00-146 Resolution No. 00-146
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT TO AN AGREEMENT WITH
GREG BERNA FOR ARCHITECTURAL SERVICES
(158-160 Symphony Way)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an amendment to an agreement on- behalf of the City
of Elgin with Greg Berna for architectural services under the
Facade Improvement Program for the property located at
158-160 Symphony Way, a copy of which is attached hereto and
made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: June 14 , 2000
Adopted: June 14, 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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Agenda Item No.
City of Elgin
June 16, 2000
TO: Mayor and Member of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Architectural Services for a Facade Improvement
Project - 231 Douglas Avenue
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider an agreement for
architectural services for a Facade Improvement Program project at
231 Douglas Avenue.
BACKGROUND
Upon receipt of an application for Facade Improvement Program
participation for the property at 231 Douglas Avenue, a Request for
Proposal was sent to firms to provide architectural services .
Under the Facade Improvement Program, architectural services are
paid by the City. ' Services include design and cost estimates,
preparation of construction documents, assistance with bidding and
construction oversight . The property owner proposes to
rehabilitate the facade of the building, addressing such items as
tuckpointing, masonry cleaning, windows, doors, exterior lighting
and canopy treatments .
The architect will work with staff and the property owner, John
Haight, to develop the building design. Further services provided
will be contingent upon City Council approval of the project, costs
associated with identified improvements, and a Facade Improvement
Program Agreement being executed.
Four firms responded to the Request for Proposal . A tabulation
sheet of bids is attached. The firm demonstrating the desired
expertise and submitting the lowest fee for services was Miniscalco
Architects, Ltd. of St . Charles, IL. The architect has experience
with the City' s Facade Improvement Program.
Facade Improvement Program - 231 Douglas Avenue
June 16, 2000
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
IThe fixed fee for providing the architectural services associated
with a facade project at 231 Douglas Avenue is $7, 200 . Sufficient
funds for this expenditure are available in account number 350-
0000-7895 . 78-99, Downtown Redevelopment Fund, Rehab Grants .
VJ LEGAL IMPACT
A contract will need to be prepared.
ALTERNATIVES
1 . Approve the proposal by Miniscalco Architects, Ltd. to provide
architectural services for a facade improvement project at 231
Douglas Avenue .
2 . Reject the proposal by Miniscalco Architects, Ltd. to provide
architectural services for a facade improvement project at 231
Douglas Avenue.
RECOMbMNDATION
It is recommended that the proposal by Miniscalco Architects, Ltd.
for architectural services at a fixed fee of $7 , 200 be approved.
:Re ectfully subm' ted,
ce Parker
City Manager
RHM: amp
Attachment
231 DOUGLAS AVENUE
ARCHITECTURAL SERVICES
FIRM BID
1 . Miniscalco Architects $7 , 200
116 West Main Street
St . Charles, IL 60174
2 . Postl-Yore $7, 800
740 West Algonquin Road
Arlington Heights, IL 60005
3 . Berna Architects $8 , 350
221 DuPage Street
Elgin, IL 60120
4 . Cone/Kalb/Wonderlick $9, 500
730 West Randolph Street +$350 reimburseables
Chicago, IL 60661
FIRST AMENDMENT TO ARCHITECTURAL SERVICES AGREEMENT
This Agreement made and entered into this day of June,
2000, by and between the City of Elgin, an Illinois municipal
corporation (hereinafter referred to as the "City" ) and Greg
Berna, (hereinafter referred to as "Architect" ) .
WITNESSETH
WHEREAS, the City and Architect entered into an agreement
dated August 28, 1998 wherein Architect was to provide certain
architectural services for improvements to the exterior of the
facade of the building at 160 Symphony Way, Elgin, Illinois
(hereinafter referred to as the " Subject Agreement" ) ; and
WHEREAS, the compensation to be paid for the architectural
services in the Subject Agreement was an amount not to exceed
$8, 800; and
WHEREAS, the time and monies allocated for the architectural
services under the Subject Agreement were to be focused on the
South and West facade on the building at 160 Symphony Way, and
WHEREAS., during the course of the design development process
for the South and West facade the owner of the property became
interested in developing design alternatives for the North facade
of the property as well as the property located at 158 Symphony
Way and the City and the Architect desire to amend subject
agreement to provide for additional architectural services
relating to the North facade of 160 Symphony Way and tuckpointing
and rear door replacement at 158 Symphony Way and to provide
additional compensation to the Architect for such services .
NOW, THEREFORE, for and in consideration of the mutual
agreements set forth herein, and the mutual agreements set forth
in the original subject agreement, and for other good and
valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties hereto agree as follows :
1 . That the Subject Agreement between the City and the
Architect is hereby amended to expand the terms and scope of work
for the architectural services to include design services for the
North facade of the building at 160 Symphony Way to include
design for windows, doors, tuckpointing, ramps and decks .
The expansion at 158 Symphony Way would only include tuckpointing
and one rear door replacement . Compensation for the Architect' s
services originally in the amount of $8, 800 shall be increased by
an additional $6, 000 to a total amount not to exceed $14, 800 .
2 . That except as amended herein the original Subject
Agreement between the City and the Architect dated August 28 ,
1998 shall remain in full force and effect .
