00-112 •
Resolution No. 00-112
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that City Manager Joyce A. Parker, is hereby
authorized and directed to distribute grants to the following
youth sports organizations for the purposes specified herein
and pursuant to the terms and conditions in the agreements
between the City of Elgin and the respective youth sports
organizations :
Organization and Purpose Amount
American Little League
Code Violations $ 2 , 500
Lights $12 , 000
Bleachers $ 7, 700
Bleacher Pads $ 4 , 900
Storage Bins $ 1, 000 $ 28, 100
Classic Little League
Code Violations $ 8, 500
Bleachers $ 4 , 400
Bleacher Pads $10, 500
Fence Caps $ 5, 400 $ 28, 800
Continental Little League
Code Violations $15, 000
Bleacher Pads $ 9, 800
Septic Repairs $ 1, 000 $ 25, 800
National Little League
Code Violations $ 5, 000
Lights $29, 944
Bleachers $ 6, 600
Bleacher Pads $ 2 , 400 $ 43 , 944
Teener League
Code Violations $ 7, 665
Storage Bins $ 1, 000
Fence, Netting $ 3 , 000
Warning Track $ 6, 000 $ 17, 665
Pee Wee Football
Code Violations $ 6, 000
Bleachers $ 4 , 000
Sideline Astroturf $12 , 000 $ 22 , 000
Heat Softball
Fence $ 4 , 000
Warmup Area $ 2 , 900 $ 6, 900
s/ Ed Schock
Ed Schock, Mayor
Presented: April 26, 2000
Adopted: April 26, 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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"({OF f� ,
�' "- " Agenda Item No.
City of Elgin 9
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April 17, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Funding Request for Youth Sports Organizations
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the following
general fund grants as recommended by the Parks and Recreation
Advisory Board at its March 28, 2000 meeting.
BACKGROUND
/�► The City Council programmed $230, 000 ($80, 000 regular grant funding
[ plus $150, 000 additional moneys for resolution of code violations
and larger capital projects) in the 2000 budget to distribute among
the nine youth sports organizations for the resolution of code
violations and capital improvements. Additionally, $13, 713 of
unspent dollars were rebudgeted in 2000 from the 1999 capital fund,
providing a total of $243, 713 available for the youth
organizations .
In 1999, staff met with each of the nine youth sports groups to
review the specific needs of each facility. A five-year guideline
plan was approved by the Board which distributed funds based on the
current condition of each facility ' and the priority needs for the
proposed improvements.
Again this year, the Code Administration Department participated
with the Parks and Recreation Department staff to meet with each of
the nine youth sports groups to determine facility code violations
and review potential capital projects . The five-year guideline
plan was revised with code violations resolution given top priority
in the funding distribution. The capital projects funded with the
remaining money were those pertaining to facility safety and,
lastly, projects that could be packaged to receive a quantity
discount (i.e. bleachers/concrete pads, lighting and storage bins) .
At their March 27, 1999 meeting, the Parks and Recreation Advisory
Board approved the following projects:
Youth Sports Grants
April 17, 2000
Page 2
Youth Sports Organization/Project
American Little League/Project Number 509576-
Code Violations $ 2, 500
Lights $12, 000
Bleachers $ 7, 700
Bleacher Pads $ 4, 900
Storage Bins $ 1, 000
Total $28, 100
American Legion-
Total $ 0
Classic Little League/Project Number 509577-
Code Violations $ 8, 500
Bleachers $ 4, 400
Bleacher Pads $10, 500
Fence Caps $ 5, 400
Total $28, 800
Continental Little League/Project Number 509578-
Code Violations $15, 000
Bleacher Pads $ 9, 800
Septic Repairs $ 1, 000
Total $25, 800
National Little League/Project Number 509579-
Code Violations $ 5, 000
Lights $29, 944
Bleachers $ 6, 600 -
Bleacher Pads $ 2, 400
Total $43, 944
Teener League/Project Number 509580-
Code Violations $ 7, 665
Storage Bins $ 1, 000
Fence, Netting $ 3, 000 •
Warning Track $ 6, 000
Total $17, 665
. .
