00-158 Resolution No. 00-158
RESOLUTION
AUTHORIZING EXECUTION OF A PROFESSIONAL SIERVICES AGREEMENT WITH
VANDEWALLE & ASSOCIATES FOR IMPLEMENTATION SERVICES FOR THE
RIVERFRONT/CENTER CITY MASTER PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby aui�horized and directed
to execute a Professional Services Agreeent on behalf of the
City of Elgin with Vandewalle & Associat s for implementation
services relating to the Riverfront/Cente City Master Plan, a
copy of which is attached hereto and m de a part hereof by
reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: June 14 , 2000
Adopted: June 14 , 2000
Vote : Yeas 6 Nays 1
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
DRAFT 5/26/00
RAGREE/VANDEWALL
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into Ithis P� day of
7u.we , 2000 , - by and between ', the CITY OF ELGIN,
ILLINOIS, a municipal corporation (hereinafter referred to as
the "City" ) , and VANDEWALLE & ASSOCIATES, a Wisconsin
corporation, authorized to do busines in the State of
Illinois (hereinafter referred to as "Cons ltant" ) .
WITNESSETH 1
WHEREAS, the City Council of the City has on May 24, 2000
adopted the City of Elgin Riverfront/Center City Master Plan;
and I
WHEREAS, the City has determined it to be in its best
interests to obtain the assistance of a onsultant concerning
the implementation of the City' s Riverfro t/Center City Master
Plan; and 1
WHEREAS, Consultant is experienced in to implementation of
plans providing for the redevelopment of iverfront and center
city areas and desires to render consul ant services to the
City.
NOW, THEREFORE, in consideration cf the mutual promises and
covenants contained herein, the receipt and sufficiency of
which is hereby acknowledged, the parties hereto agree as
follows :
1 . Scope of Work
Consultant shall perform and d ' rect the necessary
qualified personnel to perform the services related to
the implementation of the City' s R'verfront/Center City
Master' Plan as set forth in the " Implementation Scope of
Services--Revised May 24 , 2000" attached hereto and made
a part hereof as Exhibit 1 . Consultant agrees that Scott
Chesney shall be the person from C nsultant ' s staff who
is principally responsible for pe forming Consultant ' s
services pursuant to this agreement All work hereunder
shall be performed under the diection of the City
Manager of the City and the D ' rector of Economic
Development and Business Services ofilthe City.
2 . Schedule and Term
The term of this agreement is for one year from the date
and year first written above . Services to be provided
pursuant to this agreement shall commenced from the date
of execution hereof for such one yea* period. Consultant
shall render the services in an expeditious fashion.
3 . Fees
A. Payments for services provided the Consultant shall
be reimbursed at the hourly rate of its professional
and technical personnel as setforth on Exhibit 2
attached hereto and made a art hereof by this
reference, with the total feesand expenses to be
paid to Consultant not to exce d $115, 000 . Due to
the dynamic nature of project implementation, the
services provided in this sc pe of services may
require redefinition or reclar ' fication over time .
In such event, or if project im lementation requires
additional Consultant staff tim than is anticipated
in the agreement, such additio al services must be
-- -approved in advance by the Cit by way of amendment
to this agreement .
B . Reimbursable Expenses are inluded in the above
not-to-exceed total fee of $115 , 000 . Those
reimbursable expenses that are invoiced to
Consultant through a third pak ty vendor, and then
subsequently invoiced to the City, are subject to a
multiple of 1 . 1 and includles such things as
printing, reproduction and some handling of
documents . Other reimbursables shall be invoiced to
the City at cost and include such matters as
postage, long distance and tray 1 .
C. Consultant shall submit inv ices in a format
approved by the City. Prog ess reports will be
included with all payment requ sts . The Consultant
shall maintain records showing actual time devoted
and costs incurred. The Consultant shall permit the
City to inspect and audit all data and records of
the Consultant for work done nd expenses incurred
pursuant to this agreement . The Consultant shall
make these records available at reasonable times
during the agreement period, nd for a year after
termination of this agreement .
