the City' s budget and the Council of Mayors program over the next
two years . The programmed funds between the City and the Council
of Mayors is $950, 000 shared equally between the City and Federal
Government. The construction and the construction engineering
have yet to be programmed.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
R.H. Anderson
Illinois Department of Transportation
9 '(FINANCIAL IMPACT
r The City has committed $74, 056 to this project via the July 29,
1999 engineering services agreement. The attached amendment
adheres to the original cost although additional work is required
per the IDOT added provisions . The City will pay the consultant,
R. H. Anderson, as the consultant completes the preliminary
Amendment to Engineering Services Agreement - Wing/State
June 14, 2000
Page 3
engineering and request a lump sum reimbursement from the State
upon the completion and State' s approval of the preliminary
engineering. Account number 275-0000-791 . 93-80, project number
339590 will be charged. There is $205, 000 currently budgeted for
the preliminary and final engineering facets of the project .
The reimbursement is provided for in the " joint agreement" with the
State and not the attached amendment. The City will receive a
reimbursement of $37, 000 from the State.
LEGAL IMPACT
None.
ALTERNATIVES
A) The City could simply pay 100% of the preliminary engineering.
RECOMMENDATION
rm. It is recommended that City Council authorize staff to execute the
amendment for engineering services agreement with Robert H.
Anderson and Associates for improvements to the Wing Street/State
Street intersection.
Respectfully submitted,
Q
J.*ce ' . Parker
City Manager
JE:do
Attachments
eft.
Federal-Aid Project
•
Certification of Engineer
President
I hereby certify that I am the and duly authorized representative of the
flan of Robert H . Anderson & AssoWhose address is 220 West River Drive, St. Charles, I L 60174
and that neither I nor the above firm I herein represent has:
(a) employed or retained for a commission, percentage, brokerage, contingent fee, or other considerations,
any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit
or secure this AGREEMENT,
(b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
• of any firm or person in connection with carrying out the AGREEMENT, or
(c) paid, or agreed to pay to any firm, organization or person (other than a bona fide employee working solely
for me or the above ENGINEER) any fee, contribution, donation, or consideration of any kind for, or in con-
nection with, procuring or carrying out the AGREEMENT.
in addition, I and the firm I herein represent:
(d) are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from covered transactions by any Federal department or agency; •
(e) have not within a three-year period preceding this AGREEMENT been convicted of or had a civil judgement
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain or performing a public (Federal,State or local) transaction or contract under a public
transaction:violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,
bribery,falsification or destruction of records, making false statements,or receiving stolen property;
(f) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification; and
(g) have not within a three-year period preceding this AGREEMENT had one or more public transaction
• (Federal,State or local) terminated for cause or default.
Where the ENGINEER is unable to certify to any of the statements in this certification, such ENGINEER shall attach
an explanation to this AGREEMENT.
I acknowledge that this certificate is to be furnished to the LA and the STATE, in connection with this AGREEMENT
• involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both crimi-
nal and civil
(Date) !-pa • (Signature)
•
Certification of LA
•
•
i hereby certify that I am the Mayor of City of Elgin
(County Board C`air;pan/Mayor/Viitase President,etc.) (County/;Municipality/Township)
and that the above ENGINEER or his representative has not been required directly or indirectly as an express or im-
plied condition in connection with obtaining or carrying out this AGREEMENT to:
(a) employ or retain, or agree to employ or retain, any firm or person,or
(b) pay, or agree to pay, to any firm, person or organizaton, any fee, contribution, donation, or consideration of any
kind;
except as herein expressly stated (if any);
I acknowledge that this certificate is to be furnished to the STATE, in connecion with this AGREEMENT involving
participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and
civil.
(Date; tSic<<:_-_. •
SLR 4'351 (Rev. 11!EC;
(Sheet 7 of E!
