00-15 Resolution No . 00-15
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN TH CONTRACT WITH
SEAGREN/SHALES FOR THE RIVERSIDE DEC REPAIR PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Seagren/Shales for the R verside Deck Repair
Project; and
WHEREAS, it is necessary and desi able to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY TH1 CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. 'arker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: January 26, 2000
Adopted: January 26 , 2000
Omnibus Vote : Yeas 4 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. Change Order OWNER [X)
ARCHITECT [X)
CONTRACTOR [X)
AIA Document G701 - FIELD [
OTHER [
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PROJECT:
(name,address) CHANGE ORDER NUMBER: 1
Riverside Deck Parking Area DATE: 12-7-99
Elgin,Illinois
ARCHITECT'S PROJECT NO: 31-5566.10
TO CONTRACTOR: CONTRACT DATE: July 14, 199.9
(name,address)
Seagren/Shales CONTRAC—FOR: Parking Deck Repairs
749 North State Stree
Elgin, Illinois 60123
The Contract is changed as follows:
1.)Removal and Replacement of an additional 1,500 square feet of precast planking(ai$17.00/s.f. $25,500.00
2.)Additional 470 square feet of waterproofing membrane and asphalt surface cr $4.70/s.f $2,209.00
3.)Deletion of Work Items 3.7&3.8 under the Base Contract ($3,900.00)
Not valid until signed by the Owner,Architect and Contractor.
The original(Contract Sum)(_.. : • •-: -•: '--. •- ' -)was $ 240,860.00
Net change by previously authorized Change Orders $ 0.00
The(Contract Sum)(_.. .• •.: ••. '•-.-• ' ' •)prior to this Change Order was $ 240,860.00
The(Contract Sum)(_.: . • ••: ••. •- . •• • ' •)will be(increased)(eased)
(unchanged)by this Change Order in the amount of $ 23,809.00
The new(Contract Sum)(_.. • : •• .-- -) including this Change Order will be $ 264,669.00
The Contract Time will be(increased—)—(decreased)(unchanged)by (0 )days.
The Date of Substantial Completion as of the date of this Change Order therefore is November 4, 1999
NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed maximum Price which have been
authorized by Construction Change Directive.
ARCHITECT CONTRACTOR OWNER
Walker Parking Consultants Seagren/Shales City of Elgin
Address Address Address
505 Davi Road 749 North State Street 150 Dexter Court
El•' ,onois 60123 El in f \A .
is Fl•i• inois 60120-5555
BY: U•�- BY:•
P • ' : 12-10-99 DATE: 11-1 1T 1 0 DAT
gee--
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, 15:24 FROA-WALKER ELGIN IL +84T6917439 T-616 P.02/02 F-273
ViWALKER
PHRKtNG CONSuLTAr4T;
ATTACHMENT TO CHANGE ORDER NO.1
the additional added square footage of planking removal ant. replacement was added to
The scope of the project due to the fact tlrut the deteriorated p coast plank was not entirely
risible during dcrelopment of the original controcr scope doc ments. The existing precast
plank where paved with asphalt. By these circumstances, it n r_essitntMd o change to the
contract scope and was not reasonably foreseeable at the Tim- the contract was signed.
The scope change was done in the best interest of the City.
WALKER PARKING CONSULTANTS
.--
`,cy OF ft.0 Y V
`' " Agenda Item No.
—City of Elgin
January 3 , 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1, Final Payment
and Acceptance of the Riverside Deck Repairs
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider acceptance of the
subject improvements and the authorization of Change Order No. 1
and final payment .
BACKGROUND
On July 14, 1999, the City Council awarded to Seagren/Shales the
contract for the Riverside Deck Repair Project . The City awarded
a base bid and one of two alternatives . The base bid included
replacement of approximately ten percent of the deck planks, the
placement of water proofing membrane and asphalt surface . The
awarded alternate, Alternate B, included the repairs and
resurfacing of the ramp leading off of Chicago Street down to the
deck. During the repairs, Walker Parking Consultant ' s inspection
team determined that additional planking needed to be replaced thus
increasing the contract quantity and necessitating a change order.
Seagren/Shales has completed the project in compliance with the
plans and specifications, as verified by the consultant, Walker
Parking Consultants .
A copy of Change Order No. 1 is attached as Exhibit A. The change
order included an increase to contract quantities for removal and
replacement of precast deck planking, a waterproofing membrane and
asphalt surface and a decrease in contract quantities for full and
partial floor repairs to the ramp just off of Chicago Street .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
Riverside Deck Repairs
January 3 , 2000
Page 2
t FINANCIAL IMPACT
The final contract amount with Seagren/Sales is as follows :
. Original Contract Amount $240, 860 . 00
▪ Change Order No. 1 • 23 , 809 . 00
• Final Contract • $264 , 669 . 00
Payments made to date total $201, 951 . 00
Leaving a final payment of $ 62 , 718 . 00
Funds for Change Order No. 1 and final payment ($62 , 718 . 00) are
available in account no. 275-0000-791 . 92 31, project no. 339555 .
LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council auth.rize execution of Change
Order No. 1, accept the completed proj -ct and authorize final
payment in the amount of $62, 718 . 00 to S=agren/Shales, Inc.
' - spe, tful y subm' tted,
• Joy e A. P_rke r
City Manag=r
JE:do
Attachment