00-141 Resolution No. 00-141
RESOLUTION
APPROVING CHANGE ORDER NO. 1
IN THE CONTRACT WITH HARRY S . PETERSON COMPANY
FOR THE SPRING STREET PARKING FACILITY REHABILITATION PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Harry S . Peterson for the Spring Street Parking
Facility Rehabilitation Project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: May 24 , 2000
Adopted: May 24 , 2000
Omnibus Vote : Yeas 4 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
SPRING STREET PARKING FACILITY REHABILITATION
PROJECT No. 39606F
CHANGE ORDER No. 1 and Final
SCOPE: This Change Order No. 1 will add replacement of fluorescent light fixtures in the
parking decking itself and modification of existing light fixtures on the upper parking deck.
These items were included as Alternates 25.1 and 25.2 in the original bid for the Spring Street
Parking Facility Repairs and are necessary to complete the project in an acceptable manner.
The contractor for this project is Harry S. Peterson Company of Bensenville, Illinois.
REASONS FOR CHANGE: This change order is germane to the original contract as signed.
The replacement of fluorescent light fixtures and the modification of rooftop light fixtures were
discussed in the award memorandum and were intended to be included in the original contract.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A for Quantities
Final Contract Amount: $203,124.00
Original Contract Amount: $181,704.00
Change Order, Increase: $21,420.00
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SPRING STREET PARKING FACILITY REHABILITATION
PROJECT No. 39606F
CHANGE ORDER No. 1 and Final
FEBRUARY 22, 2000
PAGE 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2000.
Recommended:
PUBLIC.WORKS EPARTMENT
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Title: X61 �Ju �lJ�ia�2
Date: (.05760a
Accepted:
HARRY S. PETERSON COMPANY
Party of the Seco d Part (Contractor)
By: itfy,c.,-'
Title: 5/7-44-t M
Date: ,- 9/
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Approved:
CITY OF ELGIN
Party of the First Part
(Ow r)
By.
Title: ('` M
Date: S/Z 6/00
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,`may OF 6,
` ' ti§ City of Elgin Agenda Item No.
''
May 1, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1, Final
Payment and Acceptance of the Spring Street
Deck Parking Facility Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the acceptance of
the subject improvements and the authorization of Change Order No.
1 and final payment .
BACKGROUND
The City of Elgin awarded the Spring Street Parking Deck Facility
rehabilitation to Harry S. Peterson Company of Bensenville,
Illinois on July 28, 1999. The scope of work for the project, as
contained in the award memorandum, was to replace interior
lighting, modify exterior lighting, repaint the interior ceiling
and walls, place concrete sealer on all parking decks, and perform
other miscellaneous rehabilitative measures .
The City budgeted a total of $299, 200 combining existing 1998 and
supplemental 1999 funds. At the time of the original bidding, the
interior and exterior lighting modifications were included in the
bidding documents as alternates because it was uncertain that
sufficient funds were available to do all the desired work.
After the bid was awarded and the project proceeded to the point
that it was clear that sufficient funds were available, the
contractor was instructed to install the alternate lighting.
Alternate 25. 1 encompassed the replacement of 22 existing interior
fluorescent light fixtures at a cost of $9, 020 and Alternate 25 .2
included the modification of four existing exterior lighting
fixtures at a cost of $12, 400. These additional costs total
$21, 420 and constitute Change Order No. 1 . The change order is
necessary based on a request by the City to have the additional
work completed. The replacement of fluorescent light fixtures and
the modification of rooftop light fixtures were discussed in the
few award memorandum to City Council and were intended to be included
in the original contract.
. .
tek Change Order No. 1/Spring Street Parking Deck
May 1, 2000
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
?../ .
The final contract amount with Harry S . Peterson Co. is as follows :
Original Contract Amount $181, 704
Change Order No. 1 $ 21, 420
Final Contract Amount $203, 124
Payments To Date $181, 704
Final Payment Due $ 21, 420
Funding for Change Order No. 1 and final payment ($21, 420) are
available in account number 270-0000-791 . 93-80, project number
079502 .
GAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize the execution of
Change Order No. 1, accept the completed project and authorize
final payment in the amount of $21, 420 to Harry S. Peterson Co.
Res.ectfully submitted,
41., 42 ,244____,
• J.cce A. Parker
City Manager
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