STATE OF ILLINOIS
DRUG FREE WORT<PLACE CERTIFICATION
This certification Is requited by the Drug Froo Workplace Act (III. Rev. Slat., (3) any available drug counseling, rehabilitation, and employee -
ch. 127, par. 152.311). Tho Drug Froo Workplace Act, olloctivo January 1, 1992, assistance programs; and
roquiros that no grantee or contractor shall receive a grant or bo considered for the
purposes ol being awarded a contract for tho procurement ol any properly or sorvicos (4) the ponaltIes that may be Imposed upon an employee tot drug
born the Stale unless that grantee or contractor has corllllod to the Slate that the violations.
grantee or contractor will provide a drug (roe workplace. False certification or
violation of the cortlllcalion may result In sanctions including, but not limited lo, } (c) Providing a copy of tho statement required by subparagraph (a) to each
suspension of contract or grant payments, termination of the contract or grant and employee engaged In the performance of the contract or grant and to pose
debarment of contracting or grant opportunities with the State for at 'oast one (1) year the statement In a prominent place In the workplace.
but not more than five (5) yoars.
(d) Notifying the contracting or granting agency within ton (10) days allot
For the purpose of this codification, 'wanton' or 'contractor' moans a receiving notice under part (13) of paragraph (3) of subsection (a) abov-
corporatlon, partnership, or other entity with twenty-live (25) or more omployoos at tram an omptoyoo or otherwise rocofving actual notice of such convlcllo,
the limo of issuing the grant, or a department, division, or other unit thereof, directly
rosponalbio for tho spocillc porformanco under a contract or grant ol $5,000 or more (o) Importing a sanction on, or roqu'ring the satisfactory participation In a d„
from (ho State. abuse assistance or rehabilitation program by, any employee who Is so
convicted, as required by socllon 5 of Iho Drug Free Workplace Act.
Tho contraclorlgranloe certifies and agrees that it will provide a drug free
•
workplaco by: (I) Assisting omployoos In selecting a course of action In the event drug
counseling, treatment, and rehabilitation 19 required and Indicating That
(a) Publishing a statement: trained referral loam Is In place.
•
(1) Notllying employees that he unlawful manulacturo,distribution, (g) Making a good faith effort to continue to maintain a drug (roe workplaco
dispensing, possession or use of a controlled substance, including through Implemontatton of the Drug Roo Workplace Act.
cannabis, la prohibited In the grantee's or contractor's workplaco.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, T1(AT I
(2) Spocllying Ma actions Thal will be taken against omployoos for Oil SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON ❑E 1Al_F OF I
violations of such prohibition. DESIGNATED ORGANIZATION.
(3) Notilying the omptoyoo that, as a condition of employment on such
contract or grant, the employee will:
Robert 11. Anderson & Associates, Inc.
(A) abide by the terms of the statement; and f iInlod from.of Orpanliatlon
(0) notify the employer of any criminal drug statute conviction •
for a violation occurring in the workplace no lalor than live
(S) days allot such conviction. noqul.11lon/Cont,act/D,.nt
Slonaluro of Aulhodtad lopr•,anl.11vo ID uw i u,
(b) Establishing a drug Imo awareness program to Inform omployoos about:
•
(1) the dangers of drug abuse in the woritplaco; Frank H. Gorham, P. E. President Se/DA -23 / 99
Prtnlad Narna and Title / Datu
(2) tho grantee's or contractor's policy of maintaining a drug boo
workplace:
. Exhibit A
Phase 1 Engineering
')
Project: Illinois Route 31 at Wing Street Intersection 'Firm's approved rates on file with )DOT's
Local Agency: City of Elgin Bureau of Accounting &Auditing:
1 County: Kane Payroll Burden& Fringe Rate 40.84%