IN WITNESS WHEREOF, the parties have executed and entered
into this agreement on the date and year first written above .
CITY ELGIN
BY
Ci M ager Greg B na, Architect
Attest :
City Clerk
. . c
Agenda Item No.
City of Elgin g
May 1, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Amendment to the Architectural Services Agreement for a
Facade Improvement Project at 158 and 160 Symphony Way
PURPOSE
The purpose of this memorandum is to present to the Mayor and
members of the City Council an amendment to the Architectural
Services Agreement with Greg Berna Architects for the facade
improvement project at 158 and 160 Symphony Way.
BACKGROUND
4 On August 28, 1998, Greg Berna Architects and the City of Elgin
entered into a Professional Services Agreement for architectural
services under the Facade Improvement Program for property located
at 160 Symphony Way. The authorized expenditures for architectural
services was $8, 800 . Time allocated for professional services was
focused on the south and west facade. Following the design
development process for the south and west facade, the new owner,
Mr. Franco became interested in developing design alternatives for
the north facade of the building as well as the property to the
west, 158 Symphony Way. Mr. Berna will develop design options for
the north (rear) facade of the building and 158 Symphony Way. In
order to compensate for the additional services, the current
agreement should be amended. The additional changes for Mr.
Berna' s work is $6, 000.
The expansion of 160 Symphony Way scope of work would include
design for the windows, doors, tuck-pointing, ramps and decks on
the north facade to be in keeping with the architecture of the
building and meet accessibility requirements . This would not
include the reconstruction or structural repair to the rear of the
building. The expansion at 158 North Street would only include
tuck-pointing and one rear door replacement.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
Facade Improvement 158 & 160 Symphony Way
May 1, 2000
Page 2
I FINANCIAL IMPACT
The additional fixed fee for providing the architectural services
associated with the facade project at 158 and 160 Symphony Way is
$6, 000 . There are available funds remaining in the Downtown
Redevelopment Fund. Account number 350-0000-795 . 78-99, project
number 179544, will be charged.
LEGAL IMPACT
A contract amendment will need to be prepared.
ALTERNATIVES
1 . Approve the proposal by Berna Architects to provide additional
architectural services for a facade improvement project at 158
and 160 Symphony Way.
2 . Reject the proposal by Berna Architects to provide
architectural services for a facade improvement project at 158
and 160 Symphony Way.
RECObMNDATION
It is recommended that the proposal by Berna Architects for
additional architectural services, at a fixed rate fee of $6, 000,
be approved.
Res ectfully submit L
Jo ce A. Parker
City Manager
RHM: slp
BERNA
ARCHITECTS & DESIGN
221 DuPage Street Elgin,Dlinois 60120
(847) 697-0260
PROPOSAL
November 24, 1999
Mr. Ray Moller, Director, Business Services
City of Elgin
150 Dexter Court
Elgin, IL. 60120
RE: 160 North Street Fagade Improvement Project Expansion
Dear Mr. Moller:
In response to your request, I have reviewed the scope of work for 160 North Street
with the new owner of the property, Pete Franko. I am submitting the following
proposal to expand the Facade Program for 160 North Street. This expansion
would include the rear of the building (north elevation),twenty feet of the east
elevation of the building and the adjacent property, 158 North Street. These
elevations are all visible from a public right-of-way which qualifies as an eligible
improvement under the program. The structural issue of the rear wall was falling
brick, which has been removed. The expansion of 160 North St. scope of work
would include design for the windows, doors, tuck pointing, ramps and decks to be
in keeping with the architecture of the building and meet accessibility requirements.
This would not include the reconstruction or structural repair to the rear of the
building. The expansion at 158 North street would only include tuck-pointing and
one rear door replacement.
1. Greg Berna will be involved in developing the plans, specifications, and
construction visits. His resume is enclosed for your review.
2. The lump sum for these services is: $6000.00.
3. Additional Services: Not included are surveys, soils and EPA testing, permit
costs, printing bid sets for contractors, and extensive redesigning due to
unknown structural conditions or vaults.
4. Qualifications: Services will be provided by a licensed and insured architect. A
standard AIA contract will be completed to specify time frames, services and the
city's approval schedule. This proposal is binding for 30 days.
Submitted by:
Greg Berna AIA
BERNA
ARCHITECT
221 DuPage Street
Elgin, Illinois 60120
(847) 697-0260
November 24, 1999
Mr. Ray Moller
Director,Business Services & Property
City of Elgin
150 Dexter Court
Elgin, IL. 60120-5555
160 North Street Expanded Scope of work:
East Elevation / 160 North Street:
Twenty feet from street only included:
Power wash of twenty feet of building
Replace five windows
Rework twenty feet of parapet all above roof
Tuck point 20% of brick wall
Paint five windows
North Elevation (rear wall)/ 160 North Street:
NOT include is reconstruction or structural repairs to the rear of the building
100% Replace windows
Build decks , railings and stairs on three floors in keeping with the architecture of
the building
Build accessibility ramp or lift to first floor
North Elevation(rear wall)/158 North Street:
100% power wash building
10% tuck point of brick wall
Replace rear door
West Elevation 158 North Street:
100% power wash building
5% tuck point of brick wall
Paint window infill