00-12 Resolution No. 00-12
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
THE CHANNING YMCA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute a Service Agreement on behalf of the City of Elgin with
the Channing YMCA for youth programs, a copy of which is
attached hereto and made a part hereof by reference .
s/ Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: January 26 , 2000
Adopted: January 26, 2000
Omnibus Vote : Yeas 4 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this day of
January, 2000 , by and between CHANNING YMCA, an Illinois
not-for-profit organization, (hereinafter referred to as the
"YMCA" ) and the CITY OF ELGIN, Illinois, a municipal
corporation, (hereinafter referred to as the "City" ) .
WHEREAS, the City of Elgin, Illinois has determined it to
serve a beneficial public purpose to discourage criminal
activity through the promotion of alternative activities for
minors and to be in its best interests to aid the promotion of
such activities; and
WHEREAS, the YMCA provides activities to minors .
NOW, THEREFORE, in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is
hereby acknowledged, the parties hereto hereby agree as
follows :
1 . The City shall pay to the YMCA the sum of $30 , 000 on
or before February 29, 2000 .
2 . The YMCA shall address all initial inquiries and
requests made pursuant to this agreement to City' s Recreation
and Facilities Superintendent .
3 . The YMCA shall apply the aforementioned $30 , 000 to
youth programming efforts .
4 . The YMCA shall provide a written report detailing
the disbursement of $30, 000 . This report shall be received
twice yearly on May 30, 2000 and December 31, 2000 to the
Director of Parks and Recreation and shall include but not
limited to name of recipient of service, type of program
provided, attendance of recipient and other pertinent
information as provided in the Parks and Recreation Department
program evaluation form.
5 . The City shall have the right to review all
accounting records related to the use of the $30 , 000 .
6 . The YMCA shall indemnify and hold City harmless from
and against any and all claims for damages, suits, causes of
action or any and all other liability which may arise out of
or in connection with the performance of this agreement or
other operations as a result of any negligent actions by the
YMCA, its employees, agents or assigns .
7 . This Agreement shall be in full force and effect
from January 27, 2000 through December 31, 2000 .
8 . Funds provided by the City shall not be used
directly or indirectly for religious activities; in the event
that a primarily religious entity provides the public services
provided for herein, in whole or in part, it may not
discriminate in employment or services on the basis of
religion and no religious services shall be provided.
9 . This agreement shall not be construed so as to
create a partnership, joint venture, employment or other
agency relationship between the parties hereto .
10 . The terms of this agreement shall be severable . In
the event any of the terms or provisions of this agreement
shall be deemed void or unenforceable for any reason, the
remainder of this agreement shall remain in full force and
effect .
11 . This agreement shall be subject to and governed by
the laws of the State of Illinois . Venue for the resolution
of any disputes or the enforcement of any rights arising out
of or in connection with this agreement shall be in the
Circuit Court of Kane County, Illinois.
12 . In the event the program for which the City funds
provided herein are to be applied is discontinued or YMCA
ceases its operations prior to December 31, 2000, YMCA shall
refund to the City on a pro rata basis the funds paid
hereunder for the portion of the year such program or its
operations were not conducted.
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the date and year first written above .
CITY OF ELGIN, a municipal
corporation
By it 'I
Jo 4l e /. Parker
City Manager
Attest :
City Clerk
CHANNING YMCA
a not-for-profit corporation
By
Y
Pat Nels'/
Executive Director
-2-
. F - D
,..0 O FCC/
`.' Agenda Item No.
City of Elgin
: �dui`
r4 4"4,Lok,,-
January 3, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Channing YMCA 2000 Purchase of Service Agreement
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the 2000 Purchase
of Service Agreement with the Channing YMCA.
BACKGROUND
The Channing YMCA offers recreational and learning opportunities
for Elgin' s youth. A continued cooperative relationship with the
YMCA provides opportunities and activities to help young people
enjoy their youth and grow into productive and responsible adults .
''' The cooperative effort matches the goals outlined in the Guiding
Principles of Youth Initiatives in the City' s Five-Year Financial
Plan. As part of the Purchase of Service Agreement, the Channing
YMCA is required to report on the use of City funds, and to perform
a program evaluation semi-annually.
Attached you will find a breakdown of how the City' s contribution
of $30, 000 was utilized for various youth programs for the YMCA.
One-half of the City' s contribution is used to support children in
the summer day camp program; the remaining funds are used for after
school, aquatic and sport programs. In addition, the City utilizes
the Channing YMCA for various recreation programs .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
xdyiVe..—F INANCIAL IMPACT
Sufficient funds are budgeted and available in the 2000 Recreation
Division budget, account number 010-5012-761 .45-99 (miscellaneous
services) , in the amount of $30, 000 for this contract agreement .
LEGAL IMPACT
(061/4None.
Channing YMCA PSA
January 3 , 2000
Page 2
ALTERNATIVES
The City Council could approve the agreement as drafted, edit the
agreement, or decline to provide support to the Channing YMCA.
RECOMMENDATION
It is recommended that the proposed 2000 Channing YMCA Purchase of
Service Agreement be approved to provide $30, 000 of funding towards
youth programs .
R - •ectfully submit ,
- (2-
JAce 4. Parker
City Manager