Consultant: Robert H.Anderson&Associates, Inc. Overhead& Expense Rate 108..1 9%
Section No.: 96-00159-00-CI-I
•
Alan Payroll Payroll Payroll Burden Overhead & ln-)louse Services '% of Gran
Item )lours )tale Costs & Fringe Costs Expense Costs Direct Costs Sub-Total Profit* By Others • Total Total
I Field Survey 44 54 519.34 51,044.36 5426.52 51,129.89 $13.80 $2,614.57 5313.75 50.00 52,928.32 3.97'
2 Data Collection and Evaluation 57 522.80 $1,299.60 5530.76 $1,406.04 520.50 53,256.89 5390.83 50.00 53,647.72 .1.94
3 Preparation of Project Mosaics 20 S 19.19 5383.80 $156.74 5415.23 5(.0(1 5955,78 $1 14.69 50.011 51,07(1.17 1 .15
4 Plotting of Roadway Survey 33 • 521.28 5702.24 5286.79 5759.75 $21.00 $1,769.79 $212.37 50.0(1 $1,982.16 2.69
5 Environmental Data,Coordination,
Inventory and Analysis 57 527.98 51,594.86 5651.34 51,725.48 $38.00 $4,009.68 5481.16 50.00 54,490.81 6.09
6 Location Drainage Study 90 $23.13 52,081.70 $850.17 $2,252.19 532.10 $5,216.16 5625.91 $0.011 $5,812.10 7.92
7 Alternate Geometric Studies 124 525.20 $3,124.80 $1,276.17 $3,380.72 $53.50 $7,835.19 $940.22 50.00 $8,775.11 11.39
8 Accident Analysis 20 S28.I7 $563.40 5230.09 5609.54 $0.00 51,403.04 5168.36 50.00 11,571.40 2.1.1
9 Traffic Maintenance Analysis 21 S30.37 $637.77 5260.47 $690.00 50.00 51,588.24 $190.59 50.00 $1,778.83 2.•11
10 Intersection Design Studies 50 $25.32 51,266.00 5517.03 51,369.69 $15.90 $3,168.62 5380.23 50.00 53,545.85 4.81
11 Pavement Inspection and Analysis Evaluation 9 $36.09 $324.81 $132.65 $351.41 $12.00 $820.87 $98.50 50.00 5919.38 - . 1.2`
•
12 Street Lighting,Sidewalk/Pcdcstiian
Facilities and"Traffic Signal Interconnect 16 533.58 5537.28 $219.43 $581.28 $0.00 $1,337.99 $160.56 $0.00 $1,498.55 2.0
13 Project Report(Preliminary) 140 528.35 53,969.00 51,620.94 54,294.06 575.00 59,959.00 51,195.08 50.00 51 1,154.08 15.1
14 Public Meeting 89 $22.56 $2,007.84 $820.00 $2,172.28 $119.10 $5,119.22 $614.31 $0.00 55,733.53 7.7
S Preparation of Construction Cost Estimate 17 522.78 $387.26 5158.16 5418.98 $0.00 5964.39 5115.73 50.01) $I,080.12 I.•1
16 Coordination With Affected/Interested
Local Agencies, Properly Owners and
Railroad 52 525.72 $1,337.44 5546.21 51,446.98 522.75 53,353.38 $402.41 $0.00 5.1,755.78 5.(1
17 Project Report(Final) 92 526.95 52,479.40 $1,012.59 $2,682.46 $87.00 56,261.45 $751.37 50.00 $7,012.82 9.5
18 Administration 24 533.89 $813.36 $332.18 $879.97 $0.00 52,025.51 $243.06 $0.00 52,268.57 3.0
Soil Borings(Soil&Material Consultants) 54,739.0(1 $4,739.00
TOTALS F •965" ), $24,554.92 510,028.23 526,565.97, 5510.65 561,659.77, $7,399.17 $4,739.00, $73,797.91100.0
'Formula Used to Compute Allowable Limit of Profit
Profit =0.145[(2.3+R)P + DC]
Complexity Factor(R) Used to Compute Profit= 0.00
•
Supplement to Exhibit A
•
•
Project: Illinois Route 31 at Wing Street
Local Agency: City of Elgin
•
County: Kane
Consultant: Robert H. Anderson & Associates, Inc.
Average Hourly Project Rates
Personnel Classification Salary Field Survey s Data Collection & Project Mosaics Plotting of Survey
Evaluation
% Partic. Weighted Rate %Partic. Weighted Rate % Partic. Weighted Rate % Partic. I Weighted Rate
Principal Engineer $45.00 two $0.00 5% $2.25 0% $0.00 0% $0.00
Sr. Project Engineer $33.58 2% $0.67 28% • $9.40 0% $0.00 9% $3.02
Project Engineer $24.37 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Design Engineer $17.17 0% $0.00 58% $9.96 30% $5.15 0% $0.00
CAD Technician $20.06 5% $1.00 0% $0.00 70% $14.04 91% $18.25 • _
Sr. Survey Technician $19.00 93% $17.67 0% $0.00 0% $0.00 0% $0.00 _
Clerical $13.25 0% t• $0.00 9% $1.19 0% $0.00 0% $0.00
•
AVERAGE PAYROLL RATE 100% $19.34 100% $22.80 100% $19.19 100% $21.28
Supplement to Exhibit A
Project: Illinois Route 31 at Wing Street
Local Agency: City of Elgin
County: Kane
Consultant: Robert H. Anderson & Associates, Inc.