ey- Youth Sports Grants
April 17, 2000
Page 3
Pee Wee Football/Project Number 509581-
Code Violations $ 6, 000
Bleachers $ 4, 000
Sideline Astroturf $12, 000
Total $22, 000
Kickers Soccer-
Total $ 0
Heat Softball/Project Number 509582-
Fence $ 4, 000
Warmup Area $ 2, 900
Total $ 6, 900
GRAND TOTAL: $173, 209
Note: The remaining $70, 504 will be set aside for code violation
r resolution contingency as well as the Board is considering the
funding of road and parking lot resurfacing for the Continental
Little League. The cost and magnitude of this project are
currently being investigated. The distribution of the remaining
funds will be brought back to the City Council at a later date.
Attached is a copy of the 1999 - 2004 Youth Sports Organizations
Five-Year Improvement Guideline Plan. Copies of the agreements
with each organization are attached to the resolutions on the
Regular Agenda.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from youth sports organizations and approved by
the Parks and Recreation Advisory Board on March 27, 2000 .
((ir
*FINANCIAL IMPACT
Sufficient funds are budgeted and available in the Parks and
Recreation Department Administration Division Budget, account
number 010-5001-761. 92-46, with separate project numbers assigned
to each league.
LEGAL IMPACT
eisk None. 1
Youth Sports Grants
April 17, 2000
Page 4
ALTERNATIVES
Option 1. To fund the grant requests as recommended by the Parks
and Recreation Advisory Board and staff.
Option 2 . To not fund the grant requests as proposed.
RECOMMENDATION
It is recommended that the Mayor and members of the City Council
approve the youth sports grant requests as recommended by the Parks
and Recreation Advisory Board.
R spectfully submi d,
Jo ce . Parker
City Manager
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YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised March 29,2000)
2000 2001 2002 2003 2004 Future
American Lights$12,000 Tractor$5,000
Pads$4,900(7@$700) Scoreboard$4,500
Bleachers($7,700
(7@$1,100)
Storage Bins$1,000
Code: $2,500
American Legion -0-
Code:NA
Classic Pads$7,700 Lights$26,413 mower$8,000 batting cage $7,500
(11 @$700) Scoreboard$4,500
Fence Caps$5,400
4 new bleachers
w/pads: $7,200
Code$8,500
Continental Pads$9,800 Dugout repair$3,000 6 Bleachers New concession announ.booths
(14 @$700) Fence rail$7,500 6 x$1,100=$6,600 bldg. $45,000
Septic$1,000
Sec. Lighting/in-house
Code$15,000
National Lights$29,944 Building w/sec lights Scoreboard$1,350 Expansion of
6 Bleacher/pads &water$60,000 announ.booth/
$9,000 field 2
Code$5,000
Teener Warning track$6,000 Building$22,000 Asphalt walkway Concession Equip Replace infield light
Storage bins$1,000 $2,750 $7,500 $50,000
Fence,netting$3,000 Replace backstop Scoreboard$4,000
Code$7,665 $1,250
Pee Wee Astroturf$12,000 Fencing$10,000
Bleachers$4,000
Code$6,000
Kickers Fencing$2,200 Warmup walls$1,600 Drainage Drainage$22,000 Future lighting/shelter
Benches$1,500 $22,000 Goal signs$300
YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised March 29,2000)
2000 2001 2002 2003 2004 Future
Heat Warmup$2,900 Asphalt apron$4,500 Scoreboard$6,800 Bleachers/lg$4,000 Announcer
Fence$4,000 (2 @$2,000) booth/water
ftn/dugout roofs
Total Sub total: $128,544 Sub total: $76,613 Sub total: $75,000 Sub total: $84,350 Sub total: $33,800
Code: $ 44,665 Contingency: 3,387 Contingency 5,000 Shortage 4,350 Contingency 46,200
$173,209 Total: $80,000 Total $80,000 Total $80,000 Total $80,000
Total Available:
$243,713
Contingency: $70,504
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HALL Grants 2000.wpd