4 . Rights in Results of Services
The results of Consultant ' s service under this agreement
shall be the exclusive propertyI of City, and all
documents (including, without limi ation, all writings ,
drawings, blueprints pictures, re ordings, computer or
machine-readable data, and all co ies or reproductions
hereof) which describe or rela e to the services
performed or to be performed pursuant to this agreement
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or the results thereof, including, without limitation,
all notes, data, reports or other infbrmation received or
generated in the performance of this agreement shall be
the exclusive property of City and shall be delivered to
City upon request (except for one copy, which may be
retained by Consultant for its confidential files) . No
articles, papers, treatises, or presentations related to
or in any way based upon or associated with the services
performed pursuant to this agreement, shall be presented
or submitted for publication without the prior written
consent of City. It is agreed that the results of
Consultant ' s services and the work prioduct provided under
this Agreement are not intended or represented to be
suitable for reuse by the City on any project not
contemplated by this Agreement and Such reuse shall be
without liability to the Consultant .
5 . Other Agreements
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Consultant warrants that it is not 4 party to any other
existing or previous agreement which would prevent
Consultant from entering into this, agreement or which
would adversely affect Consultant ' s ability to perform
services under this agreement . During the term of this
agreement , Consultant shall not , without the prior
written consent of City, perform services for any
persons, firm or corporation other than City if such
services could foreseeably lead to a conflict with
Consultant ' s obligations under this *eement .
6 . Subcontracting
If Consultant intends to hire or retain any person, firm
or corporation to perform services Under this agreement,
Consultant shall first secure the written agreement of
such party that such party (1) shall assume and agree to
be bound by the same obligations as Consultant has
assumed under the provisions of this agreement , and
(2) that such party shall not be or act as an agent or
employee of City, nor assume or create a commitment or
obligation on behalf of nor bind iCity in any respect
whatsoever. Consultant shall provide City with a copy of
each such written agreement .
Prior to subcontracting, Consultant shall obtain prior
written approval of the City or each individual
subcontractor . City shall have the right to refuse
approval of any subcontractor for an reason.
Any fees, payments or other costs associated with any
subcontractor or other persons or firm shall be at the
sole cost of the Consultant payable from the fees the
City is paying to Consultant pursuant to this agreement .
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7 . Assignment
Neither this agreement nor any of the rights or
obligations hereunder may be assigned or otherwise
transferred by Consultant , nor shall the benefits of this
agreement inure to the benefit Of any trustee in
bankruptcy, receiver or creditor of either party, except
as may be required by law, whether by operation of law or
otherwise, without the prior written consent of either
party. Any attempt to assign or transfer this agreement
or any rights hereunder without su h consent shall be
null and void and of no force or effe t .
8 . Independent Contractor
Consultant is and shall perform its services under this
agreement as an independent contractor, and shall not be
deemed an agent, employee or lega4 representative of
City:— Consultant has no authority Ito assume or create
any commitment or obligation on behalf of or to bind City
in any respect whatsoever.
9 . Licenses
Consultant shall obtain at its cost any and all licenses
required by • federal , state, or local statutes,
regulations or ordinances necessary for the performance
of its services pursuant to this agreement .
10 . Compliance with Laws
Consultant shall at all times impose work orders on its
employees and subcontractors which are designed to assure
that they comply with all applicable federal , state and
local laws and regulations (including, but not limited
to, occupational safety and environmental protection
statutes and regulations) in performing services
hereunder, and shall comply with any directions of
governmental agencies and City relating to site safety,
security, traffic or other matters .
Failure to comply with this section shall constitute a
material breach of this agreement , alnd shall entitle City
to terminate this agreement upon ten (10) days written
notice without penalty to City. 1
11 . Indemnification of City
Consultant shall hold harmless and indemnify City from
and against any and all suits , causes of action, claims
for damages, damages and any other liability to the
extent caused by the negligent acts of the Consultant,
its collaborating firms, its subcontractors or agents or
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employees of any of them in the performance of this
agreement .
12 . Force Majeure
The Consultant shall not be liable to the City for any
failure, delay or interruption of service or for any
failure or delay in the performance of any obligation
under this agreement due to strike, walkouts, acts of
God, governmental restrictions, enemy actions, civil
commotion, unavoidable casualty, unavailability of fuel
or parts or other similar acts beyond the reasonable
control of the Consultant .
