00-102 Resolution No. 00-102
RESOLUTION
ACCEPTING AND AUTHORIZING EXECUTION OF THE 1999
MOTOR FUEL TAX MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that it hereby accepts and authorizes Joyce A.
Parker, City Manager, and Dolonna Mecum, City Clerk, to
execute the 1999 Motor Fuel Tax Municipal Maintenance
Expenditure Statement, a copy of which is attached hereto and
made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: April 26 , 2000
Adopted: April 26, 2000
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin
Municipality
I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 2/24/1999 , and revised on supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on , and that the expenditure of motor
fuel tax funds,for that work,during the period from January 1, 1999 ,thru December 31, 1999 , is as shown
and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Pavement Marking (Paint) 81,491.23 81,491.23 81,491.23
Section 99-0000-01-GM 0.00
Pavement Marking (Thermoplastic) 45,375.81 45,375.81 45,375.81
Section 99-0000-02-GM 0.00
Traffic Signal Painting 54.60 54.60 54.60
Section 99-0000-04-GM 0.00
Bridge Maintenance 92,337.88 92,337.88 92,337.88
Section 99-0000-05-GM 0.00
Maintenance Engineering (contract) 56,182.17 56,182.17 56,182.17
Catch Basin Cleaning 203,113.85 102,584.51 59,328.77 41,200.57 203,113.85
Bituminous Patching 39,622.12 23,350.98 16311.14 39,662.12
Snow/Ice Control 606,911.26 227,301.71 121,988.82 257,620.73 606,911.26
Storm Sewer Cleaning 67,947.81 2,506.74 65,411.07 67,917.81
Curb and Gutter 66,251.31 38,577.81 27,673.50 66,251.31
Street Sweeping 430,444.34 175,551.46 254,892.88 430,444.34
Traffic Signal Maintenance 262,559.50 76,619.55 169,701.55 16,238.40 262,559.50
Traffic Signals 65,548.93 27,224.30 23,835.74 14,434.29 65,494.33
0.00
0.00
0.00
Total Cost 2,057,232 ,
Less Other Contributions and/or Refunds -0-
Net Cost of Maintenance 2,001,050
Net Cost of Engineering 56,182.
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $2,297,930 $ 40,000
2. Net cost to date 2,001,050 56,182
3. Unexpended balance 296,880 (16,182)
4. Outstanding bills
5. Credit to unobligated balance (line 3 or line 3 minus line 4) $
280,698
Remarks:
x � • x
ig�ted Date Approved Date
Loni Mecum, City Clerk •
City,Town or Village Clerk District Engineer
Submit Four(4) Copies to District Engineer at End of Period BLR 8501 (Rev. 1/99)
AA
<°OF ESC / V 1
` City of Elgin Agenda Item No.
it'
April 3 , 2000
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: 1999 MFT Expenditure Statement
Acceptance
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider the acceptance of
the 1999 Motor Fuel Tax (MFT) Municipal Maintenance Expenditure
Statement .
BACKGROUND
A Municipal Estimate of Maintenance Costs is prepared annually by
rik the Department of Public Works and is adopted in resolution form by
the City Council at the beginning of the calendar year. This
document is forwarded to the Illinois Department of Transportation
(IDOT) for approval and is based on the anticipated MFT-eligible
activities at the start of the year. At the end of the calendar
year, a Municipal Maintenance Expenditure Statement is prepared and
adopted by the City Council . This document is forwarded to IDOT
for approval and is based on the actual MFT-eligible activities
performed during the year. IDOT routinely audits these statements
for conformity with eligible activities.