Sheet 2
Average Hourly Project Rates
Personnel Classification Salary • Environmental Location Drainage Study Alternate Geometric Studies Accident Analysis
Coordination
Partic. Weighted Rate % Partic. Weighted Rate % Partic. Weighted Rate % Partic. Weighted Rate
Principal Engineer $45.00 7% $3.15 7% $3.15 4% $1.80 0% $0.00
Sr. Project E gineer $33.58 54% $18.13 18% $6.04 37% $12.42 60% $20.15
Project Engineer $24.37 0% $0.00 12% $2.92 0% $0.00 _ 0% $0.00 . _
Design Engineer $17.17 39% $6.70 47% ' $8.07 25% $4.29 0% $0.00
CAD Technician o 0
$20.06 - 0% $0.00 12% 92.41 32% $6.42 110% $8.02
Sr. Survey Technician $19.00 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Clerical $13.25 0% $0.00 4% $0.53 2% $0.27 0% $0.00
AVERAGE PAYROLL RATE 100% $27.98 100% $23.13 100% $25.20 100% $28.17
Supplement to Exhibit A .
•
Project: Illinois Route 31 at Wing Street
Local Agency: City of Elgin
County: Kane
Consultant: Robert H. Anderson & Associates, Inc.
Sheet 3
•
Average Hourly Project Rates
Personnel Classification Salary Traffic Maintenance Intersection Design Studies Pavement Inspection and Street Lighting, Sidewalk,
Analysis Analysis Signals
% Partic. Weighted Rate % Partic. Weighted Rate % Partic. Weighted Rate % Partic. Weighted Rate
Principal Engineer $45.00 5% $2.25 0% • $0.00 • 22% $9.90 0% . . $0.00
Sr. Project Engineer $33.58 67% $22.50 44% $14.78 78% $26.19 100% $33.58
Project Engineer $24.37 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Design Engineer $17.17 0% $0.00 24% $4.12 0% $0.00 0% $0.00
CAD Technician $20.06 28% $5.62 32%0 $6.42 0% $0.00 0% $0.00
Sr. Survey Technician $19.00 0% $0.00 0% ' . $0.00 0% $0.00 0% $0.00
Clerical $13.25 0% $0.00 0% $0.00 0% $0.00 0% $0.00
AVERAGE PAYROLL RATE 100% $30.37 100% $25.32 100% $36.09 100% $33.58
SupipIement to Exhibit A
Project: Illinois Route 31 at Wing Street
Local Agency: City of Elgin
•
County: Kane
Consultant: Robert H. Anderson & Associates, Inc. .
Sheet 4
Average Hourly Project Rates
Personnel Classification Salary Project Report Public Meeting Cost Estimate Coordination
(Preliminary)
% Partic. Weighted Rate % Partic. Weighted Rate % Partic. Weighted Rate % Partic. Weighted Rate-
Principal Engineer $45.00 7% $3.15 4% $1.80 6% $2.70 0% $0.00
Sr. Project Engineer $33.58 51% $17.13 29% $9.74 24% $8.06 54% $18.13
Project Engineer $24.37 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Design Engineer $17.17 5% $0.86 27% $4.64 70% $12.02 38% $6.52
CAD Technician $20.06 34% r $6.82 16% $3:21 0% $0.00 0% $0.00 •
Sr. Survey Technician $19.00 0% $0.00 0% $0.00 • 0% $0.00 0% $0.00
Clerical $13.25 3% $0.40 24% $3.18 0% $0.00 8% $1.06
T
AVERAGE PAYROLL RATE 100% $28.35 100% $22.56 100% $22.78 100% $25.72
Supplement to Exhibit A
•
Project: Illinois Route 31 at Wing.Street
Local Agency: City of Elgin
County: Kane •
Consultant: Robert H. Anderson & Associates, Inc.