13 . Consultant ' s Insurance
Consultant shall obtain and maintain the following
policies of insurance :
(1) Worker ' s compensation insurance in amounts required
under the laws of the State of Illinois;
(2) Comprehensive general liability for bodily injury,
death or loss of or damage t0 property of third
persons in the minimum amountl of $1 million per
occurrence which policy shall name City as
additional insured. Consultant shall furnish to
City of Elgin a certified copy of such policies
concurrently with the execution Of this agreement .
(3) Professional liability insurance for errors and
omissions in the minimum amount of $1 million per
occurrence and in aggregate . Consultant shall
furnish to the City a CertifiCate of Insurance as
evidence of such policy concurrently with the
execution of this agreement .
14 . Severability
The parties intend and agree that if any portion of this
agreement , or application thereof ; to any person or
circumstance, shall to any extent be deemed to be
invalid, void, or otherwise unenforceable for any reason,
the remainder of this agreement , and the application of
such provision to persons or circumstances other than
those as to which it is held invalid, shall not be
affected thereby, and each provision of this agreement
shall be valid and shall remain in full force and effect .
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15 . Governing Law
Venue for the resolution of any disputes or the
enforcement of any rights pursuant to this agreement
shall be in the Circuit Court of Kane County, Illinois .
16 . Termination
The City may by written notice to the Consultant
terminate the whole or any part of this agreement if the
Consultant fails to make delivery of l the services within
the time specified herein or any extension thereof : or if
the contractor fails to perform any of the other
provisions of the contract , or fails to make progress so
as to endanger performance of Ithis agreement in
accordance with its terms, and in either of these two
circumstances does not cure such failure within ten (10)
days (or such longer period as the City may authorize in
writing) after receipt of notice from the City specifying
such failure . Notwithstanding any other provision
hereof , the City may also terminate this agreement at any
time upon fifteen (15) days prior written notice to the
Consultant . In the event that this agreement is so
terminated, the Consultant shall be paid for services
actually performed and reimbursable expenses actually
incurred prior to termination, except that payment and
reimbursement shall not exceed the total amount set forth
under Paragraph 3 above .
17 . Additional Provisions
This agreement includes those additional provisions
contained in Exhibits 3 , 4 , 5 and 6 relating to
Consultant ' s certifications, affirmative action
information, equal employment commitment guidelines and
sexual harassment policy.
18 . News Releases
The Consultant may not issue any news releases without
prior approval from the City, norl will the Consultant
make public proposals developed under this agreement
without prior written approval from the City prior to
said documentation becoming matters of public record.
19 . Entire Agreement
This agreement contains the entire understanding and
agreement between the parties hereto with respect to the
subject matter hereof and supersedes all previous
communications, negotiations and agreements, whether oral
or written, between the parties hereto with respect to
such subject matter, and no additions to or modifications
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of this agreement or waiver of any provisions of this
agreement shall be binding on either party unless made in
writing and executed by City.
20 . Notices
Communication to the Consultant means notice in writing
to Wendy Apple, Business Manager, Vandewalle &
Associates, 120 E . Lakeside Street , Madison, WI 53715 .
Communications to the City means notice to the
contracting officer in writing to Raymond Moller, City of
Elgin, 150 Dexter Court , Elgin, IL 60120 .
21 . No Personal Liability
No officer, director, or employee of the City or of the
Consultant shall be personally liable for the fulfillment
of the conditions of this agreement .
22 . Cost and Quantity Opinions
In providing opinions of probable cOnstruction cost , the
City understands that the Consultanthas no control over
the costs or availability of labor, equipment or
materials, or over market conditions or the contractor ' s
method of pricing, and that the Consultant ' s opinions of
probable construction costs are made, on the basis of the
Consultant ' s professional judgment and experience . The
Consultant makes no warranty, express or implied, that
the bids or the negotiated cost of the work will not vary
from the Consultant ' s opinions of probable construction
cost .
23 . Standards of Care
In providing services under this agreement, the
Consultant shall endeavor to perform in a manner
consistent with that degree of care and skill ordinarily
exercised by members of the same ' profession currently
practiting under similar circumstances .
