00-140 Resolution No. 00-140
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
CITY SCREEN INC. FOR THE HOUSING AUTHORITY OF ELGIN
SECURITY SCREEN PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with City Screen Inc . for the Elgin Housing
Authority' s Court Security Screen Project ; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: May 24 , 2000
Adopted: May 24 , 2000
Omnibus Vote : Yeas 4 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Housing Authority of Elgin
Change Order#1
Bid Number 99-108, Purchase Order# 099181
Account#230-0000-791.93-36, CDBG Project# 154521
SCOPE: This change order is for the Housing Authority of Elgin's (HAE) Court Security Screen
Project and provides for window rescreening and the installation of security screens at the Wing
Court and Clifford/Owasco family court buildings.
BASIS FOR CHANGE: The Elgin City Council allocated $25,500 in 1999 CDBG funds to the
HAE for the Court Security Screen Project. City Screen Inc. responded to the City's Request for
Proposal and submitted the lowest bid in the amount of$15,600. On November 17, 1999,the City
Council awarded the contract to City Screen Inc.
The contractor has completed the window rescreening and the installation of security screens at the
Watch,Illinois,Elizabeth,Washington and Norman Nelson Court sites, as identified in the original
scope of work. Since $9,900 remains in the project budget,the HAE would like to use these funds
to perform the same window improvements on the HAE family court buildings at Wing Court and
Clifford/Owasco, thereby completing this work on all family court properties.
FINDINGS: Upon the HAE's request, City Screen Inc. submitted a cost proposal for the window
rescreening and the installation of security screens at the two additional developments. The rates
charged by City Screen Inc., as itemized in Exhibit A, are consistent with those charged for the
initial buildings. The difference in rates between the two buildings is due to window size. In
addition, three frames must be replaced so the manufacturing cost has been calculated into the
estimate.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The items listed in Exhibit A are
additional work and materials to be provided by the contractor. The contract amount will be revised
as follows: Wing Court screening: $3,960.00
Clifford/Owasco Court screening: 4,200.00
Special windows for Clifford/Owasco: 300.00
Total Change Order: $8,460.00
The original contract with City Screen Inc. was for $15,600.00. With the addition of this change
order(#1),the contract amount will total$24,060.00. This additional expense will be paid from the
HAE's $25,500 1999 CDBG allocation. A total of $1,440 will be unspent and can be reallocated
to another project.
City Screen Inc. (Contr.ctor) / City of lgin (Owner)•By: �.J� By:
Date: S - a - 0 C2 • Date: $7267o 6
F� Q
¢�<0�' ��"� - Agenda Item No.
City of Elgin
64'4 N D F O,.
May 1, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Proposed Change Order No. 1 for Housing Authority
of Elgin - Security Screens Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Change Order No.
1 for window improvements to additional Housing Authority of Elgin
(HAE) family court buildings.
BACKGROUND
ew
On November 17, 1999, the City Council awarded a contract to City
Screen Inc. in the amount of $15, 600 to re-screen windows and
install security screens on identified HAE properties. This scope
of work has been completed. Since $25, 500 in Community Development
Block Grant (CDBG) funds was originally allocated for this project,
a total of $9, 900 remains in the budget. The HAE would like to use
a majority of the remaining funds to re-screen existing windows and
install security screens on buildings in the remaining two-family
court developments -- Wing Court and Clifford/Owasco.
Vloi"
FINANCIAL IMPACT
This change order totals $8, 460 and will be funded from the project
budget account number 230-0000-791. 93-36, project number 154521 .
The total contract amount will be $24, 060, which is $1, 440 less
than the original $25, 500 CDBG allocation. This remaining balance
can be reallocated to another project or eligible activity.
�
n n , _ / LEGAL IMPACT
I1J�b(/ None.
r
jok HAE Change Order No. 1 - Security Screens Project
May 1, 2000
Page 2
ALTERNATIVES
The City Council can disapprove the requested use of funds and
reallocate the remaining budget to another CDBG project or eligible
activity.
RECOMMENDATION
It is recommended that the Mayor and City Council authorize
execution of Change Order No. 1 in the amount of $8, 460 and approve
the preparation of required change order documents by City staff.
A resolution approving Change Order No. 1 to the HAE Court Security
Screen Project is scheduled for consideration on the regular agenda
to expedite the installation of these window improvements due to
resident safety concerns.
Respectfully submitted,
eft' /42/L__
ce . Parker
City Manager
JAP/mtb
Attachments
EXHIBIT A
City Screen Inc. - Estimate
3612 W. Lawrence Ave.
ifoilicago, 60625 DATE ESTIMATE#
3-588-5642/Fax 773-588-5742 3/9/2000 212
NAME/ADDRESS PROJECT/LOCATION
Elgin Housing Authority
120 S.State Street
Elgin,IL 60120
847-742-3854
P.O.NO. TERMS REP
Net 30 HA
DESCRIPTION QTY RATE TOTAL
Wing Court 0.00 0.00
Replacement Window Screens/Using Current Window Screen 72 55.00 3,960.00
Frames Rescreening And Affixing Security Screen And _
.,iifford Court 0.00 0.00
Replacement Window Screens/Using Current Window Screen 70 60.00 4,200.00
Frames Rescreening And Affixing Security Screen And
Reinstalling
Special Made Window Screens 3 100.00 300.00
•
TOTAL $8,460.00
•