Sheet 5
Average Hourly Project Rates
Personnel Classification Salary Project Report (Final) Administration
% Partic. Weighted Rate % Partic. Weighted Rate
Principal Engineer $45.00 10% $4.50 • 33% $14.85
Sr. Project Engineer $33.58 43% $14.44 50% $16.79
Project Engineer $24.37 0% $0.00 0% $0.00
Design Engineer $17.17 23% $3.95 0% $0.00
CAD Technician $20.06 13% $2.61 0% $0.00 •
Sr. Survey Technician $19.00 0% $0.00 0% $0.00
Clerical $13.25 11% $1.46 17% $2.25
AVERAGE PAYROLL RATE 100% $26.95 100% $33.89 1
•
•
Scope of Work
All work on the Wing Street/State Street project will be completed in accordance with the
requirements defined in the IDOT Bureau of Local Roads manual "Federal Aid Procedures for
Local Highway Improvements" and other related IDOT Standards and Manuals. For the Wing
Street/State Street project the scope of work for the Phase I Project Development Report is
outlined as follows:
Data Collection:
1. Obtain peak hour turning movement vehicle counts at the intersection.
2 Obtain automatic (road tube) 24-hour vehicle counts on each approach.
3. Make a topographic survey within the right-of-way to obtain information to
supplement the planimetric information on the City of Elgin aerial mapping base to
locate significant physical features and to obtain cross-section information.
4. Collect background information including "as built" plans, accident data,
underground utility maps (sewer, water, storm sewer, gas, electric, telephone and
cable TV), land use maps, comprehensive plan and zoning maps, and flood insurance
study maps.
5. Obtain pavement cores and soil borings.
6. Obtain IDOT "Condition Rating Survey" information.
7. Prepare an environmental survey request form and submit to IDOT.
Traffic and Accident Analysis:
1. Summarize and tabulate traffic count data.
2. Prepare a request for traffic projections by CATS.
3. Prepare a capacity analysis based on existing conditions.
4. Review accident data for high accident locations and wet pavement cluster sites, and
define remedial measures.
5. Using CATS projected ADT's, project peak hour volumes and prepare a capacity
analysis for projected traffic conditions.
a__t 1
Scope of Work
6. Prepare a report on traffic and capacity.
7. Prepare a report on accident history.
Alternative Development and Evaluation:
1. Define scope of required improvements and design options.
2. Perform capacity analyses for various alternatives.
3. Estimate construction & right-of-way costs for various alternatives.
4. Choose recommended alternative.
Drainage Studies:
1. Obtain information from City staff on existing drainage and flooding problems, if
any.,
2. Prepare maps showing the drainage areas that contribute flow to the Project and
compute the impact of the resulting flows on the Project facilities, including storm
sewers, culverts and overland flow routes.
3. Determine the need for drainage improvements in the existing storm sewer system,
and the need for storm water detention to be constructed as part of the Project to
mitigate flooding problems. Prepare the Location Drainage Study.
Preliminary Design:
1. Plot topographic and planimetric information and plot cross sections.
2. Identify design deviations from standard design parameters.
3. Draw the proposed design on the base maps.
4. Prepare existing and proposed typical sections.
5. Identify preliminary Right-Of-Way requirements.
Intersection Design Studies:
1. Wing Street and State Street
P,:s-2
Scope of Work
Preliminary Project Development Report:
1. Include information on the proposed design, as well as the required documentation of
alternative development and evaluation, environmental analysis, coordination with
review agencies and community involvement.
2. Submit the draft document to the City of Elgin for review.
3. Transmit the draft document to IDOT for review.
Coordination:
1. Meet regularly with the City Staff and schedule periodic meetings to keep them
advised of the progress of the Project and of the options being studied.
2. Review with and obtain clearance from Cultural Review agencies.
3. Attend an IHPA coordination meeting, if required.
4. Meet with IDOT Local Roads. /FHWA.
Community Involvement Program:
1. Conduct public informational meetings to facilitate public approval of the Project and
anticipate concerns of area residents.
2. Address improvements in the residential area that are likely to be sensitive issues such
as tree removal, parking, sidewalks and safety.
3. Schedule informal meetings with area residents at the beginning of the Phase I work,
prior to the public hearing to obtain public input during the report process and to
insure that the selected alternatives are responsive to the public concerns.
Public Hearing:
1. If the Project proceedings result in the requirement for a formal public hearing,
undertake the following steps:
• Publication of Notices in Local Newspapers
• Preparation of Exhibits
parr 3
Scope of Work
• Preparation for the Presentation
• Public Hearing with a Court Reporter
• Ten Day Waiting Period for Written Comments
• Written Disposition/Response of each Comment
Final Design: ,
1. Incorporate design revisions resulting from comments received at public meetings
and/or at the public hearing.