24 . Nondiscrimination
In all hiring or employment made possible or resulting
from this agreement , there shall be no discrimination
against any employee or applicant for employment because
of sex, age, race, color, creed, national origin, marital
status , of the presence of any sensory, mental or
physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall
apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of
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pay or other forms of compensation and selection for
training, including apprenticeship .
No person shall be denied or subjected to discrimination
in receipt of the benefit of any services or activities
made possible by or resulting from this agreement on the
grounds of sex, race, color, creed, national origin, age
except minimum age and retirement provisions, marital
status or the presence of any sensory, mental or physical
handicap . Any violation of this provision shall be
considered a violation of a material provision of this
agreement and shall be grounds for cancellation,
termination or suspension, in whole or in part, of the
agreement by the City.
25 . Assignment and Successors
This agreement and each and every portion thereof shall
be - bi-nding upon the successors and , the assigns of the
parties hereto; provided, however, that no assignment
shall be made without the prior written consent of the
City.
26 . No Co-partnership or Agency
This agreement shall not be construed so as to create a
partnership, joint venture, employment or other agency
relationship between the parties hereto .
27 . Headings
The headings of the several paragraphs of this agreement
are inserted only as a matter of convenience and for
reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of
this agreement , nor shall they be construed to affect in
any manner the terms and provisions hereof or the
interpretation or construction thereof .
28 . Modification or Amendment
This agreement and its attachments constitutes the entire
agreement of the parties on the subject matter hereof and
may not be changed, modified, discharged or extended
except by written amendment duly executed by the parties .
Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in
writing herein of in a duly executed amendment hereof, or
change order as herein provided.
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30 . Cooperation with Other Consultants
The Consultant shall cooperate with any other consultants
in the City' s employ or any work associated with the
Project .
IN WITNESS WHEREOF, the parties hereto have entered into and
executed this agreement on the date and year first written
above .
CITY 0 ELGIN VANDEWALLE & ASSOCIATES
Ail
BY 411LAA By
JlOre 3 . Parker Brian Viandewalle
Ci y Manager Owner-
Attest : - ---
City Clerk
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05/24/2000 11:20 FAX Vandewalle & Associates el 003/004
• Implementation Scope of Seprices
Revised May 24,2C00
1. Administration EstimatErl budget:$30,000
a. Identify members,coordinate and staff a local Project Management Team(PMT)to
comprehensively manage all redevelopmentimplernentati, on tasks.
b. With the assistance of the City, coordinate PMT meetings including the production
of agendas and minutes and the management and assignment of tasks.
c. Participate in two (2) meetings on site per month and up to two meetings via video
or teleconference.
d. Coordinate all necessary professional services for implementation and
redevelopment projects.
2. Planning and Design ESthncrtadh4fr$15,000
a. Review,interpret,and recommend zoning ordinances,design guidelines,and
development standards for redevelopment projects.
b. Prepare concept and schematic plans, economic impact expectations, and assist in
the preparation of bid documents for public and private redevelopment projects.
C. Provide design and overall project review for private redevelopment projects to
ensure a compatibility with the Master Plan.
3. Developer and Business Recruitment Esrirnated bucigzt:$40,000
a. Create developer and business recruitment prograna,coordinate and direct developer
and business recruitment in concert with the Charriber of Commerce and PMT.
b. Assist the City in negotiating the acquisition and assembly of identified
redevelopment sites. Meetings with landowners should be scheduled on the same
day as the PMT,whenever possible.
Exhibit
05/24/2000 11:21 FAI Vandewalle & Associates 2001/001
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c. Advise and assist the City in negotiating development agreements between the City
and private developers.Meetings with developers shduld be scheduled on the same
day as the PMT,whenever possible.
d. Coordinate creation and use of marketing and promotional materials
4. Funding Estimate:1 budget$30,000
a. Assist the City in establishing redevelopment Euaanciiig programs including, but not
----limited to,State and federal development funds,use of tax increment finance
districts,redevelopment districts,and special service areas.
b. Coordinate corporate and private fundraising activities in concert with the Chamber
of Commerce.