The attached Municipal Maintenance Expenditure Statement summarizes
the 1999 MFT eligible in-house activities and maintenance
contracts . The statement tabulates an actual expenditure of
$2, 205, 232 . 27 for maintenance activities. The comparison of
approved estimated expenditures and actual expenditures is shown on
the attached spreadsheet . The most significant variation is the
exclusion of the Intermittent Resurfacing which was changed from a
maintenance activity to a construction activity. The adoption of
the Construction Resolution is also before the City Council on this
agenda.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
1999 MFT Expenditure Statement
rift April 3 , 2000
Page 2
FINANCIAL IMPACT
There is no actual financial impact with the adoption of the
Municipal Maintenance Expenditure Statement . The purpose of the
document is to provide information on actual funds expended at the
end of the year as opposed to the Municipal Estimate of Maintenance
Costs which was adopted early in 1999 .
It should be noted, however, that the combined maintenance and
construction expenditures are $7, 438 . 09 less than the estimated
budget .
ITEM BUDGET AMOUNT ACTUAL AMOUNT
Maintenance Activities $2, 337, 930 . 00 $2 , 057, 232 . 27
Intermittent Resurfacing -0- $ 273 , 259 . 64
TOTAL AMOUNT MEI= $2 , 330, 491 . 91
010k0/ LEGAL IMPACT
telk None .
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council accept the 1999 Municipal
Maintenance Expenditure Statement and authorize staff to execute
the document and submit it to IDOT.
R, •-ctfully submi ted,
(2 .
J• ice . . Parker
City Manager
Illinois Department Municipal Maintenance
of Transportation Expenditure Statement
City of Elgin --
Municipality
I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on
the Municipal Estimate of Maintenance Costs, Form BLR 8202 approved on 2/24/1999 , and revised on supplemental
Municipal Estimate of Maintenance Costs, Form BLR 8202, approved on , and that the expenditure of motor
fuel tax funds,for that work, during the period from January 1, 1999 ,thru December 31, 1999 , is as shown
and that receipted bills are on file and available for audit.
Maintenance Operation Costs
Maintenance Operation Completed Equipment
(For Details See Approved Form BLR 8202) Quantity Labor Materials Rental Totals
Pavement Marking (Paint) 81,491.23 81,491.23 81,491.23
Section 99-0000-01-GM 0.00
Pavement Marking (Thermoplastic) 45,375.81 45,375.81 45,375.81
Section 99-0000-02-GM 0.00
Traffic Signal Painting 54.60 54.60 54.60
Section 99-0000-04-GM 0.00
Bridge Maintenance 92,337.88 _ 92,337.88 92,337.88
Section 99-0000-05-GM 0.00
Maintenance Engineering (contract) 56,182.17 56,182.17 56,182.17
Catch Basin Cleaning 203,113.85 102,584.51 59,328.77 41,200.57 203,113.85
Bituminous Patching 39,622.12 23,350.98 16311.14 39,662.12
Snow/Ice Control 606,911.26 227,301.71 121,988.82 257,620.73 606,911.26
Storm Sewer Cleaning 67,947.81 2,506.74 _ 65,411.07 67,917.81
fifth and Gutter 66,251.31 38,577.81 27,673.50 66,251.31
et Sweeping 430,444.34 175,551.46 254,892.88 430,444.34
Traffic Signal Maintenance 262,559.50 76,619.55 169,701.55 16,238.40 262,559.50
Traffic Signals 65,548.93 27,224.30 23,835.74 14,434.29 65,494.33
0.00
0.00
•
0.00
Total Cost 2,05 7,2 32
Less Other Contributions and/or Refunds -0-
Net Cost of Maintenance 2,001,050
Net Cost of Engineering fl 56,182.
Maintenance Engineering
1. Total Motor Fuel Tax fund authorized $2,297,930 $ 40,000
2. Net cost to date 2,001,050 56,182
3. Unexpended balance 296,880 (16,182)
4. Outstanding bills
5. Credit to unobligated balance (line 3 or line 3 minus line 4) $ 280,698
Remarks:
r
Signed Date Approved Date
Loni Mecum, City Clerk
City,Town or Village Clerk District Engineer
Submit Four(4)Copies to District Engineer at End of Period BLR 8501 (Rev.1/99)