2. Incorporate design revisions resulting from DOT and FHWA review of the
Preliminary Design Report.
Final Project Development Report:
1. Include documentation of compliance with the public hearing requirement.
2. Append the disposition of all comments received during the public hearing process.
3. Submit the final report to the City and to IDOT.
Illinois Route 31 at Wing Street Intersection
Elgin, Illinois
Section No.: 96-00159-00-CH
PROJECT REPORT
IN-HOUSE DIRECT COST
1. Field Survey
a. 4 Drawings X 2 Sets @ $0.60/Print S4.80
b. 12 Photographs @ $0.75/each 59.00
Sub-Total $13.80
2. Data Collection and Evaluation
a. 50 Photocopies @ $0.05/Copy $2.50
b. 24 Photographs @ $0.75/each $18.00
Sub-Total $20.50
3. Plotting of Roadway Survey
a. 7 Drawings x 5 Sets @ S0.60/Print $21.00
4. Environmental Data and Coordination
a. 50 Prints @ $0.60/Print $30.00
b. Postage 2 @ 4.00/each $8.00
Sub-Total $38.00
5. Location Drainage study
a. 6 Drawings X 6 Sets @ S0.60/Print S21.60
b. 50 Photocopies @ $0.05/Copy $2.50
c. Postage 2 @ 4.00/each $8.00
Sub-Total S32.10
6. Alternate Geometric Studies
a. Photocopies 50 Pages @ 50.05/Copy $2.50
b. 3 Mylars @ $9.00/Each $27.00
c. 40 Prints @ 50.60/Print 524.00
Sub-Total $53.50
7. Intersection Design Studies
a. Photocopies 30 Pages @$0.05/Copy $1.50
b. 24 Prints @ $0.60/Print $14.40
Sub-Total $15.90
8. Pavement Inspection and Analysis
a. 5 Prints @ 50.60/Print $3.00
b. 12 Photographs @ $0.75/each S9.00
Sub-Total $12.00
9. Project Report (Preliminary)
. a. Photocopies 60 Pages x 10 sets @ $0.05/Copy $30.00
b. 5 Prints x 10 sets @ 50.60/Print $30.00
c. Postage 3 @ 35.00/Each $15.00
Sub-Total $75.00
10. Public Meeeting
a. Informational Letter (2 pages) 50 Pages a 50.05/Copy $5.00
b. Response letters- 20 Pages a 50.05/Copy S1.00
c. Postage 70 @ S0.33/Each $23.10
d. Newspaper Notice 2 each @ S30.00 $60.00
e. Board Exhibits —2 @ S 15.00/each $30.00.
Sub-Total $119.10
11.. Coordination
a. Photocopies 50 Pages @ $0.05/Copy ,$2.50
b. 1.5 Prints @ $0.60/Print $9.00
c. Postage 15 @ $0.75/each $11.25
Sub-Total $22.75
12. Project Report (Final)
a. Photocopies 72 Pages x 15 sets @ $0.05/Copy $54.00
c. 6 Prints x 15 sets @ $0.60/Print S18.00
d. Postage 3 @ $5.00/Each S15.00
Sub-Total $87.00
TOTAL IN-HOUSE DIRECT COST $510.65
•
Exhibit B
Hourly Rate Range of Consultant's Regular Staff
Project : Illinois Route 31 at Wing Street Intersection
Local Agency: City of Elgin
Section No.: 96-00159-00-CH
Consultant: Robert H. Anderson &Associates, Inc.
Employee Hourly Rate Hourly Rate
Classification (from) (to)
Principal Engineer $45.00 $45.00
Sr. Project Engineer $30.50 $36.00
Project Engineer $23.75 $25.00
Design Engineer $15.00 $18.50
CAD Technician $16.00 $22.00
Sr. Survey Technician $16.00 $22.00
Clerical $12.00 $14.50
Exhibit B
Hourly Rate Range of Consultant's Regular Staff
Project : Illinois Route 31 at Wing Street Intersection
Local Agency: City of Elgin Payroll Burden & Fringe Rate: 40.84%
Section No.: 96-00159-00-CH Overhead & Expense Rate: 108.19%
Consultant: Robert H. Anderson & Associates, Inc.