C. Lobby local, state,and federal agencies for financial support through special
legislation, grants,development programs,and other opportunities.
d. Funding applications and grant requests will be handled under separate agreement.
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VANDE.N.V.kLLE& ASSOCLkTES City of Elgin, IL / Implementation fanusement
April 25, 2000
PROFESSIONAL AND TECHNICAL HOURLY RA I
Brian Vandewalle $150.00
Principal Planner I $125.00
Principal Planner II $100.00
Associate Planner I $75.00
Associate Planner II $65.00
Associate Planner III $55.00
Economic Development Advisor I $100.00
Economic Development Advisor II $75.00
Principal Urban Designer/Architect $100.00
Urban Designer $75.00
Landscape Architect I $75.00
Landscape Architect II $65.00
Project AsSistant I $50.00
Project Assistant II $40.00
Project Assistant III I $30.00
Project Facilitation $150.00
Real Estate Development Advisor $100.00
Expert Testimony I $175.00
Court Appearances $225.00
Exhibit 2
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TAX/COLLUSION/DEBARMENT AFFIDAVIT .;
'
State `
of m.... ss.
County of iait%�x -
.
A. A' mlt , being first duly sworn, deposes and says:
That he in'-- ww�^Vtedz5 of the firm of the party
making the foregoing bid and that tbebidder is not barred from contrcting with any unit or local
government as a result of a violation of 720 Illinois Compiled 8tatutaS, Section 5/33E'3 or 5/33E-4, as
amended; and, no collusion or agreement among other bidders or prospective bidders to bid a fixed price
or otherwise restrain freedom of competition by agreement has taken place; and, bidder is not delinquent
in the payment of any tax administered by the Illinois Department of evenue unless there is a pending
proceeding contesting the tax.
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Si8nahuna of Bidder, if an individual:
�~�
( K'� --\*'' b«�`�—�
Signature of Bidder, if a partnership:
--~
Subscribed and swpin to
bef7 elTe this ray of
, 2000
Signature of Bidderif a corporation: My commission expires:
~ ��� _ &
�� ~ ~~ � ~- _~� ^
President
~- • ______, 2_
Secretary ` �J
Exhibit 3
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t4 oF etc.
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4 City of Elgin, Illinois
Equal Employment
J. Written Commitment Guideline
The written commitment required in Item #4 of the Bidder's Employee Utilization Form shall:
1. Set out the name and phone number of the bidder's Equal Employment Officer.
2. Clearly identify the bidder's recruitment area and the percentage of minorities and
females in the area's population and labor force.
3. Set out what the bidder has done and has set as a goal to ensure the recruitment of
minority and female employees.
4. Set out the-bidder's specific goals to recruit minorities and females for training programs
or other similar opportunities available through the bidder's organization.
5. Indicate bidder's consent to submit to the City of Elgin, upon request, statistical data
concerning its employee composition and recruitment efforts anytime during the term of
the contract.
6. Show bidder's consent to distribute copies of the written commitment to all persons who
participate in recruitment, screening, referral, and selection and hiring of job applicants
for the bidder.
7. Clearly show that the bidder shall require all subcontractors, if any, to submit a written
commitment complying with the above requirements of their affirmative action plan to
the City of Elgin.
Description of Groups for Classification Purposes
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White: all persons having origins in Europe, North America, or the Middle East
Black: all persons having origins in any of the Black racial groups of Africa
Hispanic: all persons of Mexican, Fuer.° Rican, Cuban, Central South American, or
other Spanish culture or origin, regardless of race
Asian American: all persons having origins in the Far East, Southeast Asia, the Indian
subcontinent, or the Pacific Islands
American Indian: all persons having origins in any of the original peoples of North
America and who maintain cultural identification through tribal
nr rnrnr-rillnirit rerna-nirinn Fiii- it 4
rIHY-iI-UU Wt:ll Ub;iC fin u11 Y ur C.LLT1N/1;1 1 Y nnuK. rH1S NU, 1tS41y310olu r. 10
• BIDDER'S EMPLOYEE UTILIZATION FORM
This report is requited, by the City of Elgin and must be submitted be€ re_ the contract can be
awarded.
