00-106 Resolution No. 00-106
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT
WITH COMMERCIAL COMMUNICATIONS, LLC FOR THE
EMERGENCY TELEPHONE SYSTEM AT THE SPRING STREET PARKING DECK
WHEREAS, the City of Elgin has heretofore entered into a
contract with Commercial Communications, LLC for the emergency
telephone system at the Spring Street parking deck; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
and Dolonna Mecum, City Clerk, be and are hereby authorized
and directed to execute Change Order No. 1, a copy of which is
attached hereto and made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: April 26 , 2000
Adopted: April 26, 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
COMMERCIAL COMMUNICATIONS, LLC
CHANGE ORDER NO. 1 AND FINAL
APRIL 12,2000
CONTRACT: EMERGENCY TELEPHONE SYSTEM AT SPRING STREET
PARKING DECK
SCOPE OF CHANGE ORDER NO.1: This Change Order No. 1 will provide additional
services necessary to complete the project. It will
account for additions, deletions and modifications as
indicated below:
REASONS FOR CHANGE:
• Additional telephone cabling was necessary to connect the emergency telephone stations
within the parking area and the deck's elevator
• Telephone cables that both the City and the contractor had assumed were still in place
were no longer there. As a result new cabling needed to take place.
SUMMARY OF CHANGES:
1. Furnish and install three additional hands-free emergency telephone stations.
2. Rework two existing R.R. Donnelley elevator intercom stations to allow room for new
emergency station.
3. Coordinated additional elevator work by subcontractor.
4. Furnished and installed three telephone cables to 15 emergency station locations.
5. Furnish and install cross-connects required for connection to all telephone lines provided
by Ameritech.
Total Net Contract Adjustment, Change Order No. 1 $8,077.20
Spring Street Parking Deck Emergency Telephone System
Commercial Communications - Change Order No.1
April 12, 2000
Page 2
Change Order No. 1 is appropriate as the circumstances said to necessitate the change in
performance as provided herein were not reasonably foreseeable at the time the contract was
signed, the changes are germane to the original contract as signed and the change order is in the
best interests of the city and authorized by law.
The Net Change to the Contract Price is summarized as follows:
Original Contract Amount $ 9,990.00
Change Order No. 1 Amount 8.077.20
Final Contract Amount $ 18,067.20
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same and in
full force and effect.
Agreed to this day of i e , 2000.
Contractor:
COMMERCIAL COMMUNICATIONS, LLC
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Title: /11za//. 7Z
Date: �J/,�"X-0
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Spring Street Parking Deck Emergency Telephone System
Commercial Communications- Change Order No.1
April 12, 2000
Page 3
Approved:
CITY OF ELGIN
Owner:
By .
�rtyMf •ger
Date: �/�D p
Attest:
/1)4L-1A-t"--(-() /41
City Clerk
OF Etc'
` Agenda Item No.,$ City of Elgin
April 5, 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order- Spring Street Security System
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council information to consider approval Change Order
No. 1 for the installation of an emergency telephone system on the
Spring Street deck.
BACKGROUND
During negotiations in 1998 with R. R. Donnelley, an agreement was
reached to replace the existing security system on the Spring
Street deck with one including cameras that would be monitored by
R. R. Donnelley personnel . That system was installed and changes in
the contract resulted in the deck only monitored for 12 hours per
day. The City then explored an in-operative system, that would
allow a patron to immediately contact emergency help at the 911
center while still leaving the existing system in place .
Bids were sought from four vendors, but only two responded.
Commercial Communications bid $9, 990 and Fox Valley Fire & Safety
for $21, 816. The award was made to Commercial Communications and
the work began in December of 1999 . Upon beginning work, Commercial
Communications discovered that telephone cabling that had been
installed by them as part of the original project several years ago
had been removed. They also discovered that no equipment existed in
the elevators, which was an oversight in the original bid. The
missing cabling was not known to Commercial Communications or to
the City.
Commercial Communications has submitted a change order of
$8, 077 .20, to complete the project . The original contract has been
reviewed and this order is proper and in keeping with the original
bid. The completion of this work will allow the City to obtain
proper permits for the elevators operating in this facility and
allow immediate access to emergency help from all levels of the
facility.
r
Spring Street Security System
April 5, 2000
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
�7 FINANCIAL IMPACT
The additional $8, 077 . 20 is available in account number 010-6902-
719 . 84-01 .
EGAL IMPACT
None .
ALTERNATIVES
The City may go out to bid for the remaining work. Some of the work
has already been completed and will result in some payment due to
Commercial Communications .
RECOMMENDATION
It is recommended that the Mayor and members of City Council
approve the change order in an amount of $8, 077 . 20 .
rik Re •ectfully submit d,
J. , e A / Parker
Ci y Manager