PayrelLlucden & Fringj Bate Overhead ancLExpense Rate
Employee Hourly Rate Hourly Rate Total Rate Total Rate
Classification (from) (to) (from) (to) (from) (to) (from)* (to)*
1;y7.;i (s ..t
Principal Engineer $45.00 $45.00 s s = $18.38 $18.38 P.'''
Principal $48.69 $48.69 $112.06 $112.06
b
Sr. Project Engineer $30.50 $36.00 1, , $12.46 $14.70 �y,; $33.00 $38.95 I $75.95 $89.65
Project Engineer $23.75 $25.00 it,;)° $9.70 $10.21 Ir,� $25.70 $27.05 I $59.14 $62.26
Design Engineer $15.00 $18.50 I" $6.13 $7.56 ),,;; $16.23 • $20.02 $37.35 $46.07 i.
CAD Technician $16.00 $22.00 3 A� $6.53 $8.98 I $17.31 $23.80 $39.84 $54.79
t t'; •, k'i•Sr. Survey Technician $16.00 $22.00 ,_ $6.53 $8.98 , $17.31 $23.80 , $39.84 $54.79
Clerical $12.00 $14.50 ,, $4.90 $5.92 [}lj $12.98 $15.69 .- $29.88 $36.11
* Rate does not include Profit
SOIL AND MATERIAL CONSULTANTS, INC.
8 W.COLLEGE CR. • ARLINGTON HEIGHTS,IL 880004 • 847-870-0544 • FAX 847-870-0661
^ • i l � March 31, 1999
-`� • Proposal No. 6721
Mr. Douglas P. Breunlin, P.E.
Robert H. Anderson & Associates, Inc.
220 West River Drive
St. Charles, Illinois 60174
Re: Pavement Investigation
Wing Street/Route 31 Improvements
Elgin, Illinois
Dear Mr. Breunlin:
We are submitting for your consideration our proposal to provide the requested
pavement investigation and subsurface soil condition analysis for the proposed
improvements at the intersection of Wing Street and Route 31 in the City of Elgin,
• Illinois.
Scooe of the investigation
The soil survey will be completed in accordance with IDOT guidelines established for
road improvements. Boring locations will be established at the 13 requested locations.
Existing pavement materials at the 9 pavement locations will be cored to determine•
material types and thicknesses. The soils at all locations will be auger drilled to
establish the soil profile within 10.0 feet of existing surface elevations or shallower if
refusal is encountered. A soil sample will be obtained immediately below the base or
other surface conditions present using a split barrel sampler. Soil samples will be
obtained from the auger at 2.0 foot intervals for the remaining depth of the boring. A
pocket penetrometer reading will be performed on each sample of cohesive soil.
Soil samples will be returned to our laboratory for testing including determination of
moisture content. Cohesive soils will be tested for determination of dry unit weight and
unconfined compressive strength. Selected soil samples will be tested for
determination of grain-size distribution, Atterberg limits, maximum density-optimum
moisture relationship, Illinois Bearing Ratio value and other pertinent testing.
Enaineerina Evaluation. Report
The field investigation and laboratory testing will be completed under the direction of a
Registered Professional Engineer. Preliminary information will be available upon
request. Upon completion of the investigation an engineering evaluation will be .
SOIL BORINGS • CORING • iINSPEC :ON • QUALITY CONTROL • LAEORATORY TESTING • ENGINEERING
, Proposal No. 6721 Page 2
Re: Wing Street/Route 31 improvements
Elgin, Illinois
completed and a report prepared. The report will present our findings as well as
interpretation and recommendations.
Charoes
Our unit charges and the estimated total cost for the investigation are indicated on the
attached Schedule of Fees. This schedule also indicates the anticipated frequency as
well as type of field and laboratory testing proposed for this investigation. Final billing
will be based on actual services rendered at the indicated rates.
Your consideration of this proposal is appreciated. The attached General Conditions
are understood to be part of this proposal. If this proposal is acceptable, please
execute and return one copy to our office. Should you have any questions concerning
the scope of the investigation, please let us know.
Very truly yours,
SOIL AND MAT,ERlAL CONSULTANTS, INC.
•
G ld issner, PP..E.
President
GJK:kg
Proposal Accepted By: Client
Street
Town . . State Zip Code
Phone ( ) Fax (
Signature Position
Printed Name Date