Chapter 3.12.1000 Affirmative Action - City Contracts
l. Name and Address of Bidder Description of Project
V�dPu0a.11 t ASx c&e.s 3.Mpt e,�{.«�:e� 1'104%cierv► 46
120 1.nGAde
Ao.;U Den-1 1/44-1-, 53115
JOB CATEGORIES Total Whites Blacks Hispanics Asians or American Minority Female
Employees Pacific Indians (M ELF) (AU
Islanders Categories)
/ F M / F M I F , iM / F M / F
Example:Managa's 18 3 5 3 2 4 1 55.6% 44,4%
(10/18) (818)
"Reaegeoper444 actOtryi nes- g 2 la 'O% `i S°?‘b
Co ,cents t i Plakkin I 5 1 O°?o 1tid)o
, A g 5 3 1 33go
7jj�%�hcs5- Of4er 10 3 1 ono 1c7.
TOTALS 32. 15 11 53"),)
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Signature of Company Official Title Telephone Number Date Signed Page!
��-
of
-• usiness tihex Gob 255- %' In 181�0
2. Have you eyer been awarded a bic by the City of Elgin?
V Yes No
3. - If the answer to question #2 is Yes, please submit a copy of the Employee Utilization Form that
was submitted with your last sticcess6.1 bid along with a fully completed copy of this form.
4. If the statistical data provided above shows under-utilization of minorities and/or females, please
submit, according to the guideline provided in the attached document, a written commitment to
provide equal employment opportunity.
NOTE: In the event that a contractor or vendor, etc., fails to comply with the fair
employment and affirmative action provisions of the City of Elgin, the City amongst
other actions may cancel, terminate, or suspend the contract in whole or in part.
u,x.
OF
AosesNNA
City of Elgin, Illinois •
T tit Aiik :
Sexual Harassment ---- Policies and Programs
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Po • -
Every party to any contract with the City of Elgin and every bidder is required to have, and to
effectively distribute, written sexual harassment policies that include, at a minimum, the
following information:
(I) the illegality of sexual harassment
(II) the definition of sexual harassment under state law
(m) a description of sexual harassment,utilizing examples
(IV) the vendor's internal complaint process including penalties
(V) the legal recourse, investigative and complaint process available through the Illinois Department
of Human Rights,and the Illinois Human Rights Commission
(VI) —ffirections on how to contact the department and commission
(Vii) protection against retaliation as provided by Section 6-101 of the Human Rights Act
I hereby affirm that the organization which I represent has in place sexual harassment
policies which include the required information set forth above, and I hereby agree to
furnish the City of Elgin - Human Resources Department with a copy of these policies if
they so request.
Signature/Title a_P—,e9L4.
Company \Jaeu .Jk 4Athjc
Date 0 t.Q.Noo
Sexual harassment is defined as follows:
"Sexual harassment"means any unwelcome sexual advances or requests for sexual favors or any conduct
of a sexual nature when(1)submission to such conduct is made either explicitly or implicitly a term or
condition of an individual 's employment,(2) submission to or rejection of such conduct by and individual
is used as a basis for employment decisions affecting such individual, or(3) such conduct has the purpose
or effect of substantially interfering with and individual's work performance or creating an intimidating,
hostile, or•offensive working environment.
. Any questions by contracting parties or eligible bidders concerning compliance with these
requirements should be directed to the City of Elgin - Human Resources Department at (847)
931-5618.
I hereby agree fully indemnify and hold the City of Elgin harmless from any and all
liability, loss or damage including costs of defense or claim, demands, cost of judgement
against it arising from any sexual harassment complaint tesulting from the act of any
member of my organization in the performance of this contract.
Signature/Title LAD krer4Y)- a_DAyke
Company Vumskuxtda d, i6D6o4kt5
Date 0,,„\\AoU
Exhibit 5
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City of Elgin
Agenda Item No.
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June 1, 2000 G ;
1747
N
TO: Mayor and Members of the City Council
RIVER ASA RESOURCE
FROM: Joyce A. Parker, City Manager
SUBJECT: Riverfront/Center City Master Plan
Implementation Agreement with Vandewalle
and Associates
PURPOSE
The purpose of this memorandum is to present to the Mayor and
members of the City Council a Professional Service Agreement with
Vandewalle and Associates for implementation of the City' s
Riverfront/Center City Master Plan.
BACKGROUND
On May 24, 2000 the Mayor and City Council amended the
Comprehensive Plan for the City of Elgin by adding the Riverfront/
Center City Master Plan. Vandewalle is experienced in the
implementation of plans providing for the redevelopment of
Riverfront and Center City areas and will provide the following
scope of services under this agreement:
1 . Developer and Business Recruitment Estimated Budget : $40, 000
a. Create developer and business recruitment program,
coordinate and direct developer and business recruitment
in concert with the Chamber of Commerce and PMT.
b. Assist the City in negotiation the acquisition and
assembly of identified redevelopment sites . Meetings
with landowners should be scheduled on the same day as
the PMT, whenever possible.
c. Advise and assist the City in negotiation development
agreements between the City and private developers.
Meetings with developers should be scheduled on the same
day as the PMT, whenever possible.
low
d. Coordinate creation and use of marketing and promotional
materials .
Implementation Agreement Vandewalle
June 1, 2000
Page 2
2 . Funding Estimated budget: $30, 000
a. Assist the City in establishing redevelopment financing
programs including, but not limited to, State and federal
development funds, use of tax increment finance
districts, redevelopment districts, and special service
areas .
b. Coordinate corporate and private fund-raising activities
in concert with the Chamber of 'Commerce.
c. Lobby local, state, and federal agencies for financial
support through special legislation, grants, development
programs, and other opportunities .
d. Funding applications and grant requests will be handled
under separate agreement .
3. Planning and Design Estimated budget : $15, 000
a. Review, interpret, and recommend zoning ordinances,
design guidelines, and development standards for
redevelopment projects .
b. Prepare concept and schematic, plans, economic impact
expectations, and assist the City in the preparation of
bid documents for public and private redevelopment
projects .
c. Provide design and overall project review for private
redevelopment projects to ensure a compatibility with the
Master Plan.
4 . Administration Estimated budget: $30, 000
a. In concert with City Staff, ideptify members, coordinate
and staff a local Project Management Team (PMT) to
comprehensively manage all redevelopment implementation
tasks.
b. With the assistance of the City, coordinate PMT meetings
including the production of agendas and minutes and the
management and assignment of tasks .
c. Participate in two (2) meeting$ on site per month and up
to two meetings via video or teleconference.
d. In conjunction with the City of Elgin, coordinate all
necessary professional services for implementation and
redevelopment projects.
Implementation Agreement Vandewalle
June 1, 2000
Page 3
The scope of services has been structured such that the City will
draw upon the professional economic development expertise of Mr.
Scott Chesney and the other professional staff associated with
Vandewalle and Associates . City staff will take the lead in all
administrative matters .
The terms of the agreement is for a period of one year. This
item is a sole source professional service agreement and will
require an exception to the procurement ordinance.
Vandewalle is on of the three individual Consultants that makes up
the City Vision Consulting Group (Schreiber/Anderson, Vandewalle,
and Anderson Illustrators) .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The Steering Committee appointed to coordinate its development of
the Master Plan and has been advised of the terms and conditions of
the agreement.
epo. FINANCIAL IMPACT
Funds for this project has been identified in the 2000 budget
within the Riverboat Fund, account number 275-0000-791 . 92-32
($1, 000, 000) , project number 039518 . The proposed cost for the
identified implementation services is $115, 000 .
AtitEGAD IMPACT
The proposed agreement requires an exception to the procurement
ordinance.
ALTERNATIVES
1 . Enter into the Professional Service Agreement with Vandewalle
and Associates for implementation services relating to the
Riverfront/Center City Master Plan.
2 . Advertise for bids for implementation services .
RECOMMENDATION
It is recommended that the City of Elgin enter into a Professional
Service Agreement with Vandewalle and Associates for implementation
services relating to the Riverfront/Center City Master Plan for an
amount not to exceed $115, 000 .
Implementation Agreement Vandewalle
June 1, 2000
Page 4
Respectful submitted,
yce A. Parker
City Manager
RHM: